Loading...
HomeMy WebLinkAboutPACKET Parks Advisory Board 2015-7-17 Parks Advisory Board Agenda July 17th, 2015 11:00 AM – 12:00 PM Rooms 202 & 203 Estes Park Town Hall 170 MacGregor Ave Current Members: Ronna Boles Celine Lebeau Dewain Lockwood Merle Moore Chris Reed Terry Rustin Approval of May minutes Arbor Day 2015 review  Suggestions for 2016 event Library Reading Garden Dead Ponderosa Pine at Performance Park  Possible carving? Revisions to AIPP policies Tree Ordinance  Estes Valley Development Code Appendix – Preferred Planting List Other Business Adjourn Chair Celine Lebeau Chair Celine Lebeau Chair Celine Lebeau Parks Supervisor Brian Berg Merle Moore & Terry Rustin Chair Celine Lebeau Town of Estes Park, Larimer County, Colorado, May 8th, 2015 Minutes of a Regular meeting of the Parks Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall Rooms 100, Engineering Conference Room, in said Town of Estes Park on the 8th day of May, 2015. Present: Merle Moore Ronna Boles Celine Lebeau Dewain Lockwood Also Present: Kevin McEachern, Public Works Operations Manager Brian Berg, Parks Division Supervisor Jen Imber, Public Works Administrative Assistant Bob Holcomb, Town Board Trustee Absent: Chris Reed Terry Rustin Chair Lebeau called the meeting to order at 11:00 a.m. GENERAL BUSINESS It was moved and seconded (Lockwood/Boles) to approve the April 24th meeting minutes and the motion passed unanimously. Merle Moore attended a meeting on the Larimer County Scientific and Cultural Facilities District. Merle suggested this district could be very beneficial to Estes Park if the Town was part of the district. The movement to be involved in the tax district is gaining attention and interest in the Estes Valley. Chair Lebeau requested PAB members be made aware of future meetings so they could attend. Ronna Boles contacted the school regarding a memorial type tree. The school has been approached with many offers of such memorials; they are considering offers and how to approach such a program. The board will begin tackling a revision of the Tree Ordinance and an urban forestry program. During the next meeting, the board will review the current ordinances and policies. Brian Berg will bring forward similar community information. The Estes Valley Development Code Appendix dealing with recommended plantings will be provided to PAB members prior to the next meeting. Parks Advisory Board – May 8th, 2015 – Page 2 ARBOR DAY 2015 Chair Lebeau reported everything is in place for the elementary school celebration on May 15th. The Eagle Rock celebration will be held on May 14th and the Town will take part in that celebration by planting trees. Art contest winners were selected and t-shirts and temporary tattoos have been ordered. An event program was passed out to TAB members and everyone was encouraged to attend. PUBLIC ART POLICY AND ORDINANCE Merle Moore met with Director Muhonen and Administrator Lancaster regarding the art policy and ordinance. It was agreed the ordinance would stand and a number of changes were made to the guidelines to bring clarity regarding the PAB’s advisory role to the Town Board in the art policy process. The ordinance and policy will go to the Town Board for approval on May 12th, with Brian Berg presenting and Merle Moore answering questions regarding policy content. Memorials donations will be handled the same as other artwork. The guidelines document will be referenced in the process, with PAB determining appropriate pieces and plaques to be accepted. It was moved and seconded (Moore/Lockwood) to recommend to the Town Trustees for their approval the ordinance for the Art In Public Places program and the accompanying final draft guidelines for the program, with the motion passed unanimously. Trustee Holcomb presented an idea for funding currently utilized by Loveland. An annual auction in Loveland’s sculpture garden funds Loveland’s art program. Trustee Holcomb recommended contacting the representative for more information to get a similar program started for Estes Park. With no other business to discuss, a motion was made and seconded (Moore/Lockwood) to adjourn the meeting at 11:57 pm, with all voting in favor. Jen I m ber <jimber@estes.org> RE: Additional items for PAB agenda & packet for 7/17/15 Merle Moore <m3ps m@es tes v alley .net >Wed, Jul 15, 2015 at 10:42 P M To: J en I mber <jimber@est es.org>, c acofep@gmail.com, Bob Holc omb <bholc omb@est es.org>, Brian Berg <bberg@es tes .org>, Celine Lebeau <pliess nig@hotmail.c om>, Dewain Loc k wood <k dloc k @outlook .com>, Kevin Mc Eac hern <k mc eac hern@est es.org>, Ronna Boles <ronna.boles @gmail.com>, Terry  Rus tin <terry.rus tin@gmail.c om> Greetings PAB Colleagues:   Terry and I have been w orking on some of the recommendations that came out of the presentation to the Trustees of the Ordinance and Guidelines.  We will be presenting these changes/additions at the meeting on Friday.   Attached you will find:   A proposed change/omission  (on page 11 of the May 8th draft)   A new “Artwork D onation Form” and an accompanying flow  chart   A new “Artwork Loan Agreement Form” and an accompanying flow chart   A new “R equest For Proposals Attachment”;  a new” RFP Artwork Form”; and an accompanying commissioned artw ork flow chart   Please try and review  these changes prior to the meeting and let us know if you have any issues with them.   See you Friday.   Merle   8 attachments A. of artist, names of architects and correspondence between all parties involved in the creation, acquisition, placement, and display of art work whenever feasible. OWNERSHIP OF WORKS OF ART All permanent works of art acquired pursuant to these guidelines, with the exception of art loaned to the town, shall be acquired in the name of and title shall be held by the Town of Estes Park. Exemptions Of Ownership Of Works of Art The following are exempt from the provisions of these guidelines: A. All works of art in the collections of, or under the auspices of, the Estes Valley Public Library and The Estes Park Museum. B. All works of art that are the private, personal property of any Town employee and that are displayed in Town offices or other areas of Town-owned facilities which are not generally frequented by the public. ACQUISITION OF WORKS OF ART Public art may be acquired through commissioning a site-specific work (see “Exhibit D” in the Appendix), direct purchase (see “Exhibit A” in the Appendix), or donation of a work of art (see “Exhibit B” in the Appendix). A commissioned work of public art typically involves selecting an established artist to develop a piece of artwork for an identified location or use. An established artist is an artist who has sold one or more piece(s) of art. If site specific, the artwork must conform to the Town of Estes Park AIPP program regarding the site’s functional context, its architecture, its location, its relationship to the adjacent terrain, and its social context. If a work of art is commissioned for a specific use it must meet the requirements set forth by the AIPP. The PAB is entrusted to develop criteria for commissioned projects and to site other acquired works. The PAB’s administrative policies, selection and p lacement criteria are detailed in these Guidelines. Periodically the Town of Estes Park or the Parks Advisory Board may be offered donations of works of art. Donations are subject to the same policies and criteria of the AIPP program as any other work of art being considered by the Town. The PAB has the discretion, subject to program policies, to recommend to the Town Board either accepting or rejecting any work of art offered to the Town for public art purposes. TEMPORARY PUBLIC WORKS OF ART The PAB may, at its discretion, recommend to the Town Board sites within the Town of Estes Park as locations for the display of temporary works of art otherwise meeting the criteria Exhibit B TOWN OF ESTES PARK PARKS ADVISORY BOARD ARTWORK DONATION FORM Thank you for your interest in donating a work of art to the Town of Estes Park. Art in public places is a vital component to the beauty and quality of life in our community. Please complete the information below to facilitate a thorough review of the proposed donation. In order to assure the highest standards, aesthetic consistency, and proper maintenance, the decision to recommend the Town Trustees accept an artwork donation rests with the Parks Advisory Board, and the PAB reserves the right to recommend moving or removing the piece from the permanent collection if that becomes necessary in the future. Please attach a photograph or detailed drawing of the artwork to this form, plus documentation authenticating the purchase price or appraised value. GENERAL INFORMATION Donor name (Individual/Organization/Business): Contact person (If different from above) Mailing Address: Phone number, fax number, e-mail address of contact person: INFORMATION ABOUT THE ARTWORK Title of the artwork: Name of the artist: Phone number, fax number, e-mail address of artist: Media or materials used in artwork: Year completed: Purchase price: Current value: Dimensions: Weight: Proposed location: Special Instructions: Date the piece is available: Long-term maintenance required: Does donation include site preparation, installation costs, concrete pad or pedestal (if necessary, or does it include monies for these items? Please describe: The undersigned is the owner of the artwork, free of all liens and encumbrances, and has the right to make this agreement. The undersigned herby agrees to donate the above described art work, with the following additional conditions (if any): Donor Signature & Date (Please print name after signature): __________________________________________________________________________________________ Submit form to: Jan Imber jimber@estes.org Donation form and technical information referred to PUP Board Parks Advisory Board reviews donation application Donation form referred to appropriate department for technical review Technical information complete? Donation form submitted to Jen Imber Site data, infrastructure data, logistical data Donor initiates donation online Due diligence completed Approval of donation by PAB? Donation accepted and Information referred to Public Works for implementation Presentation to Town Board of Trustees Approval by Town Board of Trustees? no More information requested from donor or artist yes PAB notifies donor of non-acceptance of donation yes yes no no Donor is invited to Parks Advisory Board meeting Exhibit C TOWN OF ESTES PARK PARKS ADVISORY BOARD ARTWORK LOAN AGREEMENT Artist name: Mailing Address: Phone number and e-mail address: Description of Artwork Title: Medium: Price or Estimated Value: $ Dimensions (h-w-d): Weight: lbs. Long-term maintenance required: Required Site Preparation: Other requirements: Images of Proposed Artwork (please attach as jpg images) Special Instructions: Dates of loan are: From __________________________ To_____________________________ By my signature below, I agree to the following: I understand and agree to the terms and conditions contained in the Art In Public Places Guidelines for Temporary Public Works of Art. I understand that any insurance payment that might be made will be based upon an appraised value rather than a declared value. I understand that the Town’s financial liability is limited to not more than $3,000 per piece of art, in the event of total loss or theft of the artwork. This constitutes the entire agreement between the parties. I give the Town permission to photograph my art for temporary display on the Town’s website I am the creator of the artwork, free of all liens and encumbrances, and I have the right to make this agreement. (entering my name on this electronic form constitutes my signature) Artist’s Signature & Date (Please print name after signature) Loan form and technical information referred to PUP Board Parks Advisory Board reviews loan application Loan form referred to appropriate department for technical review Technical information complete? Loan form submitted to Jen Imber Site data, infrastructure data, logistical data Call for artwork loans or offer of artwork loan online Due diligence completed Approval of loan by PAB? Loan accepted and information referred to Public Works for implementation Presentation to Town Board of Trustees Approval by Town Board of Trustees? no More information requested from artist yes PAB notifies artist of non-acceptance of loan yes yes no no Artist is invited to Parks Advisory Board meeting Exhibit D TOWN OF ESTES PARK ART IN PUBLIC PLACES PROGRAM REQUEST FOR PROPOSALS (______________________ project title_____________________) Project Scope And Description ___________________________________________________ ___________________________________________________ ___________________________________________________ ___________________________________________________ ___________________________________________________ ___________________________________________________ ___________________________________________________ ___________________________________________________ ___________________________________________________ Eligibility The project is open to any professional artist with demonstrated experience in creating signature artwork. Selection Process From this Call, an Artist may be selected directly from the initial applications or the artwork selection panel may elect to interview a limited number of finalists from among the initial applications based upon their conceptual drawings.  If multiple semi-finalists are selected, each semi-finalist will present a scaled maquette (sculpture pieces), or scale rendering (non-sculpture pieces), for the panel’s review. Semi-finalists may be required to develop more specific preliminary proposals prior to final selections. If so, a stipend will be paid.  A detailed budget will be required of artists selected as semi-finalists. The detailed budget must include all expenditures in connection with the execution of the project. (Prior to submitting a proposal, it is recommended that artists prepare such a budget to ensure the project can be executed as presented.)  One artist will ultimately be selected to develop their design, fabricate and install the artwork.  Town staff will oversee operations and administer the decisions of the jury panel. Submission Requirements All applications must be submitted through the Town website to jimber@estes.org and must include:  a preliminary statement of approach for the project which communicates scope and scale  previous accomplishment(s) with public art pieces of similar appropriate scale as shown in five to ten images of artwork completed within the past five years.  the Artist’s conceptual image for the site, which must communicate the scope and scale of the submitted project: Maximum number of conceptual images: 3  3 professional references  A completed RFP Artwork Form RENDERING OF PROJECT Selection Criteria The primary criteria for selection:  Scope of Proposal: Does the proposal show an understanding of the project objective, appropriate scale and desired results? Does the artwork represent history/spirit of the Town?  Assigned Personnel: Do the person(s) working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project?  Availability: Can the work be completed in the contracted time and on-budget?  The artist will be required to carry general liability insurance in the amount of $ (amount). Timeline All applications must be submitted through the Town website by (month, day, year). Final completion date will be determined jointly by the Artist and the Parks Advisory Board; however, the project must be started shortly after the contract has been awarded. Budget A maximum of $ (amount) has been allocated for the artwork to include all design, fabrication, insurance, installation, travel, contingency and incidental costs. The Town of Estes Park reserves the right to withdraw from the project prior to such time as a contract is formally entered into with the Artist. Contract provisions will apply subsequent to the agreement to such by both parties. Submission and Contact Information Jen Imber, Administrative Assistant Public Works Department 170 MacGregor Ave. P.O. Box 1200 Estes Park, CO 80517 (970) 577-3587 jimber@estes.org Exhibit F TOWN OF ESTES PARK PARKS ADVISORY BOARD REQUEST FOR PROPOSED ARTWORK FORM Thank you for your interest in proposing an original work of art to be commissioned for the Town of Estes Park. Art in public places is a vital component to the beauty and quality of life in our community. Please complete the information below to facilitate a thorough review of your proposed artwork. In order to assure highest standards, aesthetic consistency, and proper maintenance, the decision to recommend to the Town Trustees acceptance of an artwork rests with the Parks Advisory Board, and the PAB reserves the right to recommend moving or removing an artwork piece from the permanent collection if that becomes necessary in the future. GENERAL INFORMATION Artist Name: Contact person (If different from above): Mailing Address: Phone number & e-mail address: INFORMATION ABOUT THE ARTWORK Title of the artwork: Media or materials to be used in artwork: Proposed Budget (please attach as text document or spreadsheet) Proposed Dimensions: Estimated Weight: Long-term maintenance required: Required Site Preparation: Other requirements: Images of Proposed Artwork (please attach as jpg images) Special Instructions: The undersigned is the creator of the artwork, free of all liens and encumbrances, and has the right to make this agreement. Artist’s Signature & Date (Please print name after signature): RFP response form and technical information referred to selection committee Finalists submit maquettes RFP response form referred to appropriate department for technical review Technical information complete? Artist submits form online to Jen Imber Site data, infrastructure data, logistical data RFP for artwork Commission online Selection of finalists Final decision by selection committee Contract awarded and information referred to Public Works for implementation Presentation to Town Board of Trustees Approval by Town Board of Trustees no More information requested from artist yes PAB notifies artists of acceptance or non-acceptance of submissions Artist is invited to selection committee meeting