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Home My WebLink AboutPACKET Town Board Special Meeting 2022-11-17The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available. BOARD OF TRUSTEES - TOWN OF ESTES PARK SPECIAL TOWN BOARD MEETING Thursday, November 17, 2022 5:30 p.m. Board Room – 170 MacGregor Avenue Estes Park, CO 80517 In Person Meeting – Mayor, Trustees, Staff and Public ADVANCED PUBLIC COMMENT By Public Comment Form: Members of the public may provide written public comment on a specific agenda item by completing the Public Comment form found at https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 10:00 a.m., Thursday, November 17, 2022. All comments will be provided to the Board for consideration during the agenda item and added to the final packet. REMOTE PUBLIC PARTICIPATION WILL NO LONGER BE AVAILABLE IN 2023 REMOTE PUBLIC PARTICIPATION DURING BOARD MEETING Remote participation in the meeting will be available by call-in (telephone) or online via Zoom Webinar which will be moderated by the Town Clerk’s Office. Instructions are also available at www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting Participation”. Individuals participating in the Zoom session should also watch the meeting through that site, and not via the website, due to the streaming delay and possible audio interference. CALL-IN (TELEPHONE):877-853-5257 (toll-free) Webinar ID: 982 1690 2040 ONLINE (ZOOM WEBINAR): https://zoom.us/j/98216902040 Webinar ID: 982-1690-2040. AGENDA APPROVAL. ACTION ITEMS: 1. RESOLUTION 92-22 SUPPLEMENTAL BUDGET APPROPRIATIONS #6. Director Hudson. 2. RESOLUTION 93-22 APPROVING THE THIRD MODIFICATION TO THE MEMORANDUM OF AGREEMENT, THE SIXTH MODIFICATION TO THE REIMBURSABLE AGREEMENT, AND A FUNDS TRANSFER AGREEMENT FOR PROJECT FUNDING OF THE DOWNTOWN ESTES LOOP. Director Muhonen. These agreement modifications with the Central Federal Lands Highway Division of the Federal Highway Administration, the National Park Service, and The Colorado Department of Transportation leverage an additional $1 million in local match funds from the Town, $1 million additional funds from CDOT and $9.3 million from the Federal Highway Administration. ADJOURN. Prepared 11-10-2022 *Revised FINANCE DEPT Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Duane Hudson, Finance Director Date: 11/17/2022 RE: Resolution 92-22 Supplemental Budget Appropriations #6 to the 2022 Budget (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Amend the 2022 budget for items that have been identified after the last budget amendment, including additional funding for the Fall River Trail Improvement project and additional funding for the Downtown Estes Loop project. Present Situation: This amendment is to provide funding to award the construction contract for Fall River Trail Improvements, Phase FRTR1B currently scheduled to be considered at the Nov 22, 2022 regularly scheduled Town Board meeting. This also includes additional match funding for the Downtown Estes Loop project and the related agreement to be considered at the Nov 17, 2022 special Town Board meeting. The following explains the proposed changes by Fund. These items are also detailed in the “Schedule of Budgeted Appropriation Changes” at the beginning of Exhibit B. General Fund – Increase of $400,000 This is to provide $400,000 funding for the Downtown Estes Loop project out of General Fund balance. This money is to be transferred to the Community Reinvestment Fund where the capital outlay for general governmental projects is reported. If needed, planned contributions to the capital reserve in 2023 can be reduced by this $400,000 if the General Fund balance rolled over into 2023 is not sufficient to cover the planned capital reserve contributions for 2023 of $1,000,000. This decision will be made after final fund balances for the current year are more clearly understood. Community Reinvestment Fund – Increase of $1,000,000 This is to provide $1,000,000 in additional funding for the Downtown Estes Loop project. The agreement between the Town of Estes Park and the US Federal Highway Administration needs to be completed ASAP and the appropriations to meet this commitment should be in place prior to agreement execution. As a result, the Town is appropriating $600,000 out of the existing Community Reinvestment Fund capital reserves and $400,000 from a General Fund transfer to meet this additional funding commitment. Open Space Fund – Increase of $870,000 This appropriation provides $870,000 in additional funding for the Fall River Trail Improvement project based upon the current construction bid scheduled for Town Board consideration on Nov 22, 2022. Project costs have gone up significantly and it is necessary to increase the project appropriations to cover the additional construction costs prior to contract award. This funding will come from available Open Space fund balances accumulated for projects such as this. Proposal: Staff is seeking approval of the budget resolution authorizing the proposed budget amendments. Advantages: The Town will be able to award the construction contracts before the time limits expire on the bids and also allows the Town to continue to operate in compliance with statutory requirements regarding municipal budget law. Disadvantages: None identified. Action Recommended: Staff recommends approval of the 2022 supplemental budget appropriation #6 resolution. Finance/Resource Impact: After reflecting this budget amendment, the General Fund reserves are projected at 41.2% of 2022 operating expenditures. Level of Public Interest Moderate – The Downtown Estes Loop has been a highly controversial project so there may be some public interest in this budget amendment. However, as of the date of drafting this agenda memo, no public comments have been received by the Finance Department. Sample Motion: I move for the approval/denial of Resolution 92-22 appropriating additional sums of money for the Town of Estes Park for the budget year ended December 31, 2022. Attachments: 1. Resolution 92-22 Supplemental Budget Appropriations # 6 to the 2022 Budget. 2. Recaps of Proposed Budget Adjustments and Supporting Documents RESOLUTION 92-22 SUPPLEMENTAL BUDGET APPROPRIATIONS #6 TO THE 2022 BUDGET WHEREAS, the Board of Trustees of the Town of Estes Park adopted the 2022 annual budget in accordance with the Local Government Budget Law on November 9th, 2021; and WHEREAS, the Downtown Estes Loop and the Fall River Trail Projects have additional funding needs which were identified after adoption of the original annual budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the appropriations for 2022 be increased by $2,270,000 for the funds specified below and these amounts are hereby appropriated from additional revenue or available fund balance of each fund. Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 101 General Fund 29,499,144 400,000 29,899,144 204 Community Reinvestment Fund 6,844,386 1,000,000 7,844,386 211 Conservation Trust Fund 34,000 0 34,000 220 Larimer County Open Space Fund 1,188,692 870,000 2,058,692 236 Emergency Response System Fund 65,245 0 65,245 238 Community Center Fund 1,113,093 0 1,113,093 244 Trails Fund 3,313,648 0 3,313,648 256 Parking Services Fund 864,804 0 864,804 260 Street Fund 3,775,466 0 3,775,466 502 Power and Communications Fund 33,445,127 0 33,445,127 503 Water Fund 35,499,347 0 35,499,347 606 Medical Insurance Fund 4,145,000 0 4,145,000 612 Fleet Maintenance Fund 1,794,872 0 1,794,872 625 Information Technology Fund 979,344 0 979,344 635 Vehicle Replacement Fund 810,713 0 810,713 645 Risk Management Fund 395,500 0 395,500 Total All Funds 123,768,381 2,270,000 126,038,381 DATED this ______ day of _____________, 2022. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 1 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SCHEDULE OF BUDGETED APPROPRIATION CHANGES ALL FUNDS Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase (Decrease) Ongoing Increase (Decrease) Total Changes Increase (Decrease) 101 General Fund Finance Transfer funding to Community Reinvestment Fund for the Downtown Estes Loop project increase.One Time 400,000 400,000 204 Community Reinvest Fund Public Works Engineering Provide additional funding for the Downtown Estes Loop project.One Time 1,000,000 1,000,000 220 Open Space Fund Public Works Engineering Provide additional funding for the Fall River Trail Improvement Project, Phase FRTR1B.One Time 870,000 870,000 Total Expenditure Appropriation Changes 2,270,000 - 2,270,000 Attachment 2 101 204 211 220 236 238 244 256 260 GENERAL FUND COMMUNITY REINVESTMENT CONSERVATION TRUST LARIMER COUNTY OPEN SPACE EMERGENCY RESPONSE COMMUNITY CENTER TRAILS PARKING SERVICES STREET Revenues $24,611,373 $7,544,916 $34,100 $968,501 $111,409 $1,113,093 $2,560,491 $816,095 $3,721,423 Expenses 29,899,144 7,844,386 34,000 2,058,692 65,245 1,113,093 3,313,648 864,804 3,775,466 Net (5,287,771)(299,470)100 (1,090,191)46,164 0 (753,157)(48,709)(54,043) Estimated Beginning Fund Balance, 1/1/22 16,166,887 299,641 71,789 1,101,165 155,143 11 1,299,668 295,807 2,648,123 Estimated Ending Fund Balance, 12/31/22 $10,879,116 $171 $71,889 $10,974 $201,307 $11 $546,511 $247,098 $2,594,080 502 503 606 612 625 635 645 POWER AND COMMUNICATIONS WATER MEDICAL INSURANCE FLEET INFORMATION TECHNOLOGY VEHICLE REPLACEMENT RISK MANAGEMENT TOTAL Revenues $22,124,783 $30,962,272 $3,335,368 $1,290,364 $939,672 $647,057 $395,500 $101,176,417 Expenses 33,445,127 35,499,347 4,145,000 1,794,872 979,344 810,713 395,500 126,038,381 Net (11,320,344)(4,537,075)(809,632)(504,508)(39,672)(163,656)0 (24,861,964) Estimated Beginning Fund Balance, 1/1/22 19,477,782 10,946,462 2,447,376 656,965 653,393 1,438,512 35,866 57,694,590 Estimated Ending Fund Balance, 12/31/22 $8,157,438 $6,409,387 $1,637,744 $152,457 $613,721 $1,274,856 $35,866 $32,832,626 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP RECAP OF BUDGET ALL FUNDS 11/10/2022 2:14 PM BA#6 - Fall River Trail and Loop Amendment.xlsb 101 204 211 220 236 238 244 256 260 GENERAL FUND COMMUNITY REINVESTMENT CONSERVATION TRUST LARIMER COUNTY OPEN SPACE EMERGENCY RESPONSE COMMUNITY CENTER TRAILS PARKING SERVICES STREET Estimated Ending Fund Balance, 12/31/22 10,879,116 171 71,889 10,974 201,307 11 546,511 247,098 2,594,080 Add Back Contingencies included in Budgeted Expenses 250,000 - - - - - - - - Add Back Reserves included in Budgeted Expenses 97,000 - - - - - - - - Adjusted Ending Fund Balance, 12/31/22 $11,226,116 $171 $71,889 $10,974 $201,307 $11 $546,511 $247,098 $2,594,080 Contingency - Grants *250,000 - - - - - - - - Contingency - Med Ins Claims **- - - - - - - - - Budgeted Reserves *** Pkg Garage Maint Reserve 101-1700-417-37-99 48,000 - - - - - - - - Workforce Housing Reserve 85,000 - - - - - - - - Capital Reserves - - - - - - - - - Nonspendable Prepaid Fund Bal & Restr Donations 207,739 - - - - - - - - Policy 660 Fund Balance Reserves 6,033,362 - - - - - - - - Total Reserved Fund Balance 6,624,101 - - - - - - - - Unreserved Budgetary Fund Balance $4,602,016 $171 $71,889 $10,974 $201,307 $11 $546,511 $247,098 $2,594,080 502 503 606 612 625 635 645 POWER AND COMMUNICATIONS WATER MEDICAL INSURANCE FLEET INFORMATION TECHNOLOGY VEHICLE REPLACEMENT RISK MANAGEMENT TOTAL Estimated Ending Fund Balance, 12/31/21 8,157,438 6,409,387 1,637,744 152,457 613,721 1,274,856 35,866 32,832,626 Add Back Contingencies included in Budgeted Expenses - - 750,000 - - - - 1,000,000 Add Back Reserves included in Budgeted Expenses - - - - - - - 97,000 Adjusted Ending Fund Balance, 12/31/22 $8,157,438 $6,409,387 $2,387,744 $152,457 $613,721 $1,274,856 $35,866 $33,929,626 Contingency - Grants *- - - - - - - 250,000 Contingency - Med Ins Claims **- - 750,000 - - - - 750,000 Budgeted Reserves *** Pkg Garage Maint Reserve 101-1700-417-37-99 - - - - - - - 48,000 Workforce Housing Reserve - - - - - - - 85,000 Capital Reserves - - - - - - - - Nonspendable Prepaid Fund Bal & Restr Donations - - - - - - - 207,739 Equipment Reserve 1,975,931 641,687 - - - 1,274,856 - 3,892,474 Policy 660 Fund Balance Reserves 4,389,295 1,280,235 1,227,144 61,395 200,000 - - 13,191,430 Total Reserved Fund Balance 6,365,226 1,921,922 1,227,144 61,395 200,000 1,274,856 - 17,424,643 Unreserved Budgetary Fund Balance 1,792,212 4,487,466 1,160,600 91,062 413,721 - 35,866 16,504,983 * The Grant contingency is intended to be used only to manage unanticipated delays in collection of grant funds. Transfers may be necessary to cover these deferrals in other funds so a contingency budget has been developed for that purpose. It is not anticipated to be used so it is added back for budgetary fund balance reserve comparisons. ** The Medical Insurance Claims contingency is budgeted to cover unanticipated large medical claims at year end. Final claim expenses are not known until Feb or March of the following year, much too late to amend the budget, resulting in the possibility of large claims paid out exceeding budgeted expenditures. This contingency has been developed to avoid appearance of a budgetary violation when year end liabilities dramatically exceed historical amounts. Since this is not anticipated to be used, the reserve is added back for budgetary fund balance reserve comparisons. *** These miscellaneous reserves include current year additions to the reserves budgeted as expenses plus amounts accumulated in prior years. The current year additions are added back to fund balance since these appropriations are budget management accounts and are not intended to be spent in the current budgeted year. TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP RECAP OF BUDGETED RESERVES ALL FUNDS TOWN OF ESTES PARK SUMMARY OF CAPITAL RESERVE USAGES FOR YEAR ENDED 12-31-2022 Capital Reserve Resources Beginning General Government Capital Reserve - 12-31-2021 -$ Capital Reserve Contributions during 2022 1,700,000 Total Available Capital Reserves for 2022 1,700,000 Capital Reserve Uses Downtown Estes Loop Project BA#2 - 8/9/20220 500,000 US 36 and Community Drive Roundabout BA#5 - 10/25/2022 600,000 Downtown Estes Loop Project Current Request 600,000 Total Capital Reserve Uses 1,700,000 Ending Capital Reserve Balance - 12/31/2022 -$ Fund/Dept Fund Name 2019 Actual 2020 Actual 2021 Actual 2022 Approved 2022 Amended 101 GENERAL FUND 22,300,431 18,324,050 23,037,469 24,611,373 24,611,373 204 COMMUNITY REINVESTMENT 3,396,952 1,313,175 1,376,520 7,144,916 7,544,916 211 CONSERVATION TRUST 38,679 33,086 38,116 34,100 34,100 220 LARIMER COUNTY OPEN SPACE 572,500 810,449 2,119,841 968,501 968,501 236 EMERGENCY RESPONSE 373,961 75,881 114,596 111,409 111,409 238 COMMUNITY CENTER 816,967 756,452 1,046,550 1,113,093 1,113,093 244 TRAILS 999,193 430,886 652,047 2,560,491 2,560,491 256 PARKING SERVICES - 365,882 929,474 816,095 816,095 260 STREET 2,047,078 1,848,541 2,511,225 3,721,423 3,721,423 502 POWER AND COMMUNICATIONS 20,021,167 19,557,503 20,840,078 22,124,783 22,124,783 503 WATER 7,304,661 6,870,008 7,179,700 30,962,272 30,962,272 606 MEDICAL INSURANCE 3,440,602 3,574,638 3,406,910 3,335,368 3,335,368 612 FLEET 521,653 365,239 617,575 1,290,364 1,290,364 625 INFORMATION TECHNOLOGY 850,161 906,802 970,234 939,672 939,672 635 VEHICLE REPLACEMENT 495,512 478,563 478,818 647,057 647,057 645 RISK MANAGEMENT 271,671 307,631 363,558 395,500 395,500 TOTAL 63,451,188 56,018,786 65,682,711 100,776,417 101,176,417 BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP TOWN OF ESTES PARK SUMMARY OF ANTICIPATED REVENUE ALL FUNDS Fund/Dept Fund Name 2019 Actual 2020 Actual 2021 Actual 2022 Approved 2022 Amended 101 GENERAL FUND 101-1100 Legislative 244,133 229,068 230,716 401,635 401,635 101-1190 Town Attorney 157,524 270,372 320,880 349,397 349,397 101-1200 Judicial 79,935 68,179 64,201 81,476 81,476 101-1300 Town Administrator's Office 333,761 346,845 348,020 385,216 385,216 101-1400 Town Clerk's Office 389,566 288,595 261,851 388,364 388,364 101-1500 Finance 545,941 552,905 603,905 669,016 669,016 101-1600 Planning 683,115 565,588 701,202 1,066,398 1,066,398 101-1700 Facilities 1,126,354 1,065,982 909,953 1,194,496 1,194,496 101-1800 Employee Benefits 120,124 181,909 198,520 411,671 411,671 101-1900 Community Service Grants 1,229,985 1,634,290 1,625,994 1,544,539 1,544,539 101-1945 Workforce Housing - - - 598,000 598,000 101-2100 Police - Patrol 3,613,063 3,852,231 4,404,113 4,842,144 4,842,144 101-2155 Police - Communications 1,020,236 960,067 1,000,408 1,261,540 1,261,540 101-2175 Police - Comm Svcs 313,582 369,657 375,410 391,470 391,470 101-2185 Police - Code Enforcement 98,345 127,757 132,084 146,690 146,690 101-2300 Building Safety Divison 620,963 506,550 609,886 649,997 649,997 101-2400 Engineering 314,032 332,073 354,343 511,189 511,189 101-2600 Visitor Center 487,629 403,016 408,476 627,701 627,701 101-3100 Streets 1,027,385 905,366 1,041,637 1,489,333 1,489,333 101-3175 Stormwater Maintenance - - - 402,652 402,652 101-5200 Parks 1,087,145 974,428 995,866 1,648,511 1,648,511 101-5500 Special Events 1,834,159 1,369,265 1,795,301 2,303,521 2,303,521 101-5600 Transportation 620,908 887,723 641,695 1,401,994 1,401,994 101-5690 Parking 179,474 - - - - 101-5700 Museum 391,419 395,116 401,043 468,278 468,278 101-9000 Transfers 3,199,789 1,345,138 1,371,857 6,263,919 6,663,919 101 GENERAL FUND 19,718,567 17,632,120 18,797,360 29,499,144 29,899,144 204 COMMUNITY REINVESTMENT 4,756,051 1,097,534 1,292,521 6,844,386 7,844,386 211 CONSERVATION TRUST 17,207 7,191 84,297 34,000 34,000 220 LARIMER COUNTY OPEN SPACE 421,580 1,574,680 958,840 1,188,692 2,058,692 236 EMERGENCY RESPONSE 363,110 53,655 71,888 65,245 65,245 238 COMMUNITY CENTER 793,392 780,025 1,046,540 1,113,093 1,113,093 244 TRAILS 813,685 325,427 256,068 3,313,648 3,313,648 256 PARKING SERVICES - 322,855 676,695 864,804 864,804 260 STREET 4,360,260 1,290,332 1,666,083 3,775,466 3,775,466 502 POWER AND COMMUNICATIONS 20,995,894 26,322,059 28,951,259 33,445,127 33,445,127 503 WATER 5,805,350 7,297,503 4,949,517 35,499,347 35,499,347 606 MEDICAL INSURANCE 2,636,662 3,301,785 3,265,130 4,145,000 4,145,000 612 FLEET 425,540 364,124 534,976 1,794,872 1,794,872 625 INFORMATION TECHNOLOGY 819,474 709,405 821,222 979,344 979,344 635 VEHICLE REPLACEMENT 243,430 123,559 7,572 810,713 810,713 645 RISK MANAGEMENT 271,627 307,015 328,353 395,500 395,500 TOTAL ALL FUNDS 62,441,829 61,509,269 63,708,322 123,768,381 126,038,381 BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP TOWN OF ESTES PARK SUMMARY OF APPROPRIATIONS ALL FUNDS Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget REVENUE Taxes 14,431,402 13,467,699 18,201,848 19,210,957 - 19,210,957 Licenses and permits 809,296 630,290 762,931 704,150 - 704,150 Intergovernmental 638,151 1,385,415 1,111,437 1,435,608 - 1,435,608 Charges for services 756,871 310,959 464,496 671,538 - 671,538 Fines and forfeitures 61,890 37,284 35,174 37,000 - 37,000 Rental income 312,372 293,228 218,359 195,791 - 195,791 Investment income 166,001 110,437 (15,694) 175,000 - 175,000 Donations 141,447 41,510 51,992 42,800 - 42,800 Miscellaneous 235,563 188,022 189,608 525,779 - 525,779 Transfers-In from other funds 4,747,438 1,858,565 2,012,028 1,612,750 - 1,612,750 Sale of assets - 641 5,290 - - - Financing Proceeds - - - - - - Total Revenues 22,300,431 18,324,050 23,037,469 24,611,373 - 24,611,373 EXPENDITURES Legislative 1100 244,133 229,068 230,716 401,635 - 401,635 Attorney 1190 157,524 270,372 320,880 349,397 - 349,397 Judicial 1200 79,935 68,179 64,201 81,476 - 81,476 Town Administrator 1300 333,761 346,845 348,020 385,216 - 385,216 Town Clerk 1400 389,566 288,595 261,851 388,364 - 388,364 Finance 1500 545,941 552,905 603,905 669,016 - 669,016 Planning 1600 683,115 565,588 701,202 1,066,398 - 1,066,398 Facilities 1700 1,126,354 1,065,982 909,953 1,194,496 - 1,194,496 Human Resources 1800 120,124 181,909 198,520 411,671 - 411,671 Outside Entity Funding 1900 1,229,985 1,634,290 1,625,994 1,544,539 - 1,544,539 Workforce Housing 1945 - - - 598,000 - 598,000 Police - Patrol 2100 3,613,063 3,852,231 4,404,113 4,842,144 - 4,842,144 Police - Communications 2155 1,020,236 960,067 1,000,408 1,261,540 - 1,261,540 Police - Comm Svc 2175 313,582 369,657 375,410 391,470 - 391,470 Police - Code Enforcement 2185 98,345 127,757 132,084 146,690 - 146,690 Building Safety 2300 620,963 506,550 609,886 649,997 - 649,997 Engineering 2400 314,032 332,073 354,343 511,189 - 511,189 Visitor Services 2600 487,629 403,016 408,476 627,701 - 627,701 Streets 3100 1,027,385 905,366 1,041,637 1,489,333 - 1,489,333 Stormwater Maintenance 3175 - - - 402,652 - 402,652 Parks 5200 1,087,145 974,428 995,866 1,648,511 - 1,648,511 Senior Center 5304 - - - - - - Special Events 5500 1,834,159 1,369,265 1,795,301 2,303,521 - 2,303,521 Transit 5600 620,908 887,723 641,695 1,401,994 - 1,401,994 Parking 5690 179,474 - - - - - Museum 5700 391,419 395,116 401,043 468,278 - 468,278 Transfers Out 9000 3,199,789 1,345,138 1,371,857 6,013,919 400,000 6,413,919 Contingency - Grants 9000 - - - 250,000 - 250,000 Rounding (8) (15) - - - - Total Expenditures 19,718,559 17,632,105 18,797,360 29,499,144 400,000 29,899,144 Net Income (Loss)2,581,872 691,945 4,240,109 (4,887,771) (400,000) (5,287,771) Beginning Fund Balance 8,652,961 11,234,833 11,926,778 16,166,887 16,166,887 16,166,887 Ending Fund Balance 11,234,833 11,926,778 16,166,887 11,279,116 15,766,887 10,879,116 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT GENERAL FUND # 101 Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget REVENUE Taxes - - - - - - Licenses and permits - - - - - - Intergovernmental 173,516 480,761 - 1,230,116 - 1,230,116 Charges for services - - - - - - Fines and forfeitures - - - - - - Rental income - - - - - - Investment income 38,647 15,867 (21) 500 - 500 Donations - - - - - - Miscellaneous - - 4,684 - - - Transfers-In from other funds 3,184,789 816,547 1,371,857 5,896,300 400,000 6,296,300 Sale of assets - - - 18,000 - 18,000 Financing Proceeds - - - - - - Total Revenues 3,396,952 1,313,175 1,376,520 7,144,916 400,000 7,544,916 EXPENDITURES Community Reinvestment Fund 5400 72,264 49,613 93,017 159,238 - 159,238 Capital Outlay 5400 941,453 131,093 280,504 5,757,013 1,000,000 6,757,013 Debt Service 6700 916,866 916,828 919,000 928,135 - 928,135 Transfers Out 9000 2,825,468 - - - - - Rounding - (1) - - - - Total Expenditures 4,756,051 1,097,533 1,292,521 6,844,386 1,000,000 7,844,386 Net Income (Loss)(1,359,099) 215,642 83,999 300,530 (600,000) (299,470) Beginning Fund Balance 1,359,099 - 215,642 299,641 299,641 299,641 Ending Fund Balance - 215,642 299,641 600,171 (300,359) 171 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT COMMUNITY REINVESTMENT FUND # 204 Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget REVENUE Taxes - - - - - - Licenses and permits - - - - - - Intergovernmental 35,949 32,536 38,161 34,000 - 34,000 Charges for services - - - - - - Fines and forfeitures - - - - - - Rental income - - - - - - Investment income 970 550 (46) 100 - 100 Donations - - - - - - Miscellaneous 1,760 - - - - - Transfers-In from other funds - - - - - - Sale of assets - - - - - - Financing Proceeds - - - - - - Total Revenues 38,679 33,086 38,116 34,100 - 34,100 EXPENDITURES Conservation Trust Fund 17,207 7,191 84,297 34,000 - 34,000 Rounding - - - - - - Total Expenditures 17,207 7,191 84,297 34,000 - 34,000 Net Income (Loss)21,472 25,895 (46,182) 100 - 100 Beginning Fund Balance 70,605 92,077 117,972 71,789 71,789 71,789 Ending Fund Balance 92,077 117,972 71,790 71,889 71,789 71,889 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT CONSERVATION TRUST FUND # 211 Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget REVENUE Taxes - - - - - - Licenses and permits - - - - - - Intergovernmental 561,059 592,904 2,120,769 966,501 - 966,501 Charges for services - - - - - - Fines and forfeitures - - - - - - Rental income - - - - - - Investment income 11,441 7,545 (928) 2,000 - 2,000 Donations - - - - - - Miscellaneous - - - - - - Transfers-In from other funds - 210,000 - - - - Sale of assets - - - - - - Financing Proceeds - - - - - - Total Revenues 572,500 810,449 2,119,841 968,501 - 968,501 EXPENDITURES Open Space 4600 82,355 80,770 90,839 123,749 - 123,749 Capital Outlay 4600 39,225 1,493,910 658,001 1,064,943 870,000 1,934,943 Transfers Out 9000 300,000 - 210,000 - - - Rounding - 1 - - - - Total Expenditures 421,580 1,574,681 958,840 1,188,692 870,000 2,058,692 Net Income (Loss)150,920 (764,232) 1,161,000 (220,191) (870,000) (1,090,191) Beginning Fund Balance 553,476 704,396 (59,836) 1,101,165 1,101,165 1,101,165 Ending Fund Balance 704,396 (59,836) 1,101,164 880,974 231,165 10,974 BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT LARIMER COUNTY OPEN SPACE FUND # 220 TOWN OF ESTES PARK Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget REVENUE Taxes 81,697 75,645 104,655 111,309 - 111,309 Licenses and permits - - - - - - Intergovernmental - - 9,960 - - - Charges for services - - - - - - Fines and forfeitures - - - - - - Rental income - - - - - - Investment income 419 236 (19) 100 - 100 Donations - - - - - - Miscellaneous - - - - - - Transfers-In from other funds - - - - - - Sale of assets - - - - - - Financing Proceeds 291,845 - - - - - Total Revenues 373,961 75,881 114,596 111,409 - 111,409 EXPENDITURES Emergency Response System 3600 7,962 5,112 23,344 16,700 - 16,700 Debt Service 3600 48,544 48,543 48,544 48,545 - 48,545 Capital Outlay 3600 306,604 - - - - - Transfers Out 9000 - - - - - - Rounding 1 3 - - - - Total Expenditures 363,111 53,658 71,888 65,245 - 65,245 Net Income (Loss)10,850 22,223 42,708 46,164 - 46,164 Beginning Fund Balance 79,363 90,213 112,436 155,143 155,143 155,143 Ending Fund Balance 90,213 112,436 155,144 201,307 155,143 201,307 SUMMARY BY FUND & DEPARTMENT EMERGENCY RESPONSE SYSTEM FUND # 236 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget REVENUE Taxes 816,967 756,447 1,046,550 1,113,093 - 1,113,093 Licenses and permits - - - - - - Intergovernmental - - - - - - Charges for services - - - - - - Fines and forfeitures - - - - - - Rental income - - - - - - Investment income - 5 - - - - Donations - - - - - - Miscellaneous - - - - - - Transfers-In from other funds - - Sale of assets - - Financing Proceeds - - Total Revenues 816,967 756,452 1,046,550 1,113,093 - 1,113,093 - EXPENDITURES - Community Center 3800 793,392 780,025 1,046,540 1,113,093 - 1,113,093 Transfers Out 9000 - - - - - - Rounding - 1 - - - - Total Expenditures 793,392 780,026 1,046,540 1,113,093 - 1,113,093 Net Income (Loss)23,575 (23,574) 10 - - - Beginning Fund Balance - 23,575 1 11 11 11 Ending Fund Balance 23,575 1 11 11 11 11 COMMUNITY CENTER FUND # 238 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget REVENUE Taxes 408,484 378,223 523,275 561,546 - 561,546 Licenses and permits - - - - - - Intergovernmental 286,000 50,000 120,039 1,998,745 - 1,998,745 Charges for services - - - - - - Fines and forfeitures - - - - - - Rental income - - - - - - Investment income 4,709 2,663 (286) 200 - 200 Donations - - - - - - Miscellaneous - - 9,018 - - - Transfers-In from other funds 300,000 - - - - - Sale of assets - - - - - - Financing Proceeds - - - - - - Total Revenues 999,193 430,886 652,047 2,560,491 - 2,560,491 - EXPENDITURES - Trails Expansion Operations 3400 40,220 32,056 34,213 103,904 - 103,904 Capital Outlay 3400 773,465 293,371 221,855 3,209,744 - 3,209,744 Transfers Out 9000 - - - - - - Rounding 2 (3) - - - - Total Expenditures 813,687 325,424 256,068 3,313,648 - 3,313,648 Net Income (Loss)185,506 105,462 395,979 (753,157) - (753,157) Beginning Fund Balance 612,721 798,227 903,689 1,299,668 1,299,668 1,299,668 Ending Fund Balance 798,227 903,689 1,299,668 546,511 1,299,668 546,511 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT TRAILS EXPANSION FUND # 244 Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget REVENUE Taxes - - - - - - Licenses and permits - 60 24,888 4,000 - 4,000 Intergovernmental - 24,500 - - - - Charges for services - - 864,783 795,000 - 795,000 Fines and forfeitures - 22,641 39,759 17,095 - 17,095 Rental income - - - - - - Investment income - - - - - - Donations - - - - - - Miscellaneous - 90 45 - - - Transfers-In from other funds - 318,591 - - - - Sale of assets - - - - - - Financing Proceeds - - - - - - Total Revenues - 365,882 929,474 816,095 - 816,095 - EXPENDITURES - Parking Services Operations 5690 - 322,396 578,223 813,042 - 813,042 Capital Outlay 5690 - 459 98,472 51,762 - 51,762 Transfers Out 9000 - - - - - - Rounding - (1) - - - - Total Expenditures - 322,854 676,695 864,804 - 864,804 Net Income (Loss)- 43,028 252,779 (48,709) - (48,709) Beginning Fund Balance - - 43,028 295,807 295,807 295,807 Ending Fund Balance - 43,028 295,807 247,098 295,807 247,098 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT PARKING SERVICES FUND # 256 Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget - REVENUE - Taxes 1,960,721 1,815,472 2,511,721 2,671,423 - 2,671,423 Licenses and permits - - - - - - Intergovernmental - - 1,235 1,030,000 - 1,030,000 Charges for services - - - - - - Fines and forfeitures - - - - - - Rental income - - - - - - Investment income 86,357 33,069 (1,731) 20,000 - 20,000 Donations - - - - - - Miscellaneous - - - - - - Transfers-In from other funds - - - - - - Sale of assets - - - - - - Financing Proceeds - - - - - - Total Revenues 2,047,078 1,848,541 2,511,225 3,721,423 - 3,721,423 - EXPENDITURES - Street Improvement Operations 2000 588,488 581,815 545,029 745,456 - 745,456 Capital Outlay 2000 3,771,772 708,517 1,121,054 3,030,010 - 3,030,010 Transfers Out 9000 - - - - - - Rounding (2) 1 - - - - Total Expenditures 4,360,258 1,290,333 1,666,083 3,775,466 - 3,775,466 Net Income (Loss)(2,313,180) 558,208 845,142 (54,043) - (54,043) Beginning Fund Balance 3,557,952 1,244,772 1,802,980 2,648,123 2,648,123 2,648,123 Ending Fund Balance 1,244,772 1,802,980 2,648,122 2,594,080 2,648,123 2,594,080 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT STREET IMPROVEMENT FUND # 260 Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget REVENUE Taxes - - - - - - Licenses and permits - - - - - - Intergovernmental 6,548 (759) 4,375 1,615,173 - 1,615,173 Charges for services 19,072,995 19,045,257 20,433,601 20,289,610 - 20,289,610 Fines and forfeitures - - - - - - Rental income 2,745 5,400 5,400 - - - Investment income 316,767 311,020 4,651 122,000 - 122,000 Donations 487,398 - - - - - Miscellaneous 144,708 196,585 281,464 98,000 - 98,000 Transfers-In from other funds - - - - - - Sale of assets (9,994) - 110,588 - - - Financing Proceeds - - - - - - Total Revenues 20,021,167 19,557,503 20,840,078 22,124,783 - 22,124,783 EXPENDITURES Source of Supply 6100 8,142,386 7,718,129 7,963,435 8,168,860 - 8,168,860 Distribution 6301 3,430,531 3,898,088 4,798,010 4,817,061 - 4,817,061 Customer Accounts 6401 421,817 495,490 435,368 585,510 - 585,510 Admin & General 6501 2,164,940 2,099,898 2,072,627 2,578,933 - 2,578,933 Debt Service 6700 489,968 974,346 930,064 1,792,940 - 1,792,940 Broadband 6900 442,826 675,547 1,033,569 1,406,817 - 1,406,817 Capital Outlay 7001 4,130,498 8,740,532 10,048,158 12,607,006 - 12,607,006 Transfers Out 6600 1,772,928 1,720,029 1,670,028 1,488,000 - 1,488,000 Rounding (1) 1 - - - - Total Expenditures 20,995,893 26,322,060 28,951,259 33,445,127 - 33,445,127 Net Income (Loss)(974,726) (6,764,557) (8,111,181) (11,320,344) - (11,320,344) Beginning Fund Balance 8,969,681 37,175,241 28,716,335 19,477,782 19,477,782 19,477,782 Ending Fund Balance 7,994,955 30,410,684 20,605,154 8,157,438 19,477,782 8,157,438 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT POWER AND COMMUNICATIONS FUND # 502 Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget REVENUE Taxes - - - - - - Licenses and permits - - - - - - Intergovernmental 348,087 97,309 3,999 12,979,000 - 12,979,000 Charges for services 6,636,801 6,584,836 7,166,538 5,580,272 - 5,580,272 Fines and forfeitures - - - - - - Rental income - - - - - - Investment income 221,134 136,974 (11,490) 100,000 - 100,000 Donations - - - - - - Miscellaneous 103,852 50,889 24,613 - - - Transfers-In from other funds - - - - - - Sale of assets (5,213) - (3,961) 135,000 - 135,000 Financing Proceeds - - - 12,168,000 - 12,168,000 Total Revenues 7,304,661 6,870,008 7,179,700 30,962,272 - 30,962,272 EXPENDITURES Source of Supply 6100 105,523 146,014 125,029 120,000 - 120,000 Purification 6200 880,041 894,748 821,889 1,174,434 - 1,174,434 Distribution 6300 1,490,360 1,583,472 1,531,073 2,135,845 - 2,135,845 Customer Accounts 6400 245,114 293,507 295,013 416,689 - 416,689 Admin & General 6500 764,451 816,504 880,288 1,273,971 - 1,273,971 Debt Service 6700 104,892 127,513 106,581 487,181 - 487,181 Capital Outlay 7000 2,065,927 3,297,209 1,057,644 29,766,477 - 29,766,477 Transfers Out 6600 149,042 138,536 132,000 124,750 - 124,750 Rounding 1 (3) - - - - Total Expenditures 5,805,351 7,297,500 4,949,517 35,499,347 - 35,499,347 Net Income (Loss)1,499,310 (427,492) 2,230,183 (4,537,075) - (4,537,075) Beginning Fund Balance 8,070,619 9,354,291 9,123,115 10,946,462 10,946,462 10,946,462 Ending Fund Balance 9,569,929 8,926,799 11,353,298 6,409,387 10,946,462 6,409,387 WATER FUND # 503 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget REVENUE Taxes - - - - - - Licenses and permits - - - - - - Intergovernmental - - - - - - Charges for services 944,889 887,817 807,404 250,000 - 250,000 Fines and forfeitures - - - - - - Rental income - - - - - - Investment income 35,806 22,987 (2,967) 20,000 - 20,000 Donations - - - - - - Miscellaneous 2,459,907 2,663,834 2,602,472 3,065,368 - 3,065,368 Transfers-In from other funds - - - - - - Sale of assets - - - - - - Financing Proceeds - - - - - - Total Revenues 3,440,602 3,574,638 3,406,910 3,335,368 - 3,335,368 EXPENDITURES Medical Insurance Fund Operations 4200 2,636,662 3,301,785 3,265,130 3,395,000 - 3,395,000 Contingency - Med Ins Claims 4200 - - - 750,000 - 750,000 Rounding (1) - - - - - Total Expenditures 2,636,661 3,301,785 3,265,130 4,145,000 - 4,145,000 Net Income (Loss)803,941 272,853 141,779 (809,632) - (809,632) Beginning Fund Balance 1,228,803 2,032,744 2,305,597 2,447,376 2,447,376 2,447,376 Ending Fund Balance 2,032,744 2,305,597 2,447,376 1,637,744 2,447,376 1,637,744 BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT MEDICAL INSURANCE FUND # 606 TOWN OF ESTES PARK Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget REVENUE Taxes - - - - - - Licenses and permits - - - - - - Intergovernmental 10 - - 558,567 - 558,567 Charges for services 505,992 361,131 617,915 592,797 - 592,797 Fines and forfeitures - - - - - - Rental income - - - - - - Investment income 7,321 4,138 (340) 4,000 - 4,000 Donations - - - - - - Miscellaneous 580 - - - - - Transfers-In from other funds - - - 135,000 - 135,000 Sale of assets 7,750 (30) - - - - Financing Proceeds - - - - - - Total Revenues 521,653 365,239 617,575 1,290,364 - 1,290,364 EXPENDITURES Fleet Maintenance 4300 409,863 364,124 459,467 613,949 - 613,949 Capital Outlay 7000 15,677 - 75,509 1,180,923 - 1,180,923 Rounding (1) - - - - - Total Expenditures 425,539 364,124 534,976 1,794,872 - 1,794,872 Net Income (Loss)96,114 1,115 82,599 (504,508) - (504,508) Beginning Fund Balance 477,135 573,249 574,364 656,965 656,965 656,965 Ending Fund Balance 573,249 574,364 656,963 152,457 656,965 152,457 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT FLEET MAINTENANCE FUND # 612 Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget REVENUE Taxes - - - - - - Licenses and permits - - - - - - Intergovernmental (7) 5,000 15,691 - - - Charges for services 841,570 896,096 953,242 935,672 - 935,672 Fines and forfeitures - - - - - - Rental income - - - - - - Investment income 6,751 3,815 (314) 4,000 - 4,000 Donations - - - - - - Miscellaneous 1,847 1,891 1,615 - - - Transfers-In from other funds - - - - - - Sale of assets - - - - - - Financing Proceeds - - - - - - Total Revenues 850,161 906,802 970,234 939,672 - 939,672 - EXPENDITURES - IT Operations 2500 739,274 654,012 759,722 872,844 - 872,844 Capital Outlay 2500 80,200 55,393 61,500 106,500 - 106,500 Transfers Out 9000 - - - - - - Rounding (1) - - - - - Total Expenditures 819,473 709,405 821,222 979,344 - 979,344 Net Income (Loss)30,688 197,397 149,013 (39,672) - (39,672) Beginning Fund Balance 276,297 306,985 504,382 653,393 653,393 653,393 Ending Fund Balance 306,985 504,382 653,395 613,721 653,393 613,721 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT INFORMATION SYSTEMS TECHNOLOGY FUND # 625 Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget REVENUE Taxes - - - - - - Licenses and permits - - - - - - Intergovernmental - - - - - - Charges for services 455,898 478,139 517,006 646,557 - 646,557 Fines and forfeitures - - - - - - Rental income - - - - - - Investment income 857 484 201 500 - 500 Donations - - - - - - Miscellaneous - - - - - - Transfers-In from other funds 15,000 - - - - - Sale of assets 23,757 (60) (38,389) - - - Financing Proceeds - - - - - - Total Revenues 495,512 478,563 478,818 647,057 - 647,057 EXPENDITURES Fleet Replacement Operations 3500 - - - - - - Capital Outlay 7000 243,430 123,559 7,572 793,332 - 793,332 Transfers Out 9000 - - - 17,381 - 17,381 Rounding - 2 - - - - Total Expenditures 243,430 123,561 7,572 810,713 - 810,713 Net Income (Loss)252,082 355,002 471,246 (163,656) - (163,656) Beginning Fund Balance 319,092 571,174 926,176 1,438,512 1,438,512 1,438,512 Ending Fund Balance 571,174 926,176 1,397,422 1,274,856 1,438,512 1,274,856 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT VEHICLE REPLACEMENT FUND # 635 Dept # 2019 Actual 2020 Actual 2021 Actual 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget - REVENUE - Taxes - - - - - - Licenses and permits - - - - - - Intergovernmental - - - - - - Charges for services 271,616 307,344 358,356 395,500 - 395,500 Fines and forfeitures - - - - - - Rental income - - - - - - Investment income - - - - - - Donations - - - - - - Miscellaneous 55 287 5,202 - - - Transfers-In from other funds - - - - - - Sale of assets - - - - - - Financing Proceeds - - - - - - Total Revenues 271,671 307,631 363,558 395,500 - 395,500 EXPENDITURES Risk Management Operations 4100 271,627 307,015 328,353 395,500 - 395,500 Rounding - - - - - - Total Expenditures 271,627 307,015 328,353 395,500 - 395,500 Net Income (Loss)44 616 35,205 - - - Beginning Fund Balance - 44 660 35,866 35,866 35,866 Ending Fund Balance 44 660 35,865 35,866 35,866 35,866 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY BY FUND & DEPARTMENT RISK MANAGEMENT FUND # 645 General Fund Community Reinvestment Fund Total Total Revenues 24,611,373 7,544,916 32,156,289 Less: Capital & One Time Grants (One time funds)953,564 1,230,116 2,183,680 Transfer from Fleet Replacement Fund - 17,381 Transfers between GF & CRF - 6,278,919 6,278,919 953,564 7,526,416 8,479,980 Net Ongoing Revenues 23,657,809 18,500 23,676,309 Total Expenditures 29,899,144 7,844,386 37,743,530 Less: Transfers between GF & CRF 6,278,919 - 6,278,919 Less Significant One Time Expenditures: Parking Garage Maint Reserve 101-1700-417-37-99 12,000 - 12,000 Workforce Housing Reserve 101-1945-419-37-98 85,000 - 85,000 Workforce Housing Assistance 415,000 - 415,000 Conting-Grants 101-1900-419-60-02 250,000 - 250,000 Comprehensive Land Use Plan 231,532 - 231,532 Housing Needs Study 73,000 - 73,000 Facility Needs Study - 21,990 21,990 Capital 574,151 6,757,013 7,331,164 One Time Transfer to Fleet for final Water Shop Pmt 135,000 - 135,000 1,775,683 6,779,003 8,554,686 Net Ongoing Expenditures 21,844,542 1,065,383 22,909,925 Net Ongoing Rev vs Exp 1,813,267 (1,046,883) 766,384 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP GENERAL & COMMUNITY REINVESTMENT FUNDS ONGOING REVENUES VS ONGONG EXPENDITURES General Fund Comm Reinvestment Fund Total Fund Balance 10,879,116$ 171$ 10,879,287$ Reserves to Exclude Parking Garage Maintenance Reserve 48,000 48,000 Capital Reserves 600,000 600,000 Workforce Housing Reserve 85,000 85,000 Prepaids and Restricted Donations Estimate 207,739 207,739 340,739 600,000 940,739 Fund Balance Subject to Reserve Calculation 10,538,377 (599,829) 9,938,548 Total Expenditures 29,899,144 7,844,386 37,743,530 Less Transfers Out Between GF & CRF 6,278,919 - 6,278,919 Net Expenditures 23,620,225 7,844,386 31,464,611 Less Capital Expenditures General Fund 574,151 - 574,151 Community Reinvestment Fund - 6,757,013 6,757,013 Total Capital to Exclude 574,151 6,757,013 7,331,164 Total Expenditures Subject to Reserve Calculation 23,046,074$ 1,087,373$ 24,133,447$ 25% Reserve Per Policy 660 6,033,362 Projected Reserve Ratio as of 12-31-2022 41.2% TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP GENERAL & COMMUNITY REINVESTMENT FUNDS FUND BALANCE RESERVE RATIO Fund Account # Project Code Project Descr Grant Program / Grantor Federal / State / Other 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget 101 101-1600-334.20-00 EVLTGT EV Land Trust Grant GOCO S -$ -$ 101 101-1600-334.20-00 COMPPL Comp Plan Grant DOLA S 150,000 150,000 101 101-1945-334.20-00 *22HSN Housing Needs Study Grant DOLA S 51,000 51,000 101 101-1900-334.20-00 COVBUS Colorado Small Business Relief Program State of Colorado S - - 101 101-2100-333.00-00 BVEST Bulletproof Vest Partnership Program US Dept of Justice F 1,500 1,500 101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkpoints)State of Colorado S - - 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S - - 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,834 5,834 101 101-2100-334.20-00 LEAF LEAF State of Colorado S - - 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,000 5,000 101 101-2100-334.20-00 LEAF LEAF State of Colorado S 7,000 7,000 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado 5,625 5,625 101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkpoints)State of Colorado S 5,000 5,000 101 101-2175-334.20-00 LPTOP2 Restorative Justice Remote Conferencing TCDOT-RMS Grant S - - 101 101-3100-334.20-00 *SIGNS Revitalizing Main St Program CDOT F - - 101 101-5500-334.20-00 *WINTR Revitalizing Main St Program CDOT S - - 101 101-5600-333.00-00 ELTRL2 Electric Trolley #2 CDOT F 382,547 382,547 101 101-5600-333.00-00 COVTRN COVID-19 Transit Operations CARES Act F - - 101 101-5600-333.00-00 CRRSAA Coronavirus Response & Relief Suppl Approp Allocation CRRSSA Federal Grant F 361,017 361,017 101 101-5600-333.00-00 *TR22 2022 Transit 5311 Operating Grant FTA-5311 F 51,481 51,481 101 101-5700-365.20-00 MUSSCN Museum Large Format Scanner Trust Fund Donation O 5,663 5,663 101 101-5700-365.20-00 MUSSCN Museum Large Format Scanner Friends of the Museum Foundation O 3,337 3,337 101 Total 1,035,004 - 1,035,004 204 204-0000-333.00-00 COMMDR Community Drive Intersection CDOT F 750,000 - 750,000 204 204-0000-333.00-00 BIGTHF Big Thompson Flood Mitigation Design FEMA F 410,625 410,625 204 204-0000-334.20-00 WILL22 Willow Knolls - Birch Ruins Walkway State of Colorado S 19,491 19,491 204 204-0000-334.20-00 34STDY US 34 Corridor Study CDOT S 50,000 50,000 204 Total 1,230,116 - 1,230,116 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY OF BUDGETED GRANT REVENUES, DONATIONS AND DEBT PROCEEDS ALL FUNDS Fund Account # Project Code Project Descr Grant Program / Grantor Federal / State / Other 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY OF BUDGETED GRANT REVENUES, DONATIONS AND DEBT PROCEEDS ALL FUNDS 220 220-0000-333.00-00 FRTR3 Fall River Trail Phase 3 Dept of Interior - Nat'l Park Service F - - 220 220-0000-333.00-00 FRTR2A Fall River Trail Phase 2A Recreation Trail Grant Program F - - 220 220-0000-334.10-00 PICNIC Big Thompson River Picnic Area (Pkg Gar)GOCO S 43,275 43,275 220 220-0000-334.30-00 FRTR1B Fall River Trail Phase 1B MTF M405-026 S 448,226 448,226 220 220-0000-334.30-00 ROCK Climbing Rock Big Thompson River Picnic Area Visit Estes Park O - - 220 Total 491,501 - 491,501 236 236-0000-334.20-00 LPTOP3 Police EOC Computer Repl CDOT-RMS Grant S - - 236 Total - - - 244 244-0000-333.00-00 GRAVES Graves Ave Trail Grant Safe Routes to School F 500,000 500,000 244 244-0000-333.00-00 FRTR1A Fall River Trail Phase 1A TAP M405-025 F 955,000 955,000 244 244-0000-334.30-00 FRTR2B Fall River Trail Phase 2B Colorado the Beautiful S 363,706 363,706 244 244-0000-334.40-00 FRTR3 Fall River Trail Phase 3 Rocky Mnt Conservancy O 120,039 120,039 244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B EV Parks and Rec District O 50,000 50,000 244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B Larimer County Dept of Nat Res O 10,000 10,000 244 Total 1,998,745 - 1,998,745 256 256-0000-334.20-00 *EVPLN Electric Vehicle Infrastructure Plan DOLA - EIAF S - - 256 Total - - - 260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot CDOT S 1,030,000 1,030,000 260 Total 1,030,000 - 1,030,000 Fund Account # Project Code Project Descr Grant Program / Grantor Federal / State / Other 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SUMMARY OF BUDGETED GRANT REVENUES, DONATIONS AND DEBT PROCEEDS ALL FUNDS 503 502-0000-333.00-00 TBARPA Trailblazer Buildout - ARPA UD Dept of Treasury F 1,615,173 1,615,173 503 Total 1,615,173 - 1,615,173 503 503-0000-333.00-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Grant F 6,547,000 - 6,547,000 503 503-0000-333.00-00 GCDOVE GC Disinfection Outreach & Verification Effort USDAGrant F 2,369,000 2,369,000 503 503-0000-333.00-00 WUSBOR BOR Water Meter Project US BOR F 75,000 75,000 503 503-0000-388.40-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Loan F 7,675,000 7,675,000 503 503-0000-388.40-00 GCDOVE GC Disinfection Outreach & Verification Effort USDA Loan F 4,493,000 4,493,000 503 Total 21,159,000 - 21,159,000 612 612-0000-333.00-00 ELTRCH Trolly Charging Station CDOT Grant F 301,714 301,714 612 612-0000-333.00-00 ELTRCH Trolly Charging Station Additional Federal Grant F 256,853 256,853 612 Total 558,567 - 558,567 625 625-0000-334.20-00 HOTSPT Wireless Hotspot Grant S - - 625 625-0000-334.20-00 PHONES Phone System Upgrade CDOT-RMS S - - 625 625-0000-334.20-00 LPTOP1 Laptop Grant CDOT CanDo Program S - - 625 Total - - - Grand Total 29,118,106$ -$ 29,118,106$ Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.37-01 SOFTWARE 32,194$ -$ 32,194$ COMPREHENSIVE LAND USE PLAN COMPPL 101-1600-416.22-13 CONTRACT/SKILLED SVCS 231,532 231,532 PARKING GARAGE MAINTENANCE RESERVE PKGRES 101-1700-417.37-99 MAINTENANCE RESERVE 12,000 12,000 HOUSING STUDY/NEEDS ASSESSMENT *22HSN 101-1945-419.22-98 PROFESSIONAL SERVICES - OTHER 73,000 73,000 WORKFORCE HOUSING ASSISTANCE NA 101-1945-419.29-80 WORKFORCE HSNG ASSISTANCE 415,000 415,000 WORKFORCE HOUSING RESERVE WFHRES 101-1945-419.37-98 WORKFORCE HSNG RESERVES 85,000 85,000 VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 101-2600-426.32-22 BUILDING REMODELING 55,000 55,000 VARIABLE MESSAGE SIGNS (CDOT COVID GRANT)*SIGNS 101-3100-431.34-98 OTHER MACHINERY/EQUIPMENT 8,587 8,587 2022 TRANSIT 5311 OPERATING GRANT *TR22 101-5600-456.22-60 TRANSPORTATION FEES 51,481 51,481 CRRSAA TRANSPORTATION GRANT CRRSAA 101-5600-456.22-60 TRANSPORTATION FEES 361,017 361,017 CRRSAA TRANSPORTATION GRANT CRRSAA 101-5600-456-25-04 VEHICLES & EQUIP R&M 1,300 1,300 ELECTRIC TROLLEY #2 - 2ND GRANT ELTRL2 101-5600-456.34-42 VEHICLES/TRUCKS 454,370 454,370 COBB-MACDONALD CABIN RE-ROOF CBNRF 101-5700-457.32-22 BUILDING REMODELING 15,000 15,000 MUSEUM LARGE FORMAT SCANNER MUSSCN 101-5700-457.33-32 OFFICE EQUIPMENT 9,000 9,000 *TOTAL GENERAL FUND 1,804,481 - 1,804,481 * TOWN WIDE FACILITIES SPACE NEEDS STUDY *SPACE 204-5400-544.22-98 PROF SVCS - OTHER 21,990 21,990 FACILITY OPPORTUNITY SITES - FIRST RIGHT OF REFUSAL FACOPP 204-5400-544.31-11 LAND 100,000 100,000 WILLOW KNOLLS - BIRCH RUINS WALKWAY WILL22 204-5400-544.31-13 LAND IMPROVEMENTS 26,000 26,000 MUSEUM ANNEX FOUNDATION REPAIRS MUSANX 204-5400-544.32-22 BUILDING REMODELING 12,200 12,200 MUSEUM BOYD BUILDING ROOF REPLACEMENT BOYDRF 204-5400-544.32-22 BUILDING REMODELING 32,000 32,000 STREET SHOP REMODEL STSHOP 204-5400-544.32-22 BUILDING REMODELING 299,000 299,000 TREGENT RESTROOM REMODEL TREGRR 204-5400-544.32-22 BUILDING REMODELING 315,000 315,000 EVENT CENTER ARENA FOOTING RENOVATION ARNA22 204-5400-544.32-22 BUILDING REMODELING 90,128 90,128 EVENT COMPLEX PAVING MPECPV 204-5400-544.32-22 BUILDING REMODELING 250,000 250,000 PERFORMANCE PARK REFURBISHMENT PERFPK 204-5400-544.32-22 BUILDING REMODELING 200,000 200,000 TOWN HALL AC UNIT REPLACEMENT - PHASE 1 & 2 ACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES 440,000 440,000 EVENT CENTER PUBLIC ACCESS WIRELESS INTERNET ECWIRE 204-5400-544.33-36 COMMUNICATION EQUIPMENT 100,000 100,000 EVENT CENTER SECURITY CAMERA SYSTEM ECSEC 204-5400-544.33-98 EQUIPMENT-OTHER 148,500 148,500 STORMWATER CREW PICKUP G68C 204-5400-544.34-41 AUTOMOBILES 62,381 62,381 NEW OFFICER PATROL CAR G158 204-5400-544.34-41 AUTOMOBILES 70,000 70,000 COMMUNITY DR INTERSECTION CONSTRUCTION CDINTR 204-5400-544.35-51 STREETS 1,938,244 1,938,244 COMMUNITY DR ENGINEERING DESIGN COMMDR 204-5400-544.35-51 STREETS 160,827 160,827 BIG THOMPSON FLOOD MITIGATION DESIGN BIGTHF 204-5400-544.35-53 STORM DRAINAGE 550,000 550,000 GRAVES AVE IMPROVEMENT- SCOPE EXPANSION GRAVES 204-5400-544.35-60 WALKWAYS & BIKEWAYS 250,000 250,000 DOWNTOWN WAYFINDING PROJECT - PHASE 1 & 2 WAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE 212,733 212,733 FLAP/RAMP ESTIMATED COSTS FLAP 204-5400-544.36-60 FED GRANT - FLAP 500,000 1,000,000 1,500,000 *TOTAL COMMUNITY REINVESTMENT FUND 5,779,003 1,000,000 6,779,003 TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SCHEDULE OF BUDGETED PROJECTS ALL FUNDS Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SCHEDULE OF BUDGETED PROJECTS ALL FUNDS * THUMB OPEN SPACE ACQUISITION THMBGO 211-5900-459.31-11 LAND - - THUMB OPEN SPACE PARKING IMPROVEMENTS THMBPK 211-5900-459.35-61 PARK IMPROVEMENTS 19,000 19,000 *TOTAL CONSERVATON TRUST FUND 19,000 - 19,000 * THUMB OPEN SPACE ECOLOGICAL ASSESSMENT *THUMB 220-4600-462-22-13 PROF SVCS - CONTRACT/SKILLED SVC 2,080 2,080 THUMB OPEN SPACE ROCK FALL STUDY *THUMB 220-4600-462-22-13 PROF SVCS - CONTRACT/SKILLED SVC 10,000 10,000 BIG THOMPSON RIVER PICNIC AREA (PKG GAR PAVILION) (GOCO PICNIC 220-4600-462.35-61 PARK IMPROVEMENTS 41,094 41,094 THUMB OS - GATE ON CURRY DRIVE THGATE 220-4600-462.35-61 PARK IMPROVEMENTS 16,000 16,000 THUMB OS - KIOSK & SIGNS THKIOS 220-4600-462.35-61 PARK IMPROVEMENTS 6,500 6,500 THUMB OS - TRAIL IMPROVEMENTS THTIMP 220-4600-462.35-61 PARK IMPROVEMENTS 30,240 30,240 CLIMBING ROCK BIG THOMPSON RIVER PICNIC AREA ROCK 220-4600-462.35-61 PARK IMPROVEMENTS 34,489 34,489 FALL RIVER TRAIL PHASE 1B (MTF GRANT)FRTR1B 220-4600-462.36-60 FALL RIVER TRAIL IMPR 936,620 870,000 1,806,620 FALL RIVER TRAIL PHASE 2A FRTR2A 220-4600-462.36-60 FALL RIVER TRAIL IMPR - - FALL RIVER TRAIL PHASE 3 FRTR3 220-4600-462.36-60 FALL RIVER TRAIL IMPR - - *TOTAL LARIMER COUNTY OPEN SPACE FUND 1,077,023 870,000 1,947,023 * POLICE EOC COMPUTER REPL LPTOP3 236-3600-436.26-33 DATA PROCESSING EQUIPMENT - - *TOTAL EMERGENCY RESPONSE SYSTEM FUND - - - * BRODIE TRAIL EXTENSION BRODIE 244-3400-434.35-60 WALKWAYS & BIKEWAYS - - GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS 999,242 999,242 MACGREGOR TRAIL EXTENSION EVRPMT 244-3400-434-35-60 WALKWAYS & BIKEWAYS 12,500 12,500 FALL RIVER TRAIL FRTRL 244-3400-434.36-60 FALL RIVER TRAIL IMPR 112,390 112,390 FALL RIVER TRAIL PHASE 1A (TAP GRANT)FRTR1A 244-3400-434.36-60 FALL RIVER TRAIL IMPR 1,593,750 1,593,750 FALL RIVER TRAIL PHASE 2B FRTR2B 244-3400-434.36-60 FALL RIVER TRAIL IMPR 491,862 491,862 FALL RIVER TRAIL PHASE 3 FRTR3 244-3400-434.36-60 FALL RIVER TRAIL IMPR - - *TOTAL TRAILS FUND 3,209,744 - 3,209,744 * MISCELLANEOUS DATA PROCESSING EQUIP EQUIP 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 3,200 3,200 PARKING SERVICE SOFTWARE & EQUIP PKSOFT 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 48,562 48,562 *TOTAL PARKING SERVICES FUND 51,762 - 51,762 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SCHEDULE OF BUDGETED PROJECTS ALL FUNDS * PINE KNOLLS DR IMPROVEMENTS PKNOLL 260-2000-420.35-51 STREETS 70,462 70,462 WILDFIRE ROAD IMPROVEMENTS WLDFIR 260-2000-420.35-51 STREETS 11,000 11,000 CLEAVE STREET MAJOR REHAB CLEAVE 260-2000-420.35-51 STREETS 305,663 305,663 3RD STREET MAJOR REHAB 3STLR 260-2000-420.35-51 STREETS 604,200 604,200 OVERLAY PROGRAM 2021 OVRLAY 260-2000-420.35-51 STREETS 105,116 105,116 OVERLAY PROGRAM 2022 OVRLAY 260-2000-420.35-51 STREETS 635,000 635,000 PARKING LOT REHABILITATION PARKLT 260-2000-420.35-52 PARKING LOT 11,569 11,569 EP MOBILITY HUB - VISITOR CTR PARKING LOT EPMOBH 260-2000-420.35-52 PARKING LOT 1,287,000 1,287,000 FLAP/RAMP ESTIMATED COSTS FLAP 260-2000-420.36-60 FED GRANT - FLAP - - *TOTAL STREET FUND 3,030,010 - 3,030,010 * TRAILBLAZER BROADBAND OFFICE TBNBND 502-7001-580.32-21 BUILDINGS 310,374 310,374 WOODSTOCK FACILITY LANDSCAPING TBNBND 502-7001-580.32-22 BUILDING REMODELING 14,404 14,404 P&C UPSTAIRS REMODEL PROJECT PCUPST 502-7001-580.32-22 BUILDING REMODELING 27,000 27,000 WOODSTOCK OFFICE FURNITURE TBFURN 502-7001-580.33-32 FURNITURE/FIXTURES 44,773 44,773 METERS ELMTR 502-7001-580.33-34 METERS 150,000 150,000 TRANSFORMER & TRIP SAVERS TRANSF 502-7001-580.33-35 TRANSFORMERS 226,680 226,680 SMART METER PURCHASES SMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT 70,000 70,000 VC, REPEATERS, SPARE VC CARDS EQUIP 502-7001-580.33-36 COMMUNICATION EQUIPMENT 10,000 10,000 NONSPECIFIC EQUIPMENT EQUIP 502-7001-580.33-41 TOOLS 40,000 40,000 2 REEL TRAILERS - #93370 & 93371 REELTR 502-7001-580.33-98 OTHER EQUIPMENT 48,000 48,000 3 PHASE REEL TRAILER 933104 502-7001-580.33-98 OTHER EQUIPMENT 130,000 130,000 REPL 2013 JEEP FREEDOM 93313C 502-7001-580.33-98 OTHER EQUIPMENT 36,344 36,344 NEW ONE TON PICKUP 93345 502-7001-580.33-98 OTHER EQUIPMENT 75,000 75,000 REPL 2003 JD 310SG BACKHOE 93328B 502-7001-580.33-98 OTHER EQUIPMENT 140,000 140,000 REPL 2015 CHEV 3500 93338B 502-7001-580.33-98 OTHER EQUIPMENT 75,000 75,000 REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93319C 502-7001-580.33-98 OTHER EQUIPMENT 45,000 45,000 REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93335A 502-7001-580.33-98 OTHER EQUIPMENT 45,000 45,000 STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS 40,000 40,000 SMART FUSES (INTELLIRUPTER & TRIP SAVERS)SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION 82,030 82,030 LINE REBUILD LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION 248,481 248,481 NEW SERVICE CONNECTIONS WOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES 742,451 742,451 SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL 3,694 3,694 TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL 9,870,661 9,870,661 GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 104,114 104,114 SMART GRID SOFTWARE/MIDDLEWARE DEVELOPMENT SMTGRD 502-7001-580.37-01 SOFTWARE DEVELOPMENT 20,000 20,000 UTILITY BILLING MODERNIZATON PROJECT UBPRTL 502-7001-580.37-01 SOFTWARE DEVELOPMENT 5,000 5,000 *TOTAL POWER & COMMUNICATIONS FUND 12,604,006 - 12,604,006 * GLACIER CREEK WTP - DISCHARGE OUT STRUCTURE GCDSCH 503-7000-580.32-22 BUILDING REMODELING 50,000 50,000 BROOK DRIVE WATER SHOP REMODEL (KEARNEY SHOP)KEARNY 503-7000-580.32-22 BUILDING REMODELING 59,555 59,555 GCWTP ENGINEERING FOR INTAKE & PLANT IMPR GCTRET 503-7000-580.32-22 BUILDING REMODELING - - Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SCHEDULE OF BUDGETED PROJECTS ALL FUNDS GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.32-22 BUILDING REMODELING 183,941 183,941 GENERAL OFFICE EQUIPMENT REPLACEMENT EQUIP 503-7000-580.33-32 OFFICE EQUIPMENT 6,000 6,000 METER REPLACEMENT PROJECT SMRTW 503-7000-580.33-34 METERS - - BOR WATER METER REPLACEMENT PROJECT WUSBOR 503-7000-580-33-34 METERS 183,390 183,390 SCADA UPGRADES AT GLACIER WTP GPSCAD 503-7000-580.33-36 COMMUNICATION EQUIPMENT 57,523 57,523 SCADA VHF REPEATER & RADIOS EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 90,893 90,893 TOC AUTOSAMPLER & LAPTOP ATSAMP 503-7000-580.33-37 LABORATORY EQUIPMENT 17,000 17,000 STORAGE TANK MIXER WTRMXR 503-7000-580.33-40 PURIFICATION EQUIPMENT 19,150 19,150 CONFINED SPACE ENTRY EQUIPMENT WTTOOL 503-7000-580.33-41 TOOLS 15,000 15,000 SAFETY EQUIP (TRENCH BOXES AND SPEED SHORING EQUIP)WTTOOL 503-7000-580.33-41 TOOLS 5,000 5,000 LEAK CORRELATOR EQUIP LEAKCO 503-7000-580.33-98 OTHER EQUIPMENT 30,000 30,000 BULK WATER DISPENSER REPLACEMENT WTRDIS 503-7000-580.33-98 OTHER EQUIPMENT 150,000 150,000 EXCAVATOR & SKID STEER ANNUAL TRADE-INS EQUIP 503-7000-580.33-98 OTHER EQUIPMENT 8,000 8,000 CHEV COLORADO PICKUP 90314 503-7000-580.34-42 TRUCKS 3,345 3,345 JOBSITE UTV 90383 503-7000-580.34-42 TRUCKS 20,000 20,000 2011 FORD F-350 UNIT 9037A REPL 9037B 503-7000-580.34-42 TRUCKS 62,471 62,471 2007 FORD F-150 UNIT 90311A REPL 90311B 503-7000-580.34-42 TRUCKS 3,362 3,362 2013 Dodge 3500 90310B 503-7000-580.34-42 TRUCKS 64,000 64,000 2011 FORD EXPLORER REPL 9035B 503-7000-580.34-42 TRUCKS 31,300 31,300 2012 FORD F-350 4X4 REPL 9036B 503-7000-580.34-42 TRUCKS 59,700 59,700 PROSPECT MTN WATER DIST - LOAN IMPROVEMENTS PMLOAN 503-7000-580.35-54 WATER SYSTEM 10,589,145 10,589,145 18" MAIN VALVE INSTALLATIONS 18VALV 503-7000-580.35-54 WATER SYSTEM 120,000 120,000 NCWCD MUNICIPAL SUBDISTRICT INCLUSIONS NCWCD 503-7000-580.35-54 WATER SYSTEM 79,048 79,048 CIP ROCKWELL/WEST RIVERSIDE DR 16" MAIN ROCKWL 503-7000-580.35-54 WATER SYSTEM 95,053 95,053 CIP BUREAU AREA PHASE 4 WTBRP4 503-7000-580.35-54 WATER SYSTEM 2,169,176 2,169,176 ACACIA 4" ABANDONMENT ACACA4 503-7000-580.35-54 WATER SYSTEM 29,000 29,000 1360 BROOK DRIVE WATER SHOP WATERLINE (KEARNEY SHOP)KEARNY 503-7000-580.35-54 WATER SYSTEM - - PARKING STRUCTURE WATERLINE PKGWTR 503-7000-580.35-54 WATER SYSTEM - - BIG HORN DR WATER MAIN REPL BHWTRM 503-7000-580.35-54 WATER SYSTEM - - SPRUCE DRIVE WATER MAIN REPL SPWTRM 503-7000-580.35-54 WATER SYSTEM - - DEVILS GULCH WATER LINE EXTENSION DEVEXT 503-7000-580.35-54 WATER SYSTEM - - GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.35-54 WATER SYSTEM 10,043,300 10,043,300 CARRIAGE DRIVE WATER MAIN REPL CAHILL 503-7000-580.35-54 WATER SYSTEM 271,079 271,079 YMCA/THUNDER MOUNTAIN PUMP HOUSE THRMTN 503-7000-580.35-54 WATER SYSTEM 217,798 217,798 THUNDER MOUNTAIN TANK FIBER PMTANK 503-7000-580.35-54 WATER SYSTEM 52,000 52,000 ROCK GRIZZLY DIRT SCREEN RCKGRZ 503-7000-580.35-54 WATER SYSTEM 21,000 21,000 UTILITY MASTER PLAN WTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN 300,000 300,000 WTR RISK ASSESSMT & EMERG RESPONSE PLAN UPDATE WTREMG 503-7000-580.35-62 UT SYSTEM MASTER PLAN 69,024 69,024 GIS WORK WTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT 19,725 19,725 CIP USA WATER RIGHTS WITH BOR WTRRBR 503-7000-580.37-10 WATER RIGHTS 31,797 31,797 WATER RIGHT ACQUISITION/RENEWAL WTRRIT 503-7000-580.37-10 WATER RIGHTS 40,000 40,000 *TOTAL WATER FUND 25,266,775 - 25,266,775 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2022 Approved Budget Current Proposed Amendment 2022 Amended Budget TOWN OF ESTES PARK BA#6 - FALL RIVER TRAIL & DOWNTOWN ESTES LOOP SCHEDULE OF BUDGETED PROJECTS ALL FUNDS * PURCH WATER SHOP FOR NEW FLEET MAINT FAC FLSHOP 612-7000-610.32-21 BUILDINGS 400,000 400,000 DESIGN FOR REMODEL OF WATER SHOP FOR PW FLSHOP 612-7000-610.32-22 BUILDING REMODELING 158,143 158,143 ELECTRIC TROLLEY FACILITY & CHG STATION ELTRCH 612-7000-610.32-22 BUILDING REMODELING 622,780 622,780 *TOTAL FLEET MAINTENANCE FUND 1,180,923 - 1,180,923 * DELL SERVERS & 10 G SWITCHES & NAS STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 89,000 89,000 MPEC SERVER ROOM AC UNIT ACMPEC 625-2500-425.33-98 OTHER EQUIPMENT 17,500 17,500 *TOTAL INFORMATION TECHNOLOGY FUND 106,500 - 106,500 * POLICE G-155 CRUISER REPLACEMENT G-155A 635-7000-435.34-42 TRUCKS 64,000 64,000 POLICE CRUISER G-98A G-98B 635-7000-435.34-42 TRUCKS 21,068 21,068 POLICE CRUISER G-140A G-140A 635-7000-435.34-42 TRUCKS 60,000 60,000 STREETS -NEW STREET SWEEPER COMBINE G116A & G97B G116A 635-7000-435.34-42 TRUCKS 248,526 248,526 PARKS G-66B G66C 635-7000-435.34-42 TRUCKS 42,000 42,000 FLEET G-61 G61A 635-7000-435.34-42 TRUCKS 70,450 70,450 POLICE CRUISER REPL G142A 635-7000-435.34-42 TRUCKS 70,000 70,000 POLICE CRUISER REPL G148A 635-7000-435.34-42 TRUCKS 70,000 70,000 POLICE CRUISER REPL G71C 635-7000-435.34-42 TRUCKS 70,000 70,000 PARKS FORD RANGER PICKUP G45C 635-7000-435.34-42 TRUCKS 30,000 30,000 PARKS 4X4 UTILITY VEHICLE G114B 635-7000-435.34-42 TRUCKS 16,000 16,000 PARKS 4X4 UTILITY VEHICLE G128A 635-7000-435.34-42 TRUCKS 16,000 16,000 PARKS VANTAGE CART REPLACEMENT G202A 635-7000-435.34-42 TRUCKS 15,288 15,288 *TOTAL VEHICLE REPLACEMENT FUND 793,332 - 793,332 * *TOTAL PROJECT RECAP 54,922,559$ 1,870,000$ 56,792,559$ PUBLIC WORKS Memo To: Honorable Mayor Wendy Koenig Board of Trustees Through: Town Administrator Machalek From: Greg Muhonen, PE, Public Works Director Date: November 17, 2022 RE: Resolution 93-22 Approving the Third Modification to the Memorandum of Agreement, the Sixth Modification to the Reimbursable Agreement, and a Funds Transfer Agreement for Project Funding of the Downtown Estes Loop. PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER: QUASI-JUDICIAL YES NO Objective: Public Works staff seek Town Board approval of Resolution 93-22, which amends the existing Memorandum of Agreement (MoA), the existing Reimbursable Agreement (RA), and approves a new Funds Transfer Agreement (FTA) with Central Federal Lands Highway Division (CFLHD) for the design and construction of the Downtown Estes Loop (DEL). Present Situation: In 2014 the Town, CFLHD, Colorado Department of Transportation (CDOT), and Rocky Mountain National Park (RMNP) entered into agreements to conduct a comprehensive environmental assessment (EA) and public process to determine feasibility and support for the project. The partners agreed to fund, design, and construct roadway and bridge improvements to Elkhorn Avenue, Moraine Avenue, and West Riverside Drive to improve access to RMNP by reducing traffic congestion in downtown Estes Park. This route is the primary travel corridor to RMNP. These improvements were to be funded by a Federal Lands Access Program (FLAP) grant and CDOT Responsible Acceleration of Maintenance and Partnerships (“RAMP”) funds. Construction of the project was expected to occur in 2016. Community controversy and a lengthy process for acquiring additional rights of way for the project delayed construction to 2018, then to 2021. New Federal Emergency Management Agency (FEMA) modeling and mapping procedures for the revised floodplains within the project (triggered by the 2013 flood) further delayed submittal of FEMA floodplain permit applications, which has delayed construction to 2022/2023. From 2019 thru 2022, CDOT acquired eight parcels for the demolition of multiple commercial and residential buildings and secured 42 easements from 23 property owners to provide sufficient area to construct the realignment of West Riverside Drive and a new bridge over the Big Thompson River. Also in early 2020, the Town requested revisions to the MoA and RA to clarify refinements to the project scope, costs, schedule, and funding responsibility. These changes were approved by the Town Board in Modification 1 to the MoA and Modification 4 to the RA. On May 24, 2022, the project Technical Advisory Committee members shared updated estimates on the project’s increased construction cost and extended construction duration expected due to the recent, significant cost escalation of materials and fuel, as well as supply chain challenges. Additional local match funding in the amount of $500,000 was approved by the Town Board (Resolution 60-22) in July 2022 through Modification 2 to the MoA and Modification 5 to the RA so the project could proceed to solicitation of contractor bids. On October 11, 2022, two higher-than-expected bids were opened. The low bid of $27,087,298 exceeded the Engineers Cost Estimate of $15,724,641 by $11.3 million. These results, and three options for future project direction, were discussed with the Town Board at a study session on November 8, 2022. Staff was directed to return with the three options for additional consideration at a special public meeting on November 17, where the community could provide input. The Board further requested the November 17 meeting include an opportunity for public discussion on the merits of asking Estes Park voters to decide the future project direction. Proposal: The project cannot progress to construction until sufficient funding is documented to pay for the construction. In response to the higher-than-expected bids received, the partner agencies offered three options for moving forward: Option 1. All further work on the project could be terminated. The current bid solicitation would be canceled and not awarded. The completed project construction plans and specifications would be shelved and no further work would be pursued. Advantages: • No additional project costs would be incurred by any of the partner agencies. • The 18-24 months of construction disruption in the heart of downtown would be postponed to future incremental projects that must address the existing infrastructure repair and expansion needs when funding is available. • Cancelling the project will end community uncertainty surrounding the DEL. Disadvantages: • Nine years of work and $10+ million invested in the project are discarded. • The public purpose that justified the acquisition of easements and private land parcels would be unfulfilled. • The public transportation and flood infrastructure benefits previously requested by the community in the 2013 FLAP grant application, as well as during the EA process, would be eliminated or delayed. • The full financial and administrative burden to repair and improve the downtown infrastructure will be the sole responsibility of the Town and CDOT. • Cancelling the project does not save any taxpayer money, as the FLAP construction funds would be reallocated by CFLHD to other projects in other communities. The federal government’s proposed investment of over $26 million in Estes Park downtown infrastructure will be lost Option 2. The current project solicitation could be canceled, and the CFLHD could readvertise the project in 6 to 12 months. This option would be necessary in order to hold a public vote of Estes Park residents on the project construction. Such a vote would cost approximately $35,000 and could take place no earlier than March 2023. This option could also be exercised by the Board without sending the project to a public vote. Advantages: • Potential stabilization of construction industry pricing might result in lower bid prices for the work and improved predictability in material and labor availability. Disadvantages: • Rebidding the project may result in higher bids received, or no bids received due to 2023 bidder workloads being full. • Uncertainty of future project delivery will delay planned utility upgrades/relocations which will further delay commencement of project construction. • Delaying the project extends the community uncertainty surrounding the DEL. Option 3. The contract could be awarded and construction would begin in early 2023. CFLHD offered to continue funding 82.79% of the project cost through the FLAP program, contingent upon a 17.21% contribution from the local agency partners. This would require an additional $1 million each in local match funds from both the Town and CDOT to secure an additional $9.3 million in FLAP grant funds. The FLAP contribution would increase to $34.71 million. This budget includes an approximately $1 million construction contingency for any changed conditions encountered during construction. An additional $1 million early completion incentive is also offered from the FLAP funds with no local match required. Updated funding agreements with CFLHD would be required from both the Town and CDOT. Advantages: • This is the fastest path to implementation of new roadway and parking surfaces; four new traffic signals; expanded sidewalks for public safety, trails, and bike lanes; a new bridge across the Big Thompson River; a flood overflow and stormwater collection system; a new roundabout intersection; and a 16” domestic water distribution pipe for improved fire protection. • Awarding the bid secures contractually-firm project costs, construction crew availability, and a known construction schedule with the potential of an early completion. • Construction of the project leverages $1 million in additional local funds to return an investment of $10.3 million in additional Federal and State funds targeted on infrastructure improvements in downtown Estes Park. • The complete project will bring improvement to the Town’s downtown traffic congestion problems and related environmental impacts, improved downtown mobility and safety for bicyclists and pedestrians, reduction in downtown flood risk from the Big Thompson River, and closure to community uncertainty surrounding the DEL. • Completing the project utilizes federal grant funds to finish deferred road surface repairs on both Town and CDOT roads within the project limits. • During the project planning and design stages, many community members strongly supported the infrastructure improvements, economic betterment, and improved visitor experience expected from the project. Disadvantages: • During the project planning and design stages, many community members strongly opposed potential changes in the community character caused by construction of the DEL. • The long construction duration of 18-24 months in the heart of downtown will be disruptive to businesses and users of the impacted roadways. • The requested $1 million in additional local match funding would remain available to fund other needs within the community. Action Recommended: Staff and the partner agencies recommend Option 3 (the adoption of Modification 3 to the MoA, Modification 6 to the RA, and a new Fund Transfer Agreement). These modifications reflect an increased local funding match in the amount of $1 million from both the Town of Estes Park and CDOT in order to secure an increase of $9.3 million in funding from the FLAP program. Finance/Resource Impact: The Town has expended its original obligation to pay a local match of $4.2 million (CDOT devolution funds) for the Phase 1 project. No invoice has been received or payment issued for the additional $500k contribution from the Town agreed to in MoA Modification 2. The Town has $600k available in the unappropriated 2022 Construction Reserve in the Community Reinvestment Fund. An additional $400k could be provided from the proposed $1 million 2023 Construction Reserve. A total of $10.1 million has been obligated by CFLHD to-date for this project. PROJECT FUNDING SUMMARY Year Project Cost FLAP Share CDOT Share Town Share 2014 $17.2 million $13 million * $4.21 million* 2021 $22.58 million $22 million $580,000 $4.21 million* 2022 (Jul) $30.74 million $25.4 million $580,000 $4.71 million* 2022 (Nov) $42.00 million $34.71 million $1.58 million $5.71 million* *$4.2 million CDOT RAMP funds provided to the Town for future maintenance of West Elkhorn Avenue Level of Public Interest: High Sample Motion: I move for the approval/denial of Resolution 93-22. Attachments: 1. Resolution 93-22 2. 2022 Revised Memorandum of Agreement (Modification 3) 3. 2022 Revised Reimbursable Agreement (Modification 6) 4. 2022 Admin Mod #006 signatures for Reimbursable Agreement 5. 2022 Funds Transfer Agreement RESOLUTION 93-22 APPROVING THE THIRD MODIFICATION TO THE MEMORANDUM OF AGREEMENT, THE SIXTH MODIFICATION TO THE REIMBURSABLE AGREEMENT, AND A FUNDS TRANSFER AGREEMENT WITH THE CENTRAL FEDERAL LANDS HIGHWAY DIVISION OF THE FEDERAL HIGHWAY ADMINISTRATION, THE NATIONAL PARK SERVICE, AND THE COLORADO DEPARTMENT OF TRANSPORTATION FOR PROJECT FUNDING OF THE DOWNTOWN ESTES LOOP WHEREAS, the Town Board desires to amend the existing intergovernmental agreements referenced in the title of this resolution for the purpose of constructing bridge, roadway, and intersection improvements in downtown Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the intergovernmental agreements referenced in the title of this resolution in substantially the form now before the Board. DATED this day of , 2022. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 1 1 FEDERAL LANDS ACCESS PROGRAM PROJECT MEMORANDUM OF AGREEMENT Modification 3 – November 9, 2022 Project / Facility Name: Moraine Avenue and Riverside Drive Project Route: CO FLAP 34(1) & 36(1) State: Colorado County: Larimer County Owner of Federal Lands to which the Project Provides Access: National Park Service Entity with Title or Maintenance Responsibility for Facility: Town of Estes Park Type of Work: The project is to include preliminary engineering, construction and construction engineering for the reconstruction on Moraine Avenue and Riverside Drive in the Town of Estes Park. The routes are currently two lane routes at varying widths. The Schedule A- Downtown Estes Park Loop- Moraine Avenue and Riverside Drive project segment would reconfigure the circulation system through Estes Park by realigning and reconstructing West and East Riverside Drives into a continuous one-way (eastbound) roadway and reconfiguring Elkhorn Avenue/Moraine Avenue to a one-way configuration (westbound) creating one-way couplets through Estes Park that would be US Highway 36. The reconfiguration would also include upgrades to Rockwell Street to accommodate additional traffic from the change of Elkhorn Avenue to one-way in the westbound direction. In addition, a segment of West Elkhorn Avenue (Option X) was identified as a need following the project application process and programming of Schedule A- Downtown Estes Park Loop- Moraine Avenue and Riverside Drive. The purpose of Option X is to improve the riding surface and to extend the useful life of the pavement as part of the devolution of the U.S. 34 Business Route. This segment of the project will be paid for by the over-match that is provided by the Town of Estes Park. After bids for the construction of Option X are received, if funds are insufficient to cover a minimum match for Schedule A with Option X (17.21% of overall project costs) or if the bids are higher than $1,800,000 for Option X, then the Town will need to fund the additional amount needed to award Option X, if Option X is to be implemented. This Agreement does not obligate (commit to) the expenditure of Federal funds, nor does it commit the parties to complete the project. Rather, this Agreement sets forth the respective responsibilities as the project proceeds through the project development process. Attachment 2 2 Parties to this Agreement: Town of Estes Park (TOEP), Colorado Department of Transportation (CDOT), NPS, and Central Federal Lands Highway Division (CFLHD). The Program Decision Committee approved this project on August 26, 2013. AGREED: Town of Estes Park Date Colorado Department of Transportation Date National Park Service Date Chief of Business Operations, Central Federal Lands Highway Division Date 3 A. PURPOSE OF THIS AGREEMENT This Agreement documents the intent of the parties and sets forth the anticipated responsibilities of each party in the development, construction, and future maintenance of the subject project. The purpose of the Agreement is to identify and assign responsibilities for the environmental analysis, design, right-of-way, utilities, acquisition and construction as appropriate for this programmed project, and to ensure maintenance of the facility for public use if improvements are made. The parties understand that any final decision as to design or construction will not be made until after the environmental analysis required under the National Environmental Policy Act (NEPA) is completed (this does not prevent the parties from assigning proposed design criteria to be studied in the NEPA process.) Any decision to proceed with the design and construction of the project will depend on the availability of appropriations at the time of obligation and other factors such as issues raised during the NEPA process, a natural disaster that changes the need for the project, a change in Congressional direction, or other relevant factors. The modified Memorandum of Agreement for the subject project is further modified by this Modification 23 with additions and deletions displayed as red text and strikethrough text throughout. If Federal Lands Access Program (FLAP) funds are used for the development or construction of this project, Town of Estes Park, Colorado and the Colorado Department of Transportation agrees to provide a matching share equal to 17.21% or more of the total cost of the project, as detailed more fully in Section J below. B. AUTHORITY This Agreement is entered into between the signatory parties pursuant to the provisions of 23 U.S.C. 204. C. JURISDICTION AND MAINTENANCE COMMITMENT Town of Estes Park, Colorado has jurisdictional authority to operate and maintain the existing facility and will operate and maintain the completed project at its expense. D. FEDERAL LAND MANAGEMENT AGENCY COORDINATION Town of Estes Park, Colorado has coordinated project development with the National Park Service. The National Park Service support of the project is documented in the original project application. Each party to this agreement who has a primary role in NEPA, design, or construction shall coordinate their activities with the National Park Service. E. PROJECT BACKGROUND/SCOPE Schedule A- Downtown Estes Park Loop- Moraine Avenue and Riverside Drive The project application for Schedule A was submitted under the FLAP project call for applications in May of 2013. The project traverses thru the Town of Estes Park via Elkhorn Avenue (US34/36), Moraine Avenue (US 36) and West and East Riverside Drive. The proposed project would reconfigure the circulation system through Estes Park by realigning and reconstructing West and East Riverside Drives into a continuous one-way (eastbound) roadway and reconfiguring Elkhorn Avenue/Moraine Avenue to a one-way configuration (westbound) creating one-way couplets through Estes Park that would be US Highway 36. 4 The reconfiguration would also include upgrades to Rockwell Street to accommodate additional traffic from the change of Elkhorn Avenue to one-way in the westbound direction. 5 Figure 1 – Project Area Map Roadway. The West and East Riverside Drive and Ivy Street segments will be reconstructed/realigned using a 25-mph design speed with two 12 foot travel lanes. The application did not include any shoulders but the Town discussed the desire for some sort of on-street bicycle lane, and CDOT standards generally require a minimum 4 foot shoulder. The application shows parallel on street parking on the southern section of the roadway, but no on-street parking on the northern end of Riverside Drive where there are existing driveways, which would lead to backing out onto the US highway. Route Segments: The project application stated current average daily traffic (ADT) as 10,000 with current seasonal ADT of 17,900 and projected ADT of 14,000 with a projected seasonal ADT of 25,060. These numbers represent the general total ADT through the project area using the existing and proposed roadway segments to travel through Estes Park towards Rocky Mountain National Park. ADT information shown for each roadway segment is an estimation of the current configuration verse proposed project configuration for each segment (Current/Proposed). Segment 1: Elkhorn Avenue (US 36/US 34 Business) from E. Riverside Dr. to Moraine Ave. Currently two lanes westbound and one lane eastbound with curb and gutter and attached sidewalk/streetscape. The Project will reconfigure this segment by restriping to two lanes in a one-way configuration in the westbound direction expanding to two left turn lanes and one through lane at Moraine Avenue intersection. 6 Figures 2 and 3 – Existing Elkhorn Avenue Segment 2: Moraine Avenue (US 36) from Elkhorn Avenue to Crags Dr./W. Riverside Dr. Currently two lanes southbound and one lane northbound expanded to include an additional northbound lane from Rockwell Street to Elkhorn Avenue. The existing roadway has curb and gutter and attached sidewalk/streetscape. The Project will reconfigure this segment by restriping to two lanes in a one-way configuration in the southbound direction expanded to include a left turn lane in addition to the two through lanes from Elkhorn Avenue to Rockwell Street. Pedestrian walkway connectivity will be provided by extending the existing sidewalk on the east side of Moraine Ave southward to connect to the proposed sidewalk on the west side of W Riverside Drive described in Segment 3 below. A new enhanced pedestrian crossing equipped with Rectangular Rapid Flash Beacons will be constructed on Moraine Avenue south of Davis Street. Figures 4 and 5 – Existing Moraine Avenue Segment 3: W Riverside Dr./Ivy St./E Riverside Dr. (Moraine Ave. to Elkhorn Ave.) Currently these three roadway segments make up the parallel alternative route to Moraine Avenue/Elkhorn Ave. These segments currently include a northbound and southbound lane with varied on-street and adjacent parking (parallel, diagonal, straight in, 7 driveways), and sections of curb and gutter and attached sidewalk. The Project will reconstruct and realign these segments into a continuous roadway segment with two northbound lanes with curb and gutter and attached sidewalk, and sections of parallel parking. The proposed project includes creating a new landscaped roundabout intersection of Riverside Drive/Crags Drive/Moraine Avenue to provide eastbound Moraine Avenue traffic a through movement to this segment which will become the northbound section of US 36 through Estes Park Figures 6 and 7 – Existing Riverside Drive Segment 4: Rockwell Street from Moraine Ave to E. Riverside Dr. Currently one lane from Moraine Avenue for approximately 250 feet to the existing adjacent public parking lots, then one lane eastbound and westbound to East Riverside Drive. The Project will keep this configuration; however, the amount of traffic will greatly increase as this will be the eastbound route for traffic traveling eastbound on Elkhorn Avenue west of Moraine Avenue. Figures 8 and 9 – Existing Rockwell Street 8 Segment 5: W. Elkhorn Ave from Moraine Ave to Wonderview Ave This 1.5 mile long segment of Elkhorn Ave contains one travel lane in each direction and was devolved from CDOT ownership to TOEP ownership to generate local match funds for this project. TOEP has the option to request including in the project design bid drawings a bid alternate consisting of a 2" thick mill-and-overlay hot mix asphalt resurfacing of this segment and the associated restriping. CFLHD is not obligated to award this bid alternate and the Town is not obligated to pay the extra cost if the bid alternate price exceeds $1,800,000. Notwithstanding the foregoing, if this bid alternate would increase TOEP’s local match amount, the Town may agree to further funding of Option X by irrevocably pledging additional present cash reserves toward its additional financial obligations at such time. Bridge. The project includes the reconstruction of what was the Ivy Street bridge across the Big Thompson River. This new structure will be on a skew and likely need to be raised to provide the same or better clearance above the river. Only roadway resurfacing, striping, and signing changes are proposed at the Rockwell Street and East Riverside Avenue bridges, as they appear to be wide enough to accommodate the project.. Figure 10 – Existing Ivy Street Bridge Figure 11 – Ivy Street Bridge Joint Roadway segments 1 and 2 are classified as urban minor arterial in rolling terrain with a design and posted speed of 25 mph. Roadway Segments 3 and 4 are classified as urban collector in rolling terrain with a design speed of 25 mph. Specific areas of concern or areas of required work by functional discipline are as follows: Right of Way Right of Way mapping of existing parcels/property boundaries is required. There are potentially 5-7 full relocations and 10-20 other partial right-of-way acquisitions, and numerous TCE's. The CDOT will lead the right-of-way acquisition process. Utilities Numerous utilities will need to be relocated including City wet utilities (water, sanitary sewer) and private dry utilities (electrical, gas, communications). New Street lighting 9 will be required for the project. Potholes and/or ground penetrating radar will be required to locate utilities. Environment and Permits Due to the potential for Section 4(f)/6(f), 106 issues and the overall level of change/chance for public concern, an Environmental Assessment is assumed. Survey Full survey of all roadway segments for this project is required. Use of LIDAR may be used to develop topographical mapping. Bridge The Ivy Street bridge will be reconstructed on a new alignment; the bridge will be skewed across the Big Thompson River. It is assumed that Ivy Street can be completely closed during construction. No structural improvements are proposed at the Rockwell Street or East Riverside Road bridges, as they appear to be wide enough to accommodate the project. Hydraulics The Big Thompson River channel between Ivy St and Rockwell St will be modified to improve hydraulic capacity and provide safe, interactive, recreational human access to the water from the walkway along the west riverbank. Highway Design This 4R project is short in length but full of challenges from the typical section for a US highway, curvilinear alignment, on-street parking and access, pedestrian movements, and construction phasing. New traffic signal hardware and software will be installed at four locations: Elkhorn Avenue at Riverside Avenue, Elkhorn Avenue at Moraine Avenue, Moraine Avenue at the Riverwalk pedestrian crossing, and on Riverside Avenue at the Riverwalk pedestrian crossing. A new colored concrete intersection will be provided at Elkhorn/Riverside Avenues. Pavements E. Elkhorn Ave and Moraine Ave are candidates for mill and overlay. Existing paving should be reused when possible. Pulverized asphalt can be used as high-quality fill or base course in new pavement sections. CDOT design procedures and review will be required for any State Highway pavements. Geotechnical Field investigations are anticipated for reconfiguration of the Ivy Street bridge and retaining walls at the Moraine Avenue and Riverside Drive intersection. Right-of-entry agreements may be required for the retaining wall boring access. All borings will also 10 require permitting from the Town of Estes Park and Colorado Department of Transportation (CDOT). Option X: Segment 5- West Elkhorn Avenue Pavement Rehabilitation This segment was identified as a need following the project application process and programming of Schedule A- Downtown Estes Park Loop- Moraine Avenue and Riverside Drive. The purpose of Option X is to improve the riding surface and to extend the useful life of the pavement as part of the devolution of the U.S. 34 Business Route. Additionally, the installation of signage would improve safety along the roadway. The Town applied for and received $4.2 million funding under the Colorado Department of Transportation (CDOT) Responsible Acceleration of Maintenance and Partnerships (RAMP) Program for the “devolution” of US 34 Business Route (West Elkhorn) back to Town ownership and maintenance between the Elkhorn/Moraine intersection and Wonderview Avenue. The devolution funds were then used for the required local agency match toward the Downtown Estes Loop FLAP project. The mill and overlay project is proposed to extend the useful life of the pavement as part of the devolution of U.S. 34 Business Route. Environment and Permits A Categorical Exclusion was performed for this work. 11 Survey Full survey of all roadway segments for this project is required. Use of LIDAR may be used to develop topographical mapping. Highway Design The proposed project is composed of milling, overlay, striping, and sign installation within the existing roadway right of way and facility footprint for this 1.3-mile segment along West Elkhorn Avenue. The milling and overlay project is proposed to extend the useful life of the pavement as part of the devolution of U.S. 34 Business Route. New signs would be installed to enhance safety along this segment of the roadway. Pavements Pavement rehabilitation for West Elkhorn is anticipated to be a mill and overlay. Existing paving should be reused when possible. Pulverized asphalt can be used as high-quality fill or base course in new pavement sections. CDOT design procedures and review will be required for any State Highway pavements. 12 F. PROJECT BUDGET Figures are estimated from assumption in the original Application, Scoping Report, and Project Delivery Documents. Cost(s) are subject to escalation increases, depending on formal programming year. PROJECT BUDGET FOR SCHEDULE A ONLY Item Estimated Cost for CFLHD Performed Services Comments Preliminary Engineering (PE) and Environmental Compliance PE Subtotal $4,380,000 Includes $900K for Stream Mitigation Schedule A $4,380,000 Option X $100,000 ROW Acquisition & Utility Relocation ROW Subtotal $6,920,000 Schedule A $6,920,000 Work conducted under Inter-agency ROW Agreement with CDOT for full acquisition parcels. Option X- $0 No ROW work required. Construction Contract (CN) CN Subtotal $17,000,000 28,200,000 $27.2M Contract Award with $1M contingency for potential construction modifications. Schedule A $28,200,000 Option X $950,000 Construction Engineering (CE) CE Subtotal $2,500,000 Schedule A $2,500,000 Option X $0 TOTAL $30,800,000 42,000,000 13 PROJECT BUDGET FOR SCHEDULE X ONLY Item Estimated Cost for CFLHD Performed Services Comments Preliminary Engineering (PE) and Environmental Compliance PE Total $0 Included in Schedule A ROW Acquisition & Utility Relocation ROW Subtotal $0 No ROW needed Construction Contract (CN) CN Subtotal $1,800,000 Construction Engineering (CE) CE Subtotal $0 Included in Schedule A TOTAL $1,800,000 G. ROLES AND RESPONSIBILITIES: Responsible Party Product/Service/Role Comments CFLHD • Develop and sign the Project Agreement • Develop and sign the Reimbursable Agreement • Manage project development schedule and preliminary engineering costs • Perform pavement and geotechnical investigations • Obtain necessary permits • Prepare environmental documents and make project decisions based on the NEPA documents • Prepare the PS&E • Advertise and award the contract. Bids will not be solicited by CFLHD until the TOEP and CDOT have concurred with the plans and specifications. 14 Responsible Party Product/Service/Role Comments Town of Estes Park • Review and sign the Project Agreement • Review and sign Reimbursable Agreement • Review and provide approval for Highway Design Standards • Attend reviews and meetings • Provide available data on traffic, accidents, material sources, construction costs, and any other relevant information • Review the plans and specifications at each phase of the design and provide project development support • Public Works Director of TOEP to provide 95% Plans, Specifications, and Estimate Approval for procurement process • Provide support to CFLHD, as requested, for the development of environmental documents. • Provide ROW and utility information and coordination • Provide water source(s) for design and construction use • Coordinate utility relocations • Obtain permits other than those required for Federal constructed projects PS&E activities will not commence until agreement(s) are executed Colorado Department of Transportation • Review and sign the Project Agreement • Attend reviews and meetings • Provide available data on traffic, accidents, material sources, construction costs, and any other relevant information • Review the plans and specifications at each phase of the design and provide project development support • Provide 95% Plans, Specifications, and Estimate Approval 15 Responsible Party Product/Service/Role Comments • Provide support to CFLHD, as requested, for the development of environmental documents. • Provide ROW and utility information and coordination • Procure ROW • Obtain permits other than those required for Federal constructed projects National Park Service • Review and sign the Project Agreement • Review and comment on environmental documents H. ROLES AND RESPONSIBILITIES – SCHEDULE (This section may be abbreviated with only a tentative project schedule based on the application pending a more in-depth scoping of the proposed project. If so, a more detailed schedule thereafter should be developed and approved by the parties or the Programming Decisions Committee, as appropriate.) Responsible Lead Product/Service/ Role Schedule Start-Finish Comments CFLHD Project Development Planning See attached schedule Project Development Plan CFLHD NEPA Possible EA CFLHD Engineering Design Preliminary through Final PS&E CFLHD Geotechnical/ Pavement Investigation and Recommendations Perform site investigations and provide recommendations 16 Responsible Lead Product/Service/ Role Schedule Start-Finish Comments TOEP, CDOT 100% PS&E Approval TEOP approval by Public Works Director CFLHD Acquisitions Design and Construction Contracting CFLHD Construction Administration Construction Management and Engineering TOEP, CDOT Construction Acceptance TEOP approval by Public Works Director I. PROPOSED DESIGN STANDARDS Final design standards will be determined through the NEPA process. Criteria Comments Standard CDOT Possible width exception on Riverside Drive Functional Classification Urban Minor Arterial Surface Type Hot-Asphalt Concrete Pavement Design Volume 14,000 17 J. FUNDING Funding Source Estimated Funding % of Total Project Comments Federal Lands Access Program (FLAP) $25,510,930 $34,771,800 82.79% FLAP funds are allocated for Schedule A only. Town of Estes Park $4,200,000 17.21% Cash Match Contribution: • Local Matching Share – Town of Estes Park via CDOT RAMP. Priority of local match is to contribute funds to Schedule A. • Does not include Option X • Agreement DTFH68-14-E- 00004 Town of Estes Park $9,070 Scoping Agreement DTFH68-13- E-00050 previously contributed to scope the project in 2013. Town of Estes Park $1,500,000 • Shall be paid in the Town Fiscal Year 2022, by December 31, 2022. • Agreement 6982AF-23-K- 500005. Colorado Department of Transportation $580,000 In-Kind Contribution: • Hazardous Material Abatement for Full-Acquisition Parcels • Demolition of Buildings for Full-Acquisition Parcels • Legal Fees and Settlement Costs for Seven Full-Acquisition Parcels Colorado Department of Transportation $1,000,000 Additional contribution to award the construction contract. Agreement 6982AF-23-K-500003 Total For Schedule A $30,800,000 42,000,000 Total for Option X Paid for by Town of Estes $1,800,000 The funding priority for the project is Schedule A. , followed second by Option X. This modification 003 will provide adequate funding for the award of Schedule A with $1,000,000 contingency for any potential construction modifications. If during the 18 implementation of the project it is determined that the total project cost exceeds $30,800,000 $42,000,000, the Central Federal Lands Highway Division, the Town of Estes Park, and the Colorado Department of Transportation mutually agree to award Schedule A if possible within the $30,800,000. intend to either mutually agree in writing to reduce the scope of the project, or execute a modification to this agreement to change funding amounts. Currently there is no funding for Option X. The Town of Estes would need to provide funding prior to award of Option X. Award of this work is optional and contingent upon future written agreement to provide additional funding by the Town of Estes Park prior to award of Option X by CFLHD. In no case will any party’s funding amount be increased without its prior approval. 19 K. MATCHING SHARE REQUIREMENTS Town of Estes Park (with previous the additional contribution from the Colorado Department of Transportation) will provide 17.21% of the total Federal Lands Access Program eligible project costs required for the project through construction contract completion, closeout, and resolution of any disputes, in an amount not to exceed that provided in separate funding agreements. The Any additional funds that CDOT elects has elected to contribute towards the project will be included as part of the Town of Estes Park’s 17.21% match requirement. Matching or cost sharing requirements will be satisfied following the obligation of funds to the project as detailed above in Section J. Matching or cost sharing requirements may be satisfied following the obligation of funds to the project by: allowable costs incurred by the State or local government, cash donations, the fair and reasonable value of third party in-kind contributions (but only to the extent that the value of the costs would be allowable if paid for by the party responsible for meeting the matching share), including materials or services; however no costs or value of third party contributions may count towards satisfying the matching share requirements under this agreement if they have or will be counted towards meeting the matching share requirements under another federal award. Costs and third party contributions counting toward satisfying a cost sharing or matching requirement must be verifiable from the records of the party responsible for meeting the matching requirements. The records must demonstrate how the value of third party in kind contributions was derived. Voluntary services sought to be applied to the matching share will be supported by the same methods that the party to this agreement uses to support allocability of personnel costs. Any donated services provided by a third party will be valued at rates consistent with those ordinarily paid by employers for similar work in the same labor market. Supplies furnished will be valued at their market value at the time of donation. Donated equipment or space will be valued at fair rental rate of the equipment or space. All records associated with valuations or costs under section K shall be accessible and be maintained for three years following project close-out. A Reimbursable Agreement (RA) will be executed to commit the match contribution and initiate project delivery for CO FLAP 34(1) & 36(1). The CFLHD will bill Town of Estes Park upon completion of the work in the RA, as tentatively outlined in the RA. The CFLHD is limited to recovery of the matching share of actual costs incurred, as reflected in the invoice provided by the CFLHD. The CFLHD shall not incur costs which result in matching funds exceeding the maximum cost stated in the Reimbursable Agreement without authorization by Town of Estes Park in the form of written modification. 20 L. PROJECT TEAM MEMBERS - POINTS OF CONTACT The following table provides the points of contact for this project. They are to be the first persons to deal with any issues or questions that arise over the implementation of each party’s role and responsibility for this agreement. Name/Title Organization Address/Phone Number/Email Greg Muhonen Director of Public Works Town of Estes Park 170 MacGregor Avenue Estes Park, CO 80517 (970) 402-7400 gmuhonen@estes.org James Usher Program Engineer CDOT Region 4 10601 West 10th Street Greeley, CO 80634 (970) 350-2176 James.usher@state.co.us Cheri Yost Chief of Planning NPS- ROMO Rocky Mountain National Park Estes Park, CO 80517 (970) 586-1320 cheri_yost@nps.gov Neil Ogden CFLHD Project Manager CFLHD 12300 W. Dakota Ave. Suite 380 Lakewood, CO 80228 (720) 963-3647 neil.ogden@dot.gov M. CHANGES/AMENDMENTS/ADDENDUMS The agreement may be modified, amended, or have addendums added by mutual agreement of all parties. The change, amendment, or addendum must be in writing and executed by all of the parties. The types of changes envisioned include, but are not limited to, changes that significantly impact scope, schedule, or budget; changes to the local match, either in type or responsibility; changes that alter the level of effort or responsibilities of a party. The parties commit to consider suggested changes in good faith. Failure to reach agreement on changes may be cause for termination of this agreement. A change in the composition of the project team members does not require the agreement to be amended. It is the responsibility of the project team members to recognize when changes are needed and to make timely notification to their management in order to avoid project delivery delays. N. ISSUE RESOLUTION PROCEDURES MATRIX Issues should be resolved at the lowest level possible. The issue should be clearly defined in writing and understood by all parties. Escalating to the next level can be requested by 21 any party. When an issue is resolved, the decision will be communicated to all levels below. FHWA Town of Estes Park CDOT R4 NPS Time Neil Ogden, Project Manager Public Works Director Greg Muhonen Resident Engineer Chief of Planning Cheri Yost 30 days Wendy Longley, Project Management Branch Chief Town Administrator Travis Machalek Program Engineer James Usher Park Superintendent Darla Sidles 60 days Curtis Scott, Chief of Engineering 90 days O. TERMINATION This agreement will terminate upon 30 calendar days prior written notification to the other party pursuant to the requirements of 2 C.F.R. §200.339. If this agreement is terminated by the Requesting Agency its liability shall extend to 100 percent of actual and reasonable costs of the items/services rendered and the costs of any non-cancelable obligations incurred prior to the effective date of termination. Further, should the Requesting Agency provide notice to terminate this agreement, the Requesting Agency shall, prior to the effective date of the termination, irrevocably pledge funds in the amount of 100 percent of actual and reasonable costs of the items/services rendered and the costs of any non-cancelable obligations incurred prior to the effective date of termination. The irrevocable pledge and repayment of the funds must comply with the provisions of 23 U.S.C. §201(d)(2). If this agreement is terminated by the Servicing Agency its liability shall extend only to the release of its work products and related materials to the Requesting Agency by the effective date of termination. FHWA and Town of Estes Park, Colorado Reimbursable Agreement No. DTFH68-14-E-00004 November 9, 2022 Modification 006 1 | Page I.Introduction: The Federal Highway Administration, Central Federal Lands Highway Division (CFLHD) will provide design and construction delivery services for the CO FLAP 34(1) & 36(1) Moraine Avenue and Riverside Drive project. The Town of Estes Park, Colorado will provide funding for the local match, per the federal requirements listed below. The Town of Estes Park shall be referred to as the Requesting Agency and the CFLHD shall be referred to as the Servicing Agency. The modified Reimbursible Agreement for the subject project is further modified by this Modification 5 6 with additions and deletions displayed as red text and strikethrough text throughout. II.Location: Moraine Avenue and Riverside Drive, Estes Park, CO III.Work Required: For the CO FLAP 34(1) & 36(1) Moraine Avenue and Riverside Drive project, as selected by the Programming Decisions Committee (PDC) in the state of Colorado, perform project environmental compliance, design, right-of way, permitting, contracting and construction in accordance with CO FLAP 34(1) & 36(1) Moraine Avenue and Riverside Drive Colorado Federal Lands Access Program Memorandum of Agreement. The proposed project would reconfigure the circulation system through Estes Park by realigning and reconstructing West and East Riverside Drives into a continuous one-way (eastbound) roadway and reconfiguring Elkhorn Avenue/Moraine Avenue to a one-way configuration (westbound) creating one-way couplets through Estes Park that would be US Highway 36. The reconfiguration would also include upgrades to Rockwell Street to accommodate additional traffic from the change of Elkhorn Avenue to one-way in the westbound direction. IV.Non-Federal Share of Costs: It is estimated that Federal Lands Access Program funding will be used to fund the scoping effort as follows: Design, construction and construction engineering cost(s) are summarized as follows: Item Estimate ($) Comments ROW $6,920,000 Preliminary Eng. $4,380,000 Additional $900K for streambank mitigation Attachment 3 FHWA and Town of Estes Park, Colorado Reimbursable Agreement No. DTFH68-14-E-00004 November 9, 2022 Modification 006 2 | Page Item Estimate ($) Comments Construction $17,000,000 $28,200,000 Assumed 2023 construction $27.2M Contract Award with $1M contingency for potential construction modifications. Construction Eng. $2,500,000 Total $30,800,000 $42,000,000 As outlined in Section VIII.C, Town of Estes Park will provide funds in the amount of 18.4% 17.21% of the total Federal Lands Access Program funding required to complete the work in this Agreement. The amount of matching funds provided by the Town of Estes Park shall not exceed $4,200,000 $5,700,000 as stated in the Project MOA. as described below but shall meet the minimum of 17.21% of total project funding. In addition to this Reimbursable Agreement Original Contribution of $4,200,000.00, as part of its matching costs, the Town of Estes Park shall contribute an additional $500,000.00 $1,500,000 through upon execution of this modified Agreement a separate Funds Transfer Agreement 6982AF-23-K-500005 in the amount of $500,000.00 $1,500,000. This shall be due immediately, and shall be paid in the Town’s fiscal year 2022, by December 31, 2022, for CFL to obligate on the project. The Requesting Agency is not required to reimburse the Servicing Agency for any costs incurred by the Servicing Agency prior to the date of this Agreement. The Servicing Agency shall not invoice the Town of Estes Park for any matching funds commited by the Town which would exceed the 17.21% of total project funding match requirement. CFL is limited to the recovery of the matching share of the acutal costs incurred, as reflected in the invoice provided by the CFLHD through construction completion. V. Period of Performance: All work associated with this agreement will be completed no later than March 31, 2025. VI. Technical Representative: CFLHD Program Point of Contact for this Agreement is Mr. Neil Ogden, Project Manager. Mr. Ogden can be contacted at 720-963-3647 or neil.ogden@dot.gov FHWA and Town of Estes Park, Colorado Reimbursable Agreement No. DTFH68-14-E-00004 November 9, 2022 Modification 006 3 | Page The Town of Estes Park Program Point of Contact for this Agreement is Mr. Greg Muhonen and can be contacted at (970) 577-3581. VII. Scope of Work: Refer to Section III of this agreement and CO FLAP 34(1) & 36(1) Moraine Avenue and Riverside Drive Colorado Federal Lands Access Program Memorandum of Agreement. VIII. Financial Administration: A. Total Agreement Amount: Original Commitment of $4,200,000 (“Original Contribution”), plus an additional commitment of $500,000 (“Additional Contribution”) as described below, for a total amount not to exceed $4,700,000 B. Funding Citations: 23 U.S.C. 201 and 204. C. Reimbursable Payment: The Servicing Agency will invoice the Requesting Agency on a monthly basis for for a portion of the right of way acquisition expenses incurred for this project until such time that the Original Contribution of $4,200,000 has been paid by the Requesting Agency. The Town of Estes Park’s Additional Contribution of $500,000.00 shall be due immediately upon execution of this modified Agreement, and shall be paid in the Town’s fiscal year 2022, by December 31, 2022, for CFL to obligate on the project. The Servicing Agency is limited to recovery of the matching share of actual costs incurred, as reflected in the invoice provided by the Servicing Agency. The Servicing Agency shall not invoice the Town of Estes Park for any matching funds commited by the Town which would exceed the 17.21% of total project funding match requirement.. CFL is limited to the recovery of the matching share of the acutal costs incurred, as reflected in the invoice provided by the CFLHD through construction completion. Any payments made by the Town that exceed the 17.21% obligation will be refunded by CFLHD upon completion of the project construction. The Servicing Agency shall not incur costs which result in matching funds exceeding the maximum cost stated in this Agreement without authorization by the Requesting Agency in the form of written modification to this agreement. Upon receipt of the invoice of costs incurred and authorized, the Requesting Agency will issue payment via one of the methods listed below. The Servicing Agency will furnish a final Project Status Report detailing the funding usage on the project and calculations used to determine match funding requirements. FHWA and Town of Estes Park, Colorado Reimbursable Agreement No. DTFH68-14-E-00004 November 9, 2022 Modification 006 4 | Page The Servicing Agency requests that these payments be made through the US Treasury's website https://pay.gov. Pay.gov can be used to make secure electronic payments to any Federal Government Agencies via credit card or direct debit. Payment shall be submitted referencing the FHWA/CFLHD-ID Agreement Number: DTFH68-14-E-00004 Option 1 (Preferred Method) Plastic Card or Automatic Clearing House Payment (ACH Direct Debit) Go to Treasury's website, https://pay.gov. Search for Agency Name Select the appropriate Transportation Agency Follow the form instructions to make your payment. Note: If making an ACH payment from your bank account, please select ACH Direct Debit as the payment type. Option2 • Mail check payment to the following address for Paper Check Conversion (PCC) processing: Make Check Payable To: DOT FHWA Mailing Address: DOT/FEDERAL HIGHWAY ADMINISTRATION C/O MIKE MONRONEY AERONAUTICAL CENTER ATTN: AMZ-324/HQS BLDG RM 265 6500 S. MacArthur Blvd. Oklahoma City, OK 73169-6918 o Notice to customers making payment by check:  Please notify cfl.finance@dot.gov if mailing a check.  When you provide a check as payment you authorize us either to use information from your check to make a one-time electronic fund transfer from your account or to process the payment as a check transaction. FHWA and Town of Estes Park, Colorado Reimbursable Agreement No. DTFH68-14-E-00004 November 9, 2022 Modification 006 5 | Page  When we use information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day we receive your payment and you will not receive your check back from your financial institution. Privacy Act - A Privacy Act Statement required by 5 U.S.C. § 552a(e)(3) stating our authority for soliciting a nd collecting the information from your check, and explaining the purposes and routine uses which will be made of your check information, is available 1Torn our internet site at (PCCOTC.GOV), or call toll free;: at (1-800-624-137 to obtain a copy by mail. Furnishing the check information is voluntary, but a decision not to do so may require you to make payment by some other method , FHWA and Town of Estes Park, Colorado Reimbursable Agreement No. DTFH68-14-E-00004 November 9, 2022 Modification 006 6 | Page IX. Modifications: Any modifications to the Agreement must be made in writing and agreed to by both parties. Such modifications are not binding unless they are in writing and signed by personnel authorized to bind each of the agencies. X. Agreement Completion: When the Requesting Agency has accepted all deliverables, the Servicing Agency will provide a written project evaluation and final accounting of project costs to the Requesting Agency contact. XI. Termination: This agreement will terminate upon the date specified in Section V or upon 30 calendar days prior written notification to the other party pursuant to the requirements of 2 C.F.R. §200.339. If this agreement is terminated by the Requesting Agency its liability shall extend to 100 percent of actual and reasonable costs of the items/services rendered and the costs of any non-cancelable obligations incurred prior to the effective date of termination. Further, should the Requesting Agency provide notice to terminate this agreement, the Requesting Agency shall, prior to the effective date of the termination, irrevocably pledge funds in the amount of 100 percent of actual and reasonable costs of the items/services rendered and the costs of any non-cancelable obligations incurred prior to the effective date of termination. The irrevocable pledge and repayment of the funds must comply with the provisions of 23 U.S.C. §201(d)(2). If this agreement is terminated by the Servicing Agency its liability shall extend only to the release of its work products and related materials to the Requesting Agency by the effective date of termination. Federal Highway Administration Federal Lands Highway AGREEMENT DTFH68-14-E-00004 Modification 006 PARTIES TO THE AGREEMENT Reimbursing Organization Town of Estes Park, Colorado Organization to be Reimbursed Federal Highway Administration Central Federal Lands Highway Division 12300 West Dakota Ave Lakewood, CO 80228 DUNS Number: 078355450 TIN: DUNS Number 126129936 POINTS OF CONTACT FOR THE AGREEMENT Reimbursing Organization Finance Point of Contact Name: Duane Hudson Address: P.O Box 1200 Estes Park, CO 80517 Phone: 970-577-3560 E-mail: dhudson@estes.org Organization to be Reimbursed Finance Point of Contact Name: Suzanne Schmidt Address: 12300 West Dakota Ave Lakewood, CO 802 Phone: 720-963-3356 E-mail: suzanne.schmidt@dot.gov Reimbursing Organization Program Point of Contact Name: Greg Muhonen Address: P.O. Box 1200 Estes Park, CO 80517 Phone: 970-577-3581 E-mail: gmuhonen@estes.org Organization to be Reimbursed Program Point of Contact Name: Neil Ogden Address: 12300 West Dakota Ave Lakewood, CO 80228 Phone: 720-963-3647 E-mail: neil.ogden@dot.gov PERIOD OF PERFORMANCE LEGAL AUTHORITY From: see date of signature below To: March 31, 2025 23 U.S.C. 201 and 204 TOTAL AGREEMENT AMOUNT Original Agreement : $4,200,000 Admin. Modification 001 : $0 Admin. Modification 002 : $0 Modification 003 : $0 Modification 004 : $0 Modification 005 : $500,000 Modification 006 : $ (- 500,000) Total Agreement Amount : $4,200,000 PAYMENT TERMS AND SCHEDULE EFT Attachment 4 DESCRIPTION OF SUPPLIES, SERVICES, AND DELIVERABLES This modification (#006) reduces this reimbursable agreement by $500,000. See attached SOW AUTHORIZED APPROVALS For Reimbursing Organization For Organization to be Reimbursed Signature Date Signature Date Title Title Contracting Officer Revised 3/2010 Reimbursable Agreement Modification 006 Town of Estes Park Signature Page ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney FEDERAL HIGHWAY ADMINISTRATION FEDERAL LANDS HIGHWAY FUNDS TRANSFER AGREEMENT FHWA Agreement No.: 6982AF-23-K-500005 CO FLAP US 36(1) Estes Park Loop 11/09/2022 Agency providing funding: Town of Estes Park Agreement amount: $1,500,000 Period of Performance: From 11/17/2022 to 3/31/2025 Agency receiving funding: Central Federal Lands Highway Division (CFLHD) This Funds Transfer Agreement (FTA) is to confirm that the Town of Estes Park has committed to provide, through electronic funds transfer, $1,500,000 to CFLHD for the CO FLAP US 36(1) Estes Park Loop project to meet the matching requirements and all conditions set forth in the Memorandum of Agreement (MOA – Mod 3) dated November 9, 2022, and any future modifications to the MOA. The Government will bill the providing agency upon execution of this Agreement. Payment is due by the date listed in the table below. FUNDS TRANSFER SUMMARY Phase Amount Due Received Modification # Comment Construction $1,500,000 12/15/2022 CN Award Total: $1,500,000 AGENCY FINANCIAL AND CONTACT INFORMATION Town of Estes Park Central Federal Lands Highway Division DUNS # 078355450 126-129-936 Financial Contact Information Name Duane Hudson Suzanne Schmidt Phone (970)577-3560 (720) 963-3356 E-mail dhudson@estes.org Suzanne.schmidt@dot.gov Address P.O Box 1200 Estes Park, CO 80517 12300 W. Dakota Ave. Lakewood, CO 80228 Project Contact Information Name Greg Muhonen Neil Ogden Phone (970) 577-3581 (720) 963-3647 E-mail gmuhonen@estes.org neil.ogden@dot.gov Regardless of the estimated costs stated in the MOA, the Town of Estes Park will provide $1,500,000 towards the 17.21% match requirement of the total Federal Lands Access Program cost required for the project. CFLHD is limited to recovery of the matching share of total costs incurred, as reflected in the invoice provided by the CFLHD. CFLHD shall not incur costs which result in matching funds exceeding the maximum cost stated in this Agreement without authorization by the Requesting Agency in the form of written modification to this Agreement. Authorized Signature/Approval Date Contracting Officer Date Attachment 5 FEDERAL HIGHWAY ADMINISTRATION FEDERAL LANDS HIGHWAY FUNDS TRANSFER AGREEMENT FHWA Agreement No.: 6982AF-23-K-500005 CO FLAP US 36(1) Estes Park Loop 11/09/2022 Town of Estes Park Central Federal Lands Highway Division CFLHD requests that these payments be made through the US Treasury's website https://pay.gov. Pay.gov can be used to make secure electronic payments to any Federal Government Agencies via credit card or direct debit. Payment shall be submitted referencing the FHWA Agreement Number. Option 1 (Preferred Method) Plastic card or Automatic Clearing House Payment (ACH Direct Debit) • Go to Treasury’s website – https://pay.gov • Search for Agency Name (Transportation Department) • Select the appropriate Transportation Agency (Federal Highway Administration) • Follow the form instructions to make your payment. Note, if making an ACH payment from your bank account, please select ACH Direct Debit as the payment type. Option 2 Mail check payment to the following address for Paper Check Conversion (PCC) processing: Make Check Payable To: DOT FHWA Mailing Address: DOT/FEDERAL HIGHWAY ADMINISTRATION C/O MIKE MONRONEY AERONAUTICAL CENTER ATTN: AMZ-324/HQS BLDG RM 265 6500 S. MacArthur Blvd. Oklahoma City, OK 73169-6918 Notice to customers making payment by check: • Please notify cfl.finance@dot.gov if mailing a check. • When you provide a check as payment you authorize us either to use information from your check to make a one-time electronic fund transfer from your account or to process the payment as a check transaction. • When we use information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day we receive your payment and you will not receive your check back from your financial institution. Privacy Act- A Privacy Act Statement required by 5 U.S.C. § 552a(e)(3) stating our authority for soliciting and collecting the information from your check, and explaining the purposes and routine uses which will be made of your check information, is available from our internet site at: https://www.fiscal.treasury.gov/fsservices/gov/rvnColl/otcNet/rvnColl_otcnet.htm or call toll free: at 1-866-945-7920 to obtain a copy by mail. Furnishing the check information is voluntary, but a decision not to do so may require you to make payment by some other method. Funds Transfer Agreement Town of Estes Park Signature Page ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Draft Presentation subject to change. Proposed Project Improvements Draft Presentation subject to change. Proposed Project Improvements PUBLIC COMMENT RECEIVED ON 11/13/2022 Board of Trustees Public Comment Name: Jenny Forrester Stance on Item: Against Agenda Item Title: Comprehensive Plan To be Heard Dec. 6, 2022. Public Comment: The Loop will destroy historic spaces which is illegal. I realize the loop project is far along in its completion and that many people have invested a great deal in this project. But if it's all based on an illegal foundation, isn't that reason enough to stop this very expensive project? Thank you for your consideration. File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. Town Clerk <townclerk@estes.org> Loop input 1 message Mike Kingswood <mike@homesbykingswood.com>Fri, Nov 11, 2022 at 3:57 PM To: townclerk@estes.org Dear Trustees , Loop is no longer needed -Park Access problem in town has already been resolved via the Parks reservation system. After 45 years here I have witnessed noticeable decline of the in town traffic. - the only access problem now is Park entrance stations/ system. …very antiquated and they need a dedicated shuttle lane. That would encourage more shuttle use - no need when we’re on the verge of a recession to be spending unnecessary money. Put it towards work force housing . Sincerely, Mike Kingswood Sent from my iPhone Mike Kingswood Town Clerk <townclerk@estes.org> Loop Special Meeting 1 message The Maxwells <pdmaxwell@gmail.com>Fri, Nov 11, 2022 at 2:57 PM To: "TownClerk@estes.org" <TownClerk@estes.org> I've seen it printed here and there that a couple members of our local bureaucracy are now claiming they haven't heard any dissenting views on the loop since the overage in costs has been revealed. To refresh the collective memory... after months and months of gnashing of teeth, the Town Board REFUSED a vote. Gaslighting at its finest. I would venture a guess that people are just... tired. People don't believe that their opinion matters on this. When the prospect of the Loop project was brought to the public, there was WIDESPREAD disapproval. I'd say the majority dissented, but we'll never know because for reasons that only highlight a refusal to actually represent the people of Estes Park, the board at the time refused a vote on it. Funny how that works. I remember attending meetings and one particular special town meeting in the Events Center where the board at the time heard HOURS of citizen feedback on the loop - primarily against. In hindsight, having a meeting about a project that will require a truckload of tax dollars to support INSIDE another project that requires a truckload of tax dollars to support is PEAK irony. At EVERY step of this project, we've been told that there's no going back, that it would cost too much to go back or abandon. All of this to build a road to literally nowhere. In this case, 'nowhere' is a National Park that does NOT WANT more visitors. Now, apparently, we're hearing literally the opposite - that we need to spend MORE on overages than it would have cost to abandon it then - in order to avoid abandoning it. Can't work both ways. And let's be real frank and honest with ourselves about government projects - it will end up costing more - even more than the "more" projection that spurred this meeting. It's just the nature of the beast. To anyone claiming that they haven't heard any dissenting views - go back and reread the comments from those meetings years ago. All of the points are equally valid today. In fact, multiply the concerns by the percentage of project overage... those concerns, those frustrations are all still there. Peter & Dana Maxwell Town Clerk <townclerk@estes.org> Downtown Loop 1 message Anita Prinzmetal <anitaprinz@gmail.com>Thu, Nov 10, 2022 at 6:39 PM To: townclerk@estes.org I attended 3 separate meetings before the Board decided to go forward with the Loop. At each of these meetings, nobody residing in the Estes Valley wanted the Loop. But, the Board, greedy for Federal dollars, decided to go forward with the Loop anyway. The studies presented at these meetings concluded that the Loop would ameliorate downtown traffic. Those studies are bogus. There are many more negatives than positives with the Loop, including ambulance accessibility, accessibility for residents on Davis Hill, increased congestion downtown for shoppers, increased smog from automobiles on Elkhorn and Riverside, much confusion for drivers, poor accessibility for shoppers wanting to visit the western shops on Elkhorn. I am totally opposed to the "Loop". Bridges can be fixed without those Federal dollars. There is easy access to RMNP without it. Just what the Park needs -- more visitors clogging up the Park and both eastern entrances. Longer wait times to enter the Park. The Board needs to rethink this horrible Idea. Anita Prinzmetal PUBLIC COMMENT RECEIVED ON 11/14/2022 Board of Trustees Public Comment Name: Stephen L Komito Stance on Item: For Agenda Item Title: Downtown Estes Loop: Resolution 93-22. Public Comment: This necessary project has been delayed for so many years, it is no wonder that the current cost estimates are higher than the original proposed costs. This project is the most likely method to reduce the unacceptable traffic congestion in Estes Park's central business district. If this construction is delayed for yet more years, the costs will only become higher. If The Loop is canceled altogether, then our critical tourist economy will suffer yet more reasons for potential visitors to simply spend time in less congested resorts. The Loop Project must be be started now. The needed property has been acquired, and the plans for construction have been made and reviewed. It is long past time to complete this work. Steve Komito File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. Town Clerk <townclerk@estes.org> LOOP OPTION 1 message Frank Theis <ftheis3@gmail.com>Tue, Nov 15, 2022 at 12:56 PM To: Town Clerk <townclerk@estes.org>, Travis Machalek <tmachalek@estes.org> To the Board of Trustees: There is another option for proceeding with the Loop Project, which wasn't mentioned by the staff at their presentation. It could be pursued as a phased project, with the highest priority portions done now. I would argue that the greatest need is to do something to improve the Moraine curve intersection, ideally with the round-about design. Second on the priority list would be to improve/rebuild West Riverside from the Moraine intersection to the post office. These improvements are sorely needed now, and could be done without any disruption to Downtown. Only minor changes to the current designs would be needed to adapt them for phasing. The major downtown work could be re-bid and done later, hopefully when costs come back down. At the very least, CDOT will have to re-pave the areas in their right-of-way through downtown. I urge you to explore this option, so something can get done. This project has done nothing but damage so far - buildings and retaining walls demolished, leaving empty lots with temporary concrete barriers and construction fencing. I'm in the construction business, and I have no idea how or why the bids for this project came in so high. Inflation for general construction isn't really that bad. Phasing the work as I've suggested would clean up a lot of the most unsightly loop- related things, and improve traffic flow. Sincerely, Frank Theis CMS Planning & Construction Town Clerk <townclerk@estes.org> BUDGET-BUSTING BIDS FOR ESTES LOOP PROMPT SEARCH FOR OPTIONS 1 message Rick Grigsby <rkg@beyondbb.com>Mon, Nov 14, 2022 at 6:44 PM To: townclerk <townclerk@estes.org> Re: BUDGET-BUSTING BIDS FOR ESTES LOOP PROMPT SEARCH FOR OPTIONS November 14, 2022 Dear Trustees: Thank you for your public service. I’m a taxpaying elector and town stakeholder. I own property on the south end of E Riverside Drive adjacent to the Downtown Estes Loop project. From the beginning, I’ve watched over Town Hall’s handling of the Federal project. At first I gave Town Officials the benefit of the doubt, but by now, with all the missteps and broken promises, I have lost all confidence in the project and project team. They have abused all public trust. For example, contrary to promises: Public outreach became a sham when stakeholders were forced into “Alternative 1”. An unconscionable termination clause became the most persuasive reason for moving forward. There was never project funding for three bridges, only one. There is no project funding to replace publicly owned Section 4(f) parklands (Baldwin and Children’s Parks). AECOM has determined that the project will actually increase (not decrease) the flood risk profile on my riverside property and the project has no funding to mitigate the threat or negative impacts. For this track record and much more, please register my standing objection to the Downtown Estes Loop project and any extensions thereof. Your Federal partner and the Public Work Department forced us into their 365/24/7 one-way highway realignment couplet and dismissed all locally generated alternatives and options. They should take responsibility for their project. If you move ahead with them, please insist they take on 100% of the budget-busting costs and where possible apply project and Town resources for storm-water management where it is more needed. And please make a plan and fund now all costs to mitigate project caused flooding and replacement of Section 4(f) parklands. If not now, when? Thank you, Rick Grigsby Town Clerk <townclerk@estes.org> Fwd: Additional Loop funding 1 message Jackie Williamson <jwilliamson@estes.org>Mon, Nov 14, 2022 at 4:53 PM To: Trustees <trustees@estes.org> Cc: Travis Machalek <tmachalek@estes.org>, Greg Muhonen <gmuhonen@estes.org>, Town Clerk <TownClerk@estes.org> Mayor and Trustees, Please see the below message from Eric Blackhurst. Jackie ---------- Forwarded message --------- From: Eric Blackhurst <eric@ericblackhurst.com> Date: Mon, Nov 14, 2022 at 2:33 PM Subject: Additional Loop funding To: Jackie Williamson <jwilliamson@estes.org> Jackie, Please distribute this to the Trustees. To the Trustees: I find it ironic that the Public Works Director has asked for a special Town Board meeting on the loop funding, because the time is running short and you have to answer within the specified response time or you're out of luck. That is the same message that the former Public Works Director presented to the Town Board in November of 2013 about the loop project (and various other benefits to go along with it) offered by the FLAP grant. Nine years later, here we are again, only this time it is going to cost the Town of Estes Park another $1,000,000 on top of the $4,700,000 already pledged/spent when previous boards have said they would pay no more than what has already been pledged and contributed. Just wanted to share my thoughts. Thank you for your time and attention. Eric W. Blackhurst, Ed.D Estes Park, CO 80517 -- Jackie Williamson Town Clerk/Human Resources Director 170 MacGregor Avenue PO Box 1200 Estes Park, CO 80517 970-577-4771 (p) direct line 970-577-4777 (p) general line 970-577-4770 (f) PUBLIC COMMENT RECEIVED ON 11/16/2022 Board of Trustees Public Comment Name: Amy Hamrick Stance on Item: For Agenda Item Title: Downtown Estes Loop: Resolution 93-22. Public Comment: Please continue to support the Downtown Estes Loop project and fill in the funding gap to have the work started in early 2023. This project reflects years of work (and deferred improvements) and provides much needed infrastructure (including roadway, pedestrian space, and river/bridge) improvements. Additionally, we know that we cannot complete such large infrastructure projects without the partnerships of local, State, and Federal agencies and dollars. We depend on those partnerships for all sorts of projects. The downtown area of Estes Park deserves the facelift and upgrade that this project represents. Estes Park will always be the gateway to Rocky Mountain National Park and needs this improved infrastructure to handle the traffic flow through the downtown. With years of studying, considerations, and continued support from past Town Boards (even with opposition in the crowd) THIS Board is now positioned to see the project through to completion. Please vote to fund the project now. File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. PUBLIC COMMENT RECEIVED ON 11/16/2022 Board of Trustees Public Comment Name: Ann Wilcocks Stance on Item: Against Agenda Item Title: Downtown Estes Loop: Resolution 93-22. Public Comment: This past season the traffic was kept moving by the traffic officers who responded to what was actually happening in real time to keep traffic moving through town. The Loop is solving a problem that doesn't really exist. Along with the paid parking, congestion downtown is much less problematic than in the past. Do we really want to whisk visitors quickly through downtown to get to the lines at park entrances? The one way traffic for one block is unnecessary and will have an impact on W. Elkhorn businesses. Additionally as you drive through town, maybe on your way home from work, you will often be forced to get stuck in Loop traffic from people exiting the park. The Loop just moves the traffic somewhere else and destroys the beautiful, serene park across from the Post Office. There are many more important projects that could be done that benefit Estes Valley citizens and visitors. File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. PUBLIC COMMENT RECEIVED ON 11/16/2022 Board of Trustees Public Comment Name: CJ Essex Stance on Item: Against Agenda Item Title: Downtown Estes Loop: Resolution 93-22. Public Comment: I knew and cared for Hazel Baldwin and I can guarantee you that when she donated the park by the post office to the town, she did NOT envision a two-lane, one-way stream of traffic. Please don't change this wonderful park. It can't be undone once you do. Listen to the long-time citizens of the town and find a different way to use the government money. File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. PUBLIC COMMENT RECEIVED ON 11/16/2022 Board of Trustees Public Comment Name: Candice Mohr Stance on Item: For Agenda Item Title: Downtown Estes Loop: Resolution 93-22. Public Comment: As the owners of Snowy Peaks Winery we are writing to encourage the Town's Trustees to invest in the Downtown Loop Project, so construction can begin as soon as possible. We have commented multiple times as to why we support the project, now we would like to see it completed. We have been making business adjustments for many years in anticipation of the Loop starting "next year". We as a business and as a community have invested so much time, energy, money and emotion in this project, it is time to bring it to completion. No more kicking the can down the road. This project has already cost us so much, please don't delay and make it cost us even more. We urge you to approve the additional funds and get this project back on track. Thank you for your service to our community, Candice and Erik Mohr Snowy Peaks Winery File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. PUBLIC COMMENT RECEIVED ON 11/17/2022 Board of Trustees Public Comment Name: Kristen Ekeren Stance on Item: For Agenda Item Title: Downtown Estes Loop: Resolution 93-22. Public Comment: Dear Trustees, I would like to add my support for option 3 as outlined in the Memo from Greg Muhonen to the Town Board dated November 17th. I believe the infrastructure improvements included in the project will greatly improve the downtown area and would be hard to accomplish if the Town was left to make the upgrades with its own money. I also think that despite RMNP implementing a timed entry program, Estes Park will continue to see an increase in visitation that will necessitate changes to the downtown area in the future. Thank you for your consideration, Kristen Ekeren File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. PUBLIC COMMENT RECEIVED ON 11/16/2022 Board of Trustees Public Comment Name: Beth Doring-Johnson Stance on Item: Against Agenda Item Title: Downtown Estes Loop: Resolution 93-22. Public Comment: I grew up in this town. It is my hometown. Not Greg Muhonen's, not James Usher's, not Neil Ogden's. But it is all of the Trustees town, half of whom grew up here. I can't believe you are in agreement with such a huge, aggressive plan that will change Estes Park forever. Once you put the loop in, it can't be undone. Please consider this. Please come up with a better idea. Please leave historic Elkhorn Avenue alone and listen to the citizens and visitors that have been saying no for the last decade. File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. PUBLIC COMMENT RECEIVED ON 11/16/2022 Board of Trustees Public Comment Name: Kevin Mitchell Stance on Item: Against Agenda Item Title: Downtown Estes Loop: Resolution 93-22. Public Comment: What if you redesign the project? NO LOOP, but maybe a roundabout at Riverside/Rockwell. How about a middle lane on Moraine, from Coffee on the Rocks to the Country Market, for left turns? Both of those would help traffic and appease FLAP and you can still get all of your "free" projects done. File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. PUBLIC COMMENT RECEIVED ON 11/16/2022 Board of Trustees Public Comment Name: David Starr Stance on Item: Against Agenda Item Title: Downtown Estes Loop: Resolution 93-22. Public Comment: The design has significantly changed since 2013, we weren't allowed to vote on it, the price is triple, there is a recession coming, it isn't needed, it is an irresponsible use of taxpayer money, it is not wanted by the majority of towns people. Why are you still so adamant about this project? At the very least, let the people vote! File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. Town Clerk <townclerk@estes.org> Still asking for the opportunity to let the community vote on the LOOP project 1 message Sybil Barnes <sybibar@yahoo.com>Thu, Nov 17, 2022 at 3:25 AM To: "townclerk@estes.org" <townclerk@estes.org>, "wkoenig@estes.org" <wkoenig@estes.org>, "swebermeier@estes.org" <swebermeier@estes.org> Hi Wendy and Scott - I'm addressing this to you as you were the only Town Board members to respond to my previous comments on this issue. The proposal to spend another million dollars (in addition to what Eric Blackhurst said in his letter was already an expenditure of $4.5 million) is not an insignificant amount of money. I and many others think this is something that the residents of Estes Park should be allowed to vote on. If we had been offered this opportunity in 2013, we would not be having this ongoing discussion. I am not disputing the idea that change is necessary. But people will continue to visit and want to live in Estes Park despite the fact that we are not Vail or even Breckenridge. I would like to remind you of some previous "improvements" which were not realized because of monetary constraints much less than $1,000,000. Do you enjoy the Knoll/Willows? Would you like to have an outlet mall there? Especially since the idea of outlet malls seems to be passe? Do you know anybody who lives in the River Rock community on Moraine? Would you rather that a "wildlife zoo" had been developed there? Do you remember that some people, including former Town staff members thought our town would be improved by the addition of an IMAX theater in the municipal building? And though the Town Board was not directly involved, what ever happened to the idea of a performing arts center? If you can't offer the general public the chance to vote on this ill-conceived project, have you considered polling the residents of the areas most directly affected? That would be the residents of Davis Hill who could endure up to two years of construction noise and traffic misdirection. And the residents of East Riverside Drive who would have to drive around by the hospital to access their homes or businesses. And the residents of West Riverside Drive who would suddenly find themselves on the main route to and from the Beaver Meadows entrance to RMNP. Then there are all the people who use the post office and enjoy Baldwin Park. Thanks for listening. I hope you will do the right thing. Sybil Barnes PUBLIC COMMENT RECEIVED ON 11/17/2022 Board of Trustees Public Comment Name: Ann Finley Stance on Item: For Agenda Item Title: Downtown Estes Loop: Resolution 93-22. Public Comment: Through no fault of Public works they find themselves before the board again asking for additional funds to complete the long awaited loop project. Even with the additional funding need this project is economically sound. Not only does it add further mitigation to the traffic congestion but it provides much needed infrastructures solutions. Sometimes a community is asked to be inconvenienced in the short term for a long term goal. It would not be prudent to turn away from this sweet deal that has been provide by CDOT and the FLAP grant. I support option #3 with no hesitation! I am hesitant as a community member to set a precedent that allows the public to vote for Public works projects. That is why we have elected officials, staff ,experts and public forums and outreach to guide these decision. Please be mindful of our future and move forward with this project, anymore delays will be detrimental to this community. File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. Transportation Advisory Board Downtown Estes Loop Letter 1 November 17, 2022 Re: Town Board Special Meeting for Discussion of Downtown Estes Loop – November 17, 2022 Dear Honorable Mayor Koenig and Trustees, The Transportation Advisory Board (TAB) recommends memo proposal Option 3, implementing the Downtown Estes Loop (DEL) project beginning in January 2023. Option 3 requires an additional financial local match of $1 million. The price increase and short-term construction challenges are considered reasonable in comparison to the long-term benefits of the project. The financial contribution by the Town will be substantially leveraged by the project partners. TAB enthusiastically welcomes the needed upgrades: flood-resilient infrastructure; extensive multi-modal access; and improving the eastern gateway to Downtown Estes Park. The visionary 2018 Downtown Plan (DP) addressed the need for a resilient and thriving downtown, which at its foundation requires infrastructure improvements. The DP assumed the DEL would be constructed with chapters on circulation, connectivity, flood mitigation, and open spaces. The DEL is the first step in implementing the safety components of the Plan. As Estes Park experiences slow-moving disasters such as drought, climate change, and invasive beetles, or fast-moving catastrophic events such as forest fires and flooding, our community will need to be prepared. To become resilient, our community must invest in significant infrastructure improvements. The DEL project is a step toward that resilient future forecasted in the 2018 DP. TAB has actively been an advisor throughout the DEL project process. Following robust and thorough discussions, TAB has provided multiple recommendation letters and in-person statements to the Town Board in favor of the project. TAB recognizes that the purpose of the Federal Lands Access Program (FLAP) granted project emphasized easier access to Rocky Mountain National Park (RMNP); however, from the beginning, members have also consistently recognized the project’s extensive beneficial infrastructure upgrades for the Town of Estes Park. We recognize that introduction of the timed entry program at RMNP has improved the management of motorists entering the park; however, that improvement has not addressed other safety needs within downtown Estes Park, nor mitigated the impacts of heavy traffic volumes exiting the park. The diverse benefits of the DEL project are still very much needed. Construction in downtown will temporarily be disruptive and require residents, visitors, and downtown business owners to adapt. We believe the project benefits will outweigh the challenges of the short-term disruptions. The downtown business district will continue to thrive while building its resiliency against surrounding environmental disasters, which occur more and more frequently. The DEL will provide safer access to and from the downtown through ADA approved multi-modal options while reducing congestion and lowering toxic emissions. TAB vote and opposing opinions: PUBLIC COMMENT RECEIVED 2022-11-17 Transportation Advisory Board Downtown Estes Loop Letter 2 Eight TAB members support Option 3 and one member supports Option 1. Concerns were discussed thoroughly throughout the evolution of the DEL project design. Certain issues were directly raised by the TAB member supporting Option 1, who represents several downtown businesses, visitors and residents he generously surveyed over a number of years. The financial impact to downtown businesses from the proposed design and construction of the project is uncertain. Some businesses consider the DEL a high risk to sustaining their businesses in the short- and long- term. The need for multi-modal access and circulation improvements is not considered a priority for some downtown businesses. That the DEL could potentially eliminate the “Village” character of downtown is another concern voiced by the TAB member, the downtown businesses, and visitors he surveyed. The eight TAB members supporting Option 3 have respectfully considered the feedback and concerns expressed by the opposing TAB member. Beneficial Outcomes for the Town of Estes Park: 1. Provides flood mitigation by increasing the channel capacity of the Big Thompson River within the project, provides a flood overflow pipe near Picadilly Square, and reduces the footprint of the flood flows within the project area. 2. Provides improved storm water drainage at multiple locations. 3. Improves water distribution utilities for firefighting. 4. Increased flood flow capacity at the new Ivy Street bridge. 5. New roundabout at the currently dangerous Crags and Moraine Ave intersection. 6. Expanded parking along Moraine Avenue and Riverside Avenue. 7. Installation of 4 traffic lights. 8. Upgrades to Baldwin Park. 9. Encourages circulation and access for bicycles, pedestrians, and transit through wider, connected sidewalks for pedestrians and wheelchair users; bike lanes and shared roadways for multi-modal transportation; and a new transit stop provided on Riverside Avenue. 10. Reduces traffic congestion. 11. Reduces toxic emissions from vehicles. 12. Improves road and sidewalk surfaces. 13. Adds pedestrian crossings on Moraine Avenue and Riverside Avenue. 14. Improves infrastructure, which will incentivize private investors. 15. Strategically aligns with the 2018 Downtown Plan. 16. Aligns with the Estes Park Complete Streets Policy. Concerns of the Downtown Estes LOOP: 1. Disruption to downtown and traffic chaos during the construction of the DEL. 2. Financial uncertainty during the construction and outcome of its implementation. Transportation Advisory Board Downtown Estes Loop Letter 3 3. Fear the Town will lose its village character. 4. Lack of need for improving circulation and multi-modal access to the downtown. Finally, TAB members acknowledge the need to protect and respect relationships between agency partners for future capital projects. Proceeding with Option 3 will strengthen cooperation and trust as the Town of Estes Park fulfills its grant obligations by delivering a successful Downtown Estes Loop project. The TAB thanks the Honorable Mayor, Wendy Koenig, and Town Trustees for allowing the opportunity to provide our recommendation. It is our intention, after a robust review of an issue, to provide our collaborative recommendation. Sincerely, Belle Morris Chair, Estes Park Transportation Advisory Board