HomeMy WebLinkAboutMINUTES Town Board 1998-11-24ITown of Estes Park,Larimer County,Colorado,November 24,1998
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park,Larimer County,Colorado.Meeting held in the Municipal
Building in said Town of Estes Park on the 24th day of November,1 998.
Meeting called to order by Mayor Robert L.Dekker.
Present:Robert L.Dekker,Mayor
Susan L.Doylen,Mayor ProTem
Trustees Jeff Barker
John Baudek
George J.Hix
Lori Jeffrey
William J.Marshall
Also Present:Rich Widmer,Town Administrator
Vickie O’Connor,Town Clerk
Gregory A.White,Town Attorney
Absent:None
Mayor Dekker opened the meeting at 7:30 p.m.
PUBLIC COMMENT:
None.
TOWN BOARD COMMENTS:
None.
CONSENT CALENDAR:
A.Town Board Minutes dated November 10,1998.
B.Bills.
C.Committee Minutes:
1.Light and Power,November 12,1998:
a)fall River Hydro Restoration Project —
Authorization to execute contract for planning
phase.
b)Radio System Upgrade —Authorization to
Purchase.
c)*NEW ITEM:Change Order #1 for Electrical
System Improvements/TSI,Inc.—Increase of
$3,284.75 for Retirement of 9,385’of
Telephone Cable -Approval of Expenditure.
2.Public Works,November 19,1998:
a)Policy/Procedure Manual —Amendments to:
(1)Application for Service
(2)Connection Charge
(3)Previously Purchased Water Taps
(4)Bulk Rate Water Users
b)Rural Water Tap Requests —Approval:
(1)1470 Fish Creek Road
(2)1531 Fish Hatchery Road
(3)*Hwy 34 —Former drive—in theater
property.
Mayor Dekker removed Item *C2b)(3)from the Consent Calendar.
Thus,with the exception of Item C.2.b)(3)above,it was moved and
Board.of Trustees -November 24,1998 -Page 2
sedonded (Hix/Doylen)the Consent Calendar be approved,and it
passed unanimously.
Town Administrator Widmer reported that staff has negotiated a
Water Tap Agreement with the property owners,Richard and Cia
Stanger.The Owner’s Representative,Roger Thorp,presented
two drawings and explained the development proposal for a
hotel/conferencing facility,cabins,etc.He is working with
the EVRPD and Bureau of Reclamation on hike/bike trail access.
The first phase includes a 56—unit hotel and conferencing
facility (smaller than Estes Park Conference Center);the
conference facility will seat 200±,and there will be a
restaurant and lounge (lodging includes suites).The owner is
supplying an additional 24—28 dormitory-style employee housing
units that will be located within Phase I.As the site is
located outside Tom limits,they have applied for a
footing/foundation building permit from Larimer County.The
County will issue the permit as the Town has agreed to provide
water service,and the Town is providing water service
pursuant to negotiations and the resultant Water Tap
Agreement.Mr.Thorp commented on proposed lodge materials
(stone,log structure,glass,best quality asphalt shingles),
stated the Owner is proposing a high—quality mountain resort
facility.
Trustee questions/comments included:height of structure
(confirmed that the average height is proposed at 33’6”,23
levels high);roof pitch calculations;adequate ingress/egress
(COOT will require improvements i.e.:accel/decel lanes);
phasing schedule (Phase I which includes the main lodge and
parking area—excavation will begin as soon as the
footing/foundation permit is in hand;plan to open in Spring,
2000);shared access for development and the marina;water tap
size of 3”,but due to Fire requirements,they will install an
8”water main to the site;the entire site will not be
disturbed at this time due to the phasing—only Phase I
construction will affect the site;and the screen structure
will be removed as the First Phase is being constructed.Mr.
Thorp confirmed that the Owners were not in favor of
annexation,however,in order to obtain water service,
negotiations were successful.
Attorney White reviewed the Water Tap Agreement settlement:
the Owner must annex within one year of the issuance of the
Certificate of Occupancy for Phase I;the Town will prepare
the annexation petition and maps for annexation;development
is to be reconfigured to meet Town requirements for the cabins
in order to meet current density standards;parking and
landscaping are to meet current Town requirements under C—O
zoning;Owner is to obtain any required COOT access permits
and confirm access across Bureau of Reclamation property;
Owner is to contact the EVRPD (completed);Owner is to pay the
appropriate water tap fee for a 3”water line;the Owner will
receive any applicable credit for their existing commercial
tap;the Owner must bring an 8”water main to the property;
the project must be constructed according to the current
design,if there are any deviations,the Owner must obtain
Town approval;and the current 33’6”height is acceptable to
the Town.Staff confirmed that Larimer County allows a 40’
building height,therefore the aforestated height does comply
to County standards;in essence,the building height will be
“grandfathered”when annexed.Mr.Thorp confirmed that the
housing units are in addition to the 56 accommodation units.
Complimenting staff and the property owners for their
negotiations,it was moved and seconded (Baudek/Marshall)the
Water Tap Agreement for the former drive-in theater property
on Highway 34 be approved,and it passed unanimously.
Board of Trustees -November 24,1998 -Page 3
ACTION ITEMS:
1.Resolution #21-98 —Supplementing 1998 Budget (Senior Center,
Water,and Fleet Maintenance Funds).Finance Officer Vavra
presented said Resolution supplementing the Senior Center Fund
by an increase from $51,445 to $59,882;the Water Fund by an
increase from $2,621,964 to $2,891,033;and the Fleet
Maintenance Fund from $209,045 to $272,605.Officer Vavra
read the Resolution,and it was moved and seconded
(Doylen/Barker)Resolution #21-98 be approved,and it passed
unanimously.-
2.Resolution #22-98 —Municipal Court Christmas Program.Police
Chief Repola presented the Resolution that would authorize the
Estes Park Municipal Court to participate in a Community
Service Christmas Special Program to benefit needy children.
Six conditions were reviewed,with staff confirming that the
donation shall not exceed $2,500 in traffic fines,in cash or
in kind,and the donation will be made to the Estes Park
Bright Christmas Program.The donation will actually affect
only the December 2 court date.It was moved and seconded
(Doylen/Marshall)Resolution #22-98 be approved,and it passed
unanimously.
3.1999 Pay Plan.Town Administrator Widmer reported that the
1999 Pay Plan was reviewed by the Town Board at their Budget
Study Session held November 20th•The pay for performance
merit—based proposal is as follows:
Below Standard 0%Merit Increase
Standard 1.5%
Above Standard 1.5—5%
Salary adjustments include creating a Police Officer III
position at a Grade 16;re—grading Police Corporal and
Investigator positions from Grade 16 to 17;create a Community
Resource Officer position at a Grade 17;re—grade the Police
Sgt.Position from Grade 18 to 19;re—grade Police
Administrative Lt.and Operations It.positions from Grade 20
to 21;and re—grade the Police Capt.position from a Grade 21
to 23.There are no new Police personnel being proposed as a
result of the above,and the cost is estimated at 0.5%of
payroll.In addition,the Special Events Director,Museum
Director,and Town Clerk positions would be re—graded from
Grade 18 to 20.The estimated cost of these three re—gradings
is estimated at 0.3%of payroll.Stating the Town manages the
pay plan in a fair and reasonable manner,comparable with the
market,it was moved and seconded (Doylen/Hix)the 1999 Pay
Plan (Merit system,salary adjustments,and re-gradings)be
approved as presented,and it passed unanimously.
4.Ordinance #22-98 —Amending Section 2.52.040 of the Municipal
Code regarding the salary of the Clerk of the Municipal Court
(effective December 27,1998).Town Administrator Widmer
presented an Ordinance increasing the Municipal Court Clerk
salary 10%based on a two—year schedule to $6,353.00.Town
Attorney White read the Ordinance,and it was moved and
seconded (Doylen/Hix)Ordinance #22-98 be approved,and it
passed unanimously.
5.Ordinance #23-98 —Right-of-Way Permit Application and
Construction Standards.Public Works Director linnane
reviewed the Right-of—Way Permit Application and Construction
Guidelines which were favorably recommended by the Public
Works Committee.Staff clarified compaction requirements,and
Town Attorney White read the Ordinance.Stating that this was
Board of Trustees -November 24,1998 -Page 4
a major undertaking for County and Town staff,that adoption
of the application and standards will be beneficial for roads
and contractors alike due to having a uniform standard
throughout the County,it was moved and seconded
(Baudek/Barker)Ordinance.#23-98 be approved,and it passed
unanimously.
6.Ordinance #24-98 -Outside Water Service.Town Attorney White
reviewed the Ordinance regulating the use of water outside
Town•limits and requiring all applicants for water service
outside Town limits to annex their property to the Town prior
to furnishing of water service.Attorney White read the
Ordinance,and it was moved and seconded (Baudek/Barker)
Ordinance #24-98 be approved,and it passed unanimously.
7.Estes Valley Public Library Board -Appointment.Mayor Dekker
reported that Jan Bode has resigned from the Library Board,
and he requested Cami Sebern be appointed to complete Ms.
Bode’s term which will expire 12/31/2001.It was moved and
seconded (Marshall/Doylen)Ms.Sebern be so appointed,and it
passed unanimously.
8.Resolution #23-98 -Setting Show Cause Hearing date of January
12,1999 for Rocky Mountain Discount Liquor,350 W.Riverside
Dr.It was moved and seconded (Hix/Barker)Resolution #23-98
be approved,and it passed unanimously.
9.Town Administrator’s Report.
A.The Notice of Public Hearing and proposed Ordinance
concerning the Moratorium on certain new developments
and uses within the existing C-ID and C-O zoning
districts have been distributed to all Town Board
members.The public hearing is scheduled December 8,
1998.
B.The Sales Tax Report for September indicates an increase
of 21.9%,raising the year—to—date increase to 10.2%
from 1997.
Following completion of all agenda items,Mayor Dekker announced
that due to the holiday season,the December 22,1998 Town Board
Meeting has been canceled.
Trustee Doylen reminded everyone of the Annual Christmas Parade
scheduled Friday,November 27
Mayor Dekker adjourned the meeting at 8:16 p.m.
Ro er .Deker,Mayor
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Vickie O’Connor,Town Clerk