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Home My WebLink AboutMINUTES Light and Power Committee 1998-05-28C P BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Light and Power Committee May 28,1998 Committee:Chairman Hix,Trustees Barker and Jeffrey Attending:All Also Attending:Town Administrator Kiaphake,Light &Power Director Matzke,Assistant to the Light and & Power Director Mangelsen,fleet Manager Mahany,and Deputy Clerk Kuehl Absent:None Chairman Hix called the meeting to order at 10:00 a.m. Three Reel Wire Trailer —Authorization to Purchase Fleet Manager Mahany explained that the Department has a three-reel trailer,accommodating reel sizes up to 60”diameter,and capable of overhead and underground installations.The larger cable sizes used need to be special ordered on non—standard reel sizes causing longer lead times and higher purchase prices.The proposed trailer will accommodate standard reel sizes (72”)and has many features, which will allow more efficient installation and provide improved safety.The existing trailer will continue to be used for overhead construction and smaller underground jobs.The following bids were received: Sauber Manufacturing $23,520 Viking Utility Sales (3 bids) Option 1,Basic Trailer $21,300 Option 2,Basic Trailer with Payout brake (not needed)$24,300 Option 3,Deluxe Trailer —demo $26,800 The 1998 budget includes $21,500 for this purchase.The Sauber trailer,although $2,020 over budget,meets all specifications, including safety,better ground clearance,and easy turret removal for hauling equipment.The total vehicle purchases will remain within the 1998 budget.The Committee recommends approval of the purchase of the three—reel wire trailer from Sauber Manufacturing for $23,520. Meadowdale Hills and Retreat Three Phase Conversion Projects — Authorization to Execute Construction Contract Director Matzke reported that the Meadowdale Hills and Retreat Three—Phase Conversion Projects were recommended in the Long—Range Plan.A brief history was given along with slides of the areas showing current pole placement.Director Matzke explained where underground would be placed in each project if the Committee chose to do so.Approximately 800’of underground will be included in the Retreat project surrounding a picnic area,as requested by the Forest Service and the cost is included in the original design proposal.The 1998 budget for Meadowdale is $240,000 and the Retreat,$225,000.following is a summary of total estimated costs,including labor cost of the recommended contractor: 0 0 RECORD OF PROCEEDINGS Light &Power Committee,May 28,1998 —Page 2 Original Design:Meadowdale Retreat Labor $110,174.85 $198,285.00 Material 32,600.00 31,000.00 Engineering 27,000.00 18,000.00 TOTAL $169,774.85 $247,285.00 Original Design w/Underground:Meadowdale Retreat Labor $192,229.85 $277,085.00 Material 54,820.00 40,375.00 Engineering 27,000.00 18,000.00 TOTAL $274,049.85 $335,460.00 Bids were received from five companies following both designs as outlined above.The Committee recommends the Town contract with TSI to construct the two projects following the original design at a cost of $110,174.85 for Meadowdale and $198,285 for the Retreat. PCB Treatment Contract Negotiations —Request to Enter Executive Session The Committee entered Executive Session to discuss contract negotiations at 10:26 a.m.Attorney White joined the meeting.The Committee adjourned the Executive Session at 10:35 a.m.Attorney White left the meeting. PCB Treatment,Inc.Steering Committee —Request to Accept Settlement Offer The Committee recommends the Mayor execute the Settlement Agreement and that the PCB,Inc.Steering Committee be paid the amount of $8,200. Estes Substation Transformer —Authorization to Contract for Maintenance Services Director Matzke explained that the Department has attempted several times to correct a mineral oil leak on Transformer #1 at the Estes Substation.Bids were requested to remove the cooling radiators, replace the gaskets,and repack the shutoff valves.The following quotes were received: LTC Transformer Included Only Solomon Corporation $13,848.10 $11,811.43 S.D.Meyers,Inc.$16,790.00 $12,740.00 Western States Recloser No Bid The load tap changer (LTC)regulates the voltage,and needs to be serviced at this time.The work requires de—energizing the transformer,draining and filtering the oil,refilling the transformer.This work will require a three-day outage of the transformer.The load will be switched to the remaining transformers and no customer outages are expected.The Committee recommends approval of the bid from Solomon Corporation for $13,848.10. 0 0 BRADFORD PUBLISHINGCO.RECORD OF PROCEEDINGS Light &Power Committee,May 28,1998 — REPORTS Fall River Hydro Plant Update:Assistant to the Light &Power Director Mangelsen reported that the fall River Hydro Plant has received National Historic designation.On July 13,notification is expected regarding the requested $45,000 planning grant.A tour of the Plant will be conducted following the June 11 Light &Power meeting. Director Matzke presented the April Financial Reports. Project Updates:Service to the Estes Park Sanitation District Sewer Plant is being transferred to new underground cable and pad mount transformer this morning.The Marys Lake Project is near completion,and the portable substation has been disconnected.A tour will be scheduled in July.PRPA fiber contractors have started work in Town.SCADA equipment will be tested in June.Small projects associated with the Long—Range Plan have been completed. Chairman Hix adjourned the meeting at 11:02 a.m. Tina Kuehl,Deputy Town Clerk I 91998 CF EES P1 I 3)