HomeMy WebLinkAboutMINUTES Town Board 1997-10-14Town of Estes Park,Larimer County,Colorado,October 14,1997
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park,Larimer County,Colorado.Meeting held in the Municipal
Building in said Town of Estes Park on the 14 day of October 1997.
Meeting called to order by Mayor Robert L.Dekker.
Present:Robert L.Dekker,Mayor
Susan L.Doylen,Mayor ProTem
Trustees Jeff Barker,
John Baudek,
George J.Hix,and
William J.Marshall
Also Present:Gary F.Kiaphake,Town Administrator
Gregory A.White,Town Attorney
Tina Kuehi,Deputy Town Clerk
Absent:J.Donald Pauley,Trustee
Mayor Dekker called the meeting to order at 7:32 p.m.
APA Award:Mayor Dekker announced that the American Planning
Association awarded a plaque to the Town and Larimer County for the
Estes Valley Comprehensive Plan.Community Development Director
Stamey and Planning Commissioner Pohi accepted this award on behalf
of the Town.
PUBLIC INPUT.
No input.
TOWN BOARD COMMENTS.
No input.
CONSENT CALENDAR.
1.Town Board Minutes dated September 23,1997.
2.Bills.
3.Committee Minutes:
A.Community Development,October 2,1997.
B.Light &Power,October 9,1997.
C.Board of Adjustment,October 7,1997 (acknowledgment
only).
4.Public Hearing:Final Plat of Prospect Highlands Subdivision,
a Portion of Tract A,Prospect Estates Addition,Stephen
Solomon &Cynthia Curry/Applicant -Continue to November 12,
1997.
It was moved and seconded (Hix-Doylen)the consent calendar be
approved,and it passed unanimously.
ACTION ITEMS.
1.Resolution #10-97:Larimer County Justice Center Funding.
Susan Kirkpatrick,former Mayor of Fort Collins,explained the
ballot question regarding the Larimer County Justice System
and requested Town support.This issue will raise sales tax,
until the proposed buildings are paid for,no longer than 15
years.Trustees Barker,Baudek,and Doylen expressed concern
that this issue was inappropriate for consideration by the
Town Board as it is not directly related to the Town.Trustee
Hix noted that the Town is part of Larimer County,thus County
needs are related to Town needs.Trustee Baudek announced he
would abstain from voting.It was moved and seconded (Hix
Marshall)Resolution #10-97 be approved,and the vote resulted
Town Board of Trustees,October 14,1997 -Page 2
in a tie;“Yes”votes:Trustees Marshall and Hix;“No”votes:
Trustees Doylen and Barker.Mayor Dekker cast his vote and
the resolution passed,3 to 2.Trustee Doylen noted that her
vote does not reflect either support or non-support for this
issue.
2.Fall River Ln.Road Improvement Reimbursement Agreement -
Approval.Public Works Director Linnane proposed that a 900’
section of roadway on Fall River Ln.be paved.This unpaved
portion is currently being maintained by the Town.As this
subdivision was developed prior to improvement guarantees,a
1981 agreement with the developer stated that the future
owners of lots abutting this area would reimburse the Town for
future road improvements based on street frontage.Attorney
White provided a written legal opinion verifying the legality
of the agreement,and explained the process of notifying each
owner of the assessment and the collection process.It was
moved and seconded (Doylen-Hix)the proposed Fall River Ln.
Road Improvement Reimbursement Agreement be approved,and it
passed unanimously.
3.Big Horn Dr.Water Line -Award Bid/Approval of Budget Expenditure.
Director Linnane explained that approximately 700’of 8”water main
needs replacement with a 12”line at the upper portion of Big Horn
Dr.The remaining 8”line will be replaced in 1998.The original
estimate of the project was $50,000,based on $75 per linear foot.
However,this line will need to lie within the roadway,as was done
on East Riverside Dr.,and will require a one-inch overlay and flow
fill.Bids were received from Kitchen &Co.for $92,902.00 and from
Weinland Construction for $101,656.25.It was moved and seconded
(Doylen-Hix)the contract for $92,902.00 from Kitchen &Co.lie
approved for the Big Horn Dr.Water Looping Project,and it passed
unanimously.The project will start immediately with completion in
December.If weather conditions inhibit placing the overlay,the
road will be graveled or cold patched until spring.
4.Hwy.7 Miscellaneous Work Prolects -CDOT Reimbursement.Director
Linnane explained that CDOT specifications required some water mains
that cross Hwy.7 to be lowered.The locations are Country Club Dr.
and Pine Knoll Dr.This will increase the contract with Weinland
Construction by approximately $30,000,which will be 100 reimbursed
by CDOT.It was moved and seconded (Doylen-Hix)the CDOT change
order with Weinland Construction for $30,000 be approved,with full
reimbursement from CDOT,and it passed unanimously.
5.Ordinance #14-97 Vacating a Portion of Prospect Village Dr.
Community Development Director Stamey explained that the owners of
this property previously submitted an amended plat to resubdivide
the abutting properties and requested the Town vacate this street.
Conditions of this vacation include the following:The right-of-way
will be maintained as public access easements;the owners have
entered into a common use maintenance agreement,filed with the
Town;and the Town has received in exchange,easements along the
river for a future bike path.Attorney White read the ordinance.
It was moved and seconded (Doylen-Baudek)Ordinance #14-97,vacating
a portion of Prospect Village Dr.be approved,and it passed
unanimously.
6.Town/Larimer County IGA for Cost Sharing Phase III Consultant
Services/Estes Valley Development Code -Approval.Director Stamey
explained that Clarion Associates have been retained to prepare the
Estes Valley Development Code at a not-to-exceed cost of $112,535.
This intergovernmental agreement authorizes the Town and Larimer
County to share this cost equally.It was moved and seconded
(Doylen-Marshall)the IGA for Cost Sharing Phase III Consultant
Services/Estes Valley Development Code be approved,and it passed
unanimously.
7.Preliminary 1998 Budget Resolution -Presentation.Pursuant to
established legal deadlines,Finance Director Vavra submitted a
preliminary resolution identifying revenues and expenses for the
1998 budget.No further action was required at this time.Town
Board Study Sessions are scheduled for November 3 &7.
Town Board of Trustees,October 14,1997 -Page 3
8.Letter of Engagement for Town Auditor -Approval.Director Vavra
explained that the Audit Selection Committee (Assistant
Administrator Widmer,Trustee Mix,and Finance Officer Vavra)
notified all qualified local CPA’s,along with a few out of town
firms,regarding the Request for Proposal for audit services.None
of the local CPA’s responded,and the following out of town firms
submitted proposals (includes both the Town and EPURA audits)
Yanari,Watson,Lyons &Co.$21,000
Anderson &Whitney $29,300
Van Schooneveld &Co.$32,000
The Committee interviewed Yanari,Watson,Lyons &Co.and Anderson
&Whitney to verify their proposals included the same level of audit
services.The bid from Yanari,Watson,Lyons &Co.was lower due
to their exclusive use of computers to generate worksheets.An
additional $2,000-$3,000 maybe required for a federal funds single
audit.Reference investigations were conducted for Yanari,Watson,
Lyons &Co.and were found to be acceptable.It was moved and
seconded (Hix-Baudek)a letter of engagement be approved with
Yanari,Watson,Lyons &Co.for the 1997 audit services in the
amount of $21,000 plus a not-to-exceed $3,000 if additional work
is required for the federal funds single audit act,and it passed
unanimously.Administrator Klaphake noted that Auditor Steve
Jackson will continue as a consultant.
9.Appointments/Rooftop Rodeo Committee -Approval.Special Events
Director Hinze presented the 1997-98 Rooftop Rodeo Committee:
J0 Adams,President Vickie O’Connor
Mitch Brown Scott Reutinger
Trudy Carra de Salero,Secretary Bob Seifert
Carol Cunningham Mary Jo Self art,Vice President
Don Cunningham Kelly Sislic
Rick Dill Jill Smith
Bobbi Downing Karen Smith
Paul Downing Megan Smith
Debbie Holgorsen Spencer Smith
Chief Jenista Sue Thomas
Joyce Kitchen Janelle Urista
Dave McPhee Paul Urista
Judy McPhee Joan Van Horn
Gary O’Connor Bonnie Watson
It was moved and seconded (Doylen-Marshall)the 1997-98 Rooftop
Rodeo Committee be approved as presented,and it passed unanimously.
10.Banner Regulations and Specifications -Approval of Amendment.
Special Events Director Hinze requested a revision to the Banner
Regulations and Specifications for Banner Location #2 (Hwy.34/36
right-of-way)requiring all banners to be 30’x 3’.It was moved
and seconded (Doylen-Barker)the revision to the Banner Regulations
and Specifications be approved as presented,and it passed
unanimously.
11.Carriage Association of America Contract -Approval.Director Hinze
presented a standard agreement with the Carriage Assoc.of America
for September 16-20,1998.Estes Park is the location of their
national conference with approximately 250 participants,100 horses,
and 40-45 carriages and will include a parade.It was moved and
seconded (Mix-Marshall)the agreement with Carriage Assoc.of
America be approved,and it passed unanimously.
12.Hwy.36 Underground Bore/Contract with Estes Valley Electric -
Approval.Administrator Klaphake explained that lift stations
located on the north side of Hwy.36 east of the Fire Station are
fed from the south side of the highway from separate direct-buried,
underground lines,owned by EVRPD and EPSD.A joint project to
install a new line with sufficient capacity to feed both stations
would alleviate future failures.The total cost of this project
would be $6,252,of which $5,601 is the cost to place the conduit
and $600 is the cost to use Town equipment to make electrical
connections.Staff is requesting a contract be awarded to Estes
Valley Electric to install the conduit under Hwy.36 at a not-to
exceed cost of $5,601.When complete,the Town will own and
maintain the new line.It was moved and seconded (Hix-Doylen)the
contract with Estes Valley Electric for $5,601 be approved,with the
total project cost of $6,252 being split equally among the Town,
EVRPD,and the EPSD,and it passed unanimously.
Town Board of Trustees,October 14,1997 -Page 4
13.Underground Conversion Trenching Contract -Approval.Administrator
Kiaphake presented two bids for the installation of 900 ft.of 6”
conduit in the Stanley Historic District from MacGregor Ave.east
to the interior service road.The portion that runs through the
Mountain Creek Townhouse property will be funded by the developer,
approximately $5,000.Drake Contractors submitted a bid for
$10,800,and Beau’s Excavating for $9,000.As Drake Contractors
have the required equipment and are experienced in primary conduit
installation,it was moved and seconded (Hix-Doylen)a contract for
$10,800 with Drake Contractors be approved for underground
conversion trenching in the Stanley Historic District,and it passed
unanimously.
14.Town Administrator’s Report.Administrator Kiaphake presented
information for the following Stanley Hall Preservation contracts,
noting that costs are submitted as portions of the project are
completed,and all requested amounts are included in the budget:
A.Exterior Repair,M.J.Aldrich Builders:Aldrich Builders has
performed exterior renovation of both the Stanley Hotel Main
Building and the Manor House,and are knowledgeable in the
architectural and structural details.It was moved and
seconded (Marshall-Baudek)a contract for $14,700 to M.J.
Aldrich Builders be approved to perform the exterior work
necessary on Stanley Hall,and it passed unanimously.
B.Preliminary Electrical Work,Drake Contractors:As Drake
Contractors are performing the underground conversion
trenching in the Stanley Historic District,it was moved and
seconded (Hix-Barker)a contract for $6,000 to Drake
Contractors,Inc.be approved for trenching and installation
of conduit for underground electrical feed to Stanley Hall,
and it passed unanimously.
C.Change Orders:Sunburst Roofing,who was contracted to reroof
Stanley Hall,discovered extensive structural damage to the
west entry door.It is necessary to strengthen the roof with
new laminated beams and rafters,replace the roof deck with
5/8”treated plywood,and replace the porch crown molding.It
is required that Jon X.Giltner,the structural engineer
contracted for Stanley Hall,prepare a report on the above
explained damage,at a cost of $2,700.It was moved and
seconded (Doylen-Baudek)that Sunburst Roofing be approved to
perform the necessary improvements to the Stanley Hall roof at
a cost of $4,500,increasing the contract cost to $18,866,and
that Jon X.Giltner witness the structural damage,prepare a
report,and submit alternatives at a cost of $2,700,and it
passed unanimously.Trustee Barker verified that a
contingency fund was established because it was anticipated
this building would present unique challenges.
It was moved and seconded (Hix-Doylen)the Town Board enter Executive
Session to discuss land negotiations,an it passed unanimously.Mayor
Dekker adjourned the meeting at 8:47 p.m)
Mayor
Deputy Town Clerk