HomeMy WebLinkAboutMINUTES Town Board 2001-03-13Town of Estes Park,Larimer County,Colorado,March 1 3,2001
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park,Larimer County,Colorado.Meeting held in the Municipal
Building in said Town of Estes Park on the 1 3th day of March,2001.
Meeting called to order by Mayor John Baudek.
Present:John Baudek,Mayor
Susan L.Doylen,Mayor ProTem
Trustees Jeff Barker,
Stephen W.Gillette
David Habecker
G.Wayne Newsom
Also Present:Rich Widmer,Town Administrator
Vickie O’Connor,Town Clerk
Gregory A.White,Town Attorney
Absent:Trustee Jeffrey
Mayor Baudek called the meeting to order at 7:00 p.m.
PUBLIC COMMENT
None.
TOWN BOARD COMMENTS
Mayor Baudek praised the Estes Park High School Ladycats Basketball Team on their
accomplishments and success this year.
Mayor Baudek commented on citizen concern that dog owners ate not picking up after their
dogs when walking them.The Town does have an ordinance regulating animal waste,and
requested dog owners please comply with regulations.
1.CONSENT AGENDA (Approval of):
1.Town Board Minutes dated February 27,2001.
2.Bills.
3.Committee Minutes:
A.Light &Power,March 8,2001:
1.Budgeted Purchases:Mini Van Meter Test Board.
2.Policy/Procedure Manual —Commercial Deposit Calculation.
4.Estes Park Housing Authority,January 10,2001 (acknowledgment only).
5.Estes Valley Planning Commission,February 20,2001 (acknowledgement only).
6.Estes Valley Board of Adjustment,March 6,2001 (acknowledgement only).
7.Resolution #11-01 —Intent to Annex “Lake Shore Addition”;public hearing
scheduled April 24,2001.
Board of Trustees —March 13,2001 -Page 2
8.Resolution #12-01 —Change of Class Liquor License Application filed by
LOCAL’S GRILL,INC.,153 E.Elkhorn Ave.From Beer &Wine to Hotel &
Restaurant License;public hearing scheduled April 10,2001.
9.Resolution #13-01 —New Liquor License Application filed by LONG’S PEAK
GRILLING CO.,INC.,430 Prospect Village Dr.,Hotel &Restaurant License.
Public Hearing scheduled April 10,2001.
It was moved and seconded (Doylen/Newsom)the consent agenda be approved,and it
passed unanimously.
2.ACTION ITEMS:
1.AUTOMATIC AID AGREEMENT WITH PINEWOOD SPRINGS FIRE PROTECTION
DISTRICT.Fire Chief Dorman reported the EPVFD and the Pinewood Springs Fire
Protection District (PSFPD)desire to further assist each other through an Automatic
Aid Agreement that allows both agencies the additional help that could be needed
for a structure fire in a more efficient and accelerated manner,and ISO accepts this
type of agreement in fulfilling their requirements for needed equipment and water
supply.Those areas that would benefit from this Agreement include Meadowdale
Hills and areas east to the EPVFD boundary on U.S.Highway 36.The Agreement
would:
>Allow both Fire Departments to be called out on the first alarm from
their own dispatch centers to confirmed structure fires in a designated
response area.
Specify what equipment would be dispatched and into what
geographic area.
The EPVFD has endorsed the Agreement and they are requesting approval by the
Town Board,contingent upon acceptance by the Pinewood Springs Fire Protection
Board.Chief Dorman responded to the following questions:(1)Chief Dorman
confirmed there is an existing Mutual Aid Agreement with this Fire District;(2)Are
there executed Automatic Aid Agreements with other agencies?This is the first
Automatic Aid Agreement,however,the Chief will investigate such agreements to
determine viability for additional agencies;(3)What resources,particularly water
supply,does the District have available?The Department would initiate a shuttle
system for delivery of water,and the Chief will confirm other available District
resources;and (4)Is there an expected volume in providing aid?The Chief does not
anticipate more than 6 structure fires per year.Concluding all discussion,it was
moved and seconded (Gillette/Barker)the Automatic Aid Agreement with the
Pinewood Springs Fire Protection District be approved,and it passed
unanimously.
2.OFFICE ON AGING GRANT AGREEMENTS (Nutrition Program and Operations)
—SENIOR CENTER.Town Administrator Widmer briefed the Trustees on these
standard agreements required to receive awarded funds.The funds equate to 4.9%
of the revenues for the Sr.Ctr.It was moved and seconded (Newsom/Doylen)the
Mayor be authorized to execute both Grant Agreements,and it passed
unanimously.
3.SITE APPROVAL APPLICATION FOR MODIFICATION/EXPANSION OF ESTES
PARK SANITATION DISTRICT (hEPSD)WASTEWATER TREATMENT PLANT.In
his memorandum dated March 9
,Town Administrator Widmer outlined background
information relating to this Site Application and Plant Addition.Reference was made
to the EPSD 2000 Annual Report,adjoining properties,existing zoning,Estes Valley
Development Code,Estes Valley Comprehensive Plan,and the Areawide Water
Quality Management Plan 2000 Update.Representatives from the EPSD were in
attendance.
Board of Trustees —March 13,2001 -Page 3
A meeting was held with both the EPSD and the Upper Thompson Sanitation District
where comprehensive planning and water quality management plans and reports
were discussed.
The Town Board’s policy decision options to the State Water Quality Control Division
include:a recommendation for approval of the request as submitted,or
recommendation for approval of the request with modifications,or recommendation
for denial of the request.
From the background information,at some point,a study of the possible
consolidation of the two sewer districts should be performed,and staff believes a
detailed cost/benefit analysis should be required at this time with the proposed site
application and plant addition.
The following Town Board comments were heard:as a detailed study also benefits
the Town,perhaps the Town could participate in the cost of the study;questioned
staffs recommendation on tabling the recommendation —perhaps plant
improvements and the study could run concurrently;concern with the location of the
plant in such a high use,gateway entry point;concern that if consolidation discussed
is not addressed at this time (the State Water Quality Control Division encourages
consolidation),consolidation may not be discussed for some time;the EPSD has
already decided improvements need to take place,a delay could cause more
problems;the Town Board is merely making a recommendation to the State Water
Quality Control Board,and it is uncertain whether the Town Board recommendation
would be granted;consolidation should be given serious consideration and tabling
the request would provide an opportunity to conduct a study;speaking for himself
and others,not including the Town Board,Trustee Habecker stated odor,the water
quality problem in the lake,etc.are reasons for seeking consolidation and
eliminating the EPSD plant.Mayor Baudek added that aesthetics are an issue,not
necessarily the treatment of sewage,and confirmed that the Town Board does not
have a preconceived idea on the consolidation issue.
The following comments were heard from EPSD Representatives:the purpose of
the submittal is simply for record-keeping purposes as the current EPSD plan pre
dates the site application process;the issue of “significant upgrades”as stated is
questionable—the EPSD is taking a proactive stance in making the improvements,
they are not responding to State initiatives;with the addition,EPSD can
economically transport bio-solids in lieu of treating which will help improve odor
control and aesthetics;EPA routinely increases their standards on numerous items
and EPSD took a proactive stance by authorizing a pilot study on consolidation of
facilities,bio-solids and long-term solutions for 10-15 years in the future;the study
found that the UTSD plant is sized for 3 million gallons of sewage/day and they
currently process 2 millions gallons;an estimate of $7.5-8.5 Million would be needed
to accommodate the EPSD flow;the cost for EPSD improvements is estimated at $1
Million;EPSD is aware that the Comp Plan solution is to consolidate,however,there
are complicating issues to be addressed;share-holder value must be provided for
EPSD rate payers,they should not be asked to pay for redevelopment.
A question and answer period followed:the Town Board must review economic
viability for the site today as well as long-term;Valley build-out projections to benefit
20,000 residents;and staff opinion that the EPSD study of consolidating the plants is
a draft,not a final cost-analysis document.
As there were no comments from the audience,Mayor Baudek expressed the
Board’s appreciation to EPSD Representatives for their presentation.
It was moved (Gillette)the Town Board recommend approval of the request with
the condition the Town fund a study for long-range implications for
consolidation.Trustee Newsom stated that the cost of study must first be
confirmed.Trustee Doylen requested an amendment to add there be continuing
discussion to address concerns regarding the plant site,strongly encouraging
implementation of a study.The motion failed due to lack of a second,Trustee
Board of Trustees —March 13,2001 -Page 4
Gillette withdrew his motion,and deferred to Trustee Habecker.Trustee
Habecker stated that the funding of the study should be considered
independently of the request,moving the Town Board recommend approval of
the Site Approval Application for the EPSD,with reservations on the siting of
the plant.Trustee Doylen seconded the motion.A question arose on discharge
permits,and Town Attorney White responded that discharge permits are renewable
with the potential for comments at that time.Trustee Barker commented that the
issue of consolidation is continually raised—the Town should go on record and make
the decision on whether or not consolidation and all it implies should be addressed.
The motion passed by the following votes:Those voting “Yes”Trustees Doylen,
Gillette,Habecker and Newsom.Those voting “No”Trustee Barker.
Mayor Baudek introduced and welcomed Larimer County Commissioner Gibson,who
represents District 3.Commissioner Gibson commented he would be available to the
audience following the meeting
4.INTRODUCTION OF PETE BRANDJORD AND APPROVAL OF OFFICIAL
APPOINTMENTS.Town Administrator Widmer introduced Pete Brandjord recently
hired to fill the Finance Officer position and requested Pete be officially appointed to
the following:
A.Town Treasurer (Finance Officer and Town Clerk ProTem)
B.Secretary,Building Authority,3 Year term expiring 1/03
C.Treasurer,Firemen’s Pension Board,2 Year term expiring 4/02
D.Policemen’s Pension Board,2 Year term expiring 4/02.
The Board welcomed Pete and it was moved and seconded (Doylen/Gillette)he be
officially appointed as described above,and it passed unanimously.Trustee
Doylen commented on the Finance Officer Applicant process and noted the Board’s
pleasure that Pete accepted the position.
5.TOWN ADMINISTRATOR’S REPORT.
>Sales Tax Update.Total sales tax revenues for 2000 ended with a 5.19%
increase over 2000,and January,2001 revenues indicate a 7.6%collection
rate.Sectors will be distributed to the Town Board upon completion.
>Lot 4,Stanley Historic District.Town Administrator Widmer commented on
the Town’s previous purchase of this lot,and requested the Trustees take
into consideration the possibility of relocating the Post Office (PC)from its
current downtown location.
The P0 has plans to build a carrier annex.These plans are now on hold
and there may be an opportunity,if financially feasible for the P0 and Town,
to discuss development on Lot 4.The Town could hire Szymanski-Ray
(development consultants)for this project,as this firm has been working
with EPURA and they are well experienced.The Trustees were asked to
consider this option and respond directly to the Town Administrator.
Following completion of all agenda items,Mayor Baudek adjourned the meeting at 8:38
p.m.
hn Baudek,Mayor
(OAAJ
Vickie O’Connor,Town Clerk