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HomeMy WebLinkAboutPACKET Parks Advisory Board 2019-12-19Patrick Martchink, Town Board Trustee Liaison Brian Berg, Estes Park Public Works Staff Liaison Parks Advisory Board Agenda December 19th, 2019 8:30 AM – 10:00 AM Museum Conference Room Estes Park Museum 200 4th Street Current Members: Geoffrey Elliot (12/31/19) Dewain Lockwood (12/31/21) Vicki Papineau (12/31/21) Rex Poggenpohl (12/31/19) Ron Wilcocks (12/31/21) Merle Moore (12/31/20) Vacant (12/31/20) Public Comment Appreciation Breakfast Approval of November Meeting Minutes Mrs. Walsh’s Garden Committee Update Historic Women of Estes Subcommittee Update AIPP Funding Ordinance Parks Updates Other Business Noxious Weed Ordinance Letter Adjourn Current Projects: • Tree Ordinance • Noxious Weeds Ordinance • Arboretum • Town Hall Art Exhibit • AIPP Funding Chair Merle Moore Chair Merle Moore Ron Wilcocks Rex Poggenpohl Parks Supervisor Brian Berg Chair Merle Moore Town of Estes Park, Larimer County, Colorado, November 21, 2019 Minutes of a regular meeting of the Parks Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Museum Conference Room of the Estes Park Museum on the 21th day of November, 2019. Present Merle Moore Vicki Papineau Ron Wilcocks Rex Poggenpohl Dewain Lockwood Also Present: Elias Wilson, Public Works Administrative Assistant Patrick Martchink, Town Board Liaison Brian Berg, Parks Supervisor Absent: Geoffrey Elliot Chair Merle Moore called the meeting to order at 8:40 a.m. PUBLIC COMMENT: GENERAL BUSINESS: Chair Moore stated that at the bottom of page three and the top of page four references a recommendation made by Mrs. Walsh’s Garden Committee. Moore suggested the addition of the specific recommendation provided in a handout which states the MWGAC requests that the Town Board authorize an RFP to identify a contractor who is qualified, has the appropriate expertise, and who has demonstrated an ability to develop an overall garden master plan that incorporates planting areas designed specifically for site-appropriate native plant materials. The RFP is also to include a specific site development plan for the pond and waterfall areas and a construction bid for that portion. Supervisor Berg suggested the portion referencing a request to the Town Board be eliminated from the recommendation. Chair Moore requested that a copy of the adapted minutes be emailed out to all of the PAB members. A motion was made and seconded (Papineau/Poggenpohl) to approve the September meeting minutes with the amendment and all were in favor. Gateway to Estes Park Memorial Plaque Chair Moore gave the floor to Kathy Groesbeck of the Estes Park Rotary. Groesbeck stated that she has been working on the plaque project since Rodger Thorp passed away. She mentioned that the Rotary club cleaned the sign several years ago. After the cleaning the sign was noticeably cleaner after this work. To honor his memory the Rotary Club thought it would be wonderful to place the plaque on the Welcome to Estes Park Sign. The sons of Rodger drew up the plans for the plaque. Groesbeck stated that the PABs approval is necessary to install the plaque. The family chose the rock in the proposal because they believed the location best recognized Rodger Thorp’s work. Supervisor Berg questioned why the specific rock in the proposed design was chosen. Parks Advisory Board – November 21, 2019 – Page 2 Groesbeck replied that the family believe it would be out of the way of pictures but still be noticeable for individuals to read. Supervisor Berg expressed concern that the plaque will always be visible in pictures and that the plaque would experience significant wear and tear due to the number of people climbing on the rock. The parks department discussed the possibility of placing the plaque on the farthest rock to the right. There, the plaque wouldn’t be climbed on but would still recognize Rodger Thorp. Groesbeck mentioned that right after the sign was installed there was a car that flattened some of the rocks. Member Wilcocks stated that he likes Supervisor Berg’s idea of having the plaque placed on the rock farthest to the right so that when you walk to the sign it will showcase the design. Groesbeck stated that the location of the plaque can be wherever the PAB prefers. She also stated that she believes the plaque would fit on the rock located on the far right. Chair Moore asked if there would is a potential for the car to hit the sign. Member Poggenpohl stated that if the sign if placed high enough a bumper will not hit it. Supervisor Berg commented that there will be 10,000 feet walking on the plaque if it is placed on the proposed rock. Groesbeck shared that Thorp won an AIA award for the design of the sign which he envisioned and drew on a napkin at Poppy’s Pizza and Grill. Chair Moore asked if it would be possible to do a clean cut on the edge where people do park and add rock mulch of the same color as the sign to define where people can and cannot park. Berg responded that adding rock mulch to this area would require a CDOT Right-of-Way permit and that it is difficult to predict how long th at could take. Member Wilcocks shared that in the TAB meeting on November 20th, 2019 a CDOT representative shared that CDOT allows almost anything to be done in their Right-of- Way if maintenance responsibilities are accepted by the applying party. Poggenpohl suggested that PAB ask Supervisor Berg to follow up on the gravel idea. Chair Moore questioned if the sign should be included in the inventory of Public Art and that he would call it a stone sculpture. Berg mentioned that the other replica signs located around town would also need to be considered. Chair Moore asked if there is a motion. Member Wilcocks motioned to allow the rotary to move forward with the proposed plaque project with the plaque being installed on the rock to the far right. Member Poggenpohl seconded the motion. All were in favor. Supervisor Berg asked Groesbeck if the Rotary Club would like the Parks Division to install the plaque. Groesbeck stated that this would be greatly appreciated. Berg asked Groesbeck to ensure the plaque has two threaded studs for installation. Groesbeck stated that this is wonderful and she will let Rodger’s wife and boys know. She thanks the PAB for their time. Mrs. Walsh’s Garden Committee Update Chair Moore shared that Supervisor Berg, the Chair of MWGAC and himself met to begin working on an RFP. There is ongoing discussion about what would be the appropriate scientific names to place on plant labels. Moore stated that once the RFP is out the hope will be to identify a simple master plan. A proposal for the waterfall is also being developed. Moore shared that weekly articles about the plants in the garden were Parks Advisory Board – November 21, 2019 – Page 3 produced in the summer and fall. The kiosk in the garden will also be updated. Moore stated that he believes the garden is functioning how the original owner intended. Supervisor Berg shared that there were five events and a small graduation ceremony held in the garden this year. Parks Updates Supervisor Berg shared that over the last month the tables near Weist were delivered and installed. Berg mentioned that the Parks Division wanted the tables to be off to the sides so that the space had the ability to have future performances. The ADA table is very well done. Eli Ertl began working for the Parks Division since the last PAB meeting. Eli has her Master’s Degree in Forestry and for the past nine years has been working for RMNP. Berg stated that the Parks Division is extremely lucky to have Eli and that she is more than qualified for the job. The Parks Department is putting out an RFP for the completion of baseline controllers. Supervisor Berg shared that the Build Grant Application was unsuccessful. The Parks Division was waiting to see if this grant was successful before addressing the i rrigation situation along the Riverwalk. Berg confirmed that the new Trailblazer Broadband will be coming down the Riverwalk and that they will be going down 16 inches deep. Berg is working with Light and Power to determine how everything will work out. He shared that the backflow currently runs from Children’s Park to the Tunnel and that they a re considering coming in off of the line where Pepper’s is and going across to Kind Coffee. When the LOOP Project is completed the planting beds at the Dairy Queen Lot will no longer exist making it important to have water access on the kind coffee side. Supervisor Berg shared that if the Thumb Open Space Proposal is accepted that this space will fall under the Parks Division. The proposal will be discussed at the T own Board Study Session on December 3rd, 2019 and the Town Board will make a decision on December 10th, 2019. Chair Moore asked if the budget for 2020 included any funding for a new greenhouse complex. Supervisor Berg responded that this was not included in the budget. Chair Moore also questioned if there was money designated to the production of the ELSA booklets. Trustee Liason Martchink replied that there has been money dedicated to the ELSA. Papineau commented that $2,500 to $2,700 was dedicated for ELSA booklets and monitored weed drop offs. Berg stated that he has the ability to change smaller allocations under $5,000. Chair Moore shared that in a conversation with the Mayor he understood that the budgetary cost may be supplemented. Supervisor Berg shared that every year the Parks Division gets a little bit better at getting what they need and that the approved allocations can be moved without going for a line item. Trustee Liason Martchink shared that moving a few thousand dollars from here to there is a common practice throughout all departments of the town. Supervisor Berg commented that with any budget pro cess citizens have the opportunity to speak to the Town Board. Martchink shared that the final budget meeting will take place on Tuesday November 26th, 2019 and he encouraged everyone to come. Member Poggenpohl questioned if there was a line item for the Tree Board. Berg replied that he found out that there had never been any funds allocated for the tree Parks Advisory Board – November 21, 2019 – Page 4 board. The funds leveraged are 2 dollars per capita. The town is not required to allocate any funding. Member Poggenpohl stated that an AIPP reserve account had been established. He then asked if it shows up as a line item. Berg replied that no one has ever asked to have money placed into the account and that the account has not been formally established. Chair Moore asked Berg if the hole in the ground behind Mama Rose’s had been addressed. Berg replied that the hole had been taken addressed. Papineau asked if the drainage had been addressed at the tunnel. Supervisor Berg stated that there is drifting occurring in the area but the drainage is working well with no signs of ice. Trustee Liason Martchink shared that it is important to remember that the T own is not the deciding factor on the Thumb Open Space because of the dependence on the GOCO grant. Member Poggenpohl asked how much the Parcel costs and the amount the grant would provide. Financial impacts to the town will be discussed at the next Town Board Study Session. Chair Moore asked about the progress of the grant for the picnic shelter. Berg replied that another application was submitted this year for GOCO and that the town will find out in March if the application was successful. Moore questioned if it worth exploring new grants for a new greenhouse facility. Berg stated that he is nervous about an expansion of the greenhouse. With wind and snow we may have to take down the current one to add on. Berg stated that a lot will depend on Eli’s desires moving forward and that the Parks Division may experiment with a non-permanent hoop house. The current greenhouse is almost 30 years old and it currently is used as a house for all of the pots. Trustee Liaison Martchink shared that the Town Board has decided to help the school district with the construction for their CTE building and that this facility will include a greenhouse. He stated that hopefully there is a potential for resource sharing in the future and that if we are dedicating money to help our students, hopefully the school would be willing to help the town. Chair Moore stated that it is remarkable that our displays can be pulled off with the current greenhouse facility. AIPP FUNDING RESEARCH Member Poggenpohl shared that he recently visited Marfa, Texas. Marfa is the world’s most famous small town for art with thousands of acres dedicated for large scale pieces of artwork. Poggenpohl commented that there are currently two different foundations operating in the town and that he was able to spe ak with a director of one of the foundations. He also shared that he was recently appointed by the State as one of four reviewers of artwork to operate in Northern Colorado. The language of the Draft Ordinance establishes funding for AIPP through the construction costs of capital projects by the town. At the Federal there has been a longtime program where a ½ percent is spent on artwork. This proposal asks the town to commit 1 percent of capital project funds to artwork. Poggenpohl explained that there is currently a proposed cut off at $5 million and then only a ½ percent is committed. Poggenpohl is recommending that $5,000 be put aside by the town annually. He suggested that this should be an amendment to the existing ordinance. Member Poggenpohl said that the Town’s Finance Director has mentioned before that he would hate to see any town funds going towards art. Chair Moore asked Trustee Liaison Martchink if the language of the ordinance should be rewritten and who the Parks Advisory Board should work wit h to get this Parks Advisory Board – November 21, 2019 – Page 5 accomplished. Martchink stated that the Town Board is aware that the Parks Advisory Board is exploring possible changes and that it does not matter where this starts because Brian and Jackie will both get this to the right place. Supervisor B erg questioned if anything in the ordinance is directed towards funding. Member Poggenpohl said that there language addressing funding. Berg stated that he would look at the wording in that situation. Martchink commented that it does not matter for the Town Board because everything in the ordinance will be reviewed. Berg indicated that he would be the one to write the memo, sit down with the ordinance and figure out the exact wording. He would then bring it to the Parks Advisory Board. Berg also shared that he is fearful of not having the wording solidified before approval. Member Poggenpohl stated that is does not make sense for an amendment to be written. Chair Moore stated that the Parks Advisory Board should be prepared to present an ordinance change including specific guidelines to be approved all at once. Supervisor Berg asked if the Town Trustees have been educated on the topic. Poggenpohl asked if this should go to a study session. Trustee Liaison Martchink stated that this should absolutely go to a study session and that it will be important to look at the makeup of the Town Board. Sometimes you have a board that will simply be against the idea. Member Poggenpohl says that it will be important to discuss the reasons that other towns have adopted this method and why Estes Park should adopt it. He also shared that the Town Trustees were the ones who originally pushed for the Parks Advisory Board to look at Art in Public Places. Poggenpohl suggested that he and Chair Moore take time to look at the language and bring this language to the Parks Advisory Board to adjust and adapt. Supervisor Berg questioned if multi-year projects that are rolled over would be asked to expand their budgets after their approval. Poggenpohl stated that there would be a contingency and that change orders would make it easy to adapt the budgets. Berg stated that he hopes that to not have any negatives before it starts. Chair Moore stated that he doesn’t expect the Town to change the current budget based on the experience with the weed management ordinance. Moore stated that it would be a big push to get this through. Trustee Liaison Martchink shared that the questions being asked are all likely to come up in future board meetings. Poggenpohl said that maintenance projects will be exempt and that it would only apply to new or extended infrastructure. Member Wilcocks said that he understands both sides of the argument and suggested that the language allow for the exemption of a project. Member Poggenpohl shared that what is currently on the table allows and exemption to portions of a project when the funding of the project exempts funds going beyond the project. Poggenpohl asked if the Parks Advisory Board would want to lower the cut off to $2 million. Trustee Liaison Martchink suggested that the artwork be connected to the project in some way. Chair Moore asked if the board is comfortable proceeding down this road. There were no objections. Historic Women of Estes Subcommittee Update Member Wilcocks shared that the subcommittee has held two meeting so far to identify stakeholders, develop ideas and define the type of artwork that is desired. He mentioned that everyone he has reached out to so far has been supportive and wanted to be involved at some level. Wilcocks stated that he would share the minutes from the Parks Advisory Board – November 21, 2019 – Page 6 meeting with Administrative Assistant Wilson to distribute to the Parks Advisory Board and any questions can be sent directly to Wilson. Wilcocks said that the subcommittee has begun discussing possible funding sources and are targeting January to put forward specific ideas. Member Papineau questioned if there are examples of other projects that have been discussed. Wilcocks stated that there have been some examples discussed and looked at. Chair Moore commented that as shareholders are identified it is important to reference AIPP guidelines and that it would be ideal not to have too many performance artists. Wilcocks stated that the subcommittee is trying to honor the Women of Estes Park and not showcase people with performance skills. Wilcocks stated that he wants to make sure that the Subcommittee is following the desires of the Parks Advisory Board and that the proper steps are being followed. Supervisor Berg stated that the Parks Advisory Board will be almost the last step in the process and that if the Subcommittee identifies property that is not town owned the project will not have to come to the Parks Advisory Board. Chair Moore commented that the deadline being August 18th, 2020 which is the 100th Anniversary of the 19th Amendment, is ambitious. Supervisor Berg shared that since the Build Grant was not received there is now $500,000 set aside for one time expenditures and perhaps this project could be one of the expenditures. OTHER BUSINESS Wilcocks shared that the work on proposed Arts Committee will be asking PAB for further direction. Chair Moore stated that he forgot to mention in the MWGAC update that a historical sign is in the park and is weathered. This sign will be updated and a new one will be installed. Chair Moore also shared that Administrative Assistant Van Hoozer contacted the Estes Park Code Enforcement Officer Madachy and Lieutenant Life to see if they would provide an update to the PAB regarding noxious weed enforcement but she did not hear back from either. Papineau shared that individuals not in compliance could be fined for over $2,000. Moore wanted on the record that he is “put off” that an update was requested from the Police Department and the update was not provided. Dewain commented that the little house utility box in bond park is very well done. He mentioned that at the Walmart in Loveland there is a new painted utility box that is painted and is well done and would be worth a look if in the area. With no other business to discuss, a motion was made and seconded (Moore/Johnston) to adjourn the meeting at 10:19 a.m. and all were in favor. Recording Secretary Elias Wilson, Public Works 12/7/2019 PAB Working Sub-Committee Kick-off Meeting for New Public Art to Honor EP Women Meeting Minutes - 12/5/2019 Present: Ron Wilcocks, Liz Zornes, Karen Lloyd D’Onofrio, Cherie Martin, Karen Daugherty, Derek Fortini, Lars Sage Meeting called to order 4:00 PM 1) The meeting started with a brief re-explanation of what our group is and how it is tied to the Parks Advisory Board as a working sub-committee. 2) Each member introduced themselves as needed. 3) The following Key Stakeholders currently on this Team are: a. Ron Wilcocks – PAB, Gallery Owner b. Liz Zornes – LWVEP c. Judy Schaffer – President Women’s Club of Estes Park d. Nick Smith – Chair of Estes Arts District e. Angie Koehler – Estes Arts District f. Kathy Littlepage – President Fine Arts Guild g. Brian Berg – EP Parks h. Eli Wilson – EP Public Works i. Patrick Martchink – EP Trustee and PAB Liason j. Merle Moore – Chair of the PAB k. Cynthia Elkins – Director of Art at Eagle Rock l. Lars Sage – Director of the Art Center m. Karen Daugherty – PEO’s n. Grieg Steiner – Artist o. Jim Pickering – EP Historian p. Derek Fortini – Director EP Museum q. Dee Dee Hampton – Artist r. Jean McGuire – Head of Community Group helping to Celebrate the 19 th in 2020 s. Karen Lloyd D’Omofrio - YMCA 4) The following are key stakeholders (sorry in advance for any misspellings) that still need to be contacted or possibly re-contacted to determine if they want to participate. The group feels that we have a solid list of stakeholders at this time, but new members can always be invited to join/participate in the future. a. Abby ?? – Visit Estes Park b. Karen ?? - Morning Rotary - Liz c. Valerie Bowles – Art Teacher at EPHS – Ron d. Karen McPhearson – Local Artist – Nick e. Dee Dee Hampton - Local Artist – yes f. Dawn Normali – Local Artist - Ron g. Nancy Thomas – Liz and Judy h. Jill Lancaster- Local Citizen – Ron i. Cherie Unruh - Liz 5) Renewed brainstorming of what type of art we should pursue and added a few new items. The type of Art desired by the community to honor the Historical Women of Estes Park is yet to be determined. Voting on the type of Art is expected to occur in the January meeting. The following is a list of all raw ideas generated at the meetings: a. Include a Women’s figure/face b. Incorporate Bronze c. Incorporate Stone and other local materials d. Incorporate Women’s artifacts e. Start with a painted mural and move on to something more substantial/permanent f. Incorporate its own park (1/4 to ½ acre) g. Incorporate a mosaic installation of tiles h. Include a plaque with historical facts i. Be something that is permanent and substantial j. Include stone pillars k. Include a historical story (or stories) in the installation l. Incorporate a small path m. Multi-panel bronze plaques & mural with images and stories n. Multiple historical persons shown o. Multigenerational p. Include children’s component q. Include multiple historical time periods r. Create something multifunctional s. Create a multifunctional permanent band shell in Bond Park (where the pull in stage goes) with art installed on all sides and in the back of the stage. t. Work to get announcement or first phase done by May 2020 or by August 20 th, 2020 u. Sculpture v. Murals around Town w. Will be as significant as the Enos Mills sculpture in making an impression on viewers x. Stone pillars w/bronze plaques that include stories and relief images y. Include multiple women’s stories 6) Renewed brainstorming session on possible locations. A location has not been agreed upon or secured. It’s expected that the desired location will be chosen in January. The following are ideas generated during the last two meetings: a. Location must be highly visible and easily accessible b. Type of Art may inform location c. In Bond Park d. In New Area (created by the LOOP) by the Post Office along the Big Thompson e. In the Knolls- Willows area f. By the Visitor Center g. Re-look-at the Downtown Master Plan for possible locations h. In Stanley Park i. On BLM land by the Lake j. On donated private, in-town land k. George Hix Memorial Park (confluence park) l. Performance Park m. In one of the new roundabouts n. In Mrs Walsh’s Garden o. Along the Riverwalk between the Children’s playground and Casa Grande restaurant p. On the EP Museum property 7) Renewed brainstorming to identify possible funding sources. A few more were added from this meeting. The Team feels that it is critical to have a Fundraising Chair in order for this effort to succeed. An attempt will be made to identify a Fundraising Chair by the end of January. We discussed the possible need to either create a 501(3c) for this effort or find an entity that can take donations on our behalf. The following are all ideas generated during this and the previous meetings: a. Grants and use of professional grant writers – including pursuit of federal grants, state grants and private foundation grants b. Town funding – including cash, in-kind support and maintenance support c. Fundraising efforts need to be led by a fundraising chairperson d. Cast a wide net in our community and beyond e. GOCO f. Colorado Home and Garden Show grants g. Allow specific donors to support specific parts of the artwork through donations along with donor recognition if so desired h. Sell bricks or other installation elements to the public i. State Historical Fund – educational funding j. Non Profit Resource Center Tools for finding grants k. Attempt to raise funds during all community celebrations of Women’s Rights in 2020 (it’s a way to celebrate for the long term, not just a one time event) 8) Discussed Next Steps. a. Choose desired type of Art and Location by the end of January 2020 b. Attempt to work out basic costs for chosen type of artwork/location c. Create and distribute an RFP to send into the Artist Community for specific Artist proposals d. Appoint a Fundraising Chair e. Create/implement fundraising structure f. Plans for receiving wider public input and support (e.g., LWVEP could host a community information session) 9) Meeting was adjourned at 5:30 PM Next PAB sub-committee meeting is scheduled for Thursday, 1/2/2020 from 4:00 PM to 5:30 PM at the Art Center Conference Room. Proposed amendments to AIPP Guidelines Draft 12.9.2019 Definitions ............ Arts Advisory Committee (AAC) means: a formal group of persons designated to assist the PAB and Town administration on the selection of qualified Artists and Public Art for the Town Art in Public Places program; and to advise on maintenance procedures for such. Public Art Inventory means: a Comprehensive list of Art work owned by the Town. It will include, title, artist/crafts person name and contact info, cost, date produced, date acquired, date displayed, location of display or storage, maintenance recommendations and any other asset information required by the Finance Director. It shall be maintained by the Town Finance Director with information and assistance from the PAB. Public Art maintenance procedures means: recommended procedures for each piece of Public Art as provided by the associated Artist or by best professional standards as determined by the PAB. Public Art Map means: a physical map and corresponding list depicting the nature and location of significant pieces or groups of displayed Public Art, to be maintained and updated periodically by the PAB. This will be made available to the public on Town website and as a handout available at Town offices and the Visitor Center. Public Art Master Plan means: a long term (10 to 20 year) Plan which identifies desirable physical public place locations for Public Art and the associated plans for funding, acquiring, and installing such. This Public Art Master Plan should be updated in five (5) year intervals or less if major Town changes warrant. The PAB is responsible for developing and updating this Plan with Trustees approval and corresponding budgeting of expenditures. Public Art Program means: a Comprehensive program of Public Art for the Town to include: Public Art Master Plan, Public Art Inventory list, Public Art Map, Public Art maintenance procedures, and a Public Art Reserve Account. The PAB is responsible for developing and revising this Program per Trustees approval. Capital expenditure project means: any physical capital project, including but not limited to those paid wholly or in part by the Town with: general funds, public grants (except where prohibited by law or grantor), private grants, voter approved general obligation bonds, annual general obligation bonds, and capital improvement funds; for the purpose of extending, constructing or remodeling any Town owned building, structure or physical infrastructure within the Town (roads, sidewalks, trails, parks, parking facilities, sewers, transportation system, utilities, communication network, etc.) Maintenance or replacement of these assets does not qualify for generating funds to the Reserve Account. Construction cost means: the capitalized project costs for the professional design fees, and construction of a capital expenditure project, including any associated furniture, fixtures, furnishings and any project change orders. Construction cost does not include cost of land, rights of way, project financing charges, or any incidental costs not associated with project design and construction.Arts Advisory Committee Public Art Program means: a Comprehensive program of Public Art for the Town to include: Public Art Master Plan, Public Art Inventory list, Public Art Map, Public Art maintenance procedures, and a Public Art .......... FUNDS FOR WORKS OF ART A. The Town Board may allocates in its annual General Fund Budget, funds for an Art in Public Places program...... ......... F. Percent of Construction Costs for Art program. Similar to long standing Federal and State programs, the Town allocates funds to the AIPP program on the basis of a percentage of each qualifying capital expenditure project. These funds amount to 1% of project design and construction costs for projects from $50,000 to $5,000,000 and an additional 0.5% of the portion of project cost over $5,000,000. Upon award of the major project construction contract, the associated budgeted AIPP Funds shall be estimated and budgeted for the Reserve account. Project budgets shall be updated to include any project change orders and the amount due to the Reserve account shall be adjusted accordingly. Upon with completion and/or use of the qualifying project, the appropriate funds will be deposited in the Reserve account for AIPP use. For projects spanning more than one Town budget year in design and construction, the aggregate project expenditures at the end of each year will be used to prorate a partial deposit to the Reserve account at the beginning of the new year. If any capital expenditure project is funded in whole or part from a non Town source that specifically precludes artwork as a portion of project expenditures, then the funding covered by this ordinance shall apply only to the the portion of expenditures not so restricted. Funds for art generated by infrastructure projects extending beyond town boundaries may be limited by associated State or County regulations for such projects. Reserve Account Established ........... The Reserve Account shall include funds for Public Art per the above, along with the deposit of all other funds for public art, whether earned, contributed, secured through grants or otherwise obtained by the Town. Eighty (80) percent of the deposited funds for public Art shall be used only for the selection, purchase and installation of artworks or crafts recommended by the Town Parks Advisory Board (PAB) and approved by Trustees. Twenty (20) percent of the deposited funds for public Art shall be separately accounted for and used only for maintenance of Town owned artwork to preserve its value and access to public viewing and shall be used for such by the appropriate Town Department charged with maintaining such Town property with established procedures approved by the PAB. Administration and Curatorial Support PAB........ Arts Advisory Committee: With Town Trustees confirmation, the PAB shall organize and manage an Arts Advisory Committee (AAC) to assist the Town and PAB to solicit and select prospective artists and artwork for the Town AIPP program. This AAC will be composed of seven (7) members including: -Chair of PAB. -Another member of PAB appointed by the Chair. -A Board member of the Estes Arts District. -A Board member of the ............... -A member of a local business organization that is involved in the commercial sales of artwork. -Two (2) established and actively practicing artists that are residents of the Estes Valley area. AAC Members will be appointed by the PAB for a two year term, which near expiration can be extended for an additional two year term by the PAB Chair. As community volunteers AAC Members will serve without compensation and follow provisions of the current Town Volunteer Manual. Proposed Amendments to Ord. 08-15, an Ordinance for Art in Public Places Draft 12.9.2019 Sec. 12.30.010 Purpose The purpose of this chapter is to establish an Art in Public Places (AIPP) program under the auspices of the Parks Advisory Board (PAB) of the Town of Estes Park; to provide a means to fund the acquisition of works of art by the Town which shall become the Town’s collection; to provide a means to select works of art for the collection; to provide for the display of the collection, to provide criteria for the acceptance of donated art for public display; and to provide for the maintenance and repair of the works of art in the collection. Sec. 12.30.20 Funds for works of art The Town Board may shall allocate in its annual General Fund Budget, a minimum of $5000 in funds for an Art in Public Places program, unless the existing program funds exceed $25,000. The funds shall be placed in AIPP Reserve accounts in the Public Works Parks Division maintenance and capital accounts for the AIPP program, further defined in the approved AIPP Guidelines. Funds in the AIPP Reserve accounts may come from the Town’s annual budget, grants, and donations, and a Percent of Construction Cost for Art program as established below. All funds designated or donated for acquisition of works of art shall be paid into the specified maintenance or capital accounts, any excess or unexpected funds in the AIPP accounts shall shall carry forward in the accounts at the end of each fiscal year. Funds deposited in the AIPP accounts may only be expended for the acquisition, installation, maintenance and repair of works of Art, costs associated with de-accessioning works of art, and expenses of administration of the AIPP program. Reserve Account funds shall not be used for reproduction of original artworks, decorative or ornamental project elements designed or commissioned by project design professionals, project landscaping elements, or mass produced art objects. Sec. 12.30.025 Percent of Construction Cost for Art program Similar to long standing Federal and State programs, the Town shall deposit in the AIPP Reserve account the following funds relative to its' capital expenditure projects. For Town capital expenditure projects budgeted at over $50,000 and under $5,000,000 the Town shall cause an amount equal to one (1) percent of the estimated, capitalized design and construction costs to be budgeted for the existing AIPP Reserve account; for larger projects an additional deposit of one half (0.5) percent of the portion of construction cost over $5,000,000 shall be included in the budgeted amount. Details of the use of these funds for artwork in the Art in Public Places program of the Town are provided in the approved AIPP Guidelines. Sec. 12.30.030. Administration Responsibility .......