HomeMy WebLinkAboutMINUTES Light and Power Committee 1994-07-14I
RECORD OF PROCEEDINGS
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Light and Power Committee
July 14,1994
Committee:Chairman Dekker,Trustees Miller and Pauley
Attending:Chairman Dekker,Trustees Miller and Pauley
Also Attending:Light and Power Director Matzke,Assistant
Town Administrator Widmer,and Deputy Clerk
Kuehi
Absent:None
Chairman Dekker called the meeting to order at 8:00 a.m.
HTE FIXED ASSET SOFTWARE -AUTHORIZATION TO PURCHASE
In 1992,the Town purchased a new computer system for accounting,
payroll,and utility billing purposes.Finance Officer Vavra
requested authorization to purchase a Fixed Asset module from HTE,
Inc.which will integrate with the General Ledger and Purchasing
software.This will allow inquiries into the status of an asset,
identification of each asset for tracking,and sorting by
categories.The Committee recommends approval of the expenditure
of $5,000 for the module,$1,360 for training/travel expenses,plus
the $1,200 annual support fee--all to be appropriated from the 1994
Light and Power Budget.
MICROFICHE READER/COPIER -AUTHORIZATION TO PURCHASE
Director Matzke reported that the existing 3M Microfilm Machine is
outdated and is producing poor quality viewing and copying.The
machine is used by various departments and citizens to view
subdivision plats furnished by Larimer County on 35mm aperture
cards.The 1994 budget for the Light &Power,Water,and General
Fund-General Government Buildings Departments included $8,500 for
replacement of this equipment,plus annual maintenance fees,which
are based on original purchase price.Following are quotations for
a replacement:
Purchase Annual
Model Price Maintenance
Bell and Howell 7000 $8,756.75 $778.00 (1PM)
Canon MP680 $12,743.00 $1,295.00
Minolta RP6O7Z (Demo)$9,200.00 $1,104.00 (3PMs)
These models include one zoom lens,a microfiche carrier,and a
plain paper copier.The Minolta unit,which is approximately two
years old,also includes an image rotation prism and a faster print
engine.The Committee recommends approval of the purchase of the
Minolta RP6O7Z High-Volume Reader-Printer for $9,200 from
Datafilms,Inc.,with the purchase price and annual maintenance
split equally among the three departments,with the difference in
cost extracted from the Light &Power Office Equipment budget.
FALL RIVER HYDRO PLANT -DECLARATION OF INTENT STATUS
Assistant Mangelsen reported that the Declaration of Intent is
still being reviewed.Public notice will appear in Larimer County
newspapers for six weeks,followed by contact with federal
agencies,with an expected response to the jurisdictional question
by September 1.
BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Light and Power Committee -July 14,1994 -Page 2
REPORTS
Director Matzke presented various graphs and Financial Reports for
May and June.
Project Updates:Serving new construction has been the major
activity,including line extensions and meter hookups.Due to the
resultant workload,various approved capital projects are being
delayed,and may be considered for public bid in the future.
Several meters with electronic demand registers were reprogrammed
while in service,which resulted in a high demand charge on some
accounts for one billing period;however,this problem has been
corrected.Poles are being set in the Allenspark area to assist
U.S.West.The Town will work with U.S.West as they make
improvements along Marys Lake Road and the West Elkhorn Avenue.
The new duty truck will be in service next week.The voltage
recorder is in use and will be demonstrated at the next meeting.
The authorized undergrounding of wires across Highway 34 has been
delayed to coordinate with the proposed widening of the highway.
The Rocky Mountain National Park utility and housing area is in the
Town’s service area,however,it is not presently served by the
Town.Future conversion of their system is being addressed.
New OSHA regulations for to include state and municipal operations
are being considered by Congress.The new regulations will place
additional documentation requirements on the department’s limited
staff.The Committee recommends the Mayor write to Congress
regarding the future of this unfunded mandate.
Chairman Dekker commended the Light &Power Staff for their
continued efforts and the positive asset to the Town and its
customers.
Platte River Power Authority:Assistant Administrator Widmer
reported on the PRPA Board Meeting held May 26:Platte River has
signed the Western Regional Transmission Association Governing
Agreement;Moffett County has accepted $35,000 per year for five
years from Platte River for economic impact of the Craig Station;
a construction agreement has been negotiated for the completion of
a transmission line to Utah;public sessions regarding the
Integrated Resource Plan are complete and a follow—up telephone
survey is being performed to confirm the input received;a work
session was held with Arthur Anderson Accountants to discuss trends
of deregulation.
There being no further business,Chairman Dekker adjourned the
meeting at 9:40 a.m.
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Tina Kuelil,Deputy Town Clerk
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