HomeMy WebLinkAboutMINUTES Town Board Strategic Planning Study Session 2022-06-13RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado June 13,2022
Minutes of a Study Session meeting of the ESTES PARK TOWN BOARD
of the Town of Estes Park,Larimer County,Colorado.Meeting held at
Town Hall Rooms 202/203 in said Town of Estes Park on the 13th day of
June 2022.
Board:Mayor Koenig,Mayor Pro Tern Webermeier,Trustees
Cenac,Hazelton,MacAlpine,Martchink and Younglund
Also Attending:Town Administrator Machalek,Assistant Town Administrator
Damweber,Directors Garner,Hudson,and Muhonen,
Interim Police Chief Pass,Management Analyst Simpson,
Superintendent Eshelman,Manager Swoboda,and
Recording Secretary Disney
Absent:Trustee Martchink,Town Attorney Kramer,Director Hinkle,
Public Information Officer Rusch,and Director/Town Clerk
Williamson
Meeting was called to order at 5:05 p.m.by Mayor Koenig.
REVIEW OF OBJECTIVES AND GOALS.
Town Administrator Machalek reviewed changes or additions from the departments and
the Board to the Strategic Policy Statements,Objectives,and Goals for each Key
Outcome Area.Revisions and additions have been listed below:
Exceptional Guest Services
Revised Statement 2:We provide high-quality events that attract guests to the Town.
Revised Statement 3:We strive to balance the impacts of visitation with the needs and
quality of life of our residents and our key outcome areas.
Revised Statement 6:The Town contributes to an exceptional guest experience through
a high-quality Visitor Services Division.
Revised Statement 8:We work to address the complications created by increased
visitation with regard to our ability to ensure and exceptional guest experience.
New Goal 2.B.1:Implement a plan to activate Bond Park events in different locations in
Town to help spread the audience throughout the Town.
New Goal 2.B.2:Explore broader event economic impact analysis for all events the
Town produces and hosts.
New Goal 2.B.3:Explore a partnership with Visit Estes Park to develop a visitor
experience data strategy.
New Goal 5.1:Design and implementation of the Event Center Reverberation project.
New Goal 6.A.1:Implement a Guest Service (Service Elevated)Training for Volunteers
in the Visitor Center.
Governmental Services and Internal Support
New Statement 2:We will attract and retain high-quality staff by being an employer of
choice,including offering highly competitive benefits and wages.
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Town Board Study Session Meeting —June 13,2022 —Page 2
New Objective 2.A:Complete updates to compensation model to keep Town employee
wages competitive with our market.
New Objective 3.A:Ensure adequate grant writing capacity as the current grant
resources shift in time allocation.
New Objective 7.C Upon completion of the electronic invoice approval process in
Laserfiche,begin the process of converting the existing invoice archives into images
within this same Laserfiche database.
New Goal 4.1:Develop funding strategies to support local organizations’investments in
Diversity,Equity,(DEl)and Inclusion efforts.
New Goal 5.1:Formalize and codify an objective way to increase or decrease Town
Board compensation moving forward.
New Goal 5.2:Explore providing services at public meetings that reduce barriers to
participation barriers for members of our community with specialized communication
needs.
Infrastructure
New Statement 7:We will partner with the other owner communities to advance Platte
River Power Authority (PRPA)towards our goal of a 100%noncarbon energy mix by
2030.
New Objective 1.A:By 2026,increase raw water supply security and redundancy by
obtaining new raw water from the Big Thompson River.
New Objective I .B:By 2026,improve water accountability by decreasing overall treated
water demand (per capita)through loss reduction.
New Objective 3.A:Increase/enhance renewable energy sources and storage in concert
with PRPA’s transition plan and advocate for achieving the 2030 noncarbon energy goal
on schedule.
New Objective 3.B:Establish guidance for the expanded placement of Evehicle and
Ebike chargers at appropriate locations within Estes Park.
New Objective 7.A:Participate in PRPA’s carbon-to-renewable transition plan as an
owner community.
New Goal 1 .A.1:Update the Water Master Plan.
New Goal 1 .B.1:Develop a Water Audits and Loss Control Program.
New Goal I .C.1:Make funding and staffing plan for a capital construction projects crew.
New Goal 3.A.1:Review PRPA’s transition plan to the 2030 noncarbon energy goal and
provide constructive feedback that is reflective of the Town’s philosophy.
New Goal 3.A.2:Begin implementing the recommendations of the Environmental
Sustainability Task Force to support renewable energy and storage sources for use by
the Town and by individual residents in concert with PRPA.
New Goal 3.B.1:Assist the Town Board with determination of a guiding policy regarding
the Town and private-sector roles in implementing the Electric Vehicle Infrastructure &
Readiness Plan.
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Town Board Study Session Meeting —June 13,2022 —Page 3
New Goal 4.1:Pursue purchase options on the top opportunity sites needed to
implement the Facilities Master Plan recommendations.
New Goal 4.2:Continue the process of moving the Police Department out of Town Hall.
Move 2022 Objective to Goal 4.B.1:Develop and implement and annual budget
contribution mechanism for facility expansion needs as identified in the Facilities Master
Plan.
Move 2022 Objective to Goal 4.C.1:Install Phase 2 Town Hall Variable Refrigerant Flow
cooling units.
New Goal 7.1:Work with PRPA to develop an implementation plan to support our non-
carbon goal.
Outstanding Community Services
New Statement 9 moved from Robust Economy:The Town’s policies should collectively
support all demographic segments of the community,and strive to minimize barriers to
a diverse,family-friendly community and robust workforce.
New Objective 2.A:Evaluate the needs of the senior community in Estes Park.
New Objective 4.B:Allocate funding to childcare reserve fund.
New Objective 6.A:Complete a full rewrite of the Estes Park Development Code to align
with the new Comprehensive Plan.
New Goal 2.A.1:Develop a strategy for obtaining data on the needs of the senior
community in Estes Park.
New Goal 5.1:Expand the greenhouse footprint and production capacity to service
expanding planting demands on public properties.
New Goal 5.2:Encourage local schools to implement a once-a-year field trip for all ages
to the Thumb Open Space for education opportunities on native vegetation and being
good stewards of our environment.
New Goal 6.1:Explore an annexation policy with Larimer County after the adoption of
the Comprehensive Plan.
New Goal 6.A.1:Begin rewriting the Estes Park Development Code.
New Goal 7.A.1:Complete the Americans with Disabilities Act Transportation Plan.
Public Safety,Health,and Environment
Statement 1:We will support environmental stewardship and sustainability through our
policies and actions.
Statement 3:We are committed to fairness and support for victims of crime,including
victims of crimes that invoke the Victims’Rights Act.
Statement 7 was considered included in Statement I and thus eliminated
New Objective l.A.and Goal 1.A.1:Enact Implementation Plan developed from the
Environmental Sustainability Task Force recommendations.
New Objective 2.A:Evaluate and meet the sworn officer,dispatch,and support services
staffing needs of the Police Department.
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Town Board Study Session Meeting —June 13,2022—Page 4
New Objective 1.E:Strongly consider funding to hire a full-time Environmental
Sustainability Manager at the administrative level.
New Objective 2.D:Work with the Estes Valley Fire Protection District to evaluate the
need for a fulitime Emergency Manager.
New Goal 1 .D.1:Develop an Environmental Impact Plan for Town produced events.
New Goal 2.1:Create a replacement plan for the Town’s 800 MHz emergency radios.
Move 2022 Objective to Goal 2.5.1:Implement Phase 3 of the security camera project
to address the needs of the Event Center and the associated parking area.
New Goal 1.E.1:Gather information necessary to consider the addition of a fulltime
Environmental Sustainability Manager including a draft job description and financial
impact.
New Goal 2.D.1:Gather information necessary to consider the addition of a fulltime
Emergency Manager including a draft job description and financial impact.
Robust Economy
Statement 8:We recognize the benefits of shopping locally and will actively support our
local businesses and the local economy.
No Board comments on the Objectives and Goals for this Key Outcome Area.
Town Financial Health
No Board comments on the Strategic Policy Statements.
Revised Objective I .A:Develop a plan to replace the current accounting system (ERP)
with a new system.
Revised Objective 1 .5:Develop a set of general budget policies to help guide budget
development in the future.
New Goal 1.1:Develop a process for Town Board consideration of a ballot measure
asking voters to renew the 1A sales tax.
Transportation
No Board comments on the Strategic Policy Statements.
Revised Objective 2.A:Collaborate with Federal &State partners to mitigate traffic
congestion with multimodal solutions throughout the Town.
New Objective 2.H:Develop a funding strategy to complete a Mulitmodal Transportation
Plan within one year of completion of the Comprehensive Plan.
New Objective 7.5:Complete the Fall River Trail using available trails expansion funds,
open space funds,and grant funding.
New Goal 1.A.1:Complete the design and public outreach for the Cleave Street
Improvements in alignment with community support and the updated Comprehensive
Plan.
New Goal 2.A.1:Deliver technical support a public communication assistance for
construction of the Downtown Estes Loop by FHWA.
New Goal 2.C.1:Establish a task force consisting of representatives from Public Works,
TAB,RMNP,CDOT and the FHWA to identify opportunities,challenges,and timing
RECORD OF PROCEEDINGS
Town Board Study Session Meeting —June 13,2022—Page 5
sensitivities for inclusion in a FLAP grant application in 2024 to fund the design,
environmental clearance,public outreach,and construction of the Moraine Avenue
Multimodal Improvements and a roundabout at the intersection of Moraine Avenue and
Marys Lake Road.
New Goal 2.D.1:Complete the construction of the roundabout improvements on US 36
and Community Drive.
New Goal 2.H.1:If funded by the 2022 MMOF grant,complete a Multimodal
Transportation Plan that Includes the US 34 Corridor Study.
New Goal 2.H.2:Seek funding to complete a Transit Development Plan to guide future
transit operational and expansion decisions.
Town Administrator Machalek would compile input from the meeting,collect public
input,and develop a draft 2023 Strategic Plan for the Board’s consideration and
adoption at a regular meeting in the fall.
There being no further business,Mayor Koenig adjourned the meeting at 8:03 p.m.
Recording Secretary