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HomeMy WebLinkAboutMINUTES Light and Power Committee 1986-09-04•0 0 RECORD OF PROCEEDINGS Light and Power Committee September 4,1986 Committee:Chairman Laing,Trustees Brown and Habecker Attending:All Also Attending:Town Administrator Hill,Light and Power Director Dekker,Finance Officer Vavra, Cashier Szydlo,Clerk O’Connor Absent:None DEPOSITS ON ELECTRIC ACCOUNTS -DISCUSSION: In commercial buildings containing several electric meters,a deposit,based upon the number of electric meters and estimated usage,is collected from the owner.As units become rented,the Town also collects a deposit from the lessee.The owner’s deposit is not returned when a unit is rented.A commercial deposit is held for approximately three years.The owner does have the option of disconnecting vacated units;however the Town may collect a fee for this service.Generally,commercial accounts do not desire electric service disconnected during the winter months.The Town’s electric rate attorney has suggested the Town require owners of commercial buildings to sign an agreement whereby the owner would request the electric service be shut-off in vacant units.The Committee also discussed the possibility of reducing deposits on multiple units,perhaps attaching a percentage,and the clarification of existing rules and regulations governing electric customers.The Committee recommends no change at this time in the existing policy of collecting two deposits on commercial accounts where an owner and lessee are involved,instituting the aforementioned letter of agreement.Light and Power Director Dekker will ensure customer deposits are addressed in the rate study currently underway. STANDBY POWER MODULE FOR MAIN-FRAME COMPUTER -FINANCE OFFICE: Finance Officer Vavra presented a memorandum stating the recent power fluctuation necessitated repair of the main—frame computer plus programming for a total expenditure of $3,350.00.Finance Officer Vavra reported NCR has a “Standby Power Module”available which is a battery pack that will keep the unit at full power for up to seven minutes.Purchase price is $1,295.To completely protect the system,a second smaller unit could be connected to the cash register and the control terminal for a price of $800.00.The second unit would enable staff to exit any program and “power—down”the system during a prolonged outage.Total price of the units is $2,100.00.Following discussion,the Committee recommends Finance Officer Vavra prepare and submit a report identifying options of installing a device that would protect all Town-owned equipment in the Municipal Building, authorizing Officer Vavra to investigate the possibility of renting the Standby Power Module for the main—frame computer on a lease/purchase basis during the interim period. AUTHOPIZATION TO PURCHASE TWO (2)PERSONAL COMPUTERS -FINANCE OFFICE: Finance Officer Vavra submitted a summary of bids received for an IBM XT personal computer.A total of $11,000 was budgeted in 1986 which included one unit each for the Finance Department and Light and Power Department.The Light and Power Department will not be requesting a computer in 1986,therefore,Finance Officer Vavra submitted a request for two complete units with one letter quality printer and one dot matrix printer.One unit would be used for word processing,the other for auxiliary financial 0 0 RECORD OF PROCEEDINGS Light and Power Committee -September 4,1986 -Page two reports.Discussion followed concerning expanding the program capabilities on the main—frame computer in lieu of a purchasing a second personal computer.The Committee recommends:(1)Finance Officer Vavra be authorized to purchase one (1)IBM XT unit from Pioneer Office Supply for $2,400.00,one (1)IBM Quietwriter printer for $1,199.00 and the “Word Perfect”Software word processing package for approximately $500.00,expending a total of $4,099.00;(2)Officer Vavra prepare and submit a list of priority projects necessitating an additional personal computer; and (3)Finance Officer Vavra contact NCR to discuss an in-depth study of the current computer system,with the possibility of a representative attending the next Committee meeting. AUTHORIZATION TO NEGOTIATE PURCHASE OF REEL TRAILER: Director Dekker reported $27,000 was budgeted in 1926 for the purchase of a reel pole and utility trailer.The existing reel trailer was constructed in—house,is approximately 30—35 years old,and does not contain brakes,which poses a safety hazard. The trailer is used in underground and overhead construction approximately twice/week.It has been determined there is only one distributor in the area for such trailers.Teague Equipment Company submitted a quotation for one (1)Hogg and Davis Model TR-37 combination trailer for $9,261.00 excluding freight. Including the desired options and freight,the total price is $13,438.00.Discussion followed with the Committee recommending Director Dekker be authorized to negotiate purchase of the Model TR-37 Trailer from Teague Equipment Company for an amount not—to-exceed $13,438.00.Delivery is anticipated to be 90-120 days. REPORTS: The Animas La Plata Dam and Irrigation Project located in the southwestern portion of Colorado is being considered again for construction.Federal preference power customers are willing to accept slightly higher power rates to help finance this project if the standard historic 50-year amoritization schedule is used. The Federal Government,however,has indicated they will support the project financially only if this schedule is reduced to a 30-year straight line.This matter will need to be resolved prior to getting the project underway. In an effort to reach the source of recent power disturbances, staff met with representatives of the Western Area Power Adminis tration (WAPA),Bureau of Reclamation,and Platte River Power Authority (PRPA).WAPA was advised the disturbances,including the lack of voltage control,was totally unacceptable.Director Dekker will advise when additional information is available. The Cascade Dam Project was delayed approximately ten days due to the National Park Service advising the Federal Energy Regulatory Commission (FERC)would most likely not issue a permit.Upon contacting FERC,the Town was advised it was not under FERC’s jurisdiction;however,the Town should contact FERC concerning the permit at a later date.The project will now proceed.The National Park Service stated they would pay all expenses incurred by the Town should the Park Service stop the project at a later date. The feasibility study for the Olympus Dam Project has been completed.Preliminary information suggests bid prices will exceed the $160/175,000 figure previously established.The Committee will review the study at the next meeting scheduled in October. All equipment has been ordered for the Marys Lake Substation. Construction contracts have been drafted and they should be 0 0 BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Light and Power Committee -September 4,1986 -Page three advertised in approximately one week.All work is on—schedule at this time. The Line Truck authorized April 3,1986 has been delivered. The first draft of Platte River Power Authority’s 1987 Budget is now complete.The preliminary budget total is $147,000,000. PRPA will be conducting an informational meeting for all members’ councils September 29,1986.A tour of Rawhide will take place at 2:30 P.M.followed by the meeting at 5:00 P.M.All Board Members are urged to attend. Trustee Habecker requested a tour of the Town’s electric system; a tour will take place as soon as possible. There being no further business,the meeting adjourned. Vickie O’Connor,Town Clerk SEP161986 J -.