HomeMy WebLinkAboutMINUTES Light and Power Committee 1997-09-110 0
RECORD OF PROCEEDINGS
“Light and Power Committee
September 11,1997
Committee:Chairman Hix,Trustees Baudek and Pauley
Attending:Trustee Baudek
Also Attending:Administrator Kiaphake,Light &Power Director
Matzke,and Deputy Clerk Kuehl
Absent:Chairman Hix and Trustee Pauley
Trustee Baudek called the meeting to order at 8:00 a.m.
CHRISTMAS DECORATIONS INSTALLATION AND MAINTENANCE -AWARD CONTRACT
Director Matzke explained that installation and maintenance of the
Christmas decorations was contracted last year for the first time
to Rocky Mountain Lawn Care (RMLC)for $49,750.RMLC has submitted
a 1997 proposal in the same amount,with additional suggestions of
steel bracing to the Three Wise Men displays to improve mechanical
strength,$5,000,and light bulbs and supplies,$4,000.The
Committee recommends approval of the proposal from Rocky Mountain
Lawn Care totaling $58,750 to install and maintain the Christmas
Decorations,providing the contract include dates for installation
and removal.
LONG RANGE SYSTEM PLAN -PROGRESS REPORT
Director Matzke presented a summary of recommendations for the
Light &Power Long Range System Plan,including dates of completion
for each project.One major 1997 project,Lexington Lane circuit
tie,will be completed in-house.The second major 1997 project,
Allenspark reconductor from one phase to three phase,will be
contracted,and if completion is not possible in 1997,the funds
will be encumbered for 1998.Trustee Baudek expressed appreciation
for the summary presentation.Director Matzke noted that the 10-
year capital and revenue financial study results will be presented
at the next meeting.
LIGHT &POWER DEPARTMENT POLICY AND PROCEDURE MANUAL -PROPOSED
ADDITIONS AND REVISIONS
Director Matzke presented three additions to the Light &Power
Policy and Procedure Manual,which was approved in May:
•Uncollected Bill Policy
•Customer Termination of Utility Service
•Automated Payment of Utility Bills (ACH)
This request will formally establish these policies in writing.
After discussion,the ACH policy will be revised by removing
reference of a specific charge for returned checks and replace the
wording with:“The Customer...will be assessed the bank’s non-
sufficient check charge...“The Committee recommends approval of
the three sections to the Light &Power Policy and Procedure Manual
as presented.
REPORTS
Platte River Power Authority:No report.
Director Matzke presented the Financial Reports for July and
August.Administrator Klaphake requested future reports include a
comparison between PRPA peaks and Town peaks.
Q
RECORD OF PROCEEDINGS
Light &Power Committee Meeting -September 11,1997 -Page 2
Project Updates:The Rocky Mountain National Park is now served
completely from the Town’s electric system and the project is
nearing completion of cleanup work,including overhead line
removal.The Hwy.7 conduit project is near completion,and street
lights are being installed and energized in phases as the widening
project is completed.A new contractor may need to be located to
complete painting of the poles.The Arapaho Estates electric
system is 75%complete.
Two major power outages occurred in the past month:
•Black Canyon Subdivision:This outage was caused by
underground cable that failed.Approximately 4,000’of
cable was replaced.Director Matzke explained that older
subdivisions were not equipped with loop feeds,so no
alternate service was available to customers during the
replacement process.However,loop feed installations
are being scheduled in these subdivisions,including
Black Canyon which is planned for 1999.Loop feeds are
required in new subdivisions.
•Prospect Estates SuiDdivision:This outage was caused by
a failed electrical switch following a lighting storm.
Power was restored by bypassing the switch.A new switch
has been ordered,and will require a scheduled outage for
installation.Trustee Baudek suggested at least one
switch be placed in inventory for future problems.
Prospect Estates does not currently have a loop feed;
however,the Marys Lake project transmission service,
when complete,will establish a loop feed to the north
end of the subdivision.
Trustee Baudek requested verification and Director Matzke explained
that all contractors are required by State law to request locates
prior to digging and that most contractors do follow that
requirement.
Trustee Baudek adjourned the meeting at 8:32 a.m.
KQQ
Tina Kuehl,Deputy Town Clerk
SEP23 1997
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