HomeMy WebLinkAboutPACKET Parks Advisory Board 2015-3-20
Parks Advisory Board Agenda
March 20th, 2015
11:00 AM – 12:00 PM
Rooms 202 & 203
Estes Park Town Hall
170 MacGregor Ave
Current Members:
Ronna Boles
Celine Lebeau
Dewain Lockwood
Merle Moore
Chris Reed
Terry Rustin
Approval of February Minutes
Arbor Day 2015 update
Approval of book donations
Public Art Policy
Draft #6 of Ordinance &
Guidelines
Other Business
Adjourn
Chair Celine Lebeau
Chair Celine Lebeau
Merle Moore
Terry Rustin
Town of Estes Park, Larimer County, Colorado, February 20th, 2015
Minutes of a Regular meeting of the Parks Advisory Board of the Town of Estes Park,
Larimer County, Colorado. Meeting held in the Town Hall Room 100, Engineering
Conference Room, in said Town of Estes Park on the 20th day of February, 2015.
Present: Dewain Lockwood
Merle Moore
Ronna Boles
Celine Lebeau
Terry Rustin (by phone)
Also Present: Greg Muhonen, Director of Public Works
Jen Imber, Public Works Administrative Assistant
Bob Holcomb, Town Board Trustee
Patricia Greenberg, Cultural Arts Council
Absent: Chris Reed
Chair Lebeau called the meeting to order at 11:00 a.m.
GENERAL BUSINESS
It was moved and seconded (Lockwood/Boles) to approve the January 15th meeting
minutes and the motion passed unanimously.
Floyd Wright and Connie Dedon from the Estes Valley Community Garden gave a
presentation on the community garden concept for the Estes Valley. A brief history of
community gardens in the United States, as well as the benefits such a project could
have for the community, were outlined. A map of the proposed location and blueprint
sketch was provided to the board. Mr. Wright also spoke of the financial needs of the
project, fundraising efforts and grants received. Education and outreach is a key
component of the project. More info can be found at EVCG.org.
Past Tree Board budget money was funded by the $2 per capita required by Tree City
USA standards. That money is allocated in the budget for tree maintenance, care and
new plantings. It must be spent on trees or education about trees and is not budget
money for the PAB. Currently, PAB does not have a budget but that may be modified in
the future to provide for public art and maintenance.
PROPOSAL TO RECONSTRUCT LIBRARY’S STORY TIME AREA
The library is interested in reconstructing the story time area to make it a more usable
space for story time instead of the public space it is currently classified as now. The
project would require the blessing of the Rotary Club, who constructed the space as it
currently stands.
Parks Advisory Board – February 20th, 2015 – Page 2
ARBOR DAY 2015
Chair Lebeau is currently struggling with finding a suitable date for all parties involved
with the elementary celebration. May 15th is the proposed date, but Celine is waiting to
hear from a couple of key people to be sure they can attend.
PUBLIC ART POLICY AND ORDINANCE
Merle Moore and Terry Rustin distributed updated drafts for review prior to the meeting.
They opened the floor for questions and comments for the group.
Brian Berg had a couple of comments on items for consistency. He also questioned the
monetary impact of the Cultural Arts Council’s expenses and compensation with record
keeping, maintenance of art and new purchases. Naming the company or non-profit in
the policy can create issues with the Town’s purchase policy; a generic term should be
used in place of specific entities within the policy. PAB will award the contract for those
services on a determined frequency. A document in the appendix could outline
guidelines and qualifications for curatorial.
Trustee Holcomb recommended presenting the draft policy to the Town Board by June
so supplemental budget money can be requested in August or September. Due to
Merle’s absence in June, the board is shooting to appear at a Town Board Study
Session on May 12th and to the Town Board meeting as an action item on May 26th.
PAB will continue review of the Art Policy in March.
With no other business to discuss, a motion was made (Lockwood/Boles) to adjourn the
meeting at 12:04 pm, with all voting in favor.
Draft Ordinance Version #6
Page 1
TOWN OF ESTES PARK MUNICIPAL CODE
Chapter ______ - Art In Public Places
_____________________________________________________________________________
Section ______#________ - Purpose
The purpose of this chapter is to provide a means to fund the acquisition of works of art by the
town, which shall become the Town’s collection, to provide a means to select works of art for
the collection, to provide for the display of the collection and to provide for the maintenance
and repair of the works of art in the collection.
Section ______#________ - Definitions
For the purposes of this ordinance the following words or phrases shall be defined as set out
below:
A. “Art in public places” (AIPP), means any visual work of art displayed for two weeks or
more in an open Town-owned area, on the exterior of any town-owned facility, inside any
Town-owned facility in areas designated as public areas, or on non-town property if the
work of art is installed or financed, either wholly or in part, with town funds or grants
procured by the Town.
B. “Parks Advisory Board” (PAB), means the board created in Section ____#____ of the
Municipal Code.
C. “Reserve account” means the Art In Public Places reserve account established by this
ordinance.
D. “Work Of Art” means all forms of original creations of visual art, including but not be
limited to:
Paintings of all media, including both portable and permanently affixed works
such as frescoes and murals;
Sculpture of any form and in any material or combination of materials. This
includes statues, monuments, fountains, arches, or other structures intended for
ornamentation or commemoration;
Crafts and folk art works in clay, fiber, textiles, glass, wood, metal, mosaics,
plastics, and other materials;
Kinetic and/or interactive sculptures;
Site-integrated artwork created by landscape designers and artists which
includes landscapes and earth-works, integration of natural and human made
materials, and other functional art pieces. Site-integrated works may include
building features, gates, street furniture, and paving materials.
Draft Ordinance Version #6
Page 2
E. “Curatorial Support Services Provider” means that entity or organization selected
by the PAB to provide on-going, permanent documentation of the Town public art
collection. They may also provide recommendations for installation and
maintenance of the various types of art in the collection.
F. “Mural” means any work of visual art painted or applied directly on a wall, ceiling
or other large permanent surface Murals include no picture, symbol or device of
any kind that relates to a commercial business, product or service offered on the
premises where the mural is located.
G. “Guidelines” means that document prepared by, and periodically reviewed and updated
by, The Parks Advisory Board and having the following objectives.
A. To identify suitable works of art for the Town collection.
B. To facilitate the preservation of works of art that may be displayed in public
places.
C. To prescribe a method or methods for competitive selection of works of art for
display.
D. To prescribe procedures for the selection, acquisition and display of works of art
in public places.
E. To set forth any other matter appropriate to the administration of the AIPP
program.
Section _______________ - Funds for works of art
1. The Town Board shall allocate in its annual General Fund Budget, funds for an Arts
In Public Places program. The funds shall be placed in the reserve account for the AIPP
program and may be expended as defined in Section ________ - Art In Public Places
Reserve Account below.
2. The Town Board shall allocate in its annual General Fund Budget for the Parks Division,
or other appropriate department, funds sufficient to provide the recommended
maintenance of all public artworks in the Town collection.
3. Patrons may donate a piece of art to the Town of Estes Park for the AIPP program. In
accepting a donation, the Town expects that funds for the transport, site preparation and
installation of the piece will accompany the donation. The funds shall be placed in the
reserve account for the AIPP program and may be expended as defined in Section
________ - Art In Public Places Reserve Account below.
4. Patrons may donate funds for the acquisition of a piece of art for the AIPP program In
Draft Ordinance Version #6
Page 3
accepting the donation, the Town will allocate a portion of the donation for the transport,
site preparation and installation of the piece. The funds shall be placed in the reserve
account for the AIPP program and may be expended as defined in Section ________ - Art
In Public Places Reserve Account below.
3. An artist may donate a piece of art to the Town for the AIPP program. In accepting the
donation, the Town may accept responsibility for funding the transport, site preparation
and installation of the piece.
Section ______________ - Art In Public Places Reserve Account
There is established a reserve account within the general fund to be known as the Art In Public
Places reserve account. Funds in the AIPP reserve account may come from the Town’s annual
General Fund Budget, grants and donations. All funds set aside or donated for acquisition of
works of art shall be paid into the reserve account. Any excess or unexpended funds in the
AIPP reserve account shall carry forward in this account at the end of each fiscal year.
Funds deposited in the reserve account may only be expended for the acquisition, installation,
maintenance and repair of works of art, costs associated with de -accessioning works of art, and
expenses of administration of the AIPP program.
Section _______________ - Administration
Responsibility for administration of the AIPP program shall rest with the PAB, with
administrative support from The Public Works Department and curatorial support from a
Curatorial Support Services Provider. The PAB shall establish and amend, with Town
Board approval, criteria and guidelines governing the selection, acquisition, purchase,
commissioning, placement, installation, maintenance and de-accessioning of works of art.
Selection and placement of works of art shall be in conjunction with representatives of the
Town Board, and the Town department in which the artwork will be located. Following
placement or installation, maintenance and repair of the artwork shall become the responsibility
of the department having possession of the work, with advice and guidance of the PAB and the
Curatorial Support Services Provider. Any proposed works of art requiring extraordinary
operation or maintenance expenses shall receive prior approval of the department head
responsible for such operation or maintenance.
Section _______________ - Curatorial Support Services Provider
The Curatorial Support Services Provider shall maintain a detailed record of all art in public
places, including, but not limited to, an accession number, site drawings, photographs, designs,
names of artists, and names of architects whenever feasible.
Section ________________ - Ownership
All permanent works of art acquired pursuant to this ordinance shall be acquired in the name of,
and title shall be held by, the Town of Estes Park.
Draft Ordinance Version #6
Page 4
Section _________________ - Exemptions
The following are exempt from the provisions of this ordinance:
A. All works of art in the collections of, or under the auspices of, the Estes Valley Public
Library and The Estes Park Museum.
B. All works of art that are the private, personal property of any Town employee and
that are displayed in Town offices or other areas of Town-owned facilities which are
not generally frequented by the public.
Passed and adopted this ____ day of ___________, 2015.
Guidelines – Draft Version #6
Page 1
COVER PAGE
ART IN PUBLIC PLACES
HANDBOOK OF GUIDELINES
TOWN OF ESTES PARK, COLORADO
Guidelines – Draft Version #6
Page 2
TABLE OF CONTENTS
ACKNOWLDEGEMENTS ……………………………………………… Page 3
INTRODUCTION ……………………………………………………….. Page 4-5
TOWN ORDINANCE …………………………………………………… Page 5
DEFINITIONS …………………………………………………………… Page 5-6
FUNDS FOR WORKS OF ART …………………………………………Page 6-7
Reserve Account Established
ADMINISTRATION AND CURATORIAL SUPPORT ………………. Page 7-8
Parks Advisory Board
Curatorial Support Services Provider
GUIDELINES ……………………………………………………………... Page 8
SELECTING WORKS OF ART …….…………………………………… Page 8-10
Direct Purchase
Open Competitions
DISPLAY OF ART IN PUBLIC SPACES ……………………………… Page 10-11
OWNERSHIP OF WORKS OF ART …………………………………….Page 11
Exemptions of Ownership
ACQUISITION OF WORKS OF ART………………………………….. Page 11-12
TEMPORARY PUBLIC WORKS OF ART ……………………………..Page 12
ARTIST SELECTION CRITERIA ……………………………………… Page 12
SITE SELECTION FOR WORKS OF ART ……………………………. Page 12-14
Display Standards
Town Department Input
POST SELECTION PROCESS .…………………………………………. Page 14-15
Contracts
Public Disclosure
DONATING A WORK OF ART …………………………………….. Page 15-16
Background And Definitions
Process For Consideration
Review Considerations
Public Disclosure
DE-ACCESSIONING A WORK OF ART ………………………………. Page 16-18
Basis For De-Accessioning
Process/Disposition
MAINTENANCE GUIDELINES FOR WORKS OF ART ……………..Page 18-21
Goal
Definitions
Process
Implementation
Guidelines – Draft Version #6
Page 3
PLACEMENT OF WORKS OF ART IN THE PUBLIC RIGHT OF
WAY (ROW) ……………………………………………………………. Page 21-23
Goal
Installations Adjoining The ROW
Installations Within The ROW
APPENDIX ……………………………………………………………… Page 24
ACKNOWLEDGMENTS
The Estes Parks Advisory Board would like thank the following and acknowledge their
valuable input to development of these guidelines.
City of Loveland, Colorado, Visual Arts Commission
Town of Vail, Art In Public Places Strategic Plan
Greeley Art Commission and City of Greeley, Colorado, Art Master Plan
City of Grand Junction, Colorado, Art In Public Places Program
Executive Director of the Estes Park Museum
Executive Director of the Cultural Arts Council of Estes Park
Guidelines – Draft Version #6
Page 4
INTRODUCTION
These Guidelines for an Art In Public Places (AIPP) program of the Town of Estes Park
(Town) were developed by the Estes Park Parks Advisory Board (POB) at the request of
the Town Board. They describe the process and criteria to be used to evaluate potenti al
public artworks and projects. The guidelines also detail the administration of the Art In
Public Places program.
Following is a definition of public art as it applies to the Estes Park program.
In its broadest sense, public art is any original creation of visual art that is:
Acquired with public monies,
Acquired with a combination of public/private funding,
Acquired by donation or on loan to the Town’s Art In Public Places program or
Privately sponsored artwork that is located on publically owned lan d.
Examples of public art include, but are not limited to:
Sculpture of any form and in any material or combination of materials to include
statues, monuments, fountains, arches, or other structures intended for
ornamentation or commemoration;
Paintings of all media, including both portable and permanently affixed works such
as frescoes and murals;
Crafts and folk art works in clay, fiber, textiles, glass, wood, metal, mosaics,
plastics and other materials;
Kinetic and/or interactive sculptures;
Site-integrated artwork created by landscape designers and artists which may
include landscapes and earth-works, integration of natural and human-made
materials, and other functional art pieces. Examples of site-integrated works may
include building features, paving materials, gates, and street furniture.
The AIPP program enriches our community through public exposure to the arts. The
program is achieved through a collaboration of Estes Park residents, businesses,
organizations (Cultural Arts Council of Estes Park, Art Center of Estes Park), and Estes
Park K-12 school programs, to develop a diverse art collection that creates a sense of
place, provides a unique town identity, offers educational opportunities and serves as an
economic driver.
The AIPP program weaves public art into the everyday experience of our community and
creates lasting impressions on those who experience it. It enhances our public spaces,
Guidelines – Draft Version #6
Page 5
compliments our award winning seasonal floral displays, and makes Estes Park a visitor
destination, not only for its natural beauty, but also for its vibrant arts scene.
TOWN ORDINANCE
Town Ordinance _____(#)________ establishes the Art In Public Places program under the
auspices of the Parks Advisory Board of the Town of Estes Park
DEFINITIONS
“Art In Public Places” means any visual work of art displayed for two weeks or more in
an open town-owned area, on the exterior of any Town-owned facility, inside any Town-
owned facility in areas designated as public areas, or on non -Town property if the work
of art is installed or financed, either wholly or in part, with Town funds or grants
procured by the Town.
“Town Board” means those elected officials serving as Trustees of the Town.
“Parks Advisory Board” (PAB), means that Board created in Section _____#__________
of the Municipal Code.
“Reserve account” means the AIPP reserve account defined by these guidelines. The
AIPP reserve account shall not be used for acquiring or funding: 1) reproductions or
unlimited editions of original work; 2) objects that are mass produced; 3) architectural
rehabilitation, or historical preservation; or 4) other works deemed, by the PAB, to be
inappropriate for the Town’s collection.
“Work of art” means all forms of original creations of visual art, including but not be
limited to:
Paintings of all media, including both portable and permanently affixed works such
as frescoes and murals;
Sculpture of any form and in any material or combination of materials. This
includes statues, monuments, fountains, arches, or other structures intended for
ornamentation or commemoration;
Crafts and folk art works in clay, fiber, textiles, glass, wood, metal, mosaics,
plastics, and other materials;
Kinetic and/or interactive sculptures; or
Site-integrated artwork created by landscape designers and artists which includes
landscapes and earth-works, integration of natural and human made materials, and
Guidelines – Draft Version #6
Page 6
other functional art pieces. Site-integrated works may include building features,
gates, street furniture, and paving materials.
“Site” refers to a specific location being considered for or currently displaying a
work of art.
“Project” means an existing plan or proposal where installation of a work of art
may be under consideration.
“Mass Produced” means a work of art that has been reproduced for mass
distribution.
“Curatorial Support Services Provider” means that entity or organization
selected by the PAB to provide on-going, permanent documentation of the
Town public art collection. They may also provide recommendations for
installation and maintenance of the various types of art in the collection.
“Mural” means any work of visual art painted or applied directly on a wall,
ceiling or other large permanent surface. Murals include no picture, symbol
or device of any kind that relates to a commercial business, product or service
offered on the premises where the mural is located.
“Guidelines” means that document prepared, and periodically reviewed
and updated by, The Parks Advisory Board.
FUNDS FOR WORKS OF ART
1. The Town Board shall allocate in its annual General Fund Budget, funds for an Arts
In Public Places program. The funds shall be placed in the reserve account for the AIPP
program and may be expended as defined in these guidelines under “Reserve Account
Established” below.
2. The Town Board shall allocate in its annual General Fund Budget for the Parks Division,
or other appropriate department, funds sufficient to provide the recommended
maintenance of all public, permanent works of art in the Town collection.
3. Patrons may donate a piece of art to the Town of Estes Park for the AIPP program. In
accepting a donation, the Town expects that funds for the transport, site preparation and
installation of the piece will accompany the donation. The funds shall be placed in the
reserve account for the AIPP program and may be expended as defined in these
guidelines under “Reserve Account Established” below.
4. Patrons may donate funds for the acquisition of a piece of art for the AIPP program In
accepting the donation, the Town will allocate a portion of the donation for transport,
Guidelines – Draft Version #6
Page 7
site preparation and installation of the piece. The funds shall be placed in the reserve
account for the AIPP program and may be expended as defined in these guidelines under
“Reserve Account Established” below.
5. An artist may donate a piece of art to the Town for the AIPP program. In accepting the
donation, the Town may, at its discretion, accept responsibility for funding the transport,
site preparation and installation of the piece.
Reserve Account Established
A reserve account for the Art In Public Places program has been established. Funds deposited
in the reserve account may only be expended for the acquisition, installation, maintenance and
repair of works of art, costs associated with de-accessioning works of art, and expenses of
administration of the AIPP program. Funds in the AIPP reserve account may come from the
Town’s annual General Fund Budget, grants and donations. All funds set aside or donated for
works of art shall be paid into the reserve account. Any excess or unexpended funds in the
AIPP reserve account shall carry forward in this account at the end of each fiscal year.
Funds in the AIPP reserve account shall not be used for: 1) Purchasing reproductions or
unlimited editions of original work; 2) Purchasing objects that are mass produced; 3)
Architectural rehabilitation, or historical preservation; or 4) Other works deemed
inappropriate for the collection.
ADMINISTRATION AND CURATORIAL SUPPORT
Parks Advisory Board (PAB)
Administration of the AIPP program is the responsibility of the Parks Advisory Board with
administrative support from the Public Works Department. The PAB shall consist of citizens
living in the Estes Valley for at least 2 years and having experience with trees, weeds, public
art, trails or park design. There shall be 7 members, appointed by the Town Board, who shall
serve without compensation.
The PAB shall establish and amend, with Town Board approval, criteria and guidelines
governing the selection, acquisition, purchase, commissioning, placement, installation, and
maintenance of public works of art. Selection and placement of works of art shall be in
conjunction with representatives of the Town Board and the Town department having
responsibility for maintenance of the work of art.
Following placement or installation, maintenance and repair of works of art shall be the
responsibility of the Town department having possession of the work(s), with the advice and
guidance of the PAB. Any proposed works of art requiring extraordinary operation or
Guidelines – Draft Version #6
Page 8
maintenance expenses shall receive prior approval of the department head responsible for such
operation or maintenance.
Curatorial Support Services Provider
A representative of the curatorial support services provider shall serve as an ex- officio and
nonvoting member of the PAB. The role of the curatorial support services provider shall be
to perform such duties as set forth in these guidelines as they pertain to the Town’s Art In
Public Places program.
The curatorial support services provider, shall maintain a detailed record of all art in
public places, including, but not limited to, accession numbers, site drawings,
photographs, designs, names of artists, and names of architects whenever feasible. The
curatorial support services provider shall be reimbursed for actual expenses incurred as
expenses of curatorial support.
GUIDELINES
The Parks Advisory Board shall adopt guidelines:
A. To identify suitable works of art for the Town collection.
B. To facilitate the preservation of works of art that may be displayed in public places.
C. To prescribe a method or methods for competitive selection of works of art for display.
D. To prescribe procedures for the selection, acquisition and display of works of art in
public places.
E. To set forth any other matter appropriate to the administration of the AIPP program.
SELECTING WORKS OF ART
In performing its duties with respect to AIPP program, the PAB will strive to integrate the
creative work of artists into public projects to thereby increase our residents’ and visitors’
experience and improve the economic vitality of the Town through the enhancement of public
spaces in general and the pedestrian landscape in particular. In doing so, special attention will
be given to the following.
A. Conceptual compatibility of the design with the immediate environment of the site.
B. Appropriateness of the design to the function of the site.
C. Compatibility of the design and location with a unified design character or h istorical
character of the site.
Guidelines – Draft Version #6
Page 9
D. Creation of an internal sense of order and desirable environment for the general
community by the design and location of the work of art.
E. Preservation and integration of natural features of the site.
F. Appropriateness of the materials, textures, colors and design to the expression of the
design concept.
G. Representation of a broad variety of tastes within the community and the provision of a
balanced inventory of art in public places to insure a variety of style, design and media
throughout the community.
Selection of a work of art may be PAB or otherwise initiated. These guidelines apply in both
instances. Additional guidelines apply to donations of works of art and they may be found in
other sections of this document.
Direct Purchase: The PAB may purchase existing artwork from an artist/owner in unique
circumstances (e.g. when the price presents an economic advantage) or to meet one of the AIPP
program goals. The PAB may approach an artist or an artist may approach the PAB.
Artists who have a finished work of art that they wish the PAB to consider for purchase should
submit the following to the PAB:
1. A proposal sheet with the artist’s name, title of the artwork, dimensions, medium, date
produced, price, location, number of reproductions, restrictions on reproduction, and
other information the artist deems pertinent.
2. A resume and references.
3. A maquette and/or images or the actual work for review. (Images may be provided
electronically or by hard copy and should show all sides, providing the proper scale of the
work).
4. A cover letter explaining why the work should be added to the Town’s public art
collection.
5. A conservation assessment describing the artwork’s condition, along with a maintenance
plan. (The plan should include an explanation of the expected life span of the work while
placed in a public environment, specifying the type of environment in which the artwork
may be placed. It should also discuss whether the artwork may be prone to vandalism
and how the effects of any vandalism may be mitigated; it should be authored by a
qualified conservator or the artist.)
6. The PAB may request additional information.
The PAB typically reviews direct purchases of works of art twice per calendar year; however,
exceptions may be made if deemed appropriate by a majority of the PAB members.
Guidelines – Draft Version #6
Page 10
Open Competitions: Competitions are open to artists within the geographic limits and other
specifications set by the PAB (which vary from competition to competition). The PAB strives
to maintain valance between competitions involving local artists only and artists from a larger
area. The PAB process for competitions is typically as follows.
1. The PAB provides a project description, budget, time schedule, and summary of duties
and obligations.
2. The artist shall provide a maquette and site drawing (if appropriate), design, concept
statement, recommended installation and maintenance requirements, budget,
photographs, resume and references.
3. Proposals shall be considered by the jury and a final choice or choices will be presented
to the PAB for acceptance. Jury composition varies and is determined by the PAB, but
juries typically include representative(s) from the designated site and the PAB.
4. Entry materials will be returned to the artist only if requested and appropriate packaging,
postage and insurance are included with the entry by the artist. The names of selected
artists may be obtained from the Chairperson of the PAB.
The Parks Advisory Board recognizes that works of art often significantl y alter public places,
becoming a new, major presence in the environment. In recent decades, visual art has rapidly
evolved and diversified, creating at times a gap between visual art and its appreciation by the
general public. The AIPP program shall endeavor to bridge this gap, by broadening
community awareness of the issues involved in visual art and its historical context, and
encouraging informed debate among all segments of the community.
DISPLAY OF ART IN PUBLIC SPACES
A. Works of art selected and implemented pursuant to the provisions of this chapter may be
1) placed in, on or about any public place or, 2) by agreement with the owner thereof,
placed on any private property with substantial public exposure in and around the town.
Works of art owned by the Town may also be 3) loaned for exhibition elsewhere, upon
such terms and conditions as deemed necessary by the PAB.
B. All art in public places shall receive the prior review and approval of the Town Board.
None shall be removed, altered or changed without the prior review and approval of the
Town Board.
C. No work of art financed either wholly or in part with Town funds or with grants procured
by the Town shall be installed on privately owned property unless the following
condition is met. A written agreement must be prepared and signed by the Chairperson
of the PAB, acting on behalf of the Town, and the owner of the property specifying the
proprietary interests in the work of art and specifying other provisions deemed necessary
Guidelines – Draft Version #6
Page 11
or desirable by the Town attorney. In addition, such written agreement shall specify that
the private property owner assures:
1. The installation of the work of art will be done in a manner which will protect the
work of art and that takes into consideration public safety;
2. The work of art will be maintained in good condition; and
3. Insurance and indemnification of the Town will be provided as is appropriate.
D. Installation, maintenance, alteration, refinishing and moving of art in public places shall
be done in consultation with the artist whenever feasible.
E. The Cultural Support Services Provider shall maintain a detailed record of all art in
public places, including accession numbers, site drawings, photographs, designs, names
of artist, names of architects and correspondence bet ween all parties involved in the
creation, acquisition, placement, and display of art work whenever feasible.
OWNERSHIP OF WORKS OF ART
All permanent works of art acquired pursuant to these guidelines shall be acquired in the name
of, and title shall be held by, the Town of Estes Park.
Exemptions Of Ownership Of Works of Art
The following are exempt from the provisions of these guidelines:
A. All works of art in the collections of, or under the auspices of, the Estes Valley Public
Library and The Estes Park Museum.
B. All works of art that are the private, personal property of any Town employee and
that are displayed in Town offices or other areas of Town-owned facilities which are
not generally frequented by the public.
ACQUISITION OF WORKS OF ART
Public art may be acquired through commissioning a site-specific work, direct purchase, or
donation of a work of art.
A commissioned work of public art typically involves selecting an established artist to develop
a piece of artwork for an identified location or use. An established artist is an artist who has
sold one or more piece(s) of art. If site specific, the artwork must conform to the AIPP
program developed by the PAB regarding the site’s functional context, its architecture, its
location, its relationship to the adjacent terrain, and its social context. If a work of art is
commissioned for a specific use it must meet the requirements set forth by the PAB.
Guidelines – Draft Version #6
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The PAB is entrusted to develop criteria for commissioned projects and to site other acquired
works. The PAB’s administrative policies, selection and placement criteria are detailed in these
Guidelines.
Periodically the Town of Estes Park or the Parks Advisory Board may be offered donations of
works of art. Donations are subject to the same policies and criteria of the AIPP program as
any other work of art being considered by the Town. The PAB has the discretion, subject to
program policies, to recommend to the Town Board either accepting or rejecting any work of
art offered to the Town for public art purposes.
TEMPORARY PUBLIC WORKS OF ART
The PAB may, at its discretion and with approval of the Town Board, designate sites within the
Town of Estes Park as locations for the display of temporary works of art otherwise meeting the
criteria detailed in these guidelines. Sites will be selected for their visibility and access to both
visitors and residents to the town. The display of temporary art has several goals. They are:
1) enriching our community, 2) providing exposure to artists working in a variety of media, and
3) allowing for the exhibition of a wide variety of work s of art that may supplement and
enhance the permanent Town art collection.
A selected artwork must exemplify commitment to quality and innovation. A temporary art
exhibit may be held with the intention of creating a mutually beneficial partnership between the
Town of Estes Park and artists working both within and outside of the community.
Selected artists will enter into a standard lease agreement with the Town of Estes Park for each
work of art proposed for exhibition. The length of the lease may be for up to one year. A ten-
percent (10%) sales commission is collected by the Town for any temporary work of art that
is sold during the exhibition and the funds deposited into the AIPP reserve account.
ARTIST SELECTION CRITERIA
When evaluating the possibility of working with a particular artist, the PAB generally considers
the following factors.
The artist’s presentation.
The ability of the artist to work cooperatively and effectively with stakeholders.
The technical feasibility of a proposed project and the artist’s technical ability.
Other factors deemed by the PAB to be important.
SITE SELECTION FOR WORKS OF ART
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The PAB is charged with selecting sites for purchased or donated artwork. The PAB generally
considers the following criteria in matching an artwork with a display site.
Display Standards
1. Conceptual compatibility of the design with the immediate site environment.
2. Appropriateness of the design to the function of the site.
3. Compatibility of the design and location with a unified design character or historical
character of the site.
4. Creation of a desirable environment for the general community by the design and
location of the work or art.
5. Preservation and integration of natural features of the site.
6. Appropriateness of the materials and design to the expression of the artist’s concept.
7. Representation of a broad variety of tastes within the co mmunity and the provisions of a
balanced inventory of art in public places to ensure a variety of style, design, and media
throughout the community.
8. Visibility and accessibility.
9. Public safety.
10. Car and pedestrian traffic patterns, and other Right of Way considerations.
11. Site conditions/constraints: existing landscaping, site furnishings, water for irrigation,
drainage, grading, electrical source for lighting, and other utility considerations such as
depth of existing utilities, access to natural gas hook up, etc.
12. Environmental impacts such as noise, sound, light and odors.
13. Impact on operational functions of the Town such as snow removal, mowing operations,
etc.
14. Compatibility with the site function.
15. Susceptibility to vandalism.
16. Costs of site preparation.
17. Existing works of art in/near the site area.
18. Impact on adjacent property owners.
19. Any other criteria deemed by the PAB to be important.
Town Department Input
Whether 1) working to select artwork for a designated site, or 2) selecting a site for an already
acquired artwork, the PAB strives to get input from relevant Town departments. Relevant
departments will typically be either 1) a department receiving artwork in/on its
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building/grounds, or 2) a department whose general responsibilities will be materially impacted
by the placement of a work of art at a particular site (visual sightline obstruction, mowing or
snow removal operations, etc.).
The Chairperson of the PAB will contact the director of the relevant department(s) to discuss
potential sites and will invite the director to serve on any formal selection committee. The PAB
encourages participation by the relevant department director. Selection processes which are
determined by the PAB may vary by project. The Chairperson of the PAB will ask the director
of the relevant department to provide any concerns he or she has about the sites and/or their
impact on department operations before a selection process is concluded/finalized.
POST-SELECTION PROCESS
Once a site has been selected, an installation plan will be developed by the PAB with input from
the artist, donor, and contractor when appropriate. Following installation, the designated
representative(s) of the PAB and the relevant department director will meet to inspect the site
and sign off on the finalized project.
At the time of an acquisition, by donation or purchase, the proposed budget for a work of art
should include all costs of installation, which may include (1) plinths or other display
components; (2) site development, including landscaping and irrigation system installation or
modification; and (3) an identification plaque.
Contracts
Following the final selection of a work of art or artist, a written contract shall be prepared by
__________(who?)_______________ and approved by the Town Attorney. Executed contracts
shall be filed with the Town Clerk and a copy placed in the artwork accession file managed by
the curatorial support services provider.
Public Disclosure
Information about regular PAB meeting dates, rooms and times may be obtained by contacting
the Town Clerk. Special meetings may be called from time-to-time as needed. Information
regarding PAB meetings is posted in Town Hall and meetings, in accordance with Town
regulations, are open to the public. Notices about PAB agendas and minutes are provided to the
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Trail Gazette and Estes Park News newspapers to facilitate public input. Generally, a legal
notice, including a photograph of a proposed work of art donation or acquisition is placed in the
newspaper to allow citizen comment. Feedback received shall be provided to the PAB prior to
the second and final reading at a Town Board meeting regarding the proposed installation.
Under special circumstances, the second reading may be waived.
DONATING A WORK OF ART
Background And Definitions
The Town of Estes Park’s collection of more than __(#)___ public works of art (in 2015)
consists in large part of donations from arts organizations and private parties. Needless to say,
donations are an important part of the collection. The AIPP program has limited funds for
administration, preservation and maintenance of works of art. Likewise, there are a limited
number of suitable municipal sites appropriate for the installation of works of art. To ensure the
quality of the collection, the PAB uses these guidelines to decide whether a proposed donation
is appropriate for addition to the Town’s collection. The PAB accept s only those works that
will, in its discretion, further the overall goals of the AIPP program.
Process For Consideration
The PAB requests that individuals or entities interested in donating a work of art follow these
steps.
1. Submit a complete official donation application to the Chairperson of the PAB. This
form may be obtained from the Town website or from the Town Clerk.
2. Provide a maquette and/or images or the actual work for review. Images may be
provided electronically or by hard copy and should show all sides and the proper scale of
the work.
3. Include a cover letter explaining that you are offering the work of art to the Town as a
gift and explain why the work should be added to the Town’s public art collection.
4. Provide a copy of the artist’s resume or biography; information about the artist’s
significance; and digital images showing a sampling of the artist’s work.
5. Provide information about the artwork’s provenance, exhibition history, and a current
estimate of value. Include a letter of authenticity from the artist, if possible.
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6. Provide a conservation assessment describing the condition of the work of art, along with
a maintenance plan. The plan should include an explanation of the expected life span of
the work of art while placed in a public environment, stipulating the type of environment
(interior/exterior) in which the work of art may be placed. The plan should also discuss
whether the work of art may be prone to vandalism and how the effects of any vandalism
may be mitigated; it should be authored by a qualified conservator or the artist.
7. The PAB may request additional information.
8. The PAB is unlikely to consider any donation that requires immediate or extensive
maintenance.
The PAB typically reviews potential donations of works of art twice per calendar year (in
January and July); however, exceptions may be made if deemed appropriate by a majority of the
PAB members. After review, the PAB may choose to accept or decline a or to table an offer.
Review Considerations
In reviewing a potential donation, the PAB typically considers the information requested above,
as well as aesthetic quality (including craftsmanship), compatibility with the Town’s existing
public art collection, and budget (i.e. maintenance requirements and installation costs). The
PAB may also consider other factors contained in its acquisition guidelines.
Public Disclosure
Information about regular PAB meeting dates, rooms and times may be obtained by contacting
the Town Clerk. Special meetings may be called from time-to-time as needed. Information
regarding PAB meetings is posted in Town Hall and meetings, in accordance with Town
regulations, are open to the public. Notices about PAB agendas and minutes are provided to the
Trail Gazette and Estes Park News newspapers to facilitate public input. Generally, a legal
notice, including a photograph of a proposed work of art donation or acquisition is placed in the
newspaper to allow citizen comment. Feedback received shall be provided to the PAB prior to
the second and final reading at a Town Board meeting regarding the proposed installation.
Under special circumstances, the second reading may be waived.
DE-ACCESSIONING A WORK OF ART
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De-accessioning is a procedure for withdrawing a work of art from the Town of Estes Park’s
public collection. The PAB is responsible for recommending to the Town Board whether any
piece(s) should be de-accessioned. De-accessioning occurs only for good reason, in the PAB’s
discretion.
Basis For De-Accessioning
The PAB may de-accession an artwork for one or more or the following reasons.
The artwork endangers public safety.
The work of art has been determined to be in unsatisfactory condition.
The work of art lacks a suitable display site.
The condition or security of the work of art cannot be reasonably guaranteed where
located.
The work of art is attached to a structure slated for destruction, remodeling or repair (so
that it is not practical to keep the it).
The work of art is or has become incompatible with the rest of the collection.
The Town wishes to replace the work of art with a piece of more significance by the
same artist.
The work of art requires excessive maintenance or it has faults of design or
workmanship.
The work of art found to be fraudulent or not authentic.
The Town cannot properly care for or store the work of art.
For any other reason articulated by the PAB, in its discretion.
Process/Disposition
The PAB will review the works of art in the Town’s collection at least once every five years to
determine whether any piece(s) should be de-accessioned. In addition, the Town reserves the
right to de-accession a work of art at any time deemed appropriate by the PAB.
De-accessioning may only be considered during a monthly or a special meeting of the PAB. A
majority of PAB me mbers in a quorum must approve de-accessioning for two consecutive
votes. After the first vote, a public announcement of the plan to de-accession must be made to
permit public input prior to the second vote. Following the second vote, and upon approval of
the Town Board, the work of art shall be officially de-accessioned from the Town collection.
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The PAB may consider the following options for disposition of a de-accessioned artwork.
1. Return to the artist.
2. Sale or trade.
3. Destruction (which shall be reserved for works deteriorated or damaged beyond
reasonably-priced repair).
4. Donation.
5. Any option deemed appropriate by the PAB.
MAINTENANCE GUIDELINES FOR WORKS OF ART
Goal
The goal of the AIPP Maintenance Policy is to properly maintain the Town’s collection of
publicly owned works of art to ensure Estes Park citizens’ long-term enjoyment of the
collection. The AIPP Maintenance guidelines spell out the documentation, preservation, and
maintenance processes that will support that goal. The AIPP Maintenanc e guidelines will be
implemented on a piece-specific basis that recognizes the value of each work of art in the
collection.
Definitions
A. The term “Art In Public Places” refers to any visual work of art displayed for two weeks
or more in an open Town-owned area, on the exterior of any Town-owned facility, inside
and Town-owned facility in areas designated as public areas, or on non-Town property if
the work of art is installed or financed, either wholly or in part, with Town funds or with
grants the Town has procured.
B. The term “work of art” refers to, but is not limited to, a sculpture, monument, mural,
fresco, relief, painting, fountain, banner, mosaic, ceramic, weaving, carving, and work
of/piece of stained glass. The term “work of art” would not normally include
landscaping, architectural ornamentation, or signs.
C. “Documentation” includes, but is not limited to, periodic condition reports, records of
actual maintenance performed and an assessment of those efforts, photographs, artist’s
maintenance recommendations, methods and materials, information, potential problems
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with the work of art, finishes information (e.g., painters name; when, where, what, and
how the piece was finished), quality of materials used, installation information,
warranties and professional and other knowledgeable opinions regarding preservation and
maintenance. The documentation may also include the artist’s resume, artwork history,
where the work has been exhibited, and a personal interview with the artist.
D. “Preservation” includes placement; installation; security; regularly scheduled
maintenance and emergency repairs (with consideration to the natural process of aging).
E. “Maintenance” will be performed according to a scheduled piece-specific plan to clean,
repair, and preserve each work of art in the Town’s public collection. A maintenance
plan for outdoor works of art placed in landscaped settings may include regular tree/shrub
pruning or, when necessary, re-planting to maintain desired sight lines for viewing the
work of art. All maintenance plans will include a means to assess the ongoing
effectiveness of preservation.
Process
1. Documentation. Initial documentation will be provided by at the time an artist/donor
submits a work of art for consideration, prior to a piece being accepted into the Town
collection. A standardized form, completed by the artist/donor, will be used for this
purpose. The PAB, appropriate Town departments (Public Works, Parks Division),
outside contractors, service people and experts may be asked to review this
documentation. Documentation will reside in the records of the curatorial support
services provider and their representative to the PAB will be responsible for creating,
keeping and periodically updating the documentation. The PAB will use the projected
cost of maintenance as one consideration in its final determination of acceptance and
placement. Although documentation and maintenance recommendations alone will not
be used to specifically exclude artwork from the Town collection, the recommendation
may play a role in that final determination. The AIPP reserve fund may be used to pay
for acquiring critical, missing documentation not obtained at the time of acquisition of a
work of art.
2. Maintenance documentation. When a work of art is accepted into the Town collection,
minimum, “benchmark” level of maintenance and a maintenance schedule will be
established for it. The documentation will include a standard for regular maintenance
(e.g. timing, type of maintenance) and identify any maintenance issues that may require
special attention. Each medium will require knowledgeable people to develop
maintenance criteria. In addition, the maintenance criteria may include future historic
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and aesthetic considerations for each piece. The maintenance documentation may be
reviewed and revised as needed.
3. Inspection and Condition Report. Upon a schedule recommended by the PAB, the
curatorial support services provider will initiate and produce an inspection and
condition report. Paid professional condition apprais ers/conservators and/or
knowledgeable volunteers, craftspeople or industry experts may perform the inspection
for each piece. The inspection and condition report will become part of the permanent
documentation for the specific work of art and will reside with the curatorial support
services provider.
4. Regular maintenance. Town Parks Division staff, paid professionals and/or trained and
supervised volunteers will perform regular maintenance of works of art based upon the
maintenance schedule and condition report for each specific work of art. Maintenance
will be performed upon a recommended schedule developed by the PAB in consultation
with the representative of the curatorial support services provider each year.
5. Special Maintenance. Paid professionals/craftspeople or knowledgeable/trained
volunteers will perform maintenance that requires specialized tools, equipment, or
knowledge on an “as needed” basis. The representative of the curatorial support
services provider, in consultation with the PAB will use the condition report and/or site
visits to determine need.
6. Emergency Maintenance or Repair. Paid professionals/craftspeople or
knowledgeable/trained volunteers will perform emergency maintenance/repair on an “as
needed,” timely basis as determined by the representative of the curatorial support
services provider in consultation with the PAB.
7. Construction, Remodeling, Painting & Repair. Whenever construction, remodeling,
painting or other maintenance projects undertaken by the Town may adversely impact
any work of art in the Town collection the PAB is to be notified in advance of the work
commencing. A plan to protect and preserve the likely to be impacted works of art is to
be developed, in conjunction with the representative of the curatorial support services
provider, and approved by the PAB prior to work commencing.
Implementation
1. Maintenance Plan Implementation. The Department of Public Works staff, Parks
Division staff and the representative of the curatorial support services provider will
monitor the AIPP maintenance plan and will report to the PAB annually, or more often if
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needed, on the status of art work maintenance. The Department of Public Works staff
and the representative of the curatorial support services provider will monitor and
report to the PAB on quality control, evaluation and corrective maintenance actions
carried out under the approved plan.
2. Funding. Funding for maintenance will be established through a budget developed
annually by the Department of Public Works and Parks Division staff and presented to
the PAB in November. Funds for maintenance may come from the AIPP reserve
account or be a line item in the appropriate Town department’s annual operating budget .
Maintenance funding of works of art in the permanent Town collection will take
precedent over new art purchases.
3. Contract Services. Contracts with paid professionals/craftspeople will follow established
Town guidelines and will be handled through the appropriate Town department.
4. Quality Control. The PAB believes in regulating the quality of maintenance to an
established standard. Therefore the PAB will work over time to collect and assimilate
maintenance data pertinent to the various types of works of art in the Town’s collection
(e.g. Lacquer vs. waxing, annual vs. biannual maintenance, professional vs. trained
volunteer, etc.) The PAB, the representative of the curatorial support services
provider, and Public Works Department staff will use this data to develop specific
quality standards and devise ways to measure if the standards are met. Once established,
the standards will be used to collect relevant data, analyze that data, and create corrective
action plans as needed. The Public Works Department staff will identify specific areas of
comparison (e.g. using multiple contractors and comparing the results of their work) and
documenting specific maintenance challenges and failures (and their solutions).
5. Policy Review. Annually, in November, PAB members, and/or the Director of Public
Works will recommend changes to the AIPP Maintenance guidelines to the PAB.
6. Attachments. Samples of forms to be used to implement the AIPP program are to be
found in the Appendix section of these guidelines and may be modified by the PAB as
needed during the annual guidelines review process.
PLACEMENT OF WORKS OF ART IN THE PUBLIC RIGHT OF WAY (ROW)
Goal
The goal of this policy is to develop a framework for the consideration of works of art that will
enhance the community and the travel corridor of the ROW. The guidelines do not rule out any
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particular application, as every installation should be weighed in relation to the location, the
factors noted below, as well as the other impact values.
Leadership for consideration of all projects and installations rests primarily with the To wn of
Estes Park PAB. Staff liaison support is provided through the Public Works Department and in
cases that impact the ROW, Public Works will guide the process of securing collaborative
support from other Town departments as well as from other governmental agencies (i.e. CDOT,
etc.).
Public Works can and will provide support, professional expertise, and advisement as needed
for installations selected by the PAB. Primary contact will be through the Public Works
Director and any staff member who will be supporting the project(s). In installations that
involve CDOT ROW, Public Works will develop a plan to address the separate contracts,
review, and inspection requirements necessary with these projects; this may include cost
considerations for project management if the size of the installation is large.
The Town of Estes Park utilizes the Manual of Uniform Traffic Control Devices (MUTCD)
when determining uses, signage, visual sightline requirements, and other issues that impact the
ROW. The MUTCD is nationally accepted as the primary standard for these requirements.
Installations Adjoining The ROW
When considering installations along the ROW the following factors shall be considered by
Public Works in making a determination about a particular installation.
1. ADA requirements.
A. For example: does the installation impact the egress of handicapped individuals?
2. Impact on flow of pedestrians, bicycles, or traffic .
A. For example: does the installation cause undue interruption of the flow of individuals
on a sidewalk or cross walk?
3. Safety Impacts.
4. Maintenance requirements/modifications that may be created by the installation.
Installations Within The ROW
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When considering installations in the ROW the following factors must be considered and
resolved collaboratively with all stakeholders, with Public Works making a final determination
about a particular installation.
1. ADA requirements.
2. Impact on flow of pedestrians, bicycles, or traffic .
3. Maintenance requirements that may be created by the installation.
4. Safety impacts.
A. Does the installation cause undue distraction for drivers, so that vehicles are more
likely to cause accidents from slowing or disorientation?
B. Does the installation cause a blockage of sightlines such that safety for drivers,
pedestrians, or cyclists is compromised?
I. These sightlines will be different in each installation so size may be a factor at
certain locations. For example in an installation at a traditional intersection
location close to the sightlines at the corners may create a significant hazard; or
within roundabout installations that create blind spots for drivers related to
pedestrians will create a significant hazard.
II. Height of installations is not generally an issue except when a foundation structure
is required that may limit visibility for pedestrians in wheelchairs or may cause
drivers to “rubber neck” for better viewing.
C. When installations are within the ROW project planners must be sensitive to works of
art that may draw pedestrians into the traffic flow for viewing. In roundabout
situations this is a critical factor as these traffic designs are developed to keep speeds
relatively high and do not have clear locations for drivers to stop, generally
roundabout islands are not designed in such a manner as to accommodate pedestrian
traffic. If a work of art is designed into a roundabout prior to construction it may be
possible to create and place design elements that can accommodate these issues. It is
also recommended that placement of recognition for works of art (artist signatures,
plaques describing the work of art, etc.) are placed outside of the roundabouts flow of
traffic versus on the island itself.
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APPENDIX
This section will contain samples of all forms referenced in the guidelines such as:
Agreement To Place Town-Owned Works Of Art On Private Property
Lease Agreement For Exhibit Of Temporary Works Of Art
Application For Donating A Work Of Art For The Town’s Collection
Etc.
These will need to be developed with assistance of Town staff.