HomeMy WebLinkAboutMINUTES Light and Power Committee 1995-01-12RECORD OF PROCEEDINGS
Light and Power Committee
January 12,1995
Committee:Chairman Dekker,Trustees Miller and Pauley
Attending:Chairman Dekker,Trustee Miller
Also Attending:Light and Power Director Matzke,Town
Administrator Kiaphake,Assistant Town
Administrator Widmer,and Deputy Clerk Kuehl
Absent:Trustee Pauley
Chairman Dekker called the meeting to order at 8:02 a.m.
OFFICE COPY MACHINE --AUTHORIZATION TO PURCHASE
Director Matzke reported the present copy machine is 10 years old
and requires maintenance amounting to $300 a quarter.Carolyn
Kilgore,Light &Power and Public Works Secretary,solicited bids
and requested demo units from Minolta and Xerox.Both machines
were similar in functions,including auto duplexing,20—bin sorter,
auto stapler,magnification from 50%to 200%,and similar service
response time.In addition,Xerox offered one-highlight color
copies.The purchase price for the Minolta EP5420 is $9,644,no
trade in,with a service contract for $569/year based on 36,000
copies.The purchase price for the Xerox 5343CASF is $12,954,with
$800 trade in and a service contract for $1,440/year based on
36,000 copies.The budgeted amount for this purchase is $10,000;
$6,700 from Light &Power Department and $3,300 from the Water
Department.The Committee recommends approval of the purchase of
the Minolta EP5420 at an outright price of $9,644 and further
instructs staff to dispose of the current copier,possibly through
a donation to a non—profit organization,such as Crossroads.
1995 ELECTRIC RATE STUDY --AUTHORIZATION TO CONTRACT FOR RATE
CONSULTING SERVICES
M.E.Kiburz and Associates submitted a proposal to perform an
electric rate study for the Town.Director Matzke reported that
Kiburz and Associates has performed the previous two rate studies
to our satisfaction and under budget.The purpose of the study is
to design electric rates that would be applicable to the Park
Service administrative loads and the Bureau of Reclamation.The
rate design would separate the Town’s delivery costs from Platte
River purchase power costs.The cost of the rate design portion of
the proposal,Phase 1,is estimated at $3,000 and if the Town
chooses to implement the new rates,the rate hearing portion of the
proposal,Phase 2,is estimated at $2,000.This cost may be
recovered as part of the transfer of the system.Funding is
available in the 1995 Light &Power Department budget.The
Committee recommends the Town contract with ME.Kiburz and
Associates to perform the 1995 Electric Rate Study at a total cost
not to exceed $5,000,and that comparison to other cities be
completed before the recommendations are adopted.
TWO PERSON BUCKET TRUCK REPLACEMENT --AUTHORIZATION TO BID
Director Matzke reported that replacement of the two—person bucket
truck #25 is necessary.The truck is a 1983 Chevrolet with 82,000
miles.The truck was completely refurbished when the other bucket
truck was replaced.Fleet Manager Shanafelt has conducted meetings
with the linemen in preparation of designing the replacement truck.
A total of 3 on—site demos are planned.The resale value of the
truck has not been determined.The replacement of this vehicle is
RECORD OF PROCEEDINGS
Light &Power Committee,January 12,1995 -Page 2
funded in the 1995 budget for $145,000.The Committee recommends
staff be authorized to solicit bids for a replacement truck and
return recommendations to the Committee in February or March.
REPORTS
Director Matzke presented various graphs and Financial Reports for
November.Finance Director Vavra is in the process of closing out
1994.An uncollectible accounts report will be presented at the
next meeting.
Project Updates:Prospect Estates electrical service is complete.
Christmas decorations are being removed with the exception of the
twinkle lights,which will remain until Valentine’s Day.
Allenspark has experienced electrical problems and equipment has
been ordered to correct the situation.
Platte River Power Authority:Assistant Administrator Widmer
reported that at the December 15,1994 Board meeting,the budget
was adopted,the Integrated Resource Program was adopted,and the
business plan was discussed.Copies of Phase 1,data gathering,
were distributed to the Committee.Work on Phase 2,internal
activities,is in progress.The purchase of a $350,000 front-end
loader was approved with the bid requirements consisting of life-
cycle cost rather than low bid.Market research will be conducted
studying needs of the customers.
The tour of the Estes Substation was rescheduled to the following
meeting.
There being no further business,Chairman Dekker adjourned the
meeting at 9:21 a.m.
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Tina Kuehl,Deputy Town Clerk