HomeMy WebLinkAboutMINUTES Town Board 1996-05-14Town of Estes Park,Larimer County,Colorado,N 96
Minutes of a .Regular...meeting of the Board of Trustees of the Town of
Estee Park,Larimer County,Colorado.Meeting held in the Municipal Building in
said Town of Estee Park on the .day of A.D.,96
at regular meeting hour.
Robert L.Dekker
Meeting called to order by Mayor
Present:Mayor Robert L.Dekker Trustees:Susan L.Doylen,
Mayor ProTem
Jeff Barker,
John Baudek,
George J.Hix,
William J.Marshall,
Also Present:Gary F.Kiaphake,J.Donald Pauley
Town Administrator
Gregory A.White,
Town Attorney
Vickie O’Connor,
Town Clerk
Absent:None
Mayor Dekker called the meeting to order at 7:31 p.m.and Fire
Chief Rumley and Secretary Chrastil acknowledged significant
donations of time,construction expertise,materials,etc.for the
training tower and smoke house by presenting plaques to the Town
Board,Apex Roofing,Chief Rumley,Steve Deats,Eddie Ford,Western
Mobile,Cornerstone Concrete,Campbell/Kearney,Rocky Mountain Lawn
Care,Scott Dorman,Harvey &Dale Griffith,Doug Deats,Estes Park
Lumber,and numerous lumber distributors.Mayor Dekker
acknowledged receipt of the Town’s plaque and also commended the
aforementioned for their participation in assisting the Fire Dept.
PUBLIC INPUT.
Austin Condon,1849 Ranch Circle,presented a letter expressing his
personal concerns on the Town’s plan to reconstruct the Fall River
Hydro Plant,and requested the Town Board reconsider.Mayor Dekker
acknowledged receipt of the letter.
CONSENT CALENDAR:
1.Town Board minutes dated April 23,1996.
2.Bills.
3.Committee Minutes:
A.Public Works,April 26,1996.
B.Community Development,May 2,1996
C.Light and Power,May 9,1996.
D.Board of Ad:justment,May 7,1996 (acknowledgement
only.)
It was moved and seconded (Doylen/Marshall)the consent calendar be
approved,and it passed unanimously.
ACTION ITEMS:
l.A.Elkhorn Avenue Curb &Gutter -Approval of Expenditure.Public
Works Director Linnane reported that the 1996 Budget contains
$25,000 for curb and gutter replacement on Elkhorn Avenue,and
that it was necessary for such work to be completed prior to
CDOT’s paving of Elkhorn.This project was concurrently bid
with an EPURA project,and G.L.Hoff was the low bidder.
Board of Trustees -May 14,1996 -Page 2
Work will be completed May 15,1996,and the overlay will be
completed approximately May 22nd.CDOT will do their work
during daytime working hours.It was moved and seconded
(Doylen/Hix)the $25,000 expenditure for curb and gutter
replacement on Elkhorn Avenue be approved,and it passed
unanimously.
B.Slurry Seal -Approval of Expenditure.Staff reported on the
proposed add-on to the existing contract award to Quality
Resurfacing to apply slurry seal to approximately 27 Town
streets.The budgeted amount of $200,000 for street
improvements includes a portion for this slurry seal project.
Director Linnane confirmed that the difference in cost of
paving v.slurry seal is almost 4—to—i,making the slurry seal
very cost effective.It was moved and seconded (Doylen/Hix)
the $50,000 expenditure for the Slurry Seal Project be
approved,and passed unanimously.
C.Water Dept.Change Orders -Approval of Expenditure.Director
Linnane reviewed four Water Dept.change orders totaling a
budget expenditure of $26,550.00.All four items will be
shared with CDOT (42%)who will reimburse the Town for their
portion.It was moved and seconded (Marshall/Doylen)the
Water Dept.Change Orders totalling $26,550 be approved,and
it passed unanimously.
D.Lake Estes RikelBike Trail “Causeway”Portion -Approval of
Scope of Services Expenditure.Director Linnane requested
approval of design and construction management services for
the causeway portion of the Lake Estes Hike/Bike Trail.RMC
prepared a survey and quantity estimate price of $380,672,
plus design and construction management of $44,760.Federal
funding,if approved,would be $162,500.A map was displayed
and staff reviewed the existing first phase which begins near
the Chamber of Commerce with a 10’concrete trail along the
lake,up to Lakefront St.,continues with the 10’concrete
trail to the Marina,terminating west of the Marina.
The second phase,which takes the trail to Highway 34,is
being constructed and funded by the EVRPD,and they will begin
work this Spring.Work is to be completed this Fall.
The third phase is still in the planning phase,and it is
located near the Marina and extends down Highway 34,hugging
the bottom of the dam,connecting to the Big Thompson River
(the plan includes a bridge as a satellite item),continues
across Wapiti Meadows,winding up the hillside to intersect
with Mall Road with a 6-8’bicycle/pedestrian trail along the
north side of Mall Road.
The fourth phase is the proposed causeway trail from the
intersection of Mall Road and Highway 34.Staff is proposing
a 10’concrete trail along the north side of the causeway,
benched down 8-10’,utilizing the existing guardrail system
for protection/public safety,progressing underneath the
existing three BOR structures (coordinating with WAPA),
terminating the trail at the Fisherman parking area.The
length of the trail is approximately 2,200’.This project
stands alone,and provides a safe crossing of the causeway.
The last portion of the trail will be from the west end of the
causeway,hugging the lake behind the Dannels Fire Station,
traversing in front of the power plant,along the newly
acquired Town property (Palmer’s),connecting to the existing
trail.
Director Linnane reviewed the Town’s official notification by
Larimer County and CDOT on potential grant funding.Staff
submitted the Causeway Project.The Upper Front Range
Board of Trustees -May 14,1996 —Page 3
Transportation Region fUFRTC)and CDOT favor the project,and,
pending formal approval by the UFRTC,the Town was advised to
proceed at their own risk.In staff’s opinion,proceeding is
a minimal risk as the design could be used at a later date.
Trustee Doylen and Director Linnane will meet with UFRTC the
end of May to officially present the project and they will
prepare a video.The Larimer County Engineering Dept.has
stated that it is highly probable that this project will be
funded.Staff solicited a scope of services from RNC and the
price is $44,760 which includes design,coordination with
federal agencies,and the like.This price represents 12%of
the cost estimate.
Administrator Kiaphake clarified how the Larimer County Open
Space Sales Tax formula is calculated which,in Estes Park’s
case,is based on sales tax generation,that the tax is
limited for use on trails or acquisition of open space,and
the Town’s first payment was $9,286.87.The Town could
receive over $200,000/yr.This revenue would be used to
leverage any potential grants for the Causeway Project.Homer
Rouse and Administrator Klaphake have been appointed to serve
on the Larimer County Board administering these funds and
additional information will be presented as received.Trustee
Hix commended Art Anderson and Gary Klaphake for their efforts
on the Meadowdale Hills open space acquisition by the Land
Trust.
It was moved and seconded (Doylen/Hix)the Scope of Services
in the amount of $44,760 submitted by RMC lie accepted,and it
passed unanimously.
E.Sweeper -Acceptance of Lease/Purchase Bid and Approval of
Expenditure.Trustee Hix declared a conflict of interest,
stating he would not participate in discussion nor vote on
this item.The Department budgeted $89,300 for a street
sweeper;staff tested a sweeper and believes the Elgin Pelican
mechanical sweeper should be purchased.The Department would
then own a mechanical and a vacuum sweeper.A bid in the
amount of $82,535 from Fans Machinery,including a $4,500
trade—in allowance.The Estes Park Bank was the low bidder
with a lease/purchase bid of $19,394.07/year with 5.625%
interest.It was moved and seconded (Doylen/Marshall)the
Lease Purchase Bid submitted by Estes Park Bank for the
purchase of the 11gm Pelican Mechanical Sweeper be accepted,
and it passed by the following votes:Those voting “Yes”
Trustees Barker,Baudek,Doylen,Marshall and Pauley.Those
“Abstaining”Trustee Mix.
F.Ford Bronco -Approval of Expenditure.$25,000 was budgeted
for a multi—passenger vehicle.Bids were received from
Longmont Automotive Group for $20,181 without trade-in,and
Rains Motor Co.for $20,562.17 without a trade-in.Applying
the existing 2%local discount,staff and the Committee
recommended Rains Motor Company without the trade—on (the
standard pickup truck will be retained in the fleet).
Following the Committee meeting,Rains advised the Town that
he cannot now supply the vehicle.Longmont does have a Ford
Bronco,thus staff requested the bid be awarded to Longmont
for $20,181,without trade-in.It was moved and seconded
(Barker/Doylen)the bid submitted by Longmont for $20,181
without trade—in be accepted,and it passed unanimously.
2.Ordinance #9-96 Amending Chapter 10.04.020(c)concerning
Overtime Parking Fines.Town Attorney White noted that the
Town has a separate section in the Municipal Code addressing
overtime parking -Section 10.20.010.Pursuant to previous
Town Board action reducing parking fines to $5.00,it is
necessary to repeal Section 10.04.020(c)in the ordinance.
Staff read the Ordinance,and it was moved and seconded
Board of Trustees -Kay 14,1996 -Page 4
(Pauley/Marshall)Ordinance #9-96 be approved,and it passed
unanimously.Whereupon Mayor Dekker declared the Ordinance
duly passed and adopted,ordered it numbered 9-96,and
published according to law.
3.A.Amended Plat of Lot 2,James Subdivision.Tad &Dean
Warmer/Applicants.Mayor Dekker opened the public hearing.
Administrator Kiaphake reported that the Planning Commission
recommended approval of the amended plat contingent upon 9
conditions.Items 1—8 have been met,and the Town received
notification this date from CDOT that an access permit
(Condition #9)is not required.Applicant’s representative
Van Horn reported that an Improvement Guarantee will be
supplied,a firm bid has been obtained for installation of a
waterline extension that will meet minimal fire flow,and that
as this installation may provide additional water service,
additional boring of the highway may be avoided.The owner is
hopeful that they can enter into a main extension agreement
with the Town.As there were no comments from the audience,
Mayor Dekker closed the public hearing.It was moved and
seconded (Doylen/Baudek)the Amended Plat of Lot 2,James
Subdivision,Tad &Dean Warmer/Applicants be approved,and it
passed unanimously.
B.(1)Amended Plat of Lots 7,8,25,and a Portion of Lot 24,
Block 10,Town of Estes Park (Lewiston Townhomes),Rex
Miller/Applicant.It was moved and seconded (Hix/Doylen)this
Amended Plat be continued to May 28,1996,and it passed
unanimously.
(2)Special Review #95-4,Lots 7,8,25,and a Portion of Lot
24,Block 10.Town of Estes Park,(Lewiston Townhomes),
Gallagher &Miller/Applicants.It was moved and seconded
(Hix/Doylen)this Special Review lie continued to May 28,1996,
and it passed unanimously.
C.Petition for Rezoning from R-1 to E-Estate for the First
Resubdivision of Buenna Vista Terrace Subdivision.Gerald
Mayo submitted petitions for rezoning of the Buenna Vista
Terrace Subdivision.The petitions represent nineteen
property owners,and 21 lots in the subdivision.Staff
presented the following options:reject it,or refer it to
the Planning Commission.It was moved and seconded
(Hix/Baudek)the Rezoning Petition be referred to the Planning
Commission,and it passed unanimously.
D.Resolution #9-96 -Intent to Annex the “Reserve Addition”
(Storer Ranch Addition).Town Attorney White read the
Resolution which refers the annexation to the Planning
Commission and sets June 25,1996 for the Town Board public
hearing on zoning.Bill Van Horn,Applicant’s representative,
stated that the Applicant is in favor of an Annexation
Agreement which would solidify his intent.The Applicant will
begin negotiations immediately following approval of
Resolution.It was moved and seconded (Baudek/Pauley)
Resolution #9-96 be approved,setting the Town Board public
hearing on June 25,1996,and referring the annexation to the
Planning Commission,and it passed unanimously.
4.A.New Retail Liquor Store License Application filed by Diane
Rambeau,dba RAMBO’S LONGHORN LIOUOR.1640 Big Thompson Ave.
Mayor Dekker opened the public hearing.Attorney White
confirmed that the application was in order,and Clerk
O’Connor reported that the Applicant desires to amend the
Trade Name on the application to “Rambo’s Longhorn Liquor.”
Administrator Klapliake cautioned the applicant on preventing
the sale to minors.There being no further testimony,Mayor
Dekker declared the public hearing closed.Stating that the
Board of Trustees finds that the reasonable requirements of
Board of Trustees -May 14,1996 -Page 5
the neighborhood are not met by the present liquor outlets in
the ‘neighborhood,and that the desires of the adult
inhabitants are for the granting of this liquor license,it
was moved and seconded (Doylen/Hix)the New Retail Liquor
Store Application filed by Diane Rambeau,dba RAMBO’S LONGHORN
LIQUOR be granted,and it passed unanimously.
B.Special Events Liquor Application filed by the Town of Estes
Park,Museum Dept..200 Fourth St.,event scheduled June 7.
1996.It was moved and seconded (Marshall/Doylen)the Special
Event Liquor Application filed by the Town of Estes Park,
Museum Dept.,be approved,and it passed unanimously.John
Hazlitt,Member/Museum Friends Board,was acknowledged.
Following completion of
the meeting at 8243 p.m.
‘/J
Clerk O’Connor
Mayor Dekker