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Home My WebLink AboutMINUTES Town Board 2004-07-27Town of Estes Park,Larimer County,Colorado,July 27,2004 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Municipal Building in said Town of Estes Park on the 27th day of July,2004. Meeting called to order by Mayor John Baudek. Present:John Baudek,Mayor Trustees David Habecker Chuck Levine Wayne Newsom Bill Pinkham Also Present:Rich Widmer,Town Administrator Vickie O’Connor,Town Clerk Gregory A.White,Town Attorney Absent:Susan L.Doylen,Mayor Prolem, Lori Jeffrey-Clark,Trustee Mayor Baudek called the meeting to order at 7:00 p.m.and all recited the Pledge of Allegiance. PRESENTATION:“TAKE PRIDE IN AMERICA”Plaque and Project Report. Assistant Town Administrator Repola presented a plaque and briefed the Board on “Take Pride in America City”project that involved volunteer participation by Eagle Rock School,Quota Club,Estes Park Rotary,Sunrise Rotary,Lions Club,PEO,EVRPD, BOR and the Town.Four picnic structures and adjacent areas were renovated at the Wapiti Meadows Picnic area managed by the EVRPD.Mayor ProTem Doylen accepted the certification from Gale Norton/Interior Secretary acknowledging Estes Park as the 1st Take Pride City in Colorado. PUBLIC COMMENT None. TOWN BOARD COMMENTS None. 1.CONSENT AGENDA (Approval of): 1.Town Board Minutes dated July 13,2004. 2.Bills. 3.Committee Minutes: A.Public Works,July 14,2004: 1.Annexation Engineering Services,Van Horn Engineering,$16,890. 2.Municipal Building Remodeling Project Change Orders,Westover Construction,$5,796. 3.Model Traffic Code,2003 Edition:Amend Appendix dated 7/22/03 by posting “sharp curve”signs and a 20 mph speed limit sign at the ‘S”curve,0.1 miles north of Far View Dr.IW.Elkhorn Ave. Intersection. Board of Trustees —July 27,2004 —Page 2 4.Community Reinvestment Fund General Financial Scope of Services,Black &Veatch $9,800. 4.Estes Valley Board of Adjustment,July 13,2004 (acknowledgement only). 5.Estes Valley Planning Commission,July 20,2004 (acknowledgement only). 6.Hiring James A.Windholz as Special Counsel for the Town of Estes Park pertaining to the pending Initiated Ordinance and Chamber matters. It was moved and seconded (Newsom/Pinkham)the consent agenda be approved, and it passed unanimously. IA.PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the Public Hearing for all Consent Agenda Items.As there was no public comment,Mayor Baudek closed the public hearing. 1.CONSENT ITEMS: 1.SUPPLEMENTAL CONDOMINIUM MAPS: A.Solitude Condominiums V,Supplemental Condominium Map #2,Lot 5,Solitude Subdivision.Applicant:Crystal Creek Development,Inc. B.Solitude Condominiums IV,Supplemental Condominium Map #3,Lot 4,Solitude Subdivision.Applicant:Crystal Creek Development,Inc. C.Overlook Condominiums,Supplemental Map #1,Lot 2,Stanley Historic District.Applicant:Overlook Developers,Inc. D.Ranch Meadow II Condominiums,Supplemental Map,Phase II, Lot 16,Ranch Meadow Subdivision.Applicant:Richard H. Wille Trust. E.Park River West Condominiums,Supplemental Condominium Map,Phase XIII,Lots I and 2,Park River West Subdivision. Applicant:Richard H.Wille Trust. Trustee Habecker requested Items 1.D.and E.be removed from the consent agenda and voted upon separately.Whereupon,it was moved and seconded (Habecker/Levine)Items l.A.through C.be approved,and it passed unanimously. It was moved and seconded (Newsom/Levine)Items J.D.and E.be approved, and it passed by the following votes:Those voting “Yes”Trustees Levine, Newsom and Pinkham.Those voting “No”none.Those “Abstaining”Trustee Habecker. 2.ACTION ITEMS: 1.APPOINTMENT:COMMISSIONER,ESTES PARK URBAN RENEWAL AUTHORITY,COMPLETING 5-YR.TERM VACATED BY DICK PUTNEY, TERM EXPIRING 9114106.Mayor Baudek presented the nomination of Ron Wilcocks as Commissioner for the Estes Park Urban Renewal Authority.It was moved and seconded (Pinkham/Habecker)Mr.Wilcocks be so appointed,completing the unexpired 5-yr.term vacated by Dick Putney, said term expiring 9114106,and it passed unanimously. Board of Trustees —July 27,2004 —Page 3 2.STANLEY PARK MASTER PLAN REQUEST FOR PROPOSAL (RFP)— CONSULTANT RECOMMENDATION.Assistant Town Administrator Repola reported on the Town Board Goal #6 for the development of an implementation plan for improvements to the Stanley Park Fairgrounds.The Community Development Committee directed staff to seek a consultant to develop a master plan that would provide a vision and plan for future improvements on the site.RFP’s were distributed,meetings were held with interested consultants,proposals were received from three firms,interviews were conducted and proposals were refined.Following is a list of the final consultants: DSW/Thorp Associates Team $40,000 THK (Denver area)$50,000-60,000 DHM (Denver area)$107,032 The 2004 Community Reinvestment Fund contains $350,000 for Stanley Park improvements,and the Committee is recommending awarding the contract to the DSW and Thorp Associates Team. Trustee Pinkham questioned the significant difference between the highest and lowest firms,with staff responding that DHM had quoted two of their principals would be performing the majority of work.Also,the proposal submitted by the DSW Team appears to focus on equestrian use,not multi use.Ass’t.Administrator Repola confirmed that DSW fully understands the Town is seeking a multi-use campus for equestrian,passive recreation,and other similar venues. Trustee Levine questioned clarification on the Traffic Study;staff confirmed that the primary focus would be circulation within the property;however,a study of the perimeter could be added. Trustee Habecker (committee member)added that the committee did question the difference in prices,and that the DSW/Thorp Team,with their extensive site information on file already,they are well ahead of other firms. Additionally,the committee did question their equestrian expertise and perhaps their proposal did focus on this area to address any concerns in this area. Following discussion,it was moved and seconded (Newsom/Habecker)that the proposal in the amount of $40,000 submitted by the Team of DSW and Thorp Associates be accepted,and it passed unanimously. 3.RESOLUTION #11-04 —PROPOSED FIRE DISTRICT —COMMERCIAL PROPERTY TAX REFUND.Town Attorney White briefed the Trustees on the work in progress for the formation of the Estes Park Fire Protection District,referral of the ballot question and 3.5 mill levy assessment on all real and personal property located within the Fire District to be placed on the general election ballot in November 2nd If the eligible electors approve the formation of the District and accompanying mill levy,the operations,including capital expenditures,of the Estes Park Volunteer Fire Dept.will be funded through property taxes beginning in January of 2005.A review of the Gallagher Amendment followed,and,in summary,the Board was advised that commercial properties would pay a disproportionate share of real property tax than residentially assessed property of equal market value.A Resolution was presented that would equalize this inequity by instituting a reimbursement to commercial property owners paying ad valorem property tax on real and personal property located within the Town limits.A summary Board of Trustees —July 27,2004 —Page 4 of the effect of the 3.5 mill levy on commercial property was also presented. The effect of the reimbursement on the Town’s General Fund is a yearly outlay of approximately $198,062 in the General Fund to fund the reimbursement program.Resolution #11-04 was read aloud. Staff confirmed that ‘vacant land”is considered commercial,and the Resolution would authorize a rebate on that portion of a property tax statement.Trustee Habecker questioned the 3-yr.rebate period and was advised the Town Board could extend the time period should they so desire. It was moved and seconded (Pinkham/Levine)Resolution 11-04 be approved with an amendment that the Town Board reserves the right to review the Resolution if necessary,to determine the feasibility of extending the program for reimbursement of taxes paid beyond 2007, and it passed unanimously. 4.TOWN ADMINISTRATOR’S REPORT. A.Sales Tax Update.The May Sales Tax Revenues are 17.3%over ‘03, with a year-to-date total of 10.2%ahead of ‘03.Category statistics were also reviewed. B.Municipal Bldg.Construction Update.Construction was completed on schedule and the Finance Dept.has relocated into their renovated office space.The Board was encouraged to tour the new offices.Trustee Levine questioned when building signage would be completed,and Town Administrator Widmer confirmed the signage has been ordered and receipt is expected in the near future. Following completion of all agenda items,Mayor Baudek adjourned the meeting at 7:32 p.m. hn Baudek,Mayor /, &/(—-&-€ Vickie O’Connor,Town Clerk D