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HomeMy WebLinkAboutMINUTES Town Board 1997-05-13Town of Estes Park,Larimer County,Colorado,May 13,1997 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Municipal Building in said Town of Estes Park on the 13 day of May,1997.Meeting called to order by Mayor Robert L.Dekker. Present:Mayor Robert L.Dekker George J.Hix Mayor Pro Tern Susan L.Doylen WilliamJ.Marshall Jeff Barker J.Donald Pauley John Baudek Also Present:Gary F.Klaphake,Town Administrator Deputy Clerk Kuehl Absent:Gregory A.White,Town Attorney Mayor Dekker called the meeting to order at 7:30 p.m. PUBLIC INPUT. No public input. CONSENT CALENDAR. 1.Town Board Minutes dated April 22,1997. 2.Bills. 3.Committee Minutes: A.Public Works,April 24,1997. B.Community Development,May 1,1997. C.Light &Power,May 8,1997. D.Board of Adjustment,May 6,1997 (acknowledgment only). It was moved and seconded (Hix-Pauley)the consent calendar be approved,and it passed unanimously. ACTION ITEMS. l.A.EVRPD Master Plan for Leased Area of Stanley Park. Administrator Kiaphake explained that EVRPD is requesting approval of the Stanley Park Master Plan.EVRPD Director Stan Gengler explained that the proposed Master Plan addresses the redevelopment needs of EVRPD’s leased portion of Stanley Park. The Plan was established using community feedback that was obtained through questionnaires,interviews with Park users and government agencies,and public open houses.The District will work closely with all users of the Park during each phase of the proposed redevelopment.Gengler noted that there are no immediate changes planned in the Gun Club area,and assured the Board that the Gun Club building would not be destroyed prior to relocation.The proposed additional fencing around the ball fields will include removable panels and gates to allow easy access to the entire area during special events. Following is a brief synopsis of the planned redevelopment by priority: •Provide lighting and additional protective fencing for the ball fields.A grant is being pursued for this project. •Provide trail linkage to the Lake Estes Trail and place sculptures throughout the trail system and planter islands. •Designate the southeast parking as a part-time basketball court and skateboard/in-line skating area,equipped with removable apparatus. Board of Trustees -May 13,1997 -Page 2 •Designate the central portion of the Park as a large grassy field by moving the tennis and basketball courts and the storage building to the perimeter. •Create a new concessions/restroom/storage/press box building near the baseball field. •Establish parking areas along the perimeter. •Create a cohesiveness to all structures,signage,and landscaping. •Build a 6,000 sq.ft.covered picnic/art pavilion/special events facility. •Develop a recreation center and amphitheater. Director Gengler added that,during construction,the Plan will remain flexible to consider each concern that may arise. Trustee Barker commended the District for its positive response to all users of the Park.It was moved and seconded (Doylen-Marshall)to endorse the Stanley Park Master Plan with the following conditions: 1.The Gun Club will be relocated prior to destruction of the present building. 2.Dr.Durward’s concerns regarding fencing and bathroom facilities be considered. 3.The Plan remain flexible to consider other concerns that may arise. 1.3.Slurry Seal Prolect -Approval of Budget Expenditure.The 1997 budget contains $200,000 for an overlay program, including slurry seal.This process has been used the past six years on streets with good structural integrity,and has proven to be cost effective (one-quarter the cost of overlay) and durable.Twenty streets have been chosen for this project.Quality Resurfacing Co.of Commerce City has provided the Town with high quality material and service for three years,and it was requested this company be retained to complete this project for 1997.It was moved and seconded (Doylen-Hix)a contract with Quality Resurfacing Co.for $50,000 be approved for the 1997 slurry seal project,and it passed unanimously. 1.C.Dump Truck Retrofit -Approval of Budget Expenditure. Administrator Kiaphake explained that the 1986 International Harvestor dump truck required a front end retrofit to keep it in service.Due to time constraints,it was necessary to complete this retrofit prior to Board approval.Director Linnane explained the retrofit was more cost effective than purchasing a new truck,and added another 5 to 6 years of service to the vehicle.The 1997 budget included $18,000 for this work.It was moved and seconded (Doylen-Pauley)the International Harvester dump truck front end retrofit, totaling $12,319,be approved,and it passed unanimously. l.D.1.Lake Estes Trail Phase 1 Change Order.Director Linnane explained this section of the Trail involves constructing the path on the Lake bed.The original survey was completed from a boat,and thus,the original estimate was not exact.In addition,the water in the Lake was originally scheduled to be lowered for six weeks,but because the Bureau would lose electrical generation,that time period was shortened to three weeks,accelerating the construction deadline and allowing little time for proper compaction.This change order includes placement of additional fill material and rip rap ($20,000) and installation of road base ($11,583)to ensure integrity of the Trail.The Trail will be accessible during the Summer, and concrete will be placed in the Fall.With this change order,the project is $130,000 under budget.It was moved and seconded (Doylen-Hix)the change order for Phase 1 of the Lake Board of Trustees -May 13,1997 -Page 3 Estes Trail in the amount of $31,583.70 be approved,which includes placement of additional fill material and rip rap and installation of a road base to ensure the integrity of the Trail,and it passed unanimously. 2.Hwy.7 -Additional Facilities and Blasting.Director Linnane explained the change order from Weinland Construction includes an additional fire hydrant,stop box and service line connection between Hwy.7 and Second St.totaling $3,092.25. Additional blasting was also required totaling $18,530,of which CDOT has verbally agreed to pay $12,180.It was moved and seconded (Doylen-Hix)the change order from Weinland Construction totaling $21,622.25 be approved for additional facilities and blasting along Hwy.7,and it passed unanimously. i.E.Lake Estes Causeway Trail Phase 2 (Concrete)-Approval of Budget Expenditure.Director Linnane explained this portion of the project includes installation of the concrete,fencing and bridge.G.L.Hoff Co.submitted a low bid of $145,109.80. The railing will be installed in July,the bridge will be placed in August,and the concrete work will be done in September,with expected completion of the project by early October.The Causeway Trail Phases 1 and 2 are currently under budget.It was moved and seconded (Doylen-Hix)the Causeway Trail Phase 2 contract be awarded to G.L.Hoff Co.in the amount of $145,109.80,and it passed unanimously. 2.A.Memorandum of Understanding with RNNP and BOR for Fall River Hydroelectric Generating Station -Approval.Assistant Administrator Widmer explained this Agreement represents 15 years of discussion concerning the restoration of the Fall River Hydro Plant following the 1982 flood.The Agreement is between RMNP,PRPA,BOR,and the Town,and includes: •PRPA will receive a block of soo,ooo kwh of federal hydro power annually until September 30,2024,at no cost to the Town or PRPA.This allocation reverts to NPS after this date. •The Town will not operate the Fall River Hydro Plant and will file intent with the Water Court Division 1,to permanently abandon its hydro power water right by June 1,1997. •The Town may renovate the Plant for historic or other municipal purposes. •The Town will receive preference to install a low-head hydro power generation station at Olympus Dam. •NPS will reimburse the Town and the Town will reimburse PRPA for the power allocation. •Payment by NPS to the Town is subject to annual appropriation of funds by Congress. Renovation of the Fall River Hydro Plant will be discussed at future Committee meetings.It was moved and seconded (Hix Doylen)the Fall River Hydroelectric Generating Station Memorandum of Understanding be approved as presented,and it passed unanimously. 2.3.Policy/Procedure Manual -Approval.Administrator Kiaphake explained that Town Clerk O’Connor has been working with Colorado Code to update the Municipal Code.The Codifier suggested that all policies and procedures for each department be removed from the Code as a process of updating and simplifying the Code and placed in an operations manual for each department under the direction of each department head. Each department will present its manual to the Board. Director Matzke explained that the Light &Power Department manual consists of service definitions,service standards, electric rates and policies relating to extensions,shut off, Board of Trustees -May 13,1997 -Page 4 and administrative duties.It was moved and seconded (Hix Baudek)the Light &Power Department Policy and Procedure Manual be approved and adopted by reference during the Municipal Code revision process,and it passed unanimously. 2.C.Trenching Contract for Marys Lake Outlet Works -Approval of Budget Expenditure.Director Matzke explained this trenching contract is to install 735 ft.of conduit to extend underground service to the Bureau of Reclamation (BOR)Marys Lake Outlet Works located in the Marys Lake Campground area. The cost of the extension,including the trenching contract, will be reimbursed by the BOR.It was moved and seconded (Hix-Pauley)the Marys Lake trenching contract be awarded to Chief’s Landscaping at a cost not to exceed $7,595.00,and it passed unanimously. 3.Police Department Animal Control Truck -Approval of Budget Expenditure.Chief Repola explained that because the May Public Safety Committee meeting was canceled,the following bids for a four-wheel drive animal control vehicle are being submitted directly to Town Board: Academy,Inc.$18,410 Garnsey-Wheeler $18,479 *Rains Motor Co.$18,745 Spradley-Barr $19,597 *2%variance for local vendor The budget contains $18,743 for this purchase.The present truck will be transferred to the Museum Dept.The Larimer County Humane Society will provide $3,000,which will offset the cost of a four-wheel drive option.It was moved and seconded (Doylen-Hix)the bid from Rains Motor Co.totaling $18,745.00 be accepted,to purchase the four wheel drive Animal Control vehicle,and it passed unanimously. 4.Amended Plat of Lots 1 &2,Lee &Alps Addition,and of the Amended Plat of Lots 5A &9,Prospect Village Si.thdivision, Lynn W.Kinnie and Town of Estes Park/Applicant.It was moved and seconded (Doylen-Hix)the Amended Plat be continued to June 10,1997,and it passed unanimously. 5.Special Review #97-2 for Lots 1A &5A,Amended Plat of Lots 1 &2,Lee &Alps Addition,and of the Amended Plat of Lots 5A &9,Prospect Village Subdivision,Lynn W.Kinnie/Applicant. It was moved and seconded (Doylen-Hix)Special Review #97-2 be continued to June 10,1997,and it passed unanimously. 6.Nytes Replat of a Portion of Lot 37,White Meadow View Place Addition,Steve R.&Barbara J.Nytes/Applicant.It was moved and seconded (Doylen-Hix)the Amended Plat be continued to June 10,1997,and it passed unanimously. 7.Beaver Point,Third Addition Annexation.It was moved and seconded (Doylen-Nix)the Annexation be continued to June 10, 1997,and it passed unanimously. 8.Special Event Liquor License Permit filed by the Town of Estes Park Museum Dept.Administrator Klaphake noted the Museum sponsors Special Events for the Friends of the Museum.This application is for June 7.As the application was in order, it was moved and seconded (Baudek-Marshall)the Special Event Permit be approved,and it passed unanimously. 9.Town Administrator’s Report.Administrator Klaphake reviewed the Town-owned land as shown on the G.I.S.Map.The Town owns 447.42 acres of land including the golf course,open space, Town shops,public parks,and public parking.Maintenance on the open space surrounding subdivisions is not cost effective, Board of Trustees -May 13,1997 -Page 5 but was a requirement for new developers.Land obtained by the Town in the future will emphasize open space and public parking.Senior Planner Joseph explained the automated graphic mapping system with data base allows analysis of data, immediate updates,and printing of maps,and provides a source of information to the Board and the citizens.Trustee Marshall requested a vicinity map be provided in the packets to designate a plat proposal for review. Administrator Klaphake presented the Agreement with Connie’s Cartoons for production of the 1997 Christmas Parade. Additional activities are being planned in coordination with the Chamber Resort Assoc.and the Downtown Business Advocates. It was moved and seconded (Pauley-Marshall)the agreement with Connie’s Cartoons for production of the 1997 Christmas Parade Agreement be approved,and it passed unanimously. Administrator Klaphake presented a printout of financial arrangements regarding the Fire Station debt and Open Space purchases.The Fire Station will be paid in July 1998 through the Community Reinvestment Fund.Other projects will be planned for the future.The County Open Space tax has provided and will continue to provide funds to purchase open space in Estes Park. Administrator Klaphake distributed the 1996 Larimer County Open Lands Program Annual Report.Wendell Amos,Homer Rouse, and Gary Klaphake represented Estes Park on the Open Lands Board to establish policies and procedures.It was requested a Board member now become involved in this program. Mayor Dekker recognized Administrator Kiaphake for his nine years of service to Estes Park and commended his efforts on behalf of the Town. Mayor Dekker adjourned the meeting Deputy Town Clerk :12 p.m.