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Home My WebLink AboutMINUTES Town Board 2003-09-09Town of Estes Park,Larimer County,Colorado,September 9,2003 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Municipal Building in said Town of Estes Park on the 9th day of September,2003. Meeting called to order by Mayor John Baudek. Present:John Baudek,Mayor Susan L.Doylen,Mayor ProTem Trustees Jeff Barker David Habecker Lori Jeffrey-Clark G.Wayne Newsom Also Present:Rich Widmer,Town Administrator Vickie O’Connor,Town Clerk Gregory A.White,Town Attorney Absent:Stephen W.Gillette.Trustee Mayor Baudek called the meeting to order at 7:00 a.m. PUBLIC COMMENT None. TOWN BOARD COMMENTS None. 1.CONSENT AGENDA (Approval of): 1.Town Board Minutes dated August 26,2003. 2.Bills. 3.Committee Minutes: A.Public Safety,August 28,2003: 1.Town Board Goal #7 —Creation of Fire District —See Action Item #1 below. B.Community Development,September 4 ,2003: Special Events Dept.: 1.Resolution #9-03 —Authorizing Surprise Sale Days,October 11 and 12,2003. 2.Powder River Rodeo Productions,Inc.3-Year Agreement (Stock Contractor for Rooftop Rodeo),$41 ,000/yr. 3.2003-2004 Rooftop Rodeo Committee Appointments. Museum Dept.: 1.Museum Building Expansion,Part II —See Action Item #2 below. 4.Estes Valley Board of Adjustment,August 5,2003 (acknowledgement only). 5.Estes Valley Planning Commission,August 19,2003 (acknowledgement only). Board of Trustees —September 9,2003 —Page 2 6.Estes Park Housing Authority,August 13,2003 (acknowledgement only). 7.Appointment of Bob Joseph,Community Development Dir,as the Town’s designee to serve on the EVRPD Estes Valley Trails Committee for a one- year term,expiring 9/09/04. It was moved and seconded (Doylen/Newsom)the consent agenda be approved, and it passed unanimously. IA.PLANNING COMMISSION AGENDA (Approval of): Mayor Baudek opened the public hearing and stated that if the Applicant,Public or Town Board wish to speak to any of these consent items,they will be moved to the “Action Item”Section where the public hearing will be conducted as follows: A.Mayor —Open Public Heating B.Staff Report C.Public Testimony D.Mayor —Close Public Heating E.Motion to Approve/Deny. 1.CONSENT ITEMS: 1.AMENDED PLATS. A.Amended Plat of Lot 2,Peaceful Pines Subdivision of Lot 3, Dannels Addition,Pentleton Homes/Applicant. B.Amended Plat of Tracts 59,61,62 and 63,Fall River Addition, Van Horn Engineering/Applicant. 2.PRELIMINARY CONDOMINIUM MAPS. A.East Rivetwalk Condominiums,Preliminary Condominium Map/Amended Plat of Lot 1,Mountain Man Subdivision,Pika Properties,LLC/Applicant. 3.FINAL CONDOMINIUM MAPS: A.Vista Ridge Supplemental Condominium Map,Phase II,Lot 1, Vista Ridge Subdivision,Estes Investors,LLC/Applicant. B.Park River West Condominiums,Supplemental Condominium Map Phase Xl,Lots 1 and 2,Park River West Subdivision, Richard H.Wille/Applicant. C.Riverstone Condominiums II,Preliminary and Final Condominium Map,Lot 2A,Replat of Lots 1 and 2,Block 3,Fall Rivet Estates,David &Joanie Crockett/Applicants. 4.FINAL SUBDIVISION PLATS. A.Pawnee Meadow,Second Filing,Lots 4 and 5,Pawnee Meadow Subdivision,First Filing,Scott &Kim Miller/Applicants —Continue to October 14,2003. Citing “conflicts of interest”with Items 3.A.and 3.B.above,Trustees Doylen and Habecker requested these items be removed from the consent agenda and voted upon separately. It was moved and seconded (Newsom/Habecker)Items l.A.&B.,2.A.,and 3.B. be approved,and it passed unanimously. Board of Trustees —September 9,2003 —Page 3 It was moved and seconded (Jeffrey-Clark/Barker)Item 3.B be approved,and it passed with Trustee Habecker Abstaining. It was moved and seconded (Habecker/Newsom)Item 3.A.be approved,and it passed with Trustee Doylen Abstaining. 5.REPORTS: A.Presentation of Estes Valley Development Code,Portion of Block 7 Amendments.This Amendment includes modifying “Chapter 9.Planned Unit Developments.”Public testimony will be heard during this meeting and the Public Hearing scheduled October 14,2003.Community Development Dir.Joseph reviewed the proposed amendment that would allow small (800 s.f.)units to have fully equipped kitchens,while still being considered “guest units”for density purposes.These units would then require 1,800 s.f.of land area per unit,as compared to 5,400 s.f.of land per dwelling unit (full kitchen).No further action was taken pending the public hearing scheduled October 14th•The Planning Commission favorably recommended approval of this amendment;however,action will be delayed pending the public hearing.There was no public testimony. 2.ACTION ITEMS: 1.TOWN BOARD GOAL #7—FEASIBILITY OF CREATING A FIRE DISTRICT - APPROVAL.Fire Chief Dorman reported that the Public Safety Committee received a detailed report on the Goal Team’s investigation on the feasibility of creating a fire district.In summary,a “service plan”must be submitted to the Larimer County Commissioners;said plan must contain the following: •The description of the property to be included; •Description of the proposed service; •Financial plan (how services will be financed,including revenue derived from property taxes); •Map of the special district,including an estimated population &valuation for assessment of the district; •A general description of the facilities to be constructed; •A general description of the estimated cost of acquiring land and operation services; •A description of any arrangement with any other political subdivision for provision of any services. The EPVFD has voted in favor of this proposal.Staff responded to questions posed by the Trustees that addressed: •In comparing municipalities of similar size,Estes Park is the only one that does not have a fire district; •In and of itself,the creation of a fire district may not have an affect in lowering fire insurance rates; •The proposed district boundary includes RMNP;however,as they will not be affected by the mill levy assessment,the district will not receive funding for fire mitigation in the Park.A Mutual Aid Agreement to provide services between the district and RMNP would be required.No equipment can go off-road in Park. •Assurance that the EPVFD consists of top-flight personnel and equipment at this time.Creation of a district would provide and improve fire mitigation (satellite stations,training and the like)in the future. Board of Trustees —September 9,2003 —Page 4 •Mill Levy.The Town’s General Fund has been strained for some time;. With the mill levy,funds previously allocated to the Fire Dept.could be allocated elsewhere.With implementation,everyone within the district boundary would pay equally regardless of whether the property is located inside or outside Town Limits.The proposed levy of 3.5 mills was arrived at pursuant to research of similarly sized communities. •An alternative plan has not yet been discussed should the election fail. •Implementation of the district would not requite expansion/improvement of the existing water supply system. •The Team has established an election target date of November 2,2004. In conclusion,Mayor Baudek stated that fire service Is one of the basic services the Town needs to provide.Operations must be considered on a futuristic level, and equalization will result in a reduced tax burden for all.There were no public comments,thus it was moved and seconded (Newsom/Habecker)the Fire District Action Team proceed with establishment of a fire district that includes drafting a service plan and soliciting an RFP from a qualified consultant to evaluate the public information/input necessary for a positive result in the election,and it passed unanimously. 2.MUSEUM BUILDING EXPANSION,PART II —REQUEST APPROVAL TO PROCEED.Following consideration of this item,the Community Development Committee requested further detail be presented to the Town Board.Museum Director Kilsdonk and Thomas Beck presented the Part II Scope that includes final design,construction costs,builder and construction management fees,and the guaranteed maximum price.Construction is expected to begin in November, with completion by June,2004.The Part II Design/Build Contract is $339,103, and staff is seeking authorization to proceed with construction.Thomas Beck presented the scope and proposed expansion.Discussion followed,with confirmation that staff is seeking approval of the Part II total totaling $339,103. As $10,500 was previously awarded,the total contract amount is $349,603.It was moved and seconded (Doylen/Jeifrey-Clark)the Part II of the Design/Build Contract in the amount of $339,103 be approved,and it passed unanimously. 3.TOWN ADMINISTRATOR’S REPORT. Drilling rigs/Olympus Dam.The Bureau of Reclamation will be conducting a standard comprehensive facility review below the Olympus Dam in the Wapiti Meadows area.This review will necessitate closure of a portion of the Lake Trail for approximately one week. Petition —“No More Rock Concerts”.A petition was delivered 9/5 containing the signature of approximately 18 families.The petition generally addressed highly amplified noise audible for miles,and requested there be no more rock concerts.The petition will be referred to the Community Development Committee as a Special Events Dept. discussion item for evaluation.The event organizer has not yet notified the Town of his return. Following completion of all agenda items,Mayor Baudek adjourned the meeting at 7:50 p.m. 7John Baudek,Mayor Vickie O’Connor,Town Clerk