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HomeMy WebLinkAboutPACKET Parks Advisory Board 2021-5-20JUNE 9, 2021 JUNE 9 - JUNE 20, 2021 DRAFT TOWN OF ESTES PARK PARKS ADVISORY BOARD ARTWORK DONATION FORM Thank you for your interest in donating a work of art to the Town of Estes Park. Art in public places is a vital component to the beauty and quality of life in our community. Please complete the information below to facilitate a thorough review of the proposed donation. In order to assure the highest standards, aesthetic consistency, and proper maintenance, the decision to accept the donation rests with the Parks Advisory Board, and the PAB reserves the right to move or remove the piece from the permanent collection if that becomes necessary in the future. Please attach photographs or detailed drawings of the artwork to this form. Please also attach documentation authenticating the purchase price or appraised value. GENERAL INFORMATION Donor name (Individual/Organization/Business):_ Estes Park Women’s Monument Project __ Contact person (If different from above):________Ron Wilcocks_______ Mailing Address: ___________P.O Box 2317, Estes Park CO 80517_____ Phone number & e-mail address: ______970-577-0021, rwilc@beyondbb.com_____ INFORMATION ABOUT THE ARTWORK Title of the artwork: ______Estes Park Women’s Monument_____ Name of the artist: _________Jane DeDecker__________________ Mailing address of artist: __1503 W. 8th Street, Loveland CO 80537______ Media or materials used or to be used in artwork: _______bronze and stone_________ Proposed Location of Artwork: It will be located on the piece of land donated by the Town for this project that is along the Riverwalk East of the Children’s Playground. Special Instructions (if any): Town will follow Artist instructions for ongoing care and maintenance When is the artwork available for installation?: It is planned on being installed in late Summer of 2021 Year completed: __2021_______ Purchase price: $100,000______ Current value: _$100,000______ Dimensions: __Covers entire portion of donated Town land______ Weight: ____Several tons____ Long-term maintenance required: _____Yes, As specified by the Artist_____ Does donation include the cost of site preparation, installation costs, concrete pad or pedestal (if necessary), or does it include money for these costs? YES If yes, please provide proposed budget amount: _Minimal - The Town will help artist with some basic landscaping, proper lighting from existing light poles, current site demolition and installing concrete bases up to the ground level for the 12 bronze sculptures_____ The undersigned is the owner of the artwork, free of all liens and encumbrances, and has the right to make this agreement. The undersigned herby agrees to donate the above described art work, with the following additional conditions (if any): None Donor Signature & Date (Please print name after signature) Ron Wilcocks, Chair – Estes Park Women’s Monument project Date: Return to: Town of Estes Park, Attn: Parks Advisory Board, 170 MacGregor Ave., P.O. Box 1200, Estes Park, CO 80517 1 CONTRACT FOR COMMISSION OF ARTWORK ESTES PARK WOMEN’S MONUMENT PROJECT This Agreement is entered into this (12, May, 2021) by and between the Estes Park Women’s Monument Project Committee (herein after called “the EPWMPC”, the Art Center of Estes Park (herein called “the Art Center”) and Jane DeDecker (herein after called “the Artist”). Recitals The EPWMPC has allocated $100,000 to acquire artwork which will be created and installed in downtown Estes Park. The Artist was selected through a competitive process by the EPWMPC. Based on these foregoing recitals and the terms and conditions set forth herein, THE PARTIES AGREE AS FOLLOWS: ARTICLE 1. SCOPE OF SERVICES 1.1 Artist’s Responsibility A. The Artist shall perform all services and be responsible for all expenses, materials, supplies, and equipment necessary to design, fabricate, deliver, and install Artwork consisting of a Monument featuring a life-sized bronze of Eleanor Hondius, her story and the plaques with smaller bronze sculptures and stories of other historical Women of Estes Park as depicted in the attached Exhibit A. B. The Artist’s services shall be performed in a professional, timely, and workmanlike manner, and in strict compliance with all terms and conditions in this Agreement. The Artist is responsible for all costs, expenses, and fees associated with the design, engineering, fabrication, installation, site visits, and insurance of the Artwork during this process. The Town will take care of lighting using existing light poles. C. The Artist shall coordinate the installation of the Artwork with the Town and the EPWMPC via their representatives. The Artist agrees to repair and/or replace any damage caused by the Artwork installation at their expense, whether caused by the Artist or by anyone the Artist engages to assist them, to the satisfaction of the designated representative for the EPWMPC as set forth in this Agreement. The person designated as the project representative is the Chair of the EPWMPC. The Town representative is the Supervisor of the Estes Park Public Works Parks Division. D. The Artist is an independent contractor and not an agent or employee of the EPWMPC, the Town, or the Art Center E. The Artist shall secure any necessary design/engineering work and is responsible for working with the Estes Park Parks department for all site preparation. F. The Artist will provide specifications for the concrete foundation on which the sculptures will sit. The Town is responsible for this site preparation per the specifications provided by the Artist. 2 G. In performance of the work described herein, the Artist shall comply with all applicable federal, State and Town laws, rules, and regulations, including but not limited to, applicable copyright, building and life, health and safety codes. H. The Artist shall indemnify and hold the EPWMPC and the Art Center harmless from any damage or injury claims made by a third party(ies) arising during the installation process and caused, or claimed to be caused by such process, including harm to himself, to others including the public, or to the Artwork. I. The Artist shall provide the EPWMPC with written instructions for the maintenance, care, and up keep of the Artwork, with a description of all materials used, and a Certificate of Authenticity for the Artwork. J. The Artist is solely responsible for the compensation and for the work of every contractor and other person they engage to assist them in discharging the duties under this Agreement. The Artist agrees to engage no person without providing adequate worker’s compensation insurance, in amounts required by Colorado law. K. The Artist shall secure and provide insurance for the on-site installation period in amounts and limits specified in this section. The Artist shall provide the EPWMPC with a certificate of liability insurance which addresses the period of on-site installation, and includes the following: (1) The policy must be an occurrence form; the coverage amount shall be $1,000,000 for products/completed operations hazard(s); the Comprehensive General Liability insurance shall have combined single limits of $1,000,000 per occurrence; and the policy shall not be cancelled, terminated nor not renewed without first giving 30 days advance written notice to the Town Risk Manager; (2) Neither this Agreement nor an insurance policy issued as required by this Agreement shall be understood to waive or diminish the effect of the Colorado Governmental Immunity Act protections enjoyed by the Town. 1.2 EPWMPC’s Responsibility A. The EPWMPC will provide the Artist with text for the women’s stories that are included in the final installed monument per the Artist’s specification for these stories. B. The EPWMPC via its partner, the Art Center will provide payment to the Artist in a timely fashion as outlined in the Payment Schedule in Article 5 of the Agreement. C. The EPWMPC will designate a representative with whom the Artist should communicate and coordinate when necessary, and the EPWMPC Representative has the authority to make decisions for the EPWMPC with regard to the matters described herein, including, but not limited to inspection of any work in progress and approving and coordinating installation. D. The EPWMPC will donate this monument to the Town immediately after Acceptance of the Artwork per Article 4 has occurred. 1.3 The Art Center’s Responsibility 3 A. The Art Center will provide the actual delivery of payment for work performed from the special account they maintain for this project in conjunction with the EPWMPC Chair as outlined in the Payment Schedule in Article 5 of this agreement. ARTICLE 2. DESIGN CHANGES A. Final Design Proposal – the Artist will follow their Final Design Proposal as agreed to by the EPWMPC Chair which includes: 1.) A working drawing or rendition of the proposed Artwork and the site, and a description of the materials to be used in the artwork; and 2.) Cost estimates for the design, fabrication, engineering, transportation, installation, and insurance. The EPWMPC representative and the, or a committee thereof, shall review and approve the final design prior to execution. B. Any significant change to the design of the Artwork, as approved pursuant to this Article 2, must be approved in writing by the EPWMPC Chair. The Artist shall provide proposed changes in writing or graphic communication to this party for review and approval. A significant change is considered to be any alteration which materially affects the approved design or installation. Minor changes do not require written approval and may be approved verbally by the EPWMPC Chair. ARTICLE 3. COMPLETION DATE The Artist agrees to complete, deliver, and install the Artwork no later than September 30, 2021 Liquidated Damages: If the Artist fails to complete the on-site installation of the Artwork by September 30, 2021, a late fee of $1 per day will be levied, beginning on October 1, 2021 and continuing at $1 per day for every day until the day the Artwork is successfully installed. This late fee will be deducted from the final payment due to the Artist. This late fee shall not apply to delays caused by the EPWMPC, the Town, or acts of God. ARTICLE 4. ACCEPTANCE OF THE ARTWORK The Artwork will be deemed to be accepted by the EPWM Chair after the following requirements have been satisfied: (1) The Artwork is completed, delivered, and installed in accordance with this Agreement and the approved design, and the EPWM Chair has verified this; and (2) The Artist has delivered to the EPWMPC the following: (a) An executed bill of sale; (b) Written maintenance and care instructions; and (c) An original signed Certificate of Authenticity. 4 ARTICLE 5. PAYMENT SCHEDULE The EPWMPC shall pay the Artist a fixed fee of $100,000 that will constitute full and complete compensation for all services performed, materials furnished, and for the artistic value provided by the Artist under this Agreement. If the Artist is in compliance with the terms of this Agreement, then the EPWMPC via its partner the Arts Center will pay the Artist as follows: A. First payment of 40% of the total cost of the Artwork shall be made when this Agreement is signed by all parties, recognizing that the Artist will invest time and incur expenses in preparing the designs and purchasing materials as set forth in Article 1, Section 1.1(A). No invoice from the Artist is required. B. Second payment of 20% of the total cost shall be made to the Artist when the Artwork is 50% completed and reasonable proof of this, such as digital photographs, has been provided. The Artist will provide a written invoice for this payment. C. Third payment of 20% of the total cost shall be made to the Artist when the sculpture is completed (but prior to transport) and reasonable proof of this has been provided. The Artist will provide a written invoice for this payment and digital photographs of the completed sculpture. D. Fourth and final payment of 20% of the total cost shall be made to the Artist following installation and acceptance of the Artwork by the EPWM Chair and the Town, as described in Article 4. The EPWMPC via its partner the Arts Center agrees to mail or personally deliver each payment described above within two (2) weeks of receiving an invoice from the Artist. ARTICLE 6. WARRANTY A. The Artist represents and warrants that the design of the Artwork is unique and solely the result of the creative efforts of the Artist, and is wholly original with the Artist and does not infringe upon or violate the rights of any third party. B. The Artist warrants that the Artwork is and shall remain free and clear of all liens, including mechanics liens and encumbrances of the Artist. C. The Artist shall not duplicate or offer the same or materially similar Artwork for sale elsewhere within a 200 mile radius of Estes Park. D. The Artist warrants that all work is performed in accordance with professional “workmanlike” standards, and fully guarantees the Artwork to be free from defective materials, products, and workmanship, for one year following the date of the EPWMPC Chair and the Town’s final acceptance of the Artwork, as described above. During this period the Artist agrees to make necessary repairs to the Artwork, in a manner satisfactory to the EPWMPC Chair, of any defect which is the result of faulty workmanship or materials. If within one year following the date of final acceptance, the Artist is unable or unwilling to make any necessary repairs, the Artist is responsible for reimbursing the EPWMPC for damages, expenses, or loss incurred by the EPWMPC as a result of having to complete such repairs. The Artist is not responsible for damage to the Artwork caused by vandalism, acts of God. ARTICLE 7. COPYRIGHT 5 A. The Artist expressly reserves the rights under common law or under the federal Copyright Act to control the making and dissemination of copies and reproductions of the Work that the court(s) in the venue of this Agreement afford to him, except as specified in Article 6 Section C. The Artist specifically agrees that the EPWMPC, and its commissions, agents, divisions, employees and officials may, without further approval from or compensation to the Artist, reproduce the Artwork graphically, in photographs, drawings, or computer generated images for any EPWMPC business, including advertising, promotions, visitor and convention activities, and economic development activities. The EPWMPC agrees that whenever appropriate such graphic reproductions of the Artwork will include the Artist’s name, in such a manner and location as will comply with U. S. copyright law. B. The Artist agrees to indemnify and hold the EPWMPC and the Art Center harmless from any and all liability arising out of the Artist’s violation or claim of violation by any person of any copyright or trademark infringement whether or not such claim(s) or suit(s) is(are) frivolous. ARTICLE 8. INDEMNIFICATION The Artist will indemnify and hold the EPWMPC and the Art Center harmless from all loss and liability (including attorney’s fees, court costs, and all other litigation expenses) for any infringement of the patent rights, copyright, trademark, and all intellectual property claims of any person or persons in consequence of the Town’s and EPWMPC’s acceptance of the Artists work or the use by EPWMPC or any of its officers or agents, of articles or services supplied in the performance of the Agreement, whether or not such claim (s) is (are) frivolous. ARTICLE 9. DEATH OR INCAPACITY If the Artist becomes unable to complete the terms of this Agreement due to death or incapacitation, such death or incapacitation will not be considered a default of this Agreement on the part of the Artist; however, upon the happening of death or incapacity of the Artist, the EPWMPC is not obligated to proceed with this Agreement. In the event of incapacity, the Artist may assign the Artist’s obligations and services under this Agreement to another artist of his/her choosing, but only with written approval of the EPWMPC. Alternatively, the EPWMPC may terminate this Agreement. In the event of the death of the Artist, this Agreement may terminate. The Artist’s executor shall deliver the Artwork, in whatever form and degree of completion it may be at the time, to the EPWMPC, along with all materials and supplies purchased for the Artwork’ fabrication, if not yet completed. The EPWMPC has the right to have the Artwork completed, fabricated, delivered, and installed by another artist or fabricator of their choosing; however, the Artist’s heirs shall retain the copyright to the Artwork and all rights under Article 7. ARTICLE 10. TERMINATION OF AGREEMENT The EPWMPC may terminate this Agreement if the Artist fails without cause to complete, deliver, and install the Artwork as stipulated in this Agreement. The exercise of a right to termination under this section shall be in writing and set forth the grounds for termination. If this Agreement is terminated under this section, the Artist is entitled to retain no more than $5000 of the fees paid to him/her/them by EPWMPC, but shall return to the EPWMPC all other compensation paid to him/her/them under the 6 terms of this Agreement within 30 days of the date of termination. If the Artist fails to return said EPWMPC funds, in whatever form and degree of completion it may be at the time, and all materials and supplies purchased and obtained by the Artist for the Artwork, and the EPWMPC has the right to have the Artwork completed, fabricated, delivered, and installed by another artist or fabricator of their choosing. However, the Artist shall retain the copyright to the Artwork and all rights under Article 7. ARTICLE 11. WRITTEN NOTICE The parties agree that any notice required by this Agreement shall be given as follows, including notice of a change of address or change in the EPWMPC Representative: EPWMPC: Ron Wilcocks, Chair Artist: Jane DeDecker ARTICLE 12. ENTIRE AGREEMENT The terms and provisions of this Agreement, including attachments and any amendments, represent the entire understanding of the parties with respect to the subject matter of this contract. No representations or warranties are made by the Artist or the EPWMPC or the Art Center except as herein set forth. The terms of this Agreement may only be altered or modified in writing and signed by all parties. 7 ARTICLE 13. LAW AND VENUE The laws of the Town of Estes Park, Larimer County, Colorado, shall govern this Agreement. Any action arising out of or under this Agreement shall be brought in Larimer County, Colorado. Signed: ______________________________________ Chair, Estes Park Women’s Monument Project Team ________________ Date ______________________________________ Director, Art Center ________________ Date ______________________________________ Artist ________________ Date 8 Exhibit A: 1. Original List of EP Women for monument: Eleanor Hondius Alberta Sprague Josephine Hupp Isabella Bird Flora Stanley Jean Weaver Olga Ortega Wendy Koenig Enda Mills Kiley (as a child) Jessica Chapin Margaret Fuller Boos A Native American Woman (Arapahoe, Cheyenne or Ute??) 2. See Attached Artist Design Proposal 5/7/2021 Town of Estes Park Mail - Minutes from the 5/6 EP Women's Monument project meeting https://mail.google.com/mail/u/0?ik=778bd29806&view=pt&search=all&permthid=thread-f%3A1699109533586143011&simpl=msg-f%3A16991095335…1/2 Megan Van Hoozer <mvanhoozer@estes.org> Minutes from the 5/6 EP Women's Monument project meeting 1 message Earthwood HQ <rwilc@beyondbb.com>Fri, May 7, 2021 at 8:18 AM To: Abi Huebner <ahuebner@visitestespark.com>, agsteiner@beyondbb.com, Angie Koehlar <info@estesartsdistrict.org>, Ann Finley <aynee8@hotmail.com>, Brian Berg <bberg@estes.org>, Cherie Martin <cherielynne538@yahoo.com>, Cynthia Elkins <celkins@eaglerockschool.org>, Derek Fortini <dfortini@estes.org>, Fine Arts Guild <fineartsguildep@gmail.com>, Frank and Jill Lancaster <retsacnalf@gmail.com>, greg@gregmilesart.com, info@artcenterofestes.com, Jan Gehlhausen <jan@tractorlaw.com>, Jean McGuire <jean.mcguire7777@gmail.com>, Jim Pickering <jhpick@earthlink.net>, Judy Schaffer <schaffers@airbits.com>, Karen Daugherty <jk@daughertys.us>, Karen D'Onofrio <kdonofrio@ymcarockies.org>, Karen McPherson <karen@epnonprofit.org>, Karen Nicholson <karen@clan-nicholson.com>, Kathy.acn@gmail.com, Kendall Akin <kakin@visitestespark.com>, Laurie Marshall <director@epnonprofit.org>, Liz Zornes <lzornesart@gmail.com>, Megan Van Hoozer <mvanhoozer@estes.org>, Merle Moore <m3psm@estesvalley.net>, Nadine Sekerez <nadinesartandmusic@gmail.com>, Natalie Patrick <inspiredartexperiences@gmail.com>, Nick Smith <smithn62433@yahoo.com>, Patrick Martchink <pmartchink@estes.org>, rwilc@beyondbb.com, Sherry Unruh <unruhs4@icloud.com>, Susan Anderson <susandgil@msn.com>, tuscandawn@aol.com Cc: Megan Van Hoozer <mvanhoozer@estes.org>, Wendy Rigby <wrigby@eptrail.com>, Karen D'Onofrio <kdonofrio@ymcarockies.org> Hello Team, Following are the minutes of the 5/6/ Estes Park Women’s Monument Team Meeting. Enjoy! Thank so much for all your hard work! Ron Wilcocks, Chair – Estes Park Women’s Monument project 5/7/2021 PAB Working Sub-Committee Meeting for “Estes Park Women’s Monument” project Minutes - 5/6/2021 Present: Ron Wilcocks, Lars Sage, Karen Daugherty, Karen D’Onofrio, Frank Lancaster, Judy Schaffer, Ann Wilcocks Meeting called to order 5:00 PM 1) The project has the opportunity to purchase the small bronze that Sutton Betti and Daniel Glanz produced for their proposal. The recommendation from the meeting is to proceed, but I will send out a vote for the entire Team. If the answer is yes, we will purchase the bronze and donate it to a local entity like the Library. 2) We discussed the current status of fundraising. We have raised about $74,000 so far. We are making great progress and are on track. Please continue make new “asks” and to follow-up with your earlier “asks” (i.e. ask again and again) to try to get these folks (your friends) to donate. Also, a partial list of local EP businesses was sent out to each of you. If you have any personal contacts with the owners or top managers of any of these businesses, please consider making a personal “ask” to them to donate to the project. Many of these businesses have already donated, but even if just some of these very successful businesses that haven’t donated yet donate reasonable amounts, we could complete our fundraising with this push. Please let me know who you are personally asking from this list (or from your our list) so I know roughly what is happening on this front. Frank has graciously agreed to personally “ask” Town Government Leaders to donate. Ron will continue to focus on local retail businesses. As you all know, a brief project description and a donation form (.pdf format) is at the web address: http://www.earthwoodgalleries.com/estes-park-womens-monument- project/ 3) We discussed the list of the top 12 Women to be included in the first phase of this project (i.e., the entire first phase is what will be installed in late August/early September 2021). It was unanimously agreed that the list we created and provided to the Jane Dedecker is the correct list for this phase. No changes to the list are recommended. I will send out a vote to confirm this outcome. It is important to finalize this list now so that Jane can work in a focused manner and complete the project on time. Also, please remember that we can add sculptures of other women to this Monument in the future, this is just the first phase. 5/7/2021 Town of Estes Park Mail - Minutes from the 5/6 EP Women's Monument project meeting https://mail.google.com/mail/u/0?ik=778bd29806&view=pt&search=all&permthid=thread-f%3A1699109533586143011&simpl=msg-f%3A16991095335…2/2 4) We discussed putting a sign up at the site about the new Monument. It was unanimously agreed that this is a good idea. Ron will pursue making this happen. 5) After the two votes occur, we will start the fun project of finalizing the wording of the woman’s stories that go on each of the twelve plaques. Karen Daugherty and Karen D’Onofrio are working to get some very nice pictures of the women that are part of this first phase for Jane to help her in her work. Ron will work with Brian Berg to get the AIPP donation paperwork filed with the Town. Meeting was adjourned at 5:30 PM Next PAB Estes Park Women’s Monument sub-committee meeting is scheduled for Thursday, 6/3/2021 from 5:00 PM to 6:00 PM via ZOOM (email with link will be sent out prior to the meeting). ========================== >> Earthwood Artisans << >> Earthwood Collections << ========================== www.earthwoodgalleries.com Megan Van Hoozer <mvanhoozer@estes.org> Fwd: Possible Environmental Advisory Task Force 1 message Greg Muhonen <gmuhonen@estes.org>Wed, Apr 28, 2021 at 2:22 PM To: Brian Berg <bberg@estes.org>, Megan Van Hoozer <mvanhoozer@estes.org> Keeping you in the loop regarding potential PAB discussions. Gregory P Muhonen, PE Public Works Director Town of Estes Park, CO  Public Works Department Email:  gmuhonen@estes.org Mobile:  970 402 7400 Office:  970 577 3581 ---------- Forwarded message --------- From: Jackie Williamson <jwilliamson@estes.org> Date: Wed, Apr 28, 2021 at 2:03 PM Subject: Fwd: Possible Environmental Advisory Task Force To: Cc: Greg Muhonen <gmuhonen@estes.org>, Travis Machalek <tmachalek@estes.org>, Jason Damweber <jdamweber@estes.org>, Geoffrey Elliot <geoffrey.d.elliot@gmail.com> Please see the Mayor's response. ---------- Forwarded message --------- From: Wendy Koenig <wkoenig@estes.org> Date: Wed, Apr 28, 2021 at 1:29 PM Subject: Re: Possible Environmental Advisory Task Force To: Jackie Williamson <jwilliamson@estes.org> I think Rex's ideas should be discussed. Mayor On Wed, Apr 28, 2021 at 1:13 PM Jackie Williamson <jwilliamson@estes.org> wrote: Please see the public comment below. Jackie ---------- Forwarded message --------- From: J Rex Poggenpohl <poggenpohl@mac.com> Date: Wed, Apr 28, 2021 at 12:49 PM Subject: Possible Environmental Advisory Task Force To: Jackie Williamson <jwilliamson@estes.org> Cc: Greg Muhonen <gmuhonen@estes.org>, Travis Machalek <tmachalek@estes.org>, Jason Damweber <jdamweber@estes.org>, Geoffrey Elliot <geoffrey.d.elliot@gmail.com> 4.15.21 Open letter to Town of Estes Park Trustees. To: Honorable Trustees From: Rex Poggenpohl 1440 ProspectMountain Road Estes Park, CO. 80517 Re: Possible Environmental Advisory Task Force It is quite laudable that the Trustees are considering forming a temporary Task Force Committee to investigate and outline the need and scope of a permanent citizen advisory group to focus on environmental issues for the Town and surrounding community. While several groups and informed citizens have raised such important issues as renewable energy and recycling, I suggest that a broader, comprehensive view for the long term preserving and sustaining our wonderful “sense of place” is needed. It is the local features of powerful mountain landscape scenery, access to nature and observing wildlife that anchor our sense of place that residents and visitors are so attracted to. This requires a long term, total Ecology view, where the environment (climate change, auto emissions, recycling, renewable energy) ; wildlife; watersheds and floods; plants (native and noxious) and wildfires, etc. are addressed. Please consider broadening the view for a new “Ecological” task force to consider a more comprehensive and total Ecology view in their investigations and recommendations. Please note that your Parks Advisory Board (PAB) is already assigned: Trees, shrubs, recommended plant list, native plants, noxious weeds; wetlands, water quality, trails, pest control and environmental eduction. It might be a useful consideration to expand the PAB into a total Ecology/Environmental role and transfer the Arts in Public Places program to Admin. responsibility with advice from the Museum curatorial staff and the several Arts organizations in Town. Thanks and regards, Rex Poggenpohl -- Jackie Williamson Town Clerk/Human Resources Director 170 MacGregor Avenue PO Box 1200 Estes Park, CO 80517 970-577-4771 (p) direct line 970-577-4777 (p) general line 970-577-4770 (f) jwilliamson@estes.org -- Wendy Koenig Mayor Town of Estes Park -- Jackie Williamson Town Clerk/Human Resources Director 170 MacGregor Avenue PO Box 1200 Estes Park, CO 80517 970-577-4771 (p) direct line Below is a draft of the proposed AIPP update to the Town Trustees for discussion and finalization at the upcoming PAB meeting. Regards, ....Rex DRAFT Rev. 5.11.21 To: Town of Estes Park Trustees From: Parks Advisory Board (PAB) Re: Art in Public Places (AIPP) program update. Honorable Trustees: When the Trustees expanded the existing Tree Board into the Parks Advisory Board (PAB), some of the expanded duties had to do with additional ecology areas. Also, there was the thought of building on the existing downtown bronze statues with more public Art to attract more visitors. So in 2015 an Art in Public Places (AIPP) program was initiated with oversight assigned to the new PAB and staff support assigned to the Parks segment of the Public Works Department. Many months ago the then current Trustees asked the PAB to investigate options for future funding of the AIPP program. During these investigations a number of AIPP related issues have surfaced and been discussed by the PAB. Following is a summary of the situation and options from the PAB about the AIPP program and related issues: 1. Situation: 1A. The main sources for funding public Art are: Donors, Grants and a program of designating a % of Town project construction costs for Art (common at the Federal and State levels and in active municipalities with strong public Art programs). The Trustees seem not interested in a % of construction cost program. 1B. Art funding from grants and donors is very difficult without the Town having established a formal Art Master Plan. 1C. The Trustees asked the PAB to investigate the possibility of developing an Arts Master Plan with inexpensive assistance from a local University with Arts Management expertise. 3 such Universities were contacted and only CSU expressed interest because of their developing Arts Management program and their obligation to community service as a Land Grant school. 1D. After talking to their staff, CSU was not comfortable to provide Arts Master Plan assistance, so development of an Art Master Plan with local University assistance is an unlikely option. Most recently, CSU recommended talking to an arts management professional working with the Fort Collins Museum of Art. That person recommended getting a grant for professional help to do an Arts Master Plan (estimated to cost $15K to 25K). 1E. We note that developing an Art Master Plan is not listed in the current Town Strategic Plan. 1F. The Downtown Plan has page 36 titled Public Art, and half of the page cites the existing public Art and emphasizes the need to further develop public Art. 1G. We have discovered that annual decorating the Utility Electric Boxes has been put on hold by the Town Utilities Department. 1H. Little Town arts info is currently provided to citizens and visitors by the Town. Some Arts info is provided by the Estes Arts District, VisitEstesPark and BEstes groups; but it is uncoordinated. 1I. Town currently does not have a consolidated culture and arts management responsibility specifically assigned to staff. 1J. Trustees are interested in more involvement from the local arts organizations in the AIPP program. 1K. Feedback from the Women’s Monument Committee aligns with the PAB in calling for an Arts Advisory Committee to provide esthetic and technical support for the Town AIPP program and that the local Arts community is interested and available. 1L. Town’s collectible fixed assets are currently above $1.75 million and probably appreciating. These Assets, while identified, do not have assessment for adequate management, storage, display or maintenance responsibilities/instructions. The bulk of these investments roughly fall into these categories: Bronze sculptures: >$347,000 Museum holdings: >$1,020,000 Misc. Arts/Crafts: >$245,000 1M. Public Works feels it “does not currently have sufficient staff or specialized training and experience to inventory, store and maintain the Town’s entire collectible arts assets”. 1N. PAB members are uncomfortable with the PAB making esthetic and maintenance decisions about public Art without assistance from the local arts community and Museum curatorial expertise. 2. Possible Actions: 2A. Establish the desired degree of importance of the AIPP program to the community, and an appropriate level of Town support. 2B. Establish a consolidated Town program for Culture and Arts and assign administrative staff responsibility to include Town owned art and other collectible fixed assets. 2C. Establish an appropriate arts advisory group to assist the responsible staff per above with esthetic and technical support for the AIPP program. 2D. Enlist Museum curatorial staff to review the list of Town’s collectible fixed assets (including all Town owned Art) to determine appropriate insurance value, maintenance, storage and monitoring procedures; ideally with the assistance of the local Arts organizations and artists. This can be prioritized and phased over several years. 2E. Propose that an Art Master Plan be included in 2022 Strategic Plan. 2F. Research and apply for grants to assist developing an Arts Master Plan? 2G. Develop an Art Master Plan, in house, with assistance from Museum staff, local Arts organizations, and local artists, or: 2H. Develop a Plan with professional assistance. 2I. Develop and provide descriptions of key public art pieces and a corresponding map for residents and visitors, available on a Town webpage, at the Visitors Center, and with Arts organizations such as: Estes Arts Disrict, Art Center of Estes Park, Visit Estes Park, BEstes (Artists Trail). 2K. Develop and advertise a Solicitation program for public art donors. 2L. Upon establishing an Arts Master Plan, the Town can apply for grants to fund public Art projects for the AIPP. As valuable Town investment assets, these projects should be managed by appropriate Town staff efforts, which can be overseen by a volunteer advisory group. The PAB looks forward to discussing the above at a Town Study Session and facilitating direction and decisions for the future growth of the AIPP program.