HomeMy WebLinkAboutPACKET Town Board 2022-04-26The Mission of the Town of Estes Park is to provide high‐quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, April 26, 2022
7:00 p.m.
In Person Meeting – Mayor, Trustees, Staff and Public
ADVANCED PUBLIC COMMENT
By Public Comment Form: Members of the public may provide written public comment on a specific
agenda item by completing the Public Comment form found at
https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m.,
Tuesday, April 26, 2022. All comments will be provided to the Board for consideration during the
agenda item and added to the final packet.
REMOTE PUBLIC PARTICIPATION DURING BOARD MEETING
Remote participation in the meeting will be available by call-in (telephone) or online via Zoom Webinar
which will be moderated by the Town Clerk’s Office. Instructions are also available at
www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting Participation”.
Individuals participating in the Zoom session should also watch the meeting through that site, and not
via the website, due to the streaming delay and possible audio interference.
CALL-IN (TELEPHONE):877-853-5257 (toll-free) Webinar ID: 982 1690 2040
ONLINE (ZOOM WEBINAR): https://zoom.us/j/98216902040 Webinar ID: 982-1690-2040.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
PROCLAMATION - PUBLIC SERVICE RECOGNITION WEEK.
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
1.2022 TOWN ORGANIZATIONAL PLAN.
CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated April 12, 2022 and Town Board Study Session Minutes
dated April 12, 2022.
3.Comprehensive Plan Advisory Committee Minutes dated March 10, 2022
(acknowledgment only).
4.Change Order for a Contract Extension for the 2022 Chip & Crack Seal Program with
Vance Brothers, Inc. for $147,491 – Budgeted.
Prepared 04-15-2022
*Revised
Page 1
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
5. Change Order for a Contract Extension for the 2022 Overlay & Patching Program with
Coulson Excavating Co., Inc. for $614,637 – Budgeted.
6. Change Order and Contract Amendment for Graves Ave Improvements with
Sanderson Stewart, $17,510 – Budgeted.
7. Resolution 33-22 Setting the Public Hearing for a New Optional Premise Liquor
License Application for Estes Valley Recreation and Park District dba Estes Park Golf
Course, 1482 Golf Course Road, Estes Park, Colorado for May 10, 2022.
8. Resolution 34-22 Application for Grant Funding from the Colorado Department of
Local Affairs for Broadband Initiative Planning and Implementation.
9. Appointment of Julia Daley to the Estes Park Housing Authority for a five-year term
beginning May 1, 2022 and expiring April 30, 2027.
PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for
Town Board Final Action.
1. ACTION ITEMS:
A. RESOLUTION 35-22, GOLDEN LEAF MINOR SUBDIVISION, 325 AND 327
JAMES STREET, MARK AND RENAE ADELMANN, OWNER/APPLICANT, VAN
HORN ENGINEERING, APPLICANT’S REPRESENTATIVE. Planner Woeber.
Applicant requests approval of the Golden Leaf Minor Subdivision, creating three
lots on property located in an E-1 (Estate) Zone District.
ACKNOWLEDGEMENT OF TRUSTEE BANGS. Town Administrator Machalek.
Resolution of Respect will be read and certificate of appreciation to be presented.\
SWEARING-IN CEREMONY FOR NEWLY-ELECTED TRUSTEES. Municipal Judge
Thrower.
Trustees: Marie Cenac, Kirby Hazelton and Scott Webermeier
ACTION ITEMS:
1. APPOINT MAYOR PRO TEM. Mayor Koenig.
To nominate and select a Mayor Pro Tem to serve as Mayor as needed from April
2022 to April 2024.
2. TOWN BOARD POLICY 101 - BOARD ASSIGNMENTS. Mayor Koenig.
To update appointments to all boards, commissions and liaison positions as outlined in
the policy.
3. STAFF APPOINTMENTS. Town Clerk Williamson.
To appoint Town Officers as outlined in the Municipal Code:
• Town Clerk
• Town Treasurer/Town Clerk Pro Tem
• Town Attorney
• Municipal Judge
• Assistant Municipal Judge
• Town Administrator
15-MINUTE RECESS
RECEPTION FOR TRUSTEE BANGS IN ATRIUM
NEW SLATE – BOARD OF TRUSTEES
Page 2
4. ORDINANCE 04-22 AMENDING SECTION 2.24.030 OF THE ESTES PARK
MUNICIPAL CODE ON TOWN OFFICER COMPENSATION AND RENEWING THE
AGREEMENT WITH THE MUNICIPAL JUDGE. Town Clerk Williamson and Town
Attorney Kramer.
ADJOURN.
Page 3
Page 4
Town Administrator’s Office Memo
To: Honorable Mayor Koenig
Board of Trustees
From: Town Administrator Machalek
Date: April 26, 2022
RE: Town Organizational Plan
Board Policy 3.13 requires that the Town Administrator to present a current
organizational chart of the Town to the Town Board at the first regular meeting following
the certification of the results of each biennial election. The organizational chart must be
in graphical format and include detail through the division level.
Policy 3.13 states:
“With respect to internal organizational structure of the Town, the Town
Administrator will maintain a current organizational plan (organizational chart) of
the Town, in a graphical format including through the division level. The Town
Administrator will update the plan annually. The current plan shall be included in
the Comprehensive Annual Financial Report each year and presented to the
Board of Trustees at the first regular meeting following the certification of the
results of each biennial election.”
Pursuant to this requirement, the current organizational chart is attached. The chart is
the responsibility of the Town Administrator and is presented to the Town Board for
information purposes. No action is required by the Town Board.
Travis Machalek
Town Administrator
Page 5
Organizational Plan
April 2022
CITIZENS
MAYOR AND TRUSTEES
Town Attorney
Town Prosecutor
Town Administrator
Assistant Town Administrator
Information Technology
Museum
Risk Management
Community Development
Planning
Building
Events and Visitor Services
Events Complex
Special Events
Visitor Services
Finance
Accounting
Payroll
Budget
Utility Billing
Human Resources
Benefits Administration
Police
Patrol
Dispatch
Investigations
Restorative Justice
Code Compliance
Public Information Public Works
Fleet
Facilities
Engineering
Parks
Streets
Parking and Transit
Town Clerk
Business and Liquor Licensing
Elections
Court Clerk
Utilities
Power and Communications
Water
Municipal Judge
2022 Organizational Plan
Attachment 1
Page 6
Town of Estes Park, Larimer County, Colorado, April 12, 2022
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held Virtually in said Town of Estes
Park on the 12th day of April, 2022.
Present: Wendy Koenig, Mayor
Patrick Martchink, Mayor Pro Tem
Trustees Carlie Bangs
Marie Cenac
Barbara MacAlpine
Cindy Younglund
Scott Webermeier
Also Present: Travis Machalek, Town Administrator,
Jason Damweber, Assistant Town Administrator
Dan Kramer, Town Attorney
Kimberly Disney, Recording Secretary
Absent: None.
Mayor Koenig called the regular meeting to order at 5:15 p.m.
REQUEST TO ENTER EXECUTIVE SESSION:
It was moved and seconded (Younglund/MacAlpine) to enter into executive session
to discuss a personnel matter - Section 24-6-402(4)(f) C.R.S., and not involving: any
specific employees who have requested discussion of the matter in open session;
any member of the Town Board; the appointment of any person to fill an office of
the Town Board; or personnel policies that do not require discussion of matters
personal to particular employees - regarding Town Attorney and Municipal Judge
Annual Evaluation, and it passed unanimously.
The Board entered into executive session at 5:20 p.m. and concluded the executive
session at 6:28 p.m.
Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge of Allegiance.
PROCLAMATION – VOLUNTEER APPRECIATION MONTH.
Mayor Koenig presented a proclamation recognizing the dedication of volunteers of the
Town of Estes Park.
AGENDA APPROVAL.
It was moved and seconded (Martchink/Webermeier) to approve the Agenda as
presented, and it passed unanimously.
PUBLIC COMMENTS.
John Meissner/Town citizen made a point of clarification regarding the attendance of
Commissioner Shadduck-McNally previous Estes Park Community Conversations and
stated advertisement in the local newspapers might increase attendance. He also spoke
regarding the Isabella Bird documentary filming project and issues obtaining filming
locations, interviewees for the documentary, and restrictions of Rocky Mountain National
Park staff being filmed.
TRUSTEE COMMENTS.
Trustee comments were heard and have been summarized: Excitement in the proposed
Family Advisory Board appointments and the continuation of the advisory board.
Congratulated Trustee Cenac, Trustee Elect Nelson, and Trustee Webermeier on their
recent elections to the Town Board and thanked all candidates for running. Visit Estes
Park (VEP) received a grant to place an informational kiosk at the Visitor’s Center and
the 2021 VEP Annual report has been completed. Construction has begun on the Larimer
County Behavioral Health Crisis Services Facility. The Platte River Power Authority has
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Board of Trustees – April 12, 2022 – Page 2
issued a list of “100 things you can do for renewable energy” as part of their commitment
to have a 100% noncarbon energy mix by 2030. The Estes Park Board of Adjustment met
April 5, 2022 and heard two variance requests. The Rooftop Rodeo would be held July 6-
11, 2022 and would be streamed on The Cowboy Channel.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek presented his policy governance report for policies 3.3 and
3.7 and reported full compliance.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated March 22, 2022.
3. Transportation Advisory Board Minutes dated February 16, 2022
(acknowledgment only).
4. Parks Advisory Board Minutes dated February 17, 2022 (acknowledgment only).
5. Estes Park Planning Commission Minutes dated February 15, 2022
(acknowledgment only).
6. Resolution 28-22 Intergovernmental Agreement for Fiscal Year 2022 American
Rescue Plan Funding to Support Estes Transit Administration and Operating
Expenses with CDOT, PO 491002884, $51,481 – Budgeted.
7. Resolution 29-22 Intergovernmental Agreement for Fiscal Year Certifications and
Assurances as required for Federal Transit Administration Funding for Public
Transportation with CDOT.
8. Resolution 30-22 Approving the USDA Loan Resolution for the Prospect Mountain
Water Distribution Project.
9. Ordinance 03-22 Amendments to Chapter 17.66 of the Estes Park Municipal Code
Regarding Signs. Request to continue to May 10, 2022.
10. Appointments to the Family Advisory Board:
• Jessica Moffett, 1-year term expiring April 30, 2023
• Debra Avezzano and Nicole White, 2-year term expiring April 30, 2024
• Deanna Ferrell, Rut Miller, and Susan Yowell, 3-year term expiring April 30,
2025
11. Acceptance of Town Administrator Policy Governance Monitoring Report.
It was moved and seconded (Webermeier/Bangs) to approve the Consent Agenda,
and it passed unanimously.
ACTION ITEMS:
1. RESOLUTION 31-22 SUPPLEMENTAL BUDGET APPROPRIATIONS #1 TO THE
2022 BUDGET. Director Hudson presented Resolution 31-22 to approve budget
appropriations including uncompleted 2021 purchase orders to complete the
acquisition of goods, services ordered in 2021 but not received by the end of the
year, roll-over uncompleted projects underway but not completed in 2021, and
additional items not included in the original 2022 budget. Manager Solesbee clarified
the transportation grant funding roll-over must be used in 2022 and staff intends to
use it for reinstatement of the YMCA brown transit route. It was moved and
seconded (Webermeier/Bangs) to approve Resolution 31-22, and it passed
unanimously.
RESOLUTION 32-22 AMENDING RESOLUTION 81-21 AND APPROVING
PROPOSED UPDATES TO PUBLIC WORKS POLICY 842 – PARKING PERMITS.
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Board of Trustees – April 12, 2022 – Page 3
Manager Solesbee presented Resolution 32-22 to amend Resolution 81-21 and
update Policy 842 – Parking Permits. Amendments to Resolution 81-21 consisted of
reduced daily hours of paid parking to end at 5 p.m. and adding the volunteer and
temporary guest permit types. Changes to Policy 842 consisted of eligibility
requirements for the new permit types, minor adjustments to two existing permit
types, and edits to the General Rules section. Manager Solesbee highlighted
cooperation with local entities, the stakeholder working group, and outreach to
downtown businesses. The Board discussed community outreach, parking lot
capacity of the 9-10 a.m. hour compared to the 5-6 p.m. hour, and the Study Session
discussion on April 12, 2022 which provided further information regarding the
presented changes. Town Attorney Kramer clarified a motion to approve Resolution
32-22 would approve both the resolution and policy.
Ann Finley/Town citizen spoke regarding her involvement on downtown parking,
citizen support of the paid parking program, and the efforts of staff and the
Transportation Advisory Board to provide parking options for the Town.
John Meissner/Town citizen spoke regarding gas prices, encouraged maintaining
free parking at the parking garage, and public outreach.
It was moved and seconded (Younglund/Bangs) to approve Resolution 32-22,
and it passed unanimously.
2. REVISIONS TO POLICY 225 – CHILDCARE FUNDING GUIDELINES. Assistant
Town Administrator Damweber presented revised Policy 225 – Childcare Funding
Guidelines. The Town Board reviewed the policy on February 8, 2022 and March 1,
2022, and staff has incorporated discussed revisions on the Town’s role, creation of
a reserve fund for expenditures, and an explanation of funding uses. The Board
discussed clarifications of grant repayment should a receiving entity no longer
provide childcare services within 24 months, and staff identified disadvantages of
the policy.
Laurie Dale-Marshall/Town citizen thanked the Board for approving the new FAB
members and spoke regarding the benefit of this policy and funding reserve for
families and the broadened opportunities which would come from the policy.
It was moved and seconded (Bangs/Younglund) to approve Policy 225-
Childcare Funding Guidelines, and it passed unanimously.
REPORTS AND DISCUSSION ITEMS:
1. MUSEUM’S 2021 ANNUAL REPORT. Director Fortini provided the Museum’s
2021 Annual Report and highlighted the 2021 strategic initiatives of the museum
which were met and not met, museum attendance, 2021 collaborations, outside
funding sources, artifact updates, volunteer usage, 2021 oral history interview
highlights, and 2022 strategic initiatives.
Whereupon Mayor Koenig adjourned the meeting at 8:20 p.m.
Wendy Koenig, Mayor
Kimberly Disney, Recording Secretary
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Town of Estes Park, Larimer County, Colorado, April 12, 2022
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said
Town of Estes Park on the 12th day of April, 2022.
Board: Mayor Koenig, Trustees Bangs, Cenac, MacAlpine,
Martchink, Webermeier and Younglund
Attending: All
Also Attending: Town Administrator Machalek, Assistant Town Administrator
Damweber, Attorney Kramer, Director/Town Clerk
Williamson
Absent: None
Mayor Koenig called the meeting to order at 4:00 p.m.
2022 STREET PAID PARKING PROGRAM UPDATE.
Manager Solesbee provided a review of the 2021 paid parking season and areas of
improvement for the 2022 season: minimal changes for 2022 with the same hours,
dates and rates with no expansion of paid parking; improve payment experience with
improved signage, additional stations and free Wi-fi; no price increase for permits, new
permits and improved local pass; increase seasonal staffing; improve communication
with partner agencies, simplify messaging, and coordination with businesses; and
continue to work with community organizations to improve the parking experience. New
permits would include a cost reduction for employee convenience permits based on a
tiered approach, the addition of a volunteer permit, temporary guest permit, special
events permit, and commercial overnight permit. Staff recommends a reduction in
operation from 10 am - 6 pm to 10 am - 5 pm due to a reduction in revenue with an
impact of encouraging evening usage. Staff would actively continue to work on how
parking revenues will be spent, improve program communication and education,
operational changes, exploring public-private partnership opportunities such as lot
management and signage improvements, and after dark employee transportation
options.
REMOTE OR IN-PERSON FOR WEEKLY MAYOR MEETINGS.
Board discussed the current option for Board members to call into the weekly meeting
rather than meet in person, and after discussion the Board recommended the practice
continue with the hybrid option.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS.
Trustee Webermeier questioned whether Visit Estes Park should be the entity taking the
lead on addressing HB1117 and the potential for bringing forward a ballot question to
increase the tax rate to the November Coordinated Election. He recommended the
Town be involved as the increased funding would directly impact workforce housing and
childcare in Town. He further stated the Town has the resources to address the issue.
Trustee Cenac requested a discussion at a future meeting on re-establishing Trustee
Talks and possibly using a different format. She suggested an agenda may attract
members of the public.
Mayor Pro Tem Martchink requested staff continue to explore all options for housing
initiatives. He also commented on the need for the Town to be heavily involved in the
implementation of HB1117 and ensure there are no roadblocks from the Town in adding
the item to the November ballot.
FUTURE STUDYSESSION AGENDA ITEMS.
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Town Board Study Session – April 12, 2022– Page 2
The May 24, 2022 study session would include a review of Policy 671 Outside Entity
Funding and a discussion on Trustee Talks and Mayor meetings.
There being no further business, Mayor Koenig adjourned the meeting at 5:00 p.m.
Jackie Williamson, Town Clerk
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Page 12
Town of Estes Park, Larimer County, Colorado, March 10, 2022
Minutes of a Joint meeting of the Comprehensive Plan Advisory
Committee of the Town of Estes Park, and the Estes Valley Planning
Advisory Commission, Larimer County, Colorado. Meeting held via ZOOM
in said Town of Estes Park on March 10, 2022.
Committee: Chair Matthew Heiser, Vice-Chair Bob Leavitt, Members
David Bangs, Charles Cooper, Eric Blackhurst, Kirby Nelson-
Hazelton, John Schnipkoweit, Frank Theis, Karen Thompson,
Rose Truman, David Wolf, David Shirk, Matt Comstock
EVPAC Committee: Dave Converse, Drew Webb, Olivia Harper, Rex Poggenpohl,
Mike Kennedy
Also Attending: Community Development Director Jessica Garner, Larimer
County Community Development Director Lesli Ellis, Trustee
Barbara MacAlpine, Planning Technician LauraJane Baur,
Recording Secretary Karin Swanlund,
Absent: Shirk, Comstock
Chair Heiser called the meeting to order at 9:00 a.m.
APPROVAL OF AGENDA:
The motion passed with a visual thumbs-up vote.
PUBLIC COMMENT.
None
CONSENT AGENDA:
Approval of Minutes from February 24, 2022.
The motion passed with a visual thumbs-up vote.
DISCUSSION: (for full comments, view the meeting recording)
Director Garner continued the conversation on what questions should be included in
Community Choices and Priorities, including the topics of Economy, Infrastructure &
Transportation and Health & Social.
Reliance and coordination with other stakeholders (Economic Development Corporation,
Local Marketing District, Fire Department, Sewer District, RMNP, etc.) is necessary. The
Town is not expected to take sole responsibility for all choices and priorities.
OTHER
Community conversations will be held in April and May. More information will be shared
as it becomes known.
Should the Committee meet in person? A Doodle poll will be sent out with virtual, in-
person or hybrid options.
There being no further business, Chair Heiser adjourned the meeting at 11:05 a.m.
Karin Swanlund, Recording Secretary
Page 13
Page 14
PUBLIC WORKS Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Ryan Barr, EI, Pavement Manager
Greg Muhonen, PE, Public Works Director
Date: April 26, 2022
RE: Change Order for a Contract Extension for the 2022 Chip & Crack Seal
Program with Vance Brothers, Inc. for $147,491 - Budgeted
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
Public Works staff seeks Town Board approval of a contract extension with Vance
Brothers, Inc. (Vance Brothers) to perform chip seal and crack seal surface treatments
on multiple roads in the Town of Estes Park.
Present Situation:
On March 8, 2022, staff presented information regarding the Street Improvement
Program (STIP) during a Town Board Study Session. This included pavement condition
updates, planned work for 2022, and an overview of pavement work performed utilizing
the 1A Street Improvement Funds. To implement the plan in 2022, a qualified contractor
is required.
Through a competitive bid process, Vance Brothers was the low bidder and was
awarded the chip and crack seal contract in 2020. Vance Brothers has a good
reputation and extensive experience performing surface treatment work in Estes Park.
The Town was satisfied with their work in 2016, 2018, 2019, 2020, and 2021. The 2020
contract documents included a provision that allows the Town to extend the contract for
an additional three years in one-year increments. The Town exercised this option in
2021 when the Town Board approved the contract extension for 2021. Vance Brothers
has expressed their interest in extending the contract by another year, and are available
to continue this work in 2022.
The completion of additional chip seal work valued up to $132,509 by the Larimer
County Road & Bridge crew is under negotiation. Discussion of a future agreement for
this work is expected at a future Town Board meeting.
Page 15
Proposal:
Staff proposes extending the original 2020 Vance Brothers contract for a second time to
complete the 2022 Chip & Crack Seal Program.
Advantages:
•This contract delivers cost-effective surface treatments on multiple roads in Estes
Park.
•The Town voters supported the 1A sales tax for street improvements and expect the
Town to repair and maintain roads with these funds.
Disadvantages:
•Surface treatments will cause temporary, brief disruptions of traffic in the proposed
work areas; however, work will be scheduled to minimize disruptions, and the
contractor will inform impacted property owners, residents, and business owners in
advance of the work.
•Funds could be used for other street improvement purposes; however, this usage is
consistent with the approved 2024 STIP Program goals.
Action Recommended:
Staff recommends approval of the attached Contract Change Order in the amount of
$147,491 to extend the contract with Vance Brothers for the 2022 Chip & Crack Seal
Program. Additionally, Public Works staff seeks authorization to administratively
approve another change order in an amount not to exceed $132,509 if needed for
Vance Brothers to perform the additional chip seal work currently under negotiation with
Larimer County. The recommended maximum total expenditure on the Vance Brothers
contract is $280,000.
Finance/Resource Impact:
This project is funded from the Street Improvement Fund which includes $360,000 for
chip and crack seal work in the approved 2022 budget. PW proposes to spend
$280,000 on chip and crack seal work and redirect the remaining $80k to overlay and
patching (see separate contract item on this meeting agenda).
Level of Public Interest
Public interest is expected to be low.
Sample Motion:
I move for approval/denial of the Contract Change Order No. 4 and Contract Extension
No. 2, which extend the contract with Vance Brothers for the 2022 Chip & Crack Seal
Program and increases the existing contract amount by $147,491. Public Works staff
are authorized to pay Vance Brothers up to $280,000 if needed to complete the 2022
chip and crack seal work.
Attachments:
1.Construction Change Order No. 4
2.Contract Extension No. 2 with Exhibits A and B attached
Page 16
CONTRACT CHANGE ORDER NO.
Date _4_/7_/2_0_2_2 ___________ _
Submitted by _R_.y_a_n _B_arr _____________ _ Project name 2022 Chip & Crack Seal
Project#
4
Contractor
Address
City State Zip
Vance Brothers, Inc.
PO Box 877366
Kansas City, MO 64187-7366
� ..._ __ ... @
Instructions: Complete all sections with sufficient details. lfnot applicable insert "NA". Expand narrative space or attach additional pages as needed.
1 Reason for cban e narrative)
A Adding 2022 Chip & Crack Seal program quantities B Provide contract time extension to perform the 2022 program work
2a Description of chan e (narrative)
A Insert 2022 program quantities and unit costs at the original 2020 bid unit costs, or at fair and negotiated 2022 unit costs, as agreed upon by Contractor and Owner.
B The Town intends to exercise its option to extend the Vance Brothers contract another year. Increase contract time to allow for completion of the 2022 program.
2b
A
B
• "KK 1 L.nAl"u"
CONTRACT UNIT CURRENT ORDER CHANGE ADJUSTED
NO. TEM NO ITEM DESCRIPTION OTY UNIT COST ITEM COST OTY ORDER AMT ITEM COST
2022
408 Hot Poured Joint and Crack Sealant 0 LB $ 2.23 $ -12,200 $ 27,206.00 $
409 Emulsified Asphalt Chip Seal {l/4 inch) 0 SY $ 4.15 $ -27,900 $ 115,785.00 $
627 Thermoplastic Pavement Marking 0 SF $ 25.00 $ -180 $ 4,500.00 $ s 147,491.00 s
COSTS Original contract amount (2020) Change in contract costs previous change orders {2020) --------���=���=��=�����=��------------------s; 233,200.00
TfME
-·--------------------Adjusted contract amount (2020 Final) ·----------------------------------------Original contract amount (2021) -----Change in contract costs previous change orders (2021) ________________________ _ ---------------------Adjusted contract amount (2021 Final)
Change in contract costs this change order (2022) ___________________ _ Adjusted contract amount (2022) ----·-------------------Percent change to contract costs (informational o��) _______________ _
-------------
$ 13,790.60
$ 246,990.60 s; 263,315.00
$ 135.00
$ 263,450.00
$ 147,491.00 s 147,491.00
%
Original completion date (2020) 8/28/2020 date
27,206.00
115,785.00
4,500.00
147,491.00
Change in contract time previous change orders (2020) ________________________________________________________________ 0 working days
Original completion date (2021) ·------------------------------------------------------------------8/31/2021 date
Change in contract time previous change orders (2021)---------------------------------------------------------------+------0 working days
Final completion date (2022) ____________________________________________________________________ 8/_3_1/_2_0_2 _2 date
APPROVAL: This Change Order is accepted and the Contract is amended to conform thereto.
TOWN OF ESTES PARK
Approved by Project Manager Date
Approved by Engineering Manager Date
Approved by Public Works Director Date
Approved by Town Administrator Date
Approved by Town Board, Signed by Mayor Koenig Date
Co trac signature
h/;;,qfu' lf.,n. Contractor title (
TOWN SIGNATORY AUTHORITY THRESHOLDS
ENGINEERJNG MGR
DIRECTOR
TOWN ADMINISTRATOR
$30,000
$50,000
$100,000
Copies to: project file, Finance Dept, Town Clerk
(4/7/2022) U:\Eoginecring\00-PROJECT FILES\Ballot IA Projects\2022 Projects\2022 Chip and Crack Seal\02 Financial\Change Orders
file name: VB Change Order 4
Date
Attachment 1
Page 17
2022 CHIP & CRACK SEAL PROGRAM
Town of Estes Park
Public Works Department
2022 Chip & Crack Seal Program -Contract Extension No. 2
EXTENSION: The Town of Estes Park (Town) has chosen to exercise its option to extend the
2020 Chip & Crack Seal Program (includes the 2021 Chip & Crack Seal Program) contract with
Vance Brothers, Inc. (Vance) for an additional year. During the extension period, the terms and
conditions of the 2020 Contract Documents shall remain in effect, except as modified below.
Revisions to the 2020 Chip & Crack Seal Program contract
The 2020 construction agreement is modified as follows for implementation of the 2022 Chip &
Crack Seal Program:
Article 1. WORK
2022 Chip & Crack Seal Program
The scope of work for 2022 will include crack seal, chip seal, and associated thermoplastic
markings on multiple roads in the Town of Estes Park. The contractor shall supply all labor,
materials, and equipment necessary to complete the work in accordance with the contract
specifications. The roads proposed for chip seal are listed below:
•Audubon Street
•Homesteader Lane
•Pinewood Drive
•Pinewood Lane
•Prospector Lane
•Ptarmigan Trail
•Red Tail Hawk Drive
Exhibit A shows the roads proposed for crack seal.
Exhibit B shows the roads proposed for chip seal and thermoplastic markings.
Article 3. CONTRACT TIMES
SCHEDULE OF 2022 ACTIVITIES:
Town Board Approval April 26, 2022
Pre-Construction Meeting May 5, 2022 -tentative
Notice to Proceed May 6, 2022 -tentative
Work completed August 31, 2022
Attachment 2
Page 18
2022 CHIP & CRACK SEAL PROGRAM
COMMENCEMENT OF WORK: The Contractor on this project shall commence work under
this contract on or after the date of the Notice to Proceed (variable) and completing all work,
including cleanup and demobilization, on or before August 31, 2022.
Article 9. MISCELLANEOUS
Contractor shall extend/adjust their Payment and Performance Bond to cover the 2022 program.
Contractor accepts this Extension as satisfactory for the 2022 Program under section 4.0 of the
Special Conditions of the 2020 Chip & Crack Seal Program contract.
Page 19
2022 CHIP & CRACK SEAL PROGRAM
TOWN OF ESTES PARK
Mayor Date
State of -----/) ss:
County of ___ -;
The foregoing instrument was acknowledged before me by Wendy Koenig, as Mayor of the Town
of Estes Park, a Colorado municipal corporation, on behalf of the corporation, this ___ day of
---------� 2022.
Witness my hand and official seal.
My Commission Expires ________ _
Notary Public
Page 20
2022 CHIP & CRACK SEAL PROGRAM
CONTRACTOR
Vance Brothers, Inc
State of Colorado )
) ss: County of Adams )
The foregoing instrument was acknowledged before me by _C_h _r_is_L_e_e __ "--.,f,U..=---#--=c.,,....
(Name of party signing
as Vice President of Vance Brothers, Inc -----------------(Title of party signing) (Name of corporation)
a_M_i_ss_o_u_r_i _________ corporation, on behalf of the corporation, this (State of incorporation)
_1_5t_h ___ day of_A_p_ril _______ � 2022.
Witness my hand and official Seal.
My Commission expires _1_2 _/0_7_/2_0_2_4 _____ _
Katherine Daniel
NOTARY PUBLIC
STATE OF COLORADO
NOrARY ID 20164046426
MY COMMISSION EXPIRES 12/07/2024 --
Attached Contract Documents
Exhibit A -2022 Crack Seal Maps
\L� Notary Public Katherine Daniel
Exhibit B -2022 Chip Seal and Thermoplastic Maps
Page 21
D EVI L S G U L C H R D
N SAINT VRAIN AV
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HIGHWAY36
HIG H W AY 6 6
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M O R A I N EAVE
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RD WWONDERVIEWAVE
£¤36
£¤34
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£¤34
£¤36
UV7
UV66
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 1,400 2,800Feet
1 in = 2,454 ft±Town of Estes ParkPublic Works Dept.
2022 Chip & CrackSeal Program Printed: 4/1/2022Exhibit A - Crack Seal
Legend
Crack Seal
Page 22
WHIG H W A Y 3 4
HIGH PINE DR DRY
GULCH
RD
BIGTHOMPSONAVE
EVERG REENP OIN T RD
L
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G R A N D E S T A T ES
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WILDFIRE RD
LAKEFRO N T S TPINE LN
RAVEN CT
PTARMIGAN
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RAV
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PRIVATE
DRIV E
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 470 940Feet
1 in = 750 ft±Town of Estes ParkPublic Works Dept.
2022 Chip & CrackSeal Program Printed: 4/1/2022Exhibit A - Crack Seal
Legend
Crack Seal
Page 23
DAVIS ST
RIVE
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This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 180 360Feet
1 in = 300 ft±Town of Estes ParkPublic Works Dept.
2022 Chip & CrackSeal Program Printed: 4/1/2022Exhibit A - Crack Seal
Legend
Crack Seal
Page 24
PONDERO
SA
D
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S
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A
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COMANCHE ST
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This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 180 360Feet
1 in = 300 ft±Town of Estes ParkPublic Works Dept.
2022 Chip & CrackSeal Program Printed: 4/1/2022Exhibit A - Crack Seal
Legend
Crack Seal
Page 25
PROSP
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C
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AINT VRAIN AV E
SCOTT
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JUNI
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DR
P A W N E E DR
DEVON DR
C
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A
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P E A K V I E W D R
M O NIDA
C
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PINEWOOD LN
LONGS DR
M A R C U S L N
S
UNNY
MEAD
L
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AXMINSTE
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W
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N M O RRIS CT
S S H A R ONCT
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D A R C Y D R
ACACIA DR
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P A WNEE LN
M E E K E R D R
HIG HA CRES DR
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STEEL E
C T
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 220 440Feet
1 in = 350 ft±Town of Estes ParkPublic Works Dept.
2022 Chip & CrackSeal Program Printed: 4/1/2022Exhibit A - Crack Seal
Legend
Crack Seal
Page 26
DE V I L S G U L C H R D
NSAINTVRAINAVE
W H I GHWAY34
HIG H W A Y 6 6
S
S
A
I
N
T
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RAIN
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HIGHWAY36
BIGTHOMPSONAVE
MACGRE
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HIGHWAY 3 6
WWONDERVIEWAVE
£¤36
£¤34
£¤36
£¤34
£¤36
UV7
UV66
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 1,500 3,000Feet
1 in = 2,500 ft±Town of Estes ParkPublic Works Dept.
2022 Chip & CrackSeal Program Printed: 4/1/2022Exhibit B - Chip Seal
Legend
Chip Seal
Page 27
DRY
GULCH
RD
RED TAIL HAWK DR
STONEGATE DR
PTARMIGAN LN
SOARING CIR
PTAR
M
I
G
A
N
T
R
L
GRAY HAWK CT
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 150 300Feet
1 in = 250 ft±Town of Estes ParkPublic Works Dept.
2022 Chip & CrackSeal Program Printed: 4/1/2022Exhibit B - Chip Seal
Legend
Thermo markings
Chip Seal
Page 28
OV
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R
L
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This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 150 300Feet
1 in = 250 ft±Town of Estes ParkPublic Works Dept.
2022 Chip & CrackSeal Program Printed: 4/1/2022Exhibit B - Chip Seal
Legend
Chip Seal
Page 29
RIVE
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M O C C A S IN CIRCLE DR
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 150 300Feet
1 in = 250 ft±Town of Estes ParkPublic Works Dept.
2022 Chip & CrackSeal Program Printed: 4/1/2022Exhibit B - Chip Seal
Legend
Thermo markings
Chip Seal
Page 30
S S AINT V RAIN AVE
T
W
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SC
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LONGS DR
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 125 250Feet
1 in = 200 ft±Town of Estes ParkPublic Works Dept.
2022 Chip & CrackSeal Program Printed: 4/1/2022Exhibit B - Chip Seal
Legend
Chip Seal
Page 31
Page 32
PUBLIC WORKS Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Ryan Barr, EI, Pavement Manager
Greg Muhonen, PE, Public Works Director
Date: April 26, 2022
RE: Change Order for a Contract Extension for the 2022 Overlay & Patching
Program with Coulson Excavating Co., Inc. for $614,637 - Budgeted
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
Public Works staff seeks Town Board approval of a contract extension with Coulson
Excavating Co., Inc. (Coulson) for the 2022 Overlay & Patching Program which will
perform repaving and patching on multiple roads in the Town of Estes Park.
Present Situation:
On March 8, 2022, staff presented information regarding the Street Improvement
Program (STIP) during a Town Board Study Session. The information presented
included pavement condition updates, planned work for 2022, and an overview of
pavement work performed utilizing the 1A street improvement funds. To implement the
plan in 2022, a qualified contractor is required.
Through a competitive bid process, Coulson was the low bidder and was awarded the
contract in 2019. Coulson has a good reputation and extensive experience performing
repaving work in Estes Park. The Town was satisfied with their work in 2019, 2020, and
2021. The 2019 contract documents included a provision that allows the Town to
extend the contract for an additional three years in one-year increments. The Town
exercised this option when the Town Board approved the contract extensions for the
2020 and 2021 Overlay & Patching Programs. Coulson has expressed interest in
extending the contract by another year, and are available to perform this work in 2022.
Proposal:
Staff proposes extending the original 2019 Coulson contract by another year for the
2022 Overlay & Patching Program.
Page 33
Advantages:
•This contract delivers needed patching and repaving of multiple roads in Estes Park.
•The Town voters supported the 1A sales tax for street improvements and expect the
Town to repair and maintain roads with these funds.
Disadvantages:
•Road work will temporarily impact traffic flow and could result in brief disruptions of
neighborhoods and business; however, the Town and contractors will make every
effort to inform impacted property owners, residents, and business owners in
advance of the construction.
•Funds could be used for other street improvement purposes; however, this usage is
consistent with the approved 2024 STIP goals.
Action Recommended:
Staff recommends approval of the attached Contract Change Order in the amount of
$614,637 to extend the contract with Coulson for the 2022 Overlay & Patching Program.
Additionally, PW staff seeks authorization to administratively approve another change
order in an amount not to exceed $20,363 if needed for Coulson to perform additional
overlay or patching work to address unanticipated conditions that may be discovered
during construction. The recommended maximum total expenditure on the Coulson
contract is $635,000.
Finance/Resource Impact:
This project is funded from the Street Improvement Fund which includes $530,000 for
overlay and patching work in the approved 2022 budget. PW proposes to spend up to
$635,000 on overlay and patching work using an additional $80k redirected from the
chip and crack seal line item (see separate contract item on this meeting agenda) and
an additional $25k from the parking lot line item.
Level of Public Interest
Public interest is expected to be moderate.
Sample Motion:
I move for approval/denial of the Contract Change Order No. 9 and Contract Extension
No. 3, which extend the contract with Coulson for the 2022 Overlay & Patching Program
and increases the existing contract amount by $614,637. Public Works staff are
authorized to pay Coulson up to $635,000 if needed to address unanticipated conditions
encountered during construction.
Attachments:
1.Construction Change Order No. 9
2.Contract Extension No. 3 with Exhibits A, B, and C attached
Page 34
CONTRACT CHANGE ORDER NO.
Date
Submitted by
Praject name
Project#
4/8/2022
Ryan Barr
2022 Overlay & Patching Program
OVRLAY
9
Contractor
Address
City State Zip
Coulson Excavating Co.
3609 Madison Ave
Loveland, CO 80538
Instructions: Complete all sections with sufficient details. If not applicable insert ''NA". Expand narrative space or attach additional pages as needed.
1 Reason for change (narrative)
A Adding 2022 Overlay & Patching Program quantities
B Provide contract time extension to perfonn the 2020 program work
2a Description of change (narrative)
; ----®
A Insert 2022 program quantities and unit costs. Unit costs are at the 2019 bid unit costs, or as modified through the 2020 or 2021 Overlay & Patching programs, or at fair and
negotiated 2022 unit costs, as agreed upon by the Contractor and Owner. B The Town intends to exercise its option to extend the Coulson contract by another year. Increase contract time to allow for completion of the 2022 program.
2b
A
B
ITEM NO.
2022
202-00220
202-00240
210-01710
210-04010
304-09100
306-01000
403--00720
403-34721
403-34721.2
609
626.00000
627-00011
627--00003
630-00016
PROJECT#
PROJECTS
COSTS
TIME
CURRENT
ITEM DESCRIPTION
Removal of Asphalt Mat
RemoVlll of Asohalt Mat (Plaoin2)
Adiust Water Valve
Adiust Manhole
A�2regate Base Course (RAP-from Town wrdl
Reconditionin2 (Sub1rrade)
HMA (Patch 4"l(Gr SX)(75J(PG 58-28)
HMA (Or SX)(751f PG 58-281
HMA <Or SX\(15\(PG 58-28\(Levelin� Course)
Mohall Curb
Mobiliz111ion Pavement Markin!? Paint (Latex/Watetbome)
Thennoolastic Pavement Markin!? (Inlaid)
Traff"u: C.ontrol CSnttian
Original contract amount (20191
Change in c2nll:!!.I CQ� ru:evious chance orders (2019}
A�iJ!sted contract am2ll!lt !'..2!! l 2 final l
Original contract amount (2020)
Change in contract costs l!Ieyjou� change orders {2020} Adjusted contract amount (2020 Einal}
Original contract amount (2021 J
Chanee in r.nntTact costs nrevious chanve �.,,e,.. 17021 \
Adjusted contract �mount (2021 Final)
Change in contract costs this change order {2022)
Adjusted contract amount {2022) Percent change to contract costs {informational oolrl
Original contract time (2019)
Change in contract time previous change orders (20
Adjusted contract time (2019 Final}
Original completion date (2020)
19)
2oi Change in contract time previous change orders {20
Original completion date (2021 -All Work}
Revised completi2n date (2021 Parking Lot}
Revised completion date (2021 -All W2rk)
Final completion date (2022 -All Work)
OTY UNl'I
0 SY
0 SY
0 EA
0 EA
0 CY
0 SY
0 TON
0 TON
0 TON
0 LF
0 LS
0 GAL
0 SF
0 LS
CURRENT
UNIT COST ITEM COST
s s
$
$
$
$
$
$ s
$
$
$
$
$
8.00 $ 6.00 $ 350.00 $ 550.00 $ 37.00 $ 5.00 $ 170.00 $ 98.00 s98.00 s25.00 $ 50.000.00 $ 300.00 $ 25.50 $ 90.000.00 $
4STLR ELKPAV
-----------
. --
FOURTH ST E. ELKHORN
$ 619 403.50 $ 333 780.50
$ 77,809.73 $ 128,013.63 s 697 213.23 $ 461 794.13
31 13
3 18 34 31
_.,., ____
APPROVAL: This Change Order is accepted and the Contract is amended to conform thereto.
CHANGE
ORDEROTY
570
2.420
2
2
10
570
1.212
1.275
I ISO DO
1
4
94
1
OVRLAY OL&PATCH s 264.612.00
$ (32,572.35) s 232.039.65
$ 740 449.50
$ 5910.00 s 746,359.50 s 761 492.50 s 8 940.00
$ 770 432.50
$ 614 637.00 s 614.637.00
75
4
79
8/28/2020
CHANGE
ORDER AMT
$ 4.560.00
$ 14,520.00 s 700.00
$ 1100.00
$ 370.00
$ 2 850.00
$ 206,040.00 s 124 950.00
$ ll2 700.00
$ 3 250,00
$ 50,000.00
$ 1,200.00
$ 2397.00
$ 90,000.00 s 614 637.00
workint;1�,!I}.!
workint;1 �,!IX'!
workin1;1 �}.!
date
0 ___ "!Y_'!���l_l! 8/31/2021 date
11/5/2021 date
11/19/2021 date
8/31/2022 ciate
(4/8/2022) U:\Engineering\00-PROJECT FJLES\Ballot IA Projects\2022 Projects\2022 Overlay and Patching\02 Financial\Change Orders
file name: 2022 Overlay -Change Order 9
ADJUSTED
ITEM COST
$ 4 560.00
$ 14.520.00
$ 700.00
$ 1,100.00
$ 370.00
$ 2 850.00
$ 206,040.00
$ 124.950.00
$ 112,700.00
$ 3.250.00
$ 50,000.00 s 1,200.00
$ 2,397.00
$ 90 000.00 s 614 637.00
TOTALS
$ 1.217 796.00
$ 173 251.01 s 1,391 047.01 s 740,449.50 s 5,910.00 s 746 359.50 s 761,492.50
$ 8,940.00
$ 770 432.50
$ 614.637.00
$ 614,637.00
%
8/28/2020
8/31/2021
11/5/2021
11/19/2011
8/31/2022
Attachment 1
Page 35
TOWN OF ESTES PARK
Approved by Project Manager
Approved by Engineering Manager
Approved by Public Works Director
Approved by Town Administrator
Approved by Town Board, Signed by Mayor Koenig
Date
Date
Date
Date
Date
Contractor signature
Contractor title
TOWN SIGNATORY AUTHORITY THRESHOLDS
ENGINEERING MGR $30,000
DIRECTOR $50,000
TOWN ADMINISTRATOR $100,000
Copies to: project file, Finance Dept, Town Clerk
(4/8/2022) U:\Engineering\00-PROJECT FILES\Ba\lot IA Projects\2022 Projects\2022 Overlay and Patching\02 Financial\Change Orders
file name: 2022 Overlay-Change Order 9
Date
Page 36
2022 OVERLAY & PATCHING PROGRAM
Town of Estes Park
Public Works Department
2022 Overlay & Patching Program- Contract Extension No. 3
EXTENSION: The Town of Estes Park (Town) has chosen to exercise its option to extend the
2019 Street Overlay Program (includes the 2020 Overlay & Patching Program and the 2021
Overlay & Patching Program) contract with Coulson Excavating Co., Inc. (Coulson) for an
additional year. During the extension period, the terms and conditions of the 2019 Contract
Documents shall remain in effect, except as modified below.
Revisions to the 2019 Street Overlay Program contract
The 2019 contract is modified as follows for implementation of the 2022 Overlay & Patching
Program:
Article 1. WORK
2022 Over/av & Patching Program
The scope of work for 2022 will include the repaving or patching of multiple roadways in the
Town of Estes Park. Contractor shall supply all labor, materials, and equipment necessary to
complete the work in accordance with the contract specifications. The Work is generally
described as follows:
1.Grand Estates Drive -2" leveling course & 2" overlay; planing and patching as needed
2.Lakefront Street -1.5" leveling course & 1.5" overlay; planing and patching as needed
3.Pioneer Lane -1.5" leveling course & 1.5" overlay; planing and patching as needed
4.Acacia Drive-2" leveling course & 2" overlay; planing and patching as needed
5.Twin Drive-one area of 4" mill and overlay, recondition subgrade if exposed
6.4" Patching (plus reconditioning subgrade if exposed) at the following sites:
a.Stonegate Drive
b.Ptarmigan Trail (x3)
C.North Lake Avenue (x2)
d.Prospector Lane
e.Steamer Parkway (x8)
f.West Elkhorn A venue
g.Riverside Drive (x4)
h.Audubon Street (x2)
i.Elm Road
Attachment 2
Page 37
2022 OVERLAY & PATCHING PROGRAM
j.High Drive
k.Community Drive
1.Matthew Circle (x5)
m.Wapiti Circle (x2)
n.Cedar Lane (x2)
o.Creekside Court (x2)
p.Avalon Drive (x4)
q.Peak View Drive (x2)
r.Sunny Mead Lane (x3)
s.Pinewood Lane (x3)
t.Pinewood Drive (x2)
Exhibit A provides an overview map of the 2022 Overlay & Patching Program.
Exhibit B shows the roads proposed for overlay improvements.
Exhibit C shows the roads proposed for patching improvements.
Article 3. CONTRACT TIMES
SCHEDULE OF 2022 ACTMTIES:
Town Board Aooroval April 26, 2022
Pre-Construction Meeting May 4, 2022 -tentative
Notice to Proceed May 6, 2022 -tentative
Complete Patching July 1, 2022
Complete Overlays August 31, 2022
COMMENCEMENT OF WORK: The Contractor on this project shall commence work under
this contract on the date of the Notice to Proceed (variable) and completing all work, including
cleanup and demobilization, on or before August 31, 2022. Patching work shall be com plete by
July 1, 2022.
Article 9. MISCELLANEOUS
Contractor shall extend/adjust their Payment and Performance Bond to cover the 2022 program.
Contractor accepts this Extension as satisfactory for 2022 under section 5.0 of the Special
Conditions of the 2019 Street Overlay Program contract.
Page 38
2022 OVERLAY & PATCHING PROGRAM
TOWN OF ESTES PARK
Mayor Date
State of -----) ss:
County of ____ )_
The foregoing instrument was acknowledged before me by Wendy Koenig, as Mayor of the Town
of Estes Park, a Colorado municipal corporation, on behalf of the corporation, this __ day of
_________ _, 2022.
Witness my hand and official seal.
My Commission Expires ________ _
Notary Public
Page 39
2022 OVERLAY & PATCHING PROGRAM
CONTRACTOR
Coulson Excavating Company, Inc.
State of CO ) ) ss: County of Larmier )
The foregoing instrument was acknowledged before me by ___ Q . >-=
(Name of party signing) Matt Coulson
as Vice President of _�C=o=u=l=so=n=E=xc=a=v....,a=ti=n.,..g�C�o=m,...p,...a=n..,_y .... , =In=c�. __ _ (Title of party signing) (Name of corporation)
a.___ C-=-=O _________ corporation, on behalf of the corporation, this(State of incorporation)
_::.;:15:..::th=-----day of _ __::_A=p=ri:.::..l ______ _,, 2022.
Witness my hand and official Seal.
My Commission expires f\\. :f\'-\ P.,,o #l> P., "-\ ,
DIANA R MONEYPENNY
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 19904006472
MY COMMISSION EXPIRES MAY 20, 2022
Attached Contract Documents
Notary Public \
Exhibit A -Overview Map of the 2022 Overlay & Patching Program
Exhibit B -Overlay Maps
Exhibit C -Patching Maps
,, .. ,,' , .. ,,,,, ,,,, C ,,,, ,,,, • ,,. 9 ° 1n,o ,,,, .... ,,,......... .,, ,, ,t'.,fl>.·· · ..... ,, �� :, .... . npQR . J, , .. �-·r_f".n ">-·. -:, • (J. vv '"ftr-. ,.,. -:. �lit. SE �- . -:, -!w:AL ··.o i:, . . 0: s C:. . . ..., :: \ 0 ·.. 1976 ._:--o g
� � ·. (' 0 .· � i \.;'o··.�l.oR�"?-···� ,l ....,.v .... ••' �0 ,,• ,,,,,,, -* , ...... \..,,,,,, ......... .
Page 40
HIGHWAY 3 6
D EVI LS G U L C H R D
N SAINT VRAIN AV
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HIG H W AY 6 6
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M O R AIN E A V E
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RD WWONDERVIEWAVE
£¤36
£¤34
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£¤34
£¤36
UV7
UV66
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 1,500 3,000Feet
1 in = 2,440 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit A - Overview
Legend
Overlay
Patching
Page 41
BIGTHOMPSONAVE
L
O
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P
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DRY
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RD
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TIMBER
MOUNTAI N L N
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DRIVE
B E A CH LN
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NORTH RIDGE LN
NORTHLAKEAVE
OLYMPIAN LN
MOUNTAIN VILLAGE LN
Plane,Patch, 1.5"LC, 1.5" OL
Plane, 2"LC, 2" OL
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 250 500Feet
1 in = 400 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit B - Overlays
Legend
Overlay
Patching
Page 42
O V E R L O OK CT
UNNAM E D 1 0 0 1 9 6
F
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SOUTH LN
OVERL O O K L N P A N O R A M A C I R
STEAMERDR
TWINOWLS LN
H O M E S T E A D E R L N
P R O S P E C TO R L N
P I O N E E R L N
WEST
LN
FIN DL
E
YCT
Plane, Patch,1.5" LC, 1.5" OL
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 200 400Feet
1 in = 300 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit B - Overlays
Legend
Overlay
Patching
Page 43
S S AINT V R AIN AV E
DEVON DR
AV
A
L
O
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D
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ACACIA DR
BROOK DR
PEAK VIEW DR
T
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D
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LONGS DR
MEEKER
D
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ACACIA DR
HIGHACRE
S
DR
Plane, 2"LC, 2" OL
4" Mill &Overlay
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 125 250Feet
1 in = 200 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit B - Overlays
Legend
Overlay
Patching
Page 44
DRY
GULC
HRD
P T A R M I G A N T R L
STONEGATE DR
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H
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PTARMIGAN TRL
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 100 200Feet
1 in = 167 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit C - Patches
Legend
Patching
Page 45
BIGTHOMPSONAVE
OLYMPIANLN
DRYGULCHRD
LONEPINEDR
RAVENAVE
MO
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T
A
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V
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L
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L
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PRIVATE
DRIV
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NORTHLAKEAVE
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 90 180Feet
1 in = 150 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit C - Patches
Legend
Patching
Page 46
B
L
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C
K
C
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FI
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C
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FIN DL
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YCT
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 160 320Feet
1 in = 267 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit C - Patches
Legend
Patching
Page 47
W ELKHORN AVE
BIG HORN DR
PRIVATE DRIVE
SPRUCEDR
PRIVATE
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IV
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WI
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S
T
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CLEAVE ST
L
A
W
N
L
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P RIVATE DRIVE
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 60 120Feet
1 in = 100 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit C - Patches
Legend
Patching
Page 48
R I V E R S I D E D R
CR
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D
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A U D U B O N S T
P
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PROSP
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D
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MOCCASIN CIRCLE DR
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 90 180Feet
1 in = 150 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit C - Patches
Legend
Patching
Page 49
EL
M
R
D
L O W E R B R O A D V IE W
R I V E R S I D E D R
M O R A I N E A V E
P
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M
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L
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HIGH DR
PRIVATE
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P R I V A T E D R I V E
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 150 300Feet
1 in = 250 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit C - Patches
Legend
Patching
Page 50
MATTHEW C IR
E
A
G
L
E
L
N
BIRDIE
L
N
PA
R
LN
COMMUNITY DR WA
P
I
T
I
P
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BRODIE AVE
WAPITI CIR
HALBACH
LN
W A P I T I C I R
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 100 200Feet
1 in = 167 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit C - Patches
Legend
Patching
Page 51
FIS
H
CREEK
RD
CREEKSIDECT
F
L
O
W
E
R
L
N
COUNTRY CLUB DR
C O U N T R Y C L U B D R
CEDAR LN
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 90 180Feet
1 in = 150 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit C - Patches
Legend
Patching
Page 52
S SAINT VRAIN AVE
AV
A
L
O
N
D
R
BROOK
D
R
HIGHACRES
DR
COUNTRY
C
L
U
B
D
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C L OVER LN
ACA
C
I
A
D
R
PEAK VIEW DR WILLOW LN
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 125 250Feet
1 in = 200 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit C - Patches
Legend
Patching
Page 53
SSAINTVRAINAVE
J
U
N
I
P
E
R
D
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P
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O
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DEVON DR
TA
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D
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AXMINSTER
LN
PEAK VIEW DR
VA
I
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C
T
T R A N Q U I L L N
SUNNY
MEAD
LN
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 125 250Feet
1 in = 200 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit C - Patches
Legend
Patching
Page 54
S SAINT V RAIN AVE
P
A
W
N
E
E
D
R
SC
O
T
T
A
V
E
S M O R RIS C T
PINEWOOD LN
PIN
E
W
O
O
D
DR
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 90 180Feet
1 in = 150 ft±Town of Estes ParkPublic Works Dept.
2022 Overlay &Patching Program Printed: 4/1/2022Exhibit C - Patches
Legend
Patching
Page 55
Page 56
Public Works Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Ryan Barr, EI, Pavement Manager
Greg Muhonen, PE, Public Works Director
Date: April 26, 2022
RE: Change Order and Contract Amendment for Graves Ave Improvements
with Sanderson Stewart, $17,510 - Budgeted
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Public Works staff are requesting the Town Board approve this change order on the
professional services contract with Sanderson Stewart for design and engineering
services associated with preparing right of way (ROW) plans and easement documents
for the Graves Avenue Improvements project.
Present Situation:
Sanderson Stewart has provided design and engineering services throughout the
Graves Avenue Safe Routes to School (SRTS) project, including public outreach efforts.
ROW and easement services were limited in the original scope of work due to the
uncertainty of construction occurring on both sides of the road. Community feedback
gave mixed preferences on conceptual designs; however, there was strong support and
clear advantages to constructing continuous sidewalk along both sides of Graves
Avenue.
CDOT advised delaying preparation of the ROW documents until the design was far
enough along (90% or more) to reduce risk of changing the scope of the ROW and
easement work. Now that the design is nearly complete, Sanderson Stewart can
prepare ROW plans in conformance with CDOT guidelines and develop the associated
property descriptions and easement exhibits.
To keep the project progressing and gain ROW clearance to bid the work, the design
contract needs to be modified to allow for the additional effort to develop ROW
documents for the proposed construction.
Page 57
Proposal:
This change order is for Sanderson Stewart to prepare ROW plans and easement
documents to facilitate the proposed construction of walkways on both sides Graves
Avenue.
Advantages:
•Contracting this work through the existing engineering consultant is advantageous
because they have designed the improvements and understand the property
boundaries and the limits needed for permanent or temporary construction
easements.
•CDOT’s ROW team has shared insights and review comments with the existing
engineering consultant, and assumes they will be developing the ROW plans and
documents. Since these documents are needed to gain ROW clearance on the
overall project, it makes sense for the project’s engineering team to be involved.
Disadvantages:
•This work could be contracted to a different firm; however, the delay associated with
contracting another firm would be problematic for the ongoing project schedule and
the Town would end up paying for ROW research that has already been performed
by Sanderson Stewart. Any new firm would need to coordinate with Sanderson
Stewart regarding the proposed improvements.
•The Town will still need another, smaller contract with a different firm to determine
fair market value for easements, present landowners with purchase offers (if the
landowners do not choose to donate), and obtain easement signatures.
Action Recommended:
The Board is asked to approve this change order so that the Graves Avenue SRTS
project may proceed.
Finance/Resource Impact:
Current Impact: 244-3400-434.35-60 1A Trail Expansion Fund, $17,510 additional
expenditure, $639,652 available project budget.
Future Impacts: This change order reduces the available budget for future construction
work on the project.
Level of Public Interest
Moderate. The Transportation Advisory Board has been receiving regular updates on
this project during their regular monthly meetings and supports this project.
Sample Motion:
I move for the approval/denial of Change Order No. 3 and Contract Amendment No. 1
to the Graves Avenue Improvements design contract with Sanderson Stewart.
Attachments:
1.Contract Change Order No. 3
2.Professional Services Contract Amendment No. 1
3.20231 Graves Ave SRTS ROW Changes to scope of project
Page 58
CONTRACT CHANGE ORDER NO. 3
3/10/2022 Contractor Sanderson Stewart
Ryan Barr Address 425 West Mulberry Street, Suite 201
Graves Ave SRTS City State Zip Fort Collins, CO 80521
GRAVES
Instructions: Complete all sections with sufficient details. If not applicable insert "NA". Expand narrative space or attach additional pages as needed.
1 Reason for change (narrative)
A During initial contract negotiations on the scope of work and fee schedule, certain right of way (ROW) services were removed from the consultants scope of work since
the extent of the improvements and needed easements was unclear at that time. The removed or unincluded services were identified as parcel descriptions and easement
exhibits, as well as the development of CDOT ROW plans. Now that the scope of the improvements is understood, and ROW documents are needed to finalize design,
gain ROW clearance, and eventually advertise the project; these services need to be re-assigned to the consultant
B Completion date needs to be extended in order to cover time needed to complete the remaining services of the contract.
2a Description of change (narrative)
A Inserting $17,510.00 to the contract for development of ROW plans in conformance with CDOT expectations, as well as development of temporary and permanent
easement exhibits and property descriptions. Actual tasks and associated hours are as detailed in the attached change order detail sheet.
B Extending contract completion date until July 1, 2022.
2b NO. ITEM NO. ITEM DESCRIPTION
CURRENT
CONTRACT
QTY UNIT UNIT COST
CURRENT
ITEM COST
CHANGE
ORDER
QTY
CHANGE
ORDER AMT
ADJUSTED
ITEM COST
A
Right of Way and Easement work:
CDOT ROW plans, property
descriptions, easement exhibits,
associated coordination, etc.0 LS -$ -$ 17510 17,510.00$ 17,510.00$
COSTS Original contract amount 97,854.00$
Change in contract costs previous change order/s #44,005.00$
Change in contract costs this change order 17,510.00$
Adjusted contract amount 159,369.00$
Percent change to contract costs (informational only)%
B TIME Original completion date 9/30/2021 date
Change in contract time previous change order/s #15 days
Change in contract time this change order 259 days
Adjusted completion date 7/1/2022 date
APPROVAL: This Change Order is accepted and the Contract is amended to conform thereto.
TOWN OF ESTES PARK CONTRACTOR
Approved by Project Manager Date Contractor signature Date
Approved by Engineering Manager Date Contractor title
Approved by Public Works Director Date TOWN SIGNATORY AUTHORITY THRESHOLDS
ENGINEERING MGR $30,000
DIRECTOR $50,000
Approved by Town Administrator Date TOWN ADMINISTRATOR $100,000
MAYOR/ BOARD >$100,000
Copies to: project file, Finance Dept, Town Clerk
Submitted by
Project name
Project#(funder & Town)
Date
Approved by Mayor Date
Attachment 1
Page 59
TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES CONTRACT AMENDMENT
First Amendment to the Design and Engineering Services Contract for the Graves Avenue
Safe Routes to School Project
The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and
Sanderson Stewart (Consultant), a Montana corporation licensed to do business in the State of
Colorado, whose address is 425 West Mulberry Street, Suite 201, Fort Collins, CO 80521, make
this First Amendment to the Design and Engineering Services Contract for the Graves Avenue
Safe Routes to School Project (Contract and Amendment, respectively) this __________ day of
____________________, 2022, at the Town of Estes Park, Colorado, considering the following
facts and circumstances:
1 RECITALS:
1.1 Town and Consultant entered the Contract on February 3, 2021; and
1.2 Consultant has agreed to provide expanded services, as detailed in change orders to
the Contract.
2 AMENDMENT: Section 12 of the Contract is hereby repealed and replaced with the
following language:
12.CHANGE ORDERS: Town reserves the right to order work changes in the nature
of additions, deletions, or modifications, without invalidating this agreement, and agrees to
make corresponding adjustments in the contract price and time for completion. All changes
will be authorized by a written change order signed by Town. Work shall be changed, and
the contract price and completion time shall be modified only as set out in the written
change order. The Contract term shall be extended to encompass any extended completion
time.
3 All other provisions of the Contract shall remain in full force and effect and shall apply
equally to this Amendment.
Signature pages follow.
Attachment 2
Page 60
Page 61
TOWN OF ESTES PARK:
Date
Title: _______________________________
ACKNOWLEDGMENT
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by
as of the Town of Estes Park, a Colorado municipal
corporation, on behalf of the corporation, this day of , 2022.
Witness my hand and official Seal.
My Commission expires .
Notary Public
APPROVED AS TO FORM:
Town Attorney
Page 62
3/10/22, 9:36 AM Town of Estes Park Mail - 20231, Graves Ave SRTS ROW changes to scope of project
https://mail.google.com/mail/u/0/?ik=20cc67c2af&view=pt&search=all&permmsgid=msg-f%3A1726886796637692876&simpl=msg-f%3A17268867966…1/2
Ryan Barr <rbarr@estes.org>
20231, Graves Ave SRTS ROW changes to scope of project
Kerry Childress <kchildress@sandersonstewart.com>Wed, Mar 9, 2022 at 9:46 PM
To: "rbarr@estes.org" <rbarr@estes.org>
Cc: John Tufte <Jtufte@sandersonstewart.com>, Joey Staszcuk <jstaszcuk@sandersonstewart.com>
Hi Ryan,
Thanks for recognizing that our efforts have been more in depth and also for your patience on the updated breakdown since I was out
of the office yesterday afternoon. I’ve run a report with our most current hours spent on the ROW portion of the project and have it in
the attached PDF. At this time we have spent 75.1 hours on the ROW portion Trina eluded to some different format for CDOT than what
Steve (Majestic) sent, I need to follow up with him, but Bekah estimates another 14 hours of work for her in addition to time (2 hours) to
meet with Trina again and I anticipate another 4 hours for PM/QC/Meeting with Trina. The summary of the updated efforts is as follows:
Sanderson Stewart TCE/PE work/ROW plans and exhibits to date:
Staff Engineer hours: 63.2 hours to date, totaling $6776.00
Senior Designer II hours: 1.5 hours to date, totaling $195.00
Senior Engineer/PM hours: 10.4 hours, totaling $1754.00
Majestic exhibits and descriptions for properties:
Parcel description/exhibits: 15 at $400 total $6000 (removed from scope, invoice attached)
Property Information Binders, 10 at 500, total $5000*
*This was initially scoped at 9 lots for $4500, leaving a remaining $500 (invoice attached)
Anticipated Hours to Completion for Sanderson Stewart:
Staff Engineer: 16 hours, $1760
Senior Engineer/PM/QC: 3 hours, $525
The total for work to date and anticipated completion is $ 17,510.00
Please let me know if you need any further information.
Sincerely,
Kerry
Kerry Perrillo Childress PE, RSP1
Senior Engineer
t: 970-773-7731
From: Ryan Barr <rbarr@estes.org>
Sent: Tuesday, March 8, 2022 8:46 AM
To: Kerry Childress <kchildress@sandersonstewart.com>
Cc: John Tufte <Jtufte@sandersonstewart.com>; Joey Staszcuk <jstaszcuk@sandersonstewart.com>
Subject: Re: 20231, Graves Ave SRTS ROW changes to scope of project
Attachment 3
Page 63
Rev Type: CP
B 1/10/2022 0294 .30 49.50
82.50
meet with vince ROW docs
165.00Senior Engineer I Childress, Kerry
Billing Review Report with Direct Wednesday, March 9, 2022
9:50:29 AM
Sanderson Stewart
As of 2/25/2022
Principal: John Tufte Total Compensation:JTD Billed: 8,043.97
Hours/
Units
Billing
Rate
Billing
AmountProject Number: 20231 Estes-Graves Avenue SRTS
Billing
Status
Date Labor
Category
Employee/
Reference
Description
6,000.00B 2/4/2022 000000047152 Majestic Surveying Majestic Surveying Invoice No.
3832
Project Manager: Kerry Childress Client Name: Town of Estes Park
6,000.00
6,000.00
Consultants:
Phase Number: 002 Survey, Sue & Geotech
Task Number: 005 Majestic Surveying
Total for 005 6,000.00
Total Consultants
Total Billable Consultants 6,000.00
Total for 002
82.50.50 165.00
Phase Number: 008 Engineering & Design 90%
Task Number: 002 90% Design Docs
B
Project Manager:Kerry Childress Client Name: Town of Estes Park
Labor:
3.50 105.00 367.50B1/11/2022 Staff Engineer I 0295 Boland, Rebekah
3.00 105.00 315.00B1/5/2022 Staff Engineer I 0295 Boland, Rebekah
8.70 105.00 913.50B1/14/2022 Staff Engineer I 0295 Boland, Rebekah
3.00 105.00 315.00B1/12/2022 Staff Engineer I 0295 Boland, Rebekah
1.50 105.00 157.50B1/18/2022 Staff Engineer I 0295 Boland, Rebekah
165.00
meet w bekah about ROW
1/13/2022 Senior Engineer I 0294 Childress, Kerry
.50
follow up emails to Amy (pinyon) and Steve (Majestic-ROW)), meet w Bekah about ROW items
B 1/11/2022 Senior Engineer I 0294 Childress, Kerry
Project Manager:Kerry Childress Client Name: Town of Estes Park
Labor:
Phase Number: 010 Right-of-Way Work
Task Number: 001 ROW Work
ROW plans
looked into ROW plans on the CDOT site
row sheet into cad and printed
edits to storm drain sheets
ROW spreadsheet
v4.5.6.0 (Mindy Zscheile) - (*) indicates that the transaction has been billed in future period. Page 1 of 2
Page 64
165.00
3/1/2022 Senior Engineer I 0294 Childress, Kerry .30 175.00 52.50
discussion with bekah about ROW questions
updating ROW docs with comments from Trina - plan sheets, title block updates, table updates, point style updates, questions on survey sheets
updating ROW plan sheets and printed out checklist to check off, adding owner name and subdivision and lot numbers, updating formatting
2/28/2022 Staff Engineer I 0295 Boland, Rebekah 1.50 110.00
3/1/2022 Staff Engineer I 0295 Boland, Rebekah
3/2/2022 Staff Engineer I 0295 Boland, Rebekah
updating ROW docs, tile sheets with maps and title block updates, survey sheet updates
1.00 105.00 105.00B1/27/2022 Staff Engineer I 0295 Boland, Rebekah
8.00 105.00 840.00B1/28/2022 Staff Engineer I 0295 Boland, Rebekah
.50 105.00 52.50B2/14/2022 Staff Engineer I 0295 Boland, Rebekah
6.00 105.00 630.00B1/31/2022 Staff Engineer I 0295 Boland, Rebekah
2.00 110.00 220.00B2/17/2022 Staff Engineer I 0295 Boland, Rebekah
1.00 110.00 110.00B2/16/2022 Staff Engineer I 0295 Boland, Rebekah
ROW docs
TCE - ROW for Estes graves
ROW Documents to Kerry
ROW plan sheets / tables/converting from dgn files
reading through the ROW manual
plan sheet updates - row docs
call with kerry about row docs
.50 110.00 55.00
updating line scale sand date and plotting a set
B 2/18/2022 Staff Engineer I 0295 Boland, Rebekah
ROW DOCS
1.00 165.00 165.00
OPC discussion with Vince, ROW with CDOT
B 1/12/2022 Senior Engineer I 0294 Childress, Kerry
2.50 110.00 275.00
ROW documents and meeting with CDOT and Ryan
B 2/24/2022 Staff Engineer I 0295 Boland, Rebekah
.60 165.00 99.00
ROW docs--discuss with bekah, upload,coordinate w ryan
B 1/19/2022 Senior Engineer I 0294 Childress, Kerry
.50 165.00 82.50
Press release to Town, remaining ROW docs to Town
B 1/18/2022 Senior Engineer I 0294 Childress, Kerry
.30 165.00 49.50
discuss billing with mindy for ROW--amendment
B 2/11/2022 Senior Engineer I 0294 Childress, Kerry
.30 165.00 49.50
send Trina ROW docs, set up meeting
B 2/8/2022 Senior Engineer I 0294 Childress, Kerry
1.00 165.00 165.00
ROW questions for bekah
B 2/15/2022 Senior Engineer I 0294 Childress, Kerry
1.60 165.00 264.00
ROW meeting w CDOT and Town, follow up with Bekah
B 2/14/2022 Senior Engineer I 0294 Childress, Kerry
4.00 110.00 440.00
2.20 175.00 385.00
ROW preparation, redlines for Bekah, meeting with CDOT
B 2/24/2022 Senior Engineer I 0294 Childress, Kerry
7.00 110.00 770.00
4.00 110.00 440.00
3/7/2022 Staff Engineer I 0295 Boland, Rebekah
v4.5.6.0 (Mindy Zscheile) - (*) indicates that the transaction has been billed in future period. Page 1 of 2
Page 65
Sanderson Stewart Totals: 75.10 8,725.00
Majestic Fees Total: 6000
Total ROW Fees to date (3/8/22)14,725.00
finish up ROW docs--questions on checklist emailed to kerry
3/8/2022 Staff Engineer I 0295 Boland, Rebekah 5.50 110.00 605.00
The geodetic and charn coodinates with vince and steve (majestic), setting up sheet sets and moving windows to see points used, updating plan sheets, adding in notes about gradings and note
about section 1/16th plotting set to see what still needs to be completed, email to Trina
3/8/2022 Senior Designer II 297 Gentry, Vincent 1.50 130.00 195.00
WORKING ON ROW CHARN COORDINATES, FOR THE ROW PLANS
3/7/2022 Senior Engineer I 0294 Childress, Kerry .30 175.00 52.50
3/8/2022 Senior Engineer I 0294 Childress, Kerry 1.00 175.00 175.00
The geodetic and charn coodinates with vince and steve (majestic), setting up sheet sets and moving windows to see points used, updating plan sheets, adding in notes about gradings and note
about section 1/16th plotting set to see what still needs to be completed, email to Trina
meet w bekah to discuss ROW outstand issues/coordinate references, suggest meeting w trina
v4.5.6.0 (Mindy Zscheile) - (*) indicates that the transaction has been billed in future period. Page 1 of 2
Page 66
RESOLUTION 33-22
SETTING THE PUBLIC HEARING FOR A NEW OPTIONAL PREMISE LIQUOR LICENSE
APPLICATION FOR ESTES VALLEY RECREATION AND PARK DISTRICT DBA ESTES
PARK GOLF COURSE
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, COLORADO:
That the filing date of the application for a New OPTIONAL PREMISE Liquor
License, filed by ESTES VALLEY RECREATION AND PARK DISTRICT, 1482 Golf Course
Road, Estes Park, Colorado, is April 8, 2022.
It is hereby ordered that a public hearing on said application shall be held in the Board
Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, May 10, 2022, at 7:00
P.M., and that the neighborhood boundaries for the purpose of said application and hearing
shall be the area included within a radius of 5.0 miles, as measured from the center of the
applicant's property.
DATED this day of , 2022.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 67
Page 68
UTILITIES Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Reuben Bergsten, Utilities Department Director
Linda Swoboda, Business Manager, Utilities Department
Date: April 26, 2022
RE: Resolution 34-22 Application for Grant Funding from the Colorado
Department of Local Affairs for Broadband Initiative Planning and
Implementation
(Mark all that apply)
☐ PUBLIC HEARING ☐ ORDINANCE ☐ LAND USE ☐ CONTRACT/AGREEMENT ☒ RESOLUTION ☐ OTHER
QUASI-JUDICIAL ☐ YES ☒ NO
Objective:
Utilities staff is requesting the Town Board approve a grant application to the
Department of Local Affairs (DOLA), Energy and Mineral Impact Assistance Funds
(EIAF) for their Broadband Initiative planning and Implementation grant program for
Trailblazer Broadband Design and Construction.
Present Situation:
The DOLA EIAF grant applications are open for submission on a rolling basis and the
Utilities Department is interested in submitting a grant application to expedite Trailblazer
expansion and completion. The Town has completed installation of services in what is
considered as high-density areas and now needs to turn its attention to the lower
density areas which are more expensive to construct because of distances.
The current construction buildout plan has P&C completing buildout in 2023 for these
lower density areas.
Staff are currently drafting this application and this memo outlines the content of the
application. Utilities staff learned of this opportunity on March 30, 2022, and drafted this
Board memo and accompanying resolution accordingly.
Proposal:
This grant application has several components:
1. Final design for construction to Glen Haven, Allenspark and on US Highway 34
(east of Town) all within the Utilities Department services area.
Page 69
2.A portion of the construction for installing broadband services to “curb” to Glen
Haven, Allenspark and US Highway 34.
3.Design on US Highway 36 in cooperation with the Colorado Department of
Transportation (CDOT) and their fiber project between Estes Park and Lyons for
potential service Pinewood Springs, Big Elk Meadows and points between.
The proposed area described in Item 3 above is for design only. These communities are
included in the Estes Park School District and the Hospital District making them a
natural fit for the Town to support. This proposal is for design and does not obligate the
Town to serve this area.
Advantages:
●Approving this grant application provides an opportunity for the Town to receive
funds to expedite Trailblazer and completion Glen Haven, Allenspark and east US
Highway 34.
●This effort will support the initial steps required to bring broadband to Pinewood
Springs and Big Elk Meadow.
Disadvantages:
●A match is required; however, the Utilities Department will use budgeted
construction funds to meet this requirement.
●This grant support does not support installation to premise; however, the Utilities
Department has plans and funds to support this.
Action Recommended:
Utilities staff recommend to the Board to approve Resolution 34-22 for staff to submit
this grant application.
Finance/Resource Impact:
Project name: Trailblazer Broadband Design and Construction for Estes Valley
Project cost: $26M, Funded
Grant amount requested: Less than $500,000 – final amount is to be determined
Maintenance and ongoing costs are funded by revenues from service.
Level of Public Interest
The level of public interest will be high for those in these remote locations.
Sample Motion:
I move for the approval of Resolution 34-22.
Attachments:
1.Resolution 34-22
2.2022 DOLA EIAF Grant Application
Page 70
RESOLUTION 34-22
A RESOLUTION APPROVING AN APPLICATION FOR GRANT FUNDING FROM THE
COLORADO DEPARTMENT OF LOCAL AFFAIRS FOR BROADBAND INITIATIVE
PLANNING AND IMPLEMENTATION
WHEREAS, the Department of Local Affairs has a grant funds available for
planning and implementing broadband services; and
WHEREAS, it is reasonable and appropriate for the Board of Trustees to support
this grant application for broadband expansion and completion.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board hereby approves the submission of a grant application to the
Department of Local Affairs for broadband planning and implementation support.
DATED this day of , 2022.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Attachment 1
Page 71
Cycle 22-06 EIAF Application
1
FY 2022: Cycle 22-06 EIAF Tier I/Tier II Funding Application
Status:
Filed On:
Filed By:
Reviewed On:
Reviewed By:
Reviewer Notes:
Application Overview
You are required to work with your Regional Field Manager prior to completing your application.
The Department of Local Affairs’ (DOLA) Energy and Mineral Impact Assistance Fund (EIAF) program was created to
assist political subdivisions that are socially and/or economically impacted by the development, processing, or energy
conversion of minerals an d mineral fuels. Funds come from the state severance tax on energy and mineral production
and from a portion of the state’s share of royalties paid to the federal government for mining and drilling of minerals and
mineral fuels on federally-owned land. The creation of the fund is outlined in C.R.S. 34-63-102 (Federal Mineral Lease)
and C.R.S. 39 -29-110 (Severance). Grant dollars are to be awarded for the planning, design, construction, and
maintenance of public facilities and for the provision of services by political subdivisions.
Requests in this Cycle 22-06 may be for either Tier I: up to $200,000 or Tier II: over $200,000 and up to $750,000 with
a 1:1 match requirement for any application. Tier I award notifications are anticipated early May. Tier II applicant
presentations are scheduled for early June 2022 with funding decisions anticipated later that same month. For more
information and additional documentation on the EIAF program, please go to the program website at:
https://cdola.colorado.gov/energymineral-impact-assistance-fund-grant-eiaf
PLEASE NOTE: The Principal Representative and Responsible Administrator in Section A MUST be a different
person and MUST have different email addresses in order for the application to be accepted.
A.APPLICANT/CONTACT INFORMATION
1. Select Your Organization: *
The list is filtered to eligible organizations. If you do not see your organization listed, please contact DLG at 303 -864-
7720 for further assistance. In the case of a multi-jurisdictional application, please select the lead organization.
Select from a dropdown menu.
In the case of a multijurisdictional application, select the other participating eligible organizations:
Select from a dropdown menu.
2. Principal Representative:
(In the case of a multi-jurisdictional application, principal representative of the lead organization.)
Who will this be?
Ho norific:
First Name: *
Middle Name:
Last Name: *
Suffix:
Role: * Select from a dropdown menu.
Mailing Address: *
Address 2:
City: *
State: *
Zip Code: *
Phone Number: *
Attachment 2
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Cycle 22-06 EIAF Application
2
Email Address: *
3. Responsible Administrator (will receive all mailings) for the application:
An important position because of correspondence w DOLA
Honorific:
First Name: * Linda
Middle Name:
Last Name: * Swoboda
Role: * Select from a dropdown menu.
Mailing Address: * PO Box 1200
Address 2:
City: * Estes Park
State: * CO
Zip Code: * 80517
Phone Number: * 970-577-4790
Email Address: * lswoboda@estes.org
B. CHIEF ELECTED OFFICIAL INFORMATION
Please provide contact information for the chief elected official.
Name * Wendy Koenig
In case of a multi-jurisdictional application, chief elected official of the “lead” political subdivision.
Title * Mayor
Street Address * 170 MacGregor Ave
City * Estes Park
State * CO
Please use the two-letter abbreviation
Zip * 80517
Phone * 970-577-4777
Email Address * TownClerk@estes.org
C. PROJECT DESCRIPTION
a. Project Title *
Begin the project name with your community name. Example: "Monte Vista Project Name " or "Lincoln County Project
Name".
Linda, Reuben
Make this descriptive + for the TB Memo
b. Total amount requested *
The amount requested should equal “Grant Request Total” line in the project budget attached in Section N.
c. Matching funds *
d. For public potable water and public wastewater projects only
Are you willing to discuss any portion of your match being a DOLA loan (5% interest & 20 -year term)?
Select from a dropdown menu.
NA
e. Describe the problem, opportunity or challenge that resulted in the request. *
(2,500 character limit)
Challenge not like a subdivision - houses can be further away into the property – this is more costly
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Cycle 22-06 EIAF Application
3
f. Description of the project scope of work *
Description of the various tasks involved in the project including specific data such as quantities, mile age, square feet,
linear ft. etc., as well as specific project location within the city and/ or county etc. Please be specific to the project.
(2,500 character limit)
More details
Allenspark is about 15 miles away and Glen Haven about 6
g. Local priority
If more than one application from the same government (1 of 2, 2 of 2, etc.)
Select from a dropdown menu.
[for any of the dropdown menus we can view this through screen share]
1 of 1
h. Have you contacted your DOLA Regional Manager to discuss this project? *
You are required to contact your DOLA Regional Manager prior to submitting your application. Please indicate the date
and method of your contact with your Regional Manager.
Select from a dropdown menu.
h.1 Date * February 10, 2022
h.2 Method of contact * virtual mee ting
i. Supporting documents
Upload any supporting documents (studies, preliminary reports, letters of support, etc.) as a single PDF document.
Support letters?
Fire departments C2 Allenspark and Glen Haven
Businesses?
Town employees – on-call (considered Estes Valley) – Linda
EDC Broadband report
D. DEMONSTRATION OF NEED
The statutory purpose of the Energy and Mineral Impact Assistance program is to provide financial assistance to
“political subdivisions socially or economically impacted by the development, processing or energy conversion of
minerals and mineral fuels.”
a. Demonstration of need *
Why is the project needed at this time? (2,500 character limit)
Importance to be prepared for school students learning remotely and for workers who can work remotely
High priority for the State, Governor
Economy – shopping online
More and more business is online – government services
b. Does this project address the stated need? *
Does this project, as identified in this application, completely address the stated need? If not, please describe additional
work or phases and the estimated timeframe. Do you anticipate requesting Energy and Mineral Impact Assistance funds
for future phases? (2,500 character limit)
Can you get these segments done with support from the DOLA grant? If yes, then do not need to come back to
DOLA for these specific segments – this is preferred
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Cycle 22-06 EIAF Application
4
c. Duplication of services *
Does the project duplicate service capacity that exists at this time? Does it expand, enhance or leverage work being
done on other existing efforts? Is the service inadequate and has consolidation of services with another provider been
considered? (2,000 character limit)
No. there is no highspeed internet in these areas. There are some internet services but not to the service level
offered by the Town.
d. What are the consequences if the project is not awarded funds? *
(2,000 character limit)
Delay installing fiber. People are without highspeed, reliable and affordable internet including students learning
remotely and workers (contributing to the economy)
These 2 areas are challenging and expensive – because of distances and low density
E. MEASURABLE OUTCOMES
a. Describe the expected measurable outcomes *
How will the project enhance the livability* of your region, county, city, town or community? Examples would include
constructing a new water plant to eliminate an unsafe drinking water system and provide safe and reliable drinking
water; the construction of a new community center would provide expanded community services, or projects achieving
goals regarding energy conservation, community heritage, economic development/diversification, traffic congestion, etc.
*(Livability means increasing the value and/or benefit in the areas that are commonly linked in community
development such as jobs, housing, transportation, education, emergency mitigation, health and environment)
(2,500 character limit)
Increase the value of housing
Smart Grid: obtain immediate and useful information on power outages. Safer fire mitigation.
Respond to down lines.
Business support with broadband.
School children learning from home & doing their homework.
New business support and startup (record number of people starting their own business since the pandemic)
b. Energy efficiency *
Will this project implement an energy efficiency/strategy that could result in a reduction of the community carbon
footprint, increased conservation of energy, or does it capitalize on renewable energy technology? If yes, please
describe. (2,500 character limit)
Reuben **** Remote work reduce travel in vehicles
PRPA renewables
Enhances Future monitoring – the use of renewable energies. Power credit, etc.
F. POPULATION AND LOCAL EFFORT
a. Current population *
Current/most recent conservation trust fund/lottery distribution estimate, State Demographer estimate, or a projection
based on the communities’ percentage of overall county population is acceptable.
a.1 Current population estimate source *
5,904 US Census 2020
b. 5 year population projection *
7,500
b.1 Population projection source *
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Cycle 22-06 EIAF Application
5
State Demography Office using county projection between 2040 and 2045
c. Relationship to Community Goals *
Is the project identified in the applicant’s budget or a jurisdictionally approved plan (e.g. capital improvement plan,
equipment replacement plan, comprehensive plan, utility plan, road maintenance and improvement plan or other local or
regional strategic management or planning document)? Does the project consider, expand, and leverage existing
activities to reduce potential redundancy or conflicts; maximize efforts; and best utilize resources to align with existing
community goals? (2,500 character limit )
[List any and all plans, studies, etc. that reference this project]
Town Board Strategic Plan ?
CIP
EDC broadband study
Others?
Statewide broadband plans and priorities?
d. Why can't this project be funded locally? *
(2,500 character limit)
Challenges of these 2 areas, most costly because (inflation, supply chain, proximity to central “huts”, distances,
low density – not like a subdivision, etc.)
Needed more “huts” to reach these areas.
Higher costs to service.
e. Has this project been deferred because of lack of local funding? If so, how long? *
(2,500 character limit)
Scheduled these areas at the end of the project because of low density and distances. Wanted to get to high
density first for revenue. Costs are higher. Need financial assistance for the gap between the original estimates
and actual costs due to many factors
f. Explain the origin and status of your local cash match. *
(Note: Whenever possible, local government cash match is on a dollar for dollar match to the award amount.)
Are the local matching funds committed or pending? If pending, when will the status of those funds shift from pending to
committed? If funding is awarded and in-kind contributions are included in the project budget, detailed tracking of in-
kind will be required. (2,500 character limit)
Ask Chris La May about using revenue bond as a cost share.
Yes, Committed.
g. Community partners *
What other community entities, organizations, or stakeholders recognize the value of this project and are collaborating
with you to achieve increased livability of the community? Please describe how you and your partners are addressing
problems across multiple sectors (community, economic, housing, natural resources, etc.) through this project. (2,500
character limit)
Same as support letters
School (students & staff who live in this area), fire dept in Glen Haven and Allenspark, businesses (wedding
venues along Hwy 7, working remotely), residents (who live in Glen Have and Allenspark)??
Testimonies from those who now have TrailBlazer?
h. Tax rate, usage charges, or fees *
Have the applicant’s tax rates, user charges or fees been reviewed recently to address funding for the proposed project?
Select from a dropdown menu.
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Cycle 22-06 EIAF Application
6
h.1 Tax rate or usage charge modifications
If the tax rate, user charges or fees were modified, what was the modification and when did this change occur?
(2,000 character limit)
This project is still new and buildout phase is in progress so a review is not needed at this time.
Continuously check with rates in the Front Range as a comparison. Plan to conduct fee reviews
following buildout.
And have competition for internet services so want to be competitive and to get people to sign up to
reach a critical mass.
a. Has the applicant contacted energy/mineral companies to discuss the project? * (1,000 character limit)
No. There is no mining in Estes Park.
G. READINESS
a. When will the project begin? * (Months)
Select from a dropdown menu.
6-9 months
b. What is the time frame for completion? *
Select from a dropdown menu.
12 months
c. Is design or engineering a component of this project? *
Select from a dropdown menu.
No
c.1 What additional design or engineering work remains?
What percentage of design work is complete? If this is a design-build project, please describe project status
below. (2,500 character limit)
Work w GIS to finalize plans – detailed design review for construction – could this be part of the cost
share? (Linda to check on this)
c.2 How were project cost estimates determined? *
How did the applicant develop project cost estimates? (2,500 character limit)
Through a DOLA engineering grant and staff followed up with this original design to detail costs
c.3 Is the project supported by bids, professional estimates or other credible information? *
Select from a dropdown menu.
Yes.
c.3.i Bids/ estimates
Please attach a copy of any supporting documents. (PDF Document)
Bill of Materials estimates from the engineer and have continuously updated this.
Overhead contracted due to lack of staff resources, and have contracted out trench work.
Contractor to pull fiber and splice
All contractors were award through a competitive procurement process
Will use these same contractors for the proposed areas
c.4 Are any Local, State or Federal permits required before the project can proceed? *
If yes, please describe and note the status of permit acquisition. (2,500 character limit)
Following existing power line and if needed will obtain permits prior to construction. Possible CDOT permit if
crossing highways. Will work with Boulder and Larimer Counties as required.
Existing Utilities Easement
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Cycle 22-06 EIAF Application
7
d. State historic registry designation *
Is the project on a State registered historic building, structure, site, or in a State Historic District?
Select from a dropdown menu.
No
d.1 State historic registry number
If the project is on the state registry, please provide the registry number. DOLA may need to seek a
determination of effect from History Colorado and the State Office of Archaeology and Historic Preservation.
Within the existing Utilities easement
d.2 Attach supporting documents (if applicable)
If on State Historic Registry, upload any documents related to its listing on the Registry. (PDF Document)
H. ENERGY & MINERAL RELATIONSHIP
a. Community energy or mineral impact *
Describe how the applicant is, has been, or will be impacted by the development, production, or conversion of energy and mine ral
resources. (2,500 character limit)
Estes Park is socially and economically impacted by the fuel industry based on our geographical location within Larimer
County, and as the primary gateway community to Rocky Mountain National Park (RMNP). The Park is impacted by many
sources of air pollution including vehicles, power plants, agriculture, fire, oil and gas, and other industries. Air pollutants
blown into the park and Estes Valley can harm natural and scenic resources such as soils, survey water, plants, wildlife and
visibility. (Park Air Profiles Rocky Mountain National Park 11/19/2019). Air quality is a concern for the Town with
substantial traffic congestion and idling gas combustion engine cars during the very busy visitor months. The currently
updating its Comprehensive Plan and transportation is substantial component. The Town was awarded a DOLA
Renewable Energy Challenge Grant to develop an Electric Vehicle Infrastructure and Readiness Plan in 2020. The Town
also received 2 Federal Transit Administration grants to purchase 2 electric trolleys (buses) for our shuttle fleet. The Town
has a number of public EV charging stations. As an affordable destination for families along the Front Range and for
individuals who want an out recreational experience, Estes Park is accessible to those working in the oil and gas industry in
Larimer and Weld Counties.
b. Use data *
Cite actual use data that documents direct impact as it relates to the need for the project. For example: “heavy truck
traffic directly related to energy development activities is impacting County Road X. A traffic count done in May 2021
showed energy-related truck traffic increased from 100 trips per day to 300”, or “there are X number of oil and gas wells,
storage facilities, transfer stations, miles of pipeline in the municipal or county boundaries.” (2,500 character limit)
“Park Air Profiles – Rocky Mountain National Park” https://www.nps.gov/articles/airprofiles-romo.htm
August 16, 2021, Denver Post article on air pollution at premiere sites in Rocky.
“Air Quality” National Park Service information , https://www.nps.gov/romo/learn/nature/airquality.htm
“Pollution still drifting into Rocky Mountain National Park according to government report.” August 11, 2019,
Denver Post
Colorado Springs Gazette reports on how RMNP is suffering from air pollution. “Rocky Mountain among 96% of
national parks suffering because of pollution, climate change. May 13, 2019
According to RMNP staff, 80 percent of the visitors come through the east entrances through Estes Park. This
is significant traffic through this small mountain village. Traffic congestion results in idling cars trying to get
through Town.
I. MANAGEMENT CAPACITY
a. Fund management *
How will you separate and track expenditures, maintain funds and reserves for the capital expenditures and
improvements as described in this project? (2,500 character limit)
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Cycle 22-06 EIAF Application
8
Expenditures are identified and tracked with a project code and based on the grant agreement. A purchase
order is produced before the first invoice is received. This PO encumbers funds in an established account which
is tied to the project code. The Finance Policies and Procedure Manual (2011) reference purchase orders 3.4.2.
A budget amendment is established upon grant award.
b. Project management *
Describe the technical and professional experience/expertise of the person(s) and/or professional firms responsible to
manage this project, including knowledge and application of best design and management practices. (2,000 character
limit)
Linda
c. Pro ject life cycle *
Describe the funding plan in place to address any new operating and maintenance expenses generated from the project.
(2,500 character limit)
Linda
J. RESILIENCY CRITERIA
The Energy and Mineral Impact Assistance Program is required to integrate resilience criteria into the program. By
bringing resiliency considerations into project planning and implementation, projects should be better poised to benefit a
number of sectors (economy, health, infrastructure, etc.), minimize long-term risks, and anticipate or be better prepared
to respond to changing conditions faced by Colorado communities.
Oops I thought this was just a check list but they want info – new to this version of the application
The 2020 Colorado Resiliency Framework provides nine Resiliency Prioritization Criteria that can serve as a guide when
planning a project to enhance its long-term resilience. More information on the Resiliency Prioritization Criteria can be
found at www.coresiliency.com . Below, please select Yes/No/NA for all of the criteria that can be considered to apply to
your project and describe how the project will increase the community's long-term resilience and ability to anticipate,
withstand, and/or rebound from a natural or manmade hazard event. Some of the nine criteria are incorporated into
other questions in this application and if any of the below criteria have been addressed in another part of the application,
you may reference that section in responses below. Your project may not meet all of the criteria below and if you feel
that a criterion does not apply to your project, please select N/A.
a.1 Adaptive capacity: Select from a dropdown menu. *
Briefly describe how this project includes flexible and adaptable measures that consider future unknowns of
changing climate, economic, or social conditions. * (1,000 character limit)
Smart Grid will provide opportunities for to adapt to constantly changing issues arising from climate change,
economic and social conditions. Also, reliable and high -quality broadband supports emergency communications
in the event of disasters and emergencies.
a.2 Co -benefits: Select from a dropdown menu. *
Briefly describe how this project will provide solutions that address problems across multiple sectors (community,
economic, housing, natural resources, etc.) to the most benefit. * (1,000 character limit)
Reliable and high-quality broadband will provide opportunities including the economy in the area of tech
companies start up, working remotely so that people could live anywhere. Online services continue to increase
includes government services, shopping, tele-medicine services, and many others that benefits individuals and
families.
School students will experience the benefit of having reliable internet for homework and on days that cannot
attend in-person learning (illnesses, snow)
Natural resources?
a.3 High risk and vulnerability: Select from a dropdown menu. *
Briefly describe how this project addresses the reduction of risk to human well-being, physical infrastructure, and
natural systems.* (1,000 character limit)
Page 79
Cycle 22-06 EIAF Application
9
Highspeed, reliable and affordable broadband access would make a difference in households learning about
disaster, emergencies and evacuations.
Physical infrastructure?
Natural systems?
a.4 Long -term and lasting impact: Select from a dropdown menu. *
Briefly describe how this project creates long-term gain for the community with solution(s) that are replicable and
sustainable for both present and future generations.* (1,000 character limit)
Internet services have long-term benefits to individuals, families, the community, businesses, schools, medical
services, because reliable, high-speed and affordable online services is just as important as other utilities (water
and power).
a.5 Social equity: Select from a dropdown menu. *
Briefly describe how this project provides solutions that are inclusive of populations that may be under stress
(elderly, under-employed, minority, etc.) and which are often more fragile and vulnerable to sudden shocks and
impacts. * (1,000 character limit)
This is a service -wide effort. The Town’s Utilities Dept is offering this service everywhere without
discrimination. The pricing point is such that it is affordable to households.
not applicable
K. HIGH PERFORMANCE CERTIFICATION (HPCP) PROGRAM COMPLIANCE
Colorado Revised Statutes (C.R.S. 24-30-1305.5) requires all new facilities, additions, and renovation projects that meet
the following criteria to conform with the High Performance Certification Program (HPCP) policy adopted by the Office
of the State Architect (OSA) if:
● The project receives 25% or more of state funds; and
● The new facility, addition, or renovation project contains 5,000 or more building gross square feet; and
● The building includes or will include an HVAC system; and
● In the case of a renovation project, the cost of the renovation exceeds 25% of the current value of the
property.
The HPCP requires projects that meet the criteria above to achieve third party verification with the target goal of LEED
Gold or Green Globes-Three Globes. Projects are strongly encouraged to meet the Office of the State Architect’s (OSA)
Sustainable Priorities in addition to the LEED prerequisites. Projects funded through DOLA that meet the above
applicability criteria are required to complete the DOLA registration and tracking process. See DOLA’s HPCP web page
at https://cdola.colorado.gov/community-development-planning/high-performance-certification-program for more
information or contact your DOLA Regional Manager.
In instances where achievement of LEED Gold or Green Globe-Three Globes certification is not achievable, an applicant
may request a modification of the HPCP policy or a waiver if certain conditions exist. DOLA staff will work with
applicants to identify workable solutions to meet the program’s intent to maximize building energy efficiencies.
Note: If this application is for design services for a planned building project that meets the HPCP applicability criteria an d the
applicant intends to seek state funding for 25% or more of the total project cost, then the design should maximize high
performance building certification standards (by completing the HPCP checklist) and build in anticipated project costs, as
appropriate.
a. HPCP applicability *
Is the applicant seeking state funding from all state sources for 25% or more of the total project cost (including all project
phases, if applicable)?
If no, the project does not meet the HPCP requirements and a HPCP registration checklist does not need to be
completed.
Select from a dropdown menu.
b. HVAC details
Does the building include an HVAC system or will it because of this project?
Select from a dropdown menu.
b.1 Type of HVAC system
Page 80
Cycle 22-06 EIAF Application
10
Please select whether the HVAC is an upgrade or a new system from the following drop down:
c. Project type
Please select the type of construction project.
Select from a dropdown menu.
c.1 Square footage in excess of 5,000 square feet
Is the building square footage (new construction and/or renovation) 5,000 SF or more?
Select from a dropdown menu.
c.2 Building square footage
What is the building square footage; indicate whether the square footage is new, renovation, or both.
(500 character limit)
d. For renovation projects only, does the cost exceed 25% of the current value of the property?
Select from the drop down list.
d .1. What is the current property value?
Current property value is determined on the assessed or appraised value. What is the total project cost for the
renovations? Please provide both amounts in your response. (500 character limit)
e. Does this project meet the HPCP criteria?
If you answered “yes” to questions a and b, then your project likely meets the HPCP applicability criteria and you must
complete the HPCP registration form and preliminary checklist and upload below. (See DOLA’s HPCP web page for
registration and checklist form.)
Select from a dropdown menu.
e.1 HPCP registration form and checklist
If you answered yes above, please upload the HPCP registration and checklist form from
https://cdola.colorado.gov/high-performance-certification-program in an Excel format.
f. Third party verification
Have you included any costs in the budget for this grant application for third party verification to comply with the High
Performance Certification Program?
Select from a dropdown menu.
f.1 Third party verification cost
If you answered yes above, please specify the estimated cost for third participation verification/ certification.
(500 character limit)
f.2 Third party verification resources
Will you need assistance locating resources, third party consultants, or technical assistance for HPCP third
party verificatio n requirements, preparing cost estimates, or otherwise complying with the HPCP?
Select from a dropdown menu.
f.2.i Third party verification resources required
If you answered yes above, please describe the type of resource identification assistance you need.
(1,000 character limit)
L. ENVIRONMENTAL REVIEW
Indicate below whether any of the proposed project activities:
a. Will the project be undertaken in flood hazard areas? *
Select from a dropdown menu.
No
a.1 List flood plain maps/studies reviewed. Describe alternatives considered.
(2,000 character limit)
NA
b. Will affect historical, archaeological, or cultural resources or be in a geological hazard area? *
Select from a drop down menu.
No
Page 81
Cycle 22-06 EIAF Application
11
b.1 If yes, describe alternatives considered and mitigation proposed.
(2,000 character limit)
NA
c.Address any other public health or safety related concerns not previously identified *
Select from the drop down menu
NA
c.1 If yes, please explain.
(2,000 character limit)
NA
M.FINANCIAL INFORMATION (CURRENT YEAR)
Please download and complete an Applicant Financials Template with the lead agency information as well as any co-
applicants on this application. The Applicant Financials Template is on the DOLA website under Forms and Resources
tab at https://cdola.colorado.gov/funding-programs/energy/mineral-impact-assistance-fund-grant-eiaf.
a.Financial Information Upload
Please upload the completed Project Financials in an Excel format and name it: <Organization>Financials.xls.
Example: “LincolnCountyFinancials.xls” *
[to be completed by Duane – will present this spreadsheet to Duane AFTER we talk with Chris La May on
Thurs Feb 10 – Linda and Reuben should do this]
N. PROJECT BUDGET
Please download and complete the Budget Template with the lead agency information as well as any co-applicants on
this application. The Budget Template is on the DOLA website under Forms and Resources tab at:
https://cdola.colorado.gov/funding-programs/energy/mineral-impact-assistance-fund-grant-eiaf. Please upload the
completed Project Budget in an Excel format and name it: <OrganizationBudget.xls. Example:
“LincolnCountyBudget.xls” *
See spreadsheet in Google Drive – Linda to complete
O.TABOR COMPLIANCE
a.Voter authorization *
Does the applicant jurisdiction have voter authorization to receive and expend state grants without regard to TABOR
spending limitations?
Select from a dropdown menu. Yes
a.1 If yes, please explain
(500 character limit)
Yes. The voter within the Town approved retention of all revenue in excess of the TABOR limitation,
Nov 2000.
a.2 If no , would receipt of these grant funds, if awarded, result in the local government exceeding revenue
limitations, prompting a refund?
Select from a dropdown menu No
b.Affirm Local Government Attorney has confirmed this TABOR statement *
Select from a dropdown menu. Yes
P. OFFICIAL ACTION
a.Date of official Board, Council or Commission action *
Enter the date that this application was approved for submission to DOLA by the Board, Council or Commission.
a.1 Enter Date Feb 22, 2022
Page 82
13 April 2022
Ms. Jackie Williamson, Town Clerk
Town of Estes Park
P.O. Box 1200
Estes Park, CO 80517
Dear Ms. Williamson:
The Estes Park Housing Authority recommends Ms. Julia for the Estes Park Housing Authority,
for a five-year term. If approved by the Board of Trustees, Ms. Daley will serve a five-year term
commencing on May 1, 2022 and expire on April 30, 2027. We respectively request the Board of
Trustees accept our recommendation.
The EPHA commissioners are confident that their commitment to our board and to housing in this
community will both compliment and mirror that of the Trustees.
Should you have any questions or concerns on this matter, please do not hesitate to call.
Sincerely,
Naomi M. Hawf
Executive Director
Estes Park Housing Authority
(970) 591 2535
nhawf@estes.org
Page 83
Page 84
1
PROCEDURE FOR LAND USE PUBLIC HEARING
Applicable items include: Annexation, Amended Plats, Boundary Line Adjustments, Development
Plans, Rezoning, Special Review, Subdivision
1. MAYOR.
The next order of business will be the public hearing on PLANNING COMMISSION
ACTION ITEM 1.A, RESOLUTION 35-22, GOLDEN LEAF MINOR SUBDIVISION, 325
AND 327 JAMES STREET, MARK AND RENAE ADELMANN, OWNER/APPLICANT,
VAN HORN ENGINEERING, APPLICANT’S REPRESENTATIVE.
At this hearing, the Board of Trustees shall consider the information
presented during the public hearing, from the Town staff, from the
Applicant, public comment, and written comments received on the
application.
Has any Trustee had any ex-parte communications concerning this
application(s) which are not part of the Board packet.
Any member of the Board may ask questions at any stage of the public
hearing which may be responded to at that time.
Mayor declares the Public Hearing open.
2. STAFF REPORT.
Review the staff report.
Review any conditions for approval not in the staff report.
3. APPLICANT.
The applicant makes their presentation.
4. PUBLIC COMMENT.
Any person will be given an opportunity to address the Board concerning the
application. All individuals must state their name and address for the record.
Comments from the public are requested to be limited to three minutes per
person.
5. REBUTTAL.
Page 85
2
The applicant will be allowed a rebuttal that is limited to or in response to
statements or questions made after their presentation. No new matters may
be submitted.
6. MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the application which are not in the Board packet.
Ask the Board of Trustees if there are any further questions concerning the
application.
Indicate that all reports, statements, exhibits, and written communications
presented will be accepted as part of the record.
Declare the public hearing closed.
Request Board consider a motion.
7. SUGGESTED MOTION.
Suggested motion(s) are set forth in the staff report.
8. DISCUSSION ON THE MOTION.
Discussion by the Board on the motion.
9. VOTE ON THE MOTION.
Vote on the motion or consideration of another action.
Page 86
Community Development Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jeffrey Woeber, Senior Planner
Date: April 26, 2022
RE: Resolution 35–22, Golden Leaf Minor Subdivision, 325 and 327 James
Street, Mark and Renae Adelmann, Owner/Applicant, Van Horn
Engineering, Applicant’s Representative
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Conduct a public hearing to consider and make a decision on the Golden Leaf Minor
Subdivision.
Present Situation:
The 4.44± acre subdivision property is within an E-1 (Estate) Zone District. Currently
there are two residences on the property, with the smaller residence located to the
northeast originally constructed in 1936, and a larger, two-story residence to the east
and center dating from 1924.
Proposal:
The applicant requests approval of the Golden Leaf Minor Subdivision, platting three
lots:
Lot 1, 1.13 acres, containing the smaller residence.
Lot 2, 1.83 acres containing the larger residence.
Lot 3, 1.47 acres, vacant land.
Section 3.7.A.2 of the Estes Park Development Code (EPDC) allows a staff Minor
Modification of up to 10%, which includes modifications to minimum lot area. Section
7.1 of the EPDC requires an Adjusted Minimum Lot Area for slopes that exceed 12%.
Page 87
Slope calculation for Lot 1 requires a minimum area of 1.23 acres. In order to allow for
better lot configuration, staff has approved a Minor Modification for a reduced lot area of
1.13 acres, an 8% difference.
Review Process, Criteria
EPDC §3.9.E., All subdivision applications shall demonstrate compliance with the
standards and criteria set forth in Chapter 10, “Subdivision Standards,” and all other
applicable provisions of Code.
Depending upon the complexity of the project, the criteria below may be a brief
summary of the standards of review or may involve a more detailed analysis of the
standards based upon issues relevant to any particular project.
1. Water. Town water service is provided to the two developed lots, and is available
to undeveloped Lot 3. There is Town water infrastructure in this area. However,
improvements are required including relocating some lines, and installation of a
new section of water main and a hydrant. A condition of approval is
recommended to guarantee completion of the water system improvements.
2. Sewer. Existing sanitary sewer service is from the Estes Park Sanitation District.
Central sewer service is provided to the developed lots, and is available to
undeveloped Lot 3. The District is requiring improvements, including realigning
some lines and installing a new manhole. A condition of approval is
recommended to guarantee completion of the sewer system improvements.
3. Access. Each of the three proposed lots have access from James Street.
4. Sidewalk/Trails. N/A. Public Works has determined curb, gutter and sidewalk
requirements are not applicable to the Golden Leaf Minor Subdivision.
5. Mapped Hazard Areas. The subject property is not within flood or geologic
hazard areas.
6. Comprehensive Plan. The property is located within the Fall River Planning
Sub-Area. The Comprehensive Plan recognizes existing uses such as single-
family and accommodation uses, with discouragement of future commercial
convenience type uses. There would be no changes to the single-family land use
allowed under the existing E-1 zoning proposed with this subdivision.
• The proposed subdivision creates an additional single-family lot with an
existing single-family home, and supports the following policies Chapter 6
Community-Wide Policies, Section 5.0 Housing:5.1 Encourage a variety of
housing types and pricing.
Page 88
• 5.2 Encourage housing for permanent residents of all sectors of the
community that is integrated and dispersed throughout existing
neighborhoods.
Advantages:
Provides for separate lots for the two existing residences and adds one additional
residential building site. The aging water and sewer system would be improved to
current standards.
Disadvantages:
New residential development could slightly increase traffic in this part of Estes Park.
Action Recommended:
After continuing the application from their January 10, 2022 meeting, the Estes Park
Planning Commission unanimously recommended that the Town Board approve the
Golden Leaf Minor Subdivision on March 15, 2022, with the following findings and
condition of approval:
Findings
1. The Minor Subdivision complies with applicable standards set forth in the EPDC.
2. The Minor Subdivision complies with the applicable goals and policies set forth in the
Comprehensive Plan.
3. The Planning Commission is the Recommending Body for the Minor Subdivision
Plat.
4. Adequate public facilities are available to serve the proposed projects.
5. This request has been submitted to all applicable reviewing agency staff for
consideration and comment.
Condition
1. Prior to recordation of the Golden Leaf Minor Subdivision, the owner/applicant shall
guarantee installation of public improvements for water and sewer infrastructure per
recommendation of the Town Utilities Department and the Estes Park Sanitation
District. This may involve installing the improvements or submitting an improvement
agreement consistent with the requirements of the Estes Park Development Code.
Please note: To improve clarity, staff and the Town Attorney have slightly revised the
wording of the above Condition in the attached Resolution as follows:
1. Prior to recordation of the Golden Leaf Minor Subdivision plat, the owner/applicant
shall guarantee installation of public improvements for water and sewer infrastructure
as required under the Estes Park Development Code, in the reasonable determination
of the Community Development Director or designee. This may involve installing the
improvements and acceptance by the Town or execution of an improvement
agreement in the form and manner approved by the Town.
Finance/Resource Impact:
None.
Page 89
Level of Public Interest
Low.
Staff provided public notice of the application in accordance with Town and State public
noticing requirements. As of the time of writing this report, no written comments have
been received for the application.
•Written notice mailed to adjacent property owners on April 8, 2022.
•Legal notice published in the Estes Park Trail-Gazette on April 8, 2022.
•Application posted on the Town’s “Current Applications” webpage as of December
14, 2021.
Written comments will be posted to www.estes.org/currentapplications if received after
finalization of this staff memo.
Sample Motions:
1.I move to approve Resolution 35-22.
2.I move to deny the application for approval of the Golden Leaf Minor Subdivision
finding that … [state findings for denial].
3.I move to continue Resolution 35-22 to the next regularly scheduled meeting.
Attachments:
1. Resolution 35-22
2.Vicinity/Zoning Map
3.Application
4.Statement of Intent
5.Golden Leaf Subdivision Plat
Page 90
RESOLUTION 35-22
APPROVING GOLDEN LEAF MINOR SUBDIVISION
WHEREAS, an application for the Golden Leaf Minor Subdivision, on a property
addressed as 325 James Street, was filed by Mark and Renae Adelmann
(owner/applicants); and
WHEREAS, the Golden Leaf Minor Subdivision proposes three (3) lots on a parcel
approximately 4.44 acres in size, located within an E-1 (Estate) Zoning District; and
WHEREAS, the three lots created by the Golden Leaf Minor Subdivision are
proposed to be 1.13, 1.83, and 1.47 acres in size; and
WHEREAS, a public meeting was held before the Estes Park Planning
Commission on March 15, 2022, at the conclusion of which the Planning Commission
voted to recommend approval of the Minor Subdivision with the following findings and
condition of approval:
Findings
1.The Minor Subdivision complies with applicable standards set forth in the EPDC.
2.The Minor Subdivision complies with the applicable goals and policies set forth in the
Comprehensive Plan.
3.The Planning Commission is the Recommending Body for the Minor Subdivision Plat.
4.Adequate public facilities are available to serve the proposed projects.
5.This request has been submitted to all applicable reviewing agency staff for
consideration and comment.
Condition
1.Prior to recordation of the Golden Leaf Minor Subdivision, the owner/applicant shall
guarantee installation of public improvements for water and sewer infrastructure per
recommendation of the Town Utilities Department and the Estes Park Sanitation
District. This may involve installing the improvements or submitting an improvement
agreement, subject to review and approval by Community Development; and
WHEREAS, a public hearing, preceded by proper public notice, was held by the
Board of Trustees on April 26, 2022 and at said hearing all those who desired to be heard
were heard and their testimony recorded.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Golden Leaf Minor Subdivision is hereby approved, with the following findings
and condition of approval:
Findings
1.The Minor Subdivision complies with applicable standards set forth in the EPDC.
2.The Minor Subdivision complies with the applicable goals and policies set forth in the
Comprehensive Plan.
3.Adequate public facilities are available to serve the proposed projects.
4.This request has been submitted to all applicable reviewing agency staff for
consideration and comment.
Condition
1.Prior to recordation of the Golden Leaf Minor Subdivision plat, the owner/applicant
shall guarantee installation of public improvements for water and sewer infrastructure
as required under the Estes Park Development Code, in the reasonable determination
Attachment 1
Page 91
of the Community Development Director or designee. This may involve installing the
improvements and acceptance by the Town or execution of an improvement
agreement in the form and manner approved by the Town.
DATED this day of , 2022.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 92
SITELOCATION
UnincorporatedLarimer County
UnincorporatedLarimer County
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For illustrative purposes only.
IGolden Leaf Minor Subdivision
Zoning, Vicinity
Printed: 4/7/2022Created By: Jeff Woeber
Attachment 2
Page 93
::::::==:: Type of Application
- • .. •II •• Development Plan
Special Review
Preliminary Subdivision Plat
Final Subdivision Plat
• Minor Subdivision Plat
Amended Plat
• •0
General Information
Project Description
Project Address
Existing Land Use
Proposed Land Use
Existing Water Service
Proposed Water Service
Existing Sanitary Sewer Service
Proposed Sanitary Sewer Service
ESTES PARK PLANNING DEPARTMENT
APPLICATION
PLEASE CHECK ONLY ONE BOX 0 Boundary Line Adjustment 0 ROW or Easement Vacation 0 Street Name Change Time 0 Rezoning Petition 0 Annexation Request
w
Condominium Map O Preliminary Map O Final Map 0 Supplemental Map
D Well D None D Other (specify)
Dwell D None D Other (specify) 121 EPSD 0 UTSD □Septic
G:::(EPSD □UTSD □Septic
Is a sewer lift station required?
Existing Gas Service �eel
[B"Yes □No
D Other □None
□None
Existing Zoning __ £_-_I _______ Proposed Zoning ______________ _____
Site Access (if not on public street)
Are there wetlands on the site? D Yes �o
Site stakin must be completed at the time application is submitted. Complete?
lJs1' Application fee
@ Statement of intent
� 2 copies (folded) of plat or plan
(ig 11" X 17" reduced copy of plat or plan
� Digital Copies of plats/plans in TIFF or PDF format emailed to
planning@estes.org
� Sign Purchase ($10)
Please review the Estes Park Development Code Appendix B for additional submittal requirements, which
may include ISO calculations, drainage report, traffic impact analysis, geologic hazard mitigation report,
wildfire hazard mitigation report, wetlands report, and/or other additional information.
Town of Estes Park� P.O. Box 1200 � J 70 MacGregor Avenue .q. Estes Park, CO 80517
Community Development Department Phone: (970) 577-3721 � Fax: (970) 586-0249 .q. www.estes.org/CommunityDevelopment
Revised 2020.04.23 ks
Attachment 3
Page 94
Re cord Owner(s) _....!.....;!...IJ"41!i..!::=--:.:1,..___.'-.il��..L--L.�,S.J..SL.!�':J.C.'4,,j=.,i,...:...=.c:.aa��c....-=:=:c.L1.J�----1
Mailing Address _---+f.Ll..-.....::::;..:...-�IU,Li��-=..t ---.i1--'---'"-&1�.a&Air.u:;a,;c;-�.c.-l..'-t..11111....._ _____ --1
Phone _ _:;;�-=----=�----=:;.l,'-1--,,_ ____________________ .......
Cell Phone ---=-�=-----...... ...._ __ ..._....__ ____________________ _
Fax ----------------------------------1
Email
Applicant ----l�..;.....;:...._.....:..L.J,,.:::--.1���.....;.--:---�-'""'T'--------------1
Mailing Address _ _,..-...a...-.--1�-..s...1.--�-"-""=------=='-""----------------1
Phone _ _.......,..:...._,,,,. ............ -t,i,----.,,.,...�-----'""'"'+--'-----' ...... ....._ ____________ ......
Cell Phone -�--...r...a::;.....,�::;;....;::;.....:::;;...._......,__.___.,---==--------------------1
Fax -----------------------------------
Em a ii .C.0�
Consultant/Eng ineer __ ..,.._re;;-4::�-+Jir--'::�,._.-....-,.. __________________ -1
Mailing Address --------------------------------
Phone ----------------------------------1
Cell Phone --------------------------------Fax ----------------------------------1
Email
APPLICATION FEES
For development within the Estes Park Town limits See the fee schedule included in
your application packet or view the fee schedule online at
www.estes.org/planningforms
All requests for refunds must be made in writing. All fees are due at the time of submittal.
MINERAL RIGHT CERTIFICATION
Article 65.5 of Title 24 of the Colorado Revised Statutes requires applicants for Development Plans, Special Reviews,
Rezoning, Preliminary and Final Subdivision Plats, Minor Subdivision Plats if creating a new lot, and Preliminary and Final
Condominium Maps to provide notice of the application and initial public hearing to all mineral estate owners where the surface
estate and the mineral estate have been severed. This notice must be given 30 days prior to the first hearing on an application
for development and meet the statutory requirements.
I hereby certify that the provisions of Section 24-65.5-103 CRS have been met.
Names:
Applicant PLEASE PRINT:
Signatures:
Date
Date
Revised 2020.04.23 ks Page 95
APPLICANT CERTIFICATION
►f hereby certify that the lnformatton and exhibits hereWlth submitted are true and correct to the best of my knowtedgeand that in ffflng the spptlc:atfon t am acting with the kna.Yledge and consent of the owners of the property.
►In 5Ubmitting the spplicatfQn materials and stgning this appllcatkln agn,ement, I acknoWledge and agree that theapptlcatfon rs subject to the applicable procesalng end public hearing requJrements sat forth In the Estes Park
Deveq,ment Code CEPOC),
►I adcnOWledge that I � obtained or have � to the EPOC, and that. prior to filing this application, I have had theopportunity to consult the rela\lant provisions govemlng the pt00B6Slng of and-dedskJn on 1t1Et appllca1fonThe Estes Park Oevel0pment Code is available onlfne at
►I understand that acceptance of thla application by the Town of ates Park for filing and receipt of the application fee byIha Town doel not necessartty mean that the appllcaffoo ls complete under the applicable requnmenta of the EPOC.
►I understand that this proposal may be delayed in ptOC888lng by a month or more if the information provided 1sIncomplete, macc:u , or submitted after lhe deadline date,
►I understand that a resubmlttat fee wUl be charged if my appfication is tncompfete.
►The Community Devek>prnent Department wtD r,ottfY the appllcant In wrttfng of the date on Which Iha appficalion isdetermined to be complete.
►I grant permission for Town of Estes Paftc Employees and Planning COmmissfonars with Pf0P8r identfflcation access tomy property during the review of this appllcation.
►t acknowtedge that I have recefved the Estes Park Devetopment Rew,w ApplicaUon Schedule and that tatture to meetthe deadlines shown on said schedwe may resuJt In my appllcation or the approval of "ff application becomJng null andvokf. I understand that fuU fees wffl be charged for the resubmlttBI of an application that has become null and vofd
Record OWner ...,PL;;,;;EASE;;.;=;.;.PRfi='NT':.;.:.. • ......._""-l;,�-�....1.,,1,.;:;... ...... �----,:,,__......a._�.:...i�....;...ji,..;....���;.,r,.;,:.Ai,;:.J-f
Applicant Pr.EASE PRINT
Signatures:
Record Owner --�---------------
Applicant -�JaZ.f:.��..:;_.J,,li;�£.i:::E:J::::.::::::::::. ____ _ Date
Page 96
Golden Leaf Subdivision
Statement of Intent
The following application is a request on the part of the Mark and Renae Adelmann for a
3-lot subdivision for a 4.44 acre parcel located at 325 James Street to be known as the
Golden Leaf Subdivision. There are presently two dwellings on the subject property; a
3,400 s.f. house (built 1924) located near the center of the property, and a 720 s.f. house
(built 1936) located near the northeast corner of the property. Both of these dwellings are
accessed from a shared road connecting to James Street. It is the goal of this Minor
Subdivision to separate these structures onto their own lots with separate utilities and
continue the shared driveway. Lot 1 will contain the smaller single family house and a
portion of the shared driveway while leaving room for future expansion on the 1.13 acre
lot. Lot 2 will contain the existing main house, a portion of the shared driveway as well
as the large rock outcrop and space to allow for future expansion to the west on the 1.83
acre lot. Lot 3 proposed with this Minor Subdivision is a 1.47 acre lot that would have a
separate, dedicated driveway entrance to a future home near the southwest corner of the
existing property. This location will provide separation and privacy from the existing
homes and the neighboring parcel to the west. The surrounding properties are a mix of
mostly residential and commercial development including both houses and cabins of
various sizes. This property is also located directly across from the Elkhorn Lodge. The
development of this parcel as three single-family lots (ranging from 1.1 to 1.8 acres in
size each) will not alter the character of the neighborhood, since neighboring lots vary in
size from 0.43 acres to three acres. There are several multi-acre lots in the neighborhood,
some of which have been subdivided into smaller lots ranging from one half to two acres
in size. The subject property is zoned E-1, and one acre minimum lots are what we are
striving for and believe this is in keeping with the existing nature of the neighborhood.
ACCESS
Access to this three-lot subdivision will be served by the existing paved road, James
Street. The two northerly lots currently have an already developed, shared entrance from
James Street. The southerly lot will be serviced by a new access approximately 150 feet
southwest of the existing entrance.
DRAINAGE
Drainage on site is discussed in a separate Preliminary Drainage Analysis. Of note in this
analysis is that a local outflow culvert that diverts water that flows over a portion of Lot 3
and a portion of Lot 2 and other neighboring properties contribute to is presently clogged
with rock and sediment and will need to be cleared out. It is anticipated that the property
owner will work with CDOT to ensure this culvert is cleared.
Utilities such as electric, water, gas, and telephone can be extended from existing utilities
already on/along the property. It is to be noted that the owner of the subject parcel (325
James Street) is also the owner of an un-developed parcel (Parcel 3526100037) located
east of the curve of James Street. The utility plan for this subdivision is intended to
enable this property to also have access to local utilities. Easements within the
Attachment 4
Page 97
subdivision to access electricity and other utilities for this purpose are as shown on the
preliminary plat.
ELECTRICITY
Additional electric service for the southerly lot is proposed to come from the existing
pole near the southerly edge of the property. A transformer will be placed at the pole at
the southerly boundary of the subject parcel (over proposed Lot 3) at the time of
development. An additional easement is dedicated with this subdivision to facilitate
connection to the undeveloped property (Parcel 3526100037). The existing electric
connections to the existing homes will be kept as-is with all electric service lines to be
located in utility easements as shown on the preliminary subdivision plat.
SEWER
A sewer line for the southerly lot is proposed to be routed by a pressurized grinder pump
to a proposed EPSD manhole located near the existing manhole along the south side of
James Street just east of the existing entrance. An existing shared sewer service line
comes down the south side of James Street and turns easterly through 340 James Street
(Parcel 3526100034). No known easement for this sewer main across 340 James Street is
known, prescriptive rights of use are assumed. EPSD has identified that the existing
manhole needs to be replaced and brought up to EPSD standards due to age and not being
located above the point of curvature of the existing sewer main. EPSD has expressed
interest to upgrade the existing connections to this manhole as well as collecting the local
sewer main into the new manhole, if possible. This change/update would therefore be
mutually beneficial to the subdivision and EPSD. The existing two homes on the subject
property will separate the sewer lines that currently flow in one pipe to the existing main
and tie into the proposed manhole with this subdivision proposal. All sewer connections
are to be trenched together within the prescriptive easement that exists on 340 James
Street and will not seek new alignments, but lie along the existing alignment.
WATER
The closest fire hydrant and water main lies approximately 250’ northeast of the subject
property on James Street. This existing water main is a 6” water main, but will be
extended with an 8” water main that will extend to a proposed hydrant just west of the
easterly property line of 325 James Street and Lot 1 of the proposed subdivision. This
will provide sufficient fire suppression for the existing lots and as well for the new lot
approximately 300’ from the hydrant. The hydrant will be located as shown on the
Preliminary Subdivision Plat with a 6” tee and leave an 8” line stub to the south for any
future connection.
An existing water line that serves 875 West Elkhorn crosses the southerly portion of the
property. A private waterline easement will be dedicated with this Minor Subdivision to
cover this existing use. This water service line is very shallow and is only used
seasonally. It is anticipated that this private, seasonal service line will be re-aligned from
the existing location to a permanent dedicated easement along the southerly area of the
proposed Lot 3 when the owner is ready to upgrade send line. If this seasonal waterline is
abandoned this easement is to also be abandoned. The owner/applicant and Van Horn
Page 98
Engineering has been discussing the upgrade and the re-routing of this line with the
owner of 875 West Elkhorn and we will be working with the owner on the timing of this
re-routing such that the seasonal line will not be disconnected until a new connection has
been constructed. At this time the owner of 875 West Elkhorn wishes to discuss the re-
routing in the spring when she comes back to town in the spring. If the waterline is not
relocated it is understood the easement as dedicated will continue to provide rights of use
and maintenance until such time as the seasonal waterline is abandoned. A water service
stub will be routed for this future service from the hydrant and extended in the trenching
beneath James Street and stubbed to a location in the southerly portion of the R-O-W for
James Street south of Lot 1.
The existing service lines for the two northerly lots will also be separated into individual
service lines and will connect to the proposed water main that will be routed along James
Street. This main will provide future separate services for proposed Lot 3 and Parcel
3256100037 and will provide stub-outs to the south side of the James Street R-O-W.
HAZARDS
The property is not located within the Fall River mapped flood hazard area, although it
lies just south of the subject property. Although the steep rocky area on the subject
property is not included as a geologic hazard on the Estes Valley Hazard Map, the
average slope over the rock spire is more than 40% slope. Areas of steep slopes are
shown on the Preliminary Plat.
The proposed property configuration follows the intent of the code by formalizing the
two existing single-family homes on separate lots instead of a non-comformity of having
two single family homes on one lot. The additional lot utilizes the remaining acreage
such that all lots will have more than the minimum acreage in the E-1 Estate zoning while
providing screening and separation from the existing improvements. No variances are
being requested with this application and we believe this proposed subdivision is within
the existing character of the neighborhood.
Page 99
’”
’”’ ” ’ ’
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’” ’’”’’ ” ’
’” ’ ’” ’
’” ’ ’” ’’” ’’” ’
’” ’’” ’’” ’’” ’’” ’
Attachment 5
Page 100
TOWN BOARD MEETING
April 26, 2022
Action Item 1
Appoint Mayor Pro Tem.
No packet material will be provided for
this item.
Page 101
Page 102
Division of Responsibilities 6/22/202104/21/2022
Revisions: 1415 Town of Estes Park, Town Board Governance Policies Page 1 of 4
Effective Period: Until Superseded
Review Schedule: After each municipal election
Effective Date: 06/22/202104/26/2022
References: Governing Policies Manual; Governance Policy Manual 1.6 Board
Appointed Committee Principles
TOWN BOARD POLICY GOVERNANCE
BOARD OF TRUSTEES DIVISION OF RESPONSIBILITIES
101
1. Purpose: The Board of Trustees has many varied responsibilities. In order to effectively
use their time, the Board finds it necessary to divide duties and responsibilities among
the Board members.
2. Assignments To Ongoing Committees: At the first regular meeting following the
certification of the results of each biennial election, the Board of Trustees determines
each Board and Commission Primary Liaison assignments and responsibilities for the
remainder of the term of the current standing Town Board.
a) Interim Assignments: Should the Board deem it necessary to create a new liaison
assignment or to modify assignments at some time other than as described in
101.2, the Board may do so at any regular meeting of the Board.
3. Assignment To Committees of The Board of Trustees (committees comprised solely
of members of the Board of Trustees)
a) Assignments to Audit Committee:
At the first regular meeting following the certification of the results of each biennial
election, the Mayor shall appoint two (2) Trustees to the Audit committee with the
Mayor serving as the third member.
(Ord. 26-88 §1(part), 1988; Ord. 7-03 §1, 2003; Ord. 10-10 §1, 2010; Ord. 10-14
§1, 2014; Ord. 13-15, § 1, 9-22-2015)
b) Assignment to Special Committees:
Special committees may be established by the Board of Trustees. The Mayor
shall appoint all members of any special committee subject to the approval of the
Board of Trustees. (Estes Park Municipal Code 2.08.020)
4. Appointment of Mayor Pro- Tem: “At its first meeting following the certification of the
results of each biennial election, the Board of Trustees shall choose one (1) of the
Trustees as Mayor Pro Tem who, in the absence of the Mayor from any meeting of the
Board of Trustees, or during the Mayor's absence from the Town or his or her inability to
act, shall perform his or her duties.” (Estes Park Municipal Code 2.16.010)
5. Special Assignments to Ad-Hoc and Temporary Committees: The Mayor may
nominate trustees to serve on committees, community groups, or in some other
capacities as a representative of the Town, except in cases where a Board Liaison has
Page 103
Division of Responsibilities 6/22/202104/21/2022
Revisions: 1415 Town of Estes Park, Town Board Governance Policies Page 2 of 4
been approved by the Board of Trustees (Policy 1.7.) The Mayor shall present the
nomination of any such appointments to the Board for approval at a regular town board
meeting. The Mayor will make every effort to distribute special assignments equitably
among the members of the Board.
6. Interview panels for Town Committees – In accordance with Section IV A 6 of Policy
102, Town Committees, “Applicants for all committees will be interviewed by the Town
Board, or its designees. Any designees will be appointed by the full Town Board”.
7. Outside Committees – Outside committees are committees or boards where the Town
is represented by a member of the Board of Trustees and/or staff. These are not
committees of the Town of Estes Park and therefore the rules and guidelines for
membership are those of the outside entity not the Town. At times, they may request
that the Trustees assign an individual(s) to represent the Town, however they may also
request a specific individual or position as the Town’s representative to the committee.
8. Liaison Assignments - The Mayor may nominate trustees to serve as a Board Liaison.
The Mayor shall present the nomination of any such appointments to the Board for
approval at a regular town board meeting. The Mayor will make every effort to distribute
special assignments equitably among the members of the Board.
9. Special Consideration for Platte River Power Authority (PRPA) Board - The Mayor
or the Mayor's designee serves on the PRPA Board ex officio. The second PRPA Board
appointment shall be approved by the Town Board, with preference for the Utilitiesy
Director per PRPA Resolution 07-19.
Page 104
Division of Responsibilities 6/22/202104/21/2022
Revisions: 1415 Town of Estes Park, Town Board Governance Policies Page 3 of 4
Board Assignments
Mayor Pro-Tem - __ Trustee XXXXXXX_____________
Board and Commission and Community Representation
Board, Commission or Task Force Liaison Staff Liaison Type of
Committee
Estes Park Planning Commission Trustee
MacAlpine
Randy Hunt
Jessica Garner
Advisory/
Decision Making
Estes Park Board of Adjustment Trustee
MacAlpine
Randy
HuntJessica
Garner
Decision Making
Western Heritage Inc Trustee Cenac n/a Outside
Estes Park Museum Friends and
Foundation Inc.
n/a Derek Fortini Outside
Ambassadors Teri Salerno Outside
Police Auxiliary Trustee
Younglund
Wes Kufeld Working Group
Parks Advisory Board Trustee
Younglund
Brian Berg Advisory
Transportation Advisory Board Trustee
Martchink
Greg Muhonen Advisory
Estes Valley Restorative Justice Trustee Hazelton Denise Lord Working Group
Estes Park Board of Appeals Trustee Hazelton Randy
HuntJessica
Garner
Advisory/Decisio
n Making
Sister Cities Trustee
MacAlpine
n/a Working Group
Community and Family Advisory Board Trustee
Younglund
Jason
Damweber
Advisory
Comprehensive Plan Advisory
Committee
Trustee
MacAlpine
Randy
HuntJessica
Garner
Advisory
Page 105
Division of Responsibilities 6/22/202104/21/2022
Revisions: 1415 Town of Estes Park, Town Board Governance Policies Page 4 of 4
Committee or Board Appointed
Member(s)
Staff Liaison Type of
Committee
Audit Committee Mayor Koenig
Mayor Pro Tem
Trustee
Hazelton
Travis Machalek
Duane Hudson
Advisory
Colorado Association of Ski Towns
(CAST)
Voting
Designee –
Trustee Cenac
Alt Designee
TA Machalek
n/a Outside
Platte River Power Authority Board of
Directors
Mayor Koenig Reuben
Bergsten
Outside
Estes Park Economic Development
Corporation Board of Directors
Trustee
Hazelton & TA
Machalek
n/a Outside
Larimer County Solid Waste Policy
Council
Mayor Koenig
expires
11/30/2022
n/a Outside
Local Marketing District (Visit Estes Park) Trustee
Webermeier
Alt Designee
Trustee Cenac
n/a Outside
Regional Transportation Infrastructure
Funding Task Force
Trustee
Martchink
n/a Outside
Larimer County Behavioral Health Policy
Council
Mayor Koenig n/a Outside
___________________________________
Wendy Koenig, Mayor
_____________
Date
Page 106
Town Clerk Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: April 26, 2022
RE: Staff Apointments
Objective:
To appoint Town Officers per Municipal Code 2.24 & 2.28
Present Situation:
The Town held the regular Municipal Election on April 5, 2022. Per the Municipal Code
Section 2.24.010, at the first regular meeting following certification of the results of each
biennial election, the Board of Trustees shall appoint a qualified person as Town Clerk,
Town Treasurer, Town Attorney, Municipal Judge and Assistant Municipal Judge, and
any other officers the Board of Trustees deems necessary for the good governance of
the Town.
Municipal Code section 2.28.10 Town Administrator; appointment states at the first
regular meeting following certification of the results of each biennial election, the Board
of Trustees shall appoint a qualified person as Town Administrator.
Proposal:
To appoint the following officers:
• Jackie Williamson – Town Clerk
• Duane Hudson – Town Treasurer/Town Clerk Pro Tem
• Dan Kramer – Town Attorney
• David Thrower – Municipal Judge
• Teresa Albao – Assistant Municipal Judge
• Travis Machalek – Town Administrator
Advantages:
To comply with the Municipal Code and State Statute requirements.
Disadvantages:
None.
Page 107
Action Recommended:
Approve the appointments outlined above through separate motions.
Budget:
None.
Level of Public Interest:
Low
Sample Motion:
I move to approve/deny the appointment of Jackie Williamson as Town Clerk.
I move to approve/deny the appointment of Duane Hudson as Town Treasurer/Town
Clerk Pro Tem.
I move to approve/deny the appointment of Dan Kramer as Town Attorney.
I move to approve/deny the appointment of David Thrower as Municipal Judge.
I move to approve/deny the appointment of Teresa Albao as Assistant Municipal Judge.
I move to approve/deny the appointment of Travis Machalek as Town Administrator.
Attachments:
None.
Page 108
PROCEDURE FOR PUBLIC HEARING
Applicable items include: Rate Hearings, Code Adoption, Budget Adoption
1. MAYOR.
The next order of business will be the public hearing on ACTION ITEM 4.
Ordinance 04-22 Amending Section 2.24.030 of the Estes Park Municipal
Code on Town Officer Compensation and Renewing the Agreement with
the Municipal Judge.
At this hearing, the Board of Trustees shall consider the information
presented during the public hearing, from the Town staff, public comment,
and written comments received on the item.
Any member of the Board may ask questions at any stage of the public
hearing which may be responded to at that time.
Mayor declares the Public Hearing open.
2. STAFF REPORT.
Review the staff report.
3. PUBLIC COMMENT.
Any person will be given an opportunity to address the Board concerning the
item. All individuals must state their name and address for the record.
Comments from the public are requested to be limited to three minutes per
person.
4. MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the item which are not in the Board packet.
Ask the Board of Trustees if there are any further questions concerning the item.
Indicate that all reports, statements, exhibits, and written communications
presented will be accepted as part of the record.
Declare the public hearing closed.
Request Board consider a motion.
7. SUGGESTED MOTION.
Page 109
Suggested motion(s) are set forth in the staff report.
8. DISCUSSION ON THE MOTION.
Discussion by the Board on the motion.
9. VOTE ON THE MOTION.
Vote on the motion or consideration of another action.
*NOTE: Ordinances are read into record at the discretion of the Mayor as it is not required
to do so by State Statute.
Page 110
Town Clerk Memo
To: Honorable Mayor Koenig
Board of Trustees
Through Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: April 26, 2022
RE: Ordinance 04-22 - Amending Section 2.24.030 of the Estes Park Municipal
Code on Town Officer Compensation and Renewing the Agreement with
the Municipal Judge
Objective:
To amend the Municipal Code to define compensation for appointed officers of the Town
and to consider a new agreement for the Municipal Court Judge to provide municipal
court services to the Town of Estes Park.
Present Situation:
The Town Board is required after each biennial election to appoint a Municipal Judge
and Assistant Municipal Judge. With the appointment of the Municipal Judge a new
contract is required to continue court services past April 26, 2022. Assistant Municipal
Judge Teresa Ablao has stated her interest in stepping down from the position with the
Town of Estes Park due in part to her other judicial commitments. The Town will
consider a process for filling this position at a later date.
Proposal:
To consider the updated Municipal Code language to clearly outline how the officers of
the Town will be compensated. The Board has also been presented a new two (2) year
contract for Municipal Judge services with Judge David Thrower. The contract will begin
on April 26, 2022 and terminate on April 23, 2024. All other conditions remain the same
from the previous contract approved by the Town Board in April 2020 with the
exceptions: inclusion of Judge Thrower as the Liquor License Authority for show cause
and other liquor matters forwarded by the Town Clerk, and an increase in the monthly
rate.
Advantages:
• Clarifies compensation for appointed officers of the Town.
• Maintains municipal services for the Town of Estes Park with the approval of the
agreement with Judge Thrower
Disadvantages:
• The Town would not have a presiding Municipal Court Judge after April 26, 2022
without the approval of a new agreement with Judge Thrower.
Page 111
Action Recommended:
Staff recommends approval of the ordinance and agreement.
Budget:
Funds have been allocated in the 2022 budget for the position but would need to be
revised if the compensation presented in the proposed agreement is approved.
Level of Public Interest.
Low.
Sample Motion:
I move to approve Ordinance 04-22.
Attachment
1. Ordinance 04-22
2. Agreement with Judge Thrower
Page 112
ORDINANCE NO. 04-22
AN ORDINANCE AMENDING SECTION 2.24.030 OF THE ESTES PARK
MUNICIPAL CODE ON TOWN OFFICER COMPENSATION AND RENEWING THE
AGREEMENT WITH THE MUNICIPAL JUDGE
WHEREAS, the Board of Trustees of the Town of Estes Park, Colorado has
determined that it is in the best interest of the Town to amend certain sections of the
Municipal Code of the Town of Estes Park, Colorado.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS:
Section 1: Section 2.24.030 of the Estes Park Municipal Code is hereby
amended, by adding underlined material and deleting stricken material, to read as
follows:
2.24.030 - Compensation.
The Town Clerk, Town Treasurer, Clerk of the Municipal Court, and any other
officers who are employees of the Town shall be compensated pursuant to the
Town's Employment Compensation Schedule. The Town Attorney, Town
Administrator, Municipal Judge, and Assistant Municipal Judge shall be
compensated in accordance with an agreement or Ffee Sschedule approved by
the Board of Trustees. The compensation of the Municipal Judge, Assistant
Municipal Judge and Clerk of the Municipal Court shall be set by ordinance
annually.
Section 2: The Board approves and authorizes the Mayor to sign the agreement
with David J. Thrower for services as the Town’s Municipal Judge, in substantially the
form now before the Board.
Section 3: This Ordinance shall take effect and be enforced thirty (30) days after
its adoption and publication.
PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park,
Colorado this ____ day of _______________, 2022.
TOWN OF ESTES PARK, COLORADO
By:
Mayor
ATTEST:
Town Clerk
Attachment 1
Page 113
I hereby certify that the above Ordinance was introduced at a regular meeting of the
Board of Trustees on the day of , 2022 and published in a
newspaper of general circulation in the Town of Estes Park, Colorado, on the day
of , 2022, all as required by the Statutes of the State of Colorado.
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 114
AGREEMENT
THIS AGREEMENT (the “Agreement”) effective April 26, 2022, is by and
between the Town of Estes Park, Colorado, a municipal corporation (the “Town”) and
David J. Thrower (“Thrower”), both parties agreeing as follows:
WHEREAS, on April 26, 2022, the Board of Trustees of the Town appointed
Thrower to a two-year term as the Town’s Municipal Court Judge and Liquor Licensing
Authority per Ordinance 01-22; and
WHEREAS, the parties desire to set forth in this Agreement the terms and
conditions of Thrower’s term as Municipal Court Judge and Liquor Licensing Authority.
NOW, THEREFORE, in consideration of the mutual covenants herein contained,
the parties agree as follows:
Section 1. Duties and Responsibilities
Thrower, as the Municipal Judge of the Town’s Municipal Court, shall perform the
functions and duties of the position in accordance with all the applicable provisions of
the Town’s Municipal Code, Sections 13-10-101 et. seq. C.R.S., and the Colorado
Municipal Court Rules of Procedure as they may be amended from time to time,
including the following:
a.The Municipal Court Judge is authorized to exercise contempt powers,
and enforce subpoenas issued by any board, commission, hearing officer, or other
body or officer of the Town authorized by law or ordinance to issue subpoenas,
and all other powers inherent with the office.
b.The Municipal Court convenes for one (1) regular session of the Municipal
Court each month and more or less often as needed. It is understood that most months
include one (1) Municipal Court session. The session of the Court will be held during
normal business hours starting at 9:00 am, dependent upon the availability of Town
Board Room and, at the discretion of the Municipal Court Judge.
c.Thrower shall maintain an active license to practice law in Colorado.
d.Thrower shall keep abreast of current legislation and obtain ongoing
education and training, and remain current on all matters relating to municipal
courts and municipal judges. Costs associated with these efforts may be shared with
the Town with prior approval and as budgeted.
e. Thrower, as the Liquor Licensing Authority, shall perform the functions and
duties as the Authority for show cause orders and hearings on suspensions and
revocations and other disciplinary actions, as provided by ordinance.
Attachment 2
Page 115
2
Section 2. Term
The term of this Agreement shall be from April 26, 2022 to April 23, 2024 unless
sooner terminated.
Section 3. Compensation
The Town agrees to pay Thrower for his services an annual compensation of
$24,000 payable in monthly installments. In the event of termination of this Agreement,
Thrower’ compensation shall be pro-rated to the date of termination.
Section 4. Removal
This Agreement shall automatically terminate in the event of removal of Thrower
as Municipal Court Judge pursuant to Section 13-10-105 C.R.S.
Section 5. Resignation
Thrower may resign by giving a minimum of 30-days’ written notice to the Town.
Thrower shall be entitled to compensation to the effective date of his resignation.
Section 6. Independent Contract
The parties agree that Thrower is an independent contractor and is not an
employee of the Town. Thrower is not entitled to Workers’ Compensation benefits
from the Town and is obligated to pay federal and state income tax on any
compensation earned pursuant to this Agreement.
Notwithstanding the independent nature of the agreement between the parties, it
is agreed that pursuant to the Colorado Governmental Immunity Act, C.R.S. §§24-10-
101 et. seq. and or any other provision of law, the Municipal Court Judge is an
appointed official of the Town entitled to any and all benefits of law pertaining to judicial
and sovereign immunity and to coverage by the Town's insurance applicable to persons
holding such a position for claims brought against them in their official capacity or
arising out of their performance of official duties as described herein.
Section 7. Notices
Notices pursuant to this Agreement shall be given by personal service or deposit
in the custody of the United States Postal Service, postage prepaid, addressed as
follows:
TOWN: Town of Estes Park
170 MacGregor Ave
PO Box 1200
Page 116
3
Estes Park, CO 80517
Attn: Mayor
EMPLOYEE: David J. Thrower
1532 E Riverbend St
Superior, CO 80027-8048
judge.thrower@gmail.com
(303) 589-4601
Notice shall be deemed given as of the date of personal service or as of the date
of deposit of such written notice in the course of transmission in the United States
Postal Service. Thrower shall notify the Town in writing of any change in address.
Section 8. Verification of Lawful Presence
Thrower shall verify his lawful presence in the United States to the Town Clerk’s
Office as required by Section 24-76.5-103 C.R.S.
Section 9. General Provisions
a. This Agreement constitutes the entire Agreement between the parties,
and it shall be binding upon and inure to the benefit of the heirs, executors, successors,
and assigns of the parties. This Agreement may only be amended by written instrument
executed by both parties, and each provision hereof shall be construed under the laws
of the State of Colorado. This Agreement supersedes, cancels and terminates any and
all prior agreements or understandings of the parties, whether written or oral,
concerning the subject matter hereof. Neither party may assign its rights or delegate its
duties under this Agreement without the express written approval of the other.
b. In the event of conflict between the terms of policy provisions, regulations,
codes and ordinances of the Town and terms of this Agreement, this Agreement shall
take precedence and govern.
c. To the extent this Agreement constitutes a multiple fiscal year debt or
financial obligation of the Town, it shall be subject to annual appropriation pursuant to
the Town’s annual budgeting process and Article X, Section 20 of the Colorado
Constitution. The Town shall have no obligation to continue this Agreement in any fiscal
year in which no such appropriation is made.
d. The laws of the State of Colorado shall govern enforcement and
interpretation of this Agreement. Venue and jurisdiction for any court action filed
regarding this Agreement shall be only in Larimer County, Colorado.
Section 9. Severability
To the extent any provision herein is prohibited by applicable Federal, State, or
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local law, or is impossible to perform, such provision will be deemed deleted from this
Agreement and the remainder of the Agreement will survive.
IN WITNESS WHEREOF, this Agreement is executed on this day of
, 2022.
TOWN OF ESTES PARK
By___________________________
Wendy Koenig, Mayor
ATTEST:
_____________________________
Town Clerk
_________________________
David J. Thrower
APPROVED AS TO FORM:
Town Attorney
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