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HomeMy WebLinkAboutMINUTES Light and Power Committee 1999-04-08RECORD OF PROCEEDINGS /Light and Power Committee April 8,1999 Committee:Chairman Hix,Trustees Barker and Jeffrey Attending:Trustees Barker and Jeffrey Absent:Chairman Hix Also Attending:Assistant Town Administrator Repola,Light and Power Director Matzke, Assistant to the Light and Power Director Mangelsen,Deputy Clerk van Deutekom Trustee Barker called the meeting to order at 8:00 a.m. Half Ton Pick Up Truck —Authorization to Purchase Fleet Supervisor Mahany reported that a 1987 Chevrolet pickup (933.17)is scheduled for replacement due to age and mileage and qualifies for replacement in accordance with the Town’s Vehicle Replacement Policy.Bids were requested from Rains Motor Company, Foothills Auto Plaza,and Pollard Motors.Rains Motor Company submitted a bid of $20,912, minus the $3,200 trade-in,for a total cost of $17,712.Foothills and Pollard did not respond. The 1999 Light &Power Department budget includes $24,000 for pickup replacement.The Committee recommends approval of the purchase of a new Jeep Cherokee from Rains Motor Company at a cost of $17,712. Big Thompson Three Phase Conversion —Approve Engineering Scope of Services Director Matzke reported that Electrical Systems Consultants (ESC)previously prepared the Long Range Plan which recommended completing the Big Thompson Three Phase Conversion project in two phases.The total project involves replacing approximately 3 miles of single phase overhead copper with three phase 1/0 awg tree cable beginning at Mall Road and continuing east generally along Highway 34. The Light and Power Department requested $200,333 in the 1999 budget for construction of phase one consisting of 1.5 miles.However,due to the complexity of the project and a higher line cost per mile,the preliminary engineering estimates for the project are $277,500 to complete phase one and $225,000 to complete phase two.In an effort to receive the best unit price,ESC prepared a proposal to perform the engineering and line design for both phases at an estimated cost of $50,250.After the line design has been completed the Committee can determine what portion of the total project will be feasible in 1999.The Committee recommends that ESC be hired to perform the engineering and line design for both phases of the Big Thompson Three Phase Conversion project at an estimated cost of $50,250. 1999 National Electric Code Director Matzke reported that the Town has traditionally adopted the updated National Electric Code (NEC)published by the National Fire Protection Association as it becomes available.In this manner,the NEC becomes the standard for residential,commercial,and industrial electrical installations within the city limits.The anticipated budget impact is the cost of publishing the notices of the public hearing.The Committee recommends that the 1999 Edition of the NEC be adopted and that the ordinance be introduced at the April j3th meeting of the Town Board and that a public hearing be set for the May I jill meeting of the Town Board. Policy and Procedure Manual Proposed Revisions —Request Approval Finance Office Vavra reported that the Committee previously approved a policy change to allow a waiver of the commercial electric service deposits when certain guidelines were met.At the time the policy was adopted,the Committee directed staff to present additional information RECORD OF PROCEEDINGS Light and Power Committee,April 8,1999 —Page 2 pertaining to restaurant and lodging accounts.Based on the review of these accounts,staff suggests the following statement be removed from the policy:4)Restaurants and lodging accounts will be excluded from this deposit waiver policy and be requited to submit a deposit. Concluding discussion of the additional information,the Committee recommends amending the waiver of commercial electric service deposit policy,excluding Item #4,as presented. Director Matzke reported that it has been standard practice for many electric utilities to accept a letter of credit,in lieu of deposit,from other electric utilities for residential customers with good payment history.The Town has furnished letters of credit to other utilities for customers leaving our area,but has never accepted letters of credit from other utilities.This deposit policy change would bring the deposit policy in line with industry practice and make the application process for new electric service customer friendly.The Committee recommends amending the deposit policy as presented. Windcliff Underground Rehabilitation —Request Approval of Trenching Contract Director Matzke reported that Windcliff Subdivision is in the process of upgrading their private water system which presents the Light and Power Department with the opportunity to install conduits in a common trench at a reduced cost.Lyons Excavating submitted a proposal to install 1400’of 4”PVC conduit at a cost of $3.00 per foot and an additional 750’of 4”conduit at a cost of $14.48 per foot for a total trenching cost of $15,060.This conduit will allow the Light and Power Department to install a loop feed in Windcliff,presently fed from radial underground lines most of which are direct buried.The 1999 Light and Power Department budget includes $17,500 for small underground projects.The Committee recommends approval of the contract with Lyons Excavating at a cost not to exceed $15,060. REPORTS Platte River Power Authority (PRPA)Report:Director Matzke reported that five candidates remain in the search for the General Manager for PRPA and each will be interviewed by the Board on April gth Items discussed at the March meeting include a financing proposal for the wind generation program,a presentation on the water plan for Rawhide,and a status report on the Colorado Electric Advisory Panel researching retail wheeling and retail competition.The Board also recognized the accomplishments of Mayor Azari from Ft.Collins who recently retired. Financial Report:The March graphs were reviewed.The March income statements were not available. Project Updates: The specifications for the Estes Substation switchgear bids will be mailed in the near future. Temporary poles are being installed off Highway 36 to provide temporary overhead bypasses for the upcoming highway widening project that will enable continued service while the underground project is underway. The Loop between Arapaho Meadows and Prospect Estates has been completed and will allow at least two sources of power into these areas.Loop feeds are required in subdivisions with underground lines. The 1,000 hour acceptance testing of the S.C.A.D.A.System began recently.PRPA will monitor their equipment at Marys Lake and the Estes Substation. The Park Lane project is complete and Director Matzke presented before and after photos of the project. RECORD OF PROCEEDINGS Light and Power Committee,April 8,1999 —Page 3 A Year 2000 update meeting is scheduled April 8th at 7:00 p.m.Representatives from PRPA, Western Area Power Authority,the Bureau of Reclamation,and the Town are scheduled to attend and discuss issues surrounding power and distribution.The meeting will be carried live on Channel 8 T\/.A seminar for large commercial customers,sponsored by PRPA,is scheduled April 20th at the Raintree Plaza in Longmont.The Light and Power Department mailed invitations to local commercial customers and will provide transportation to the seminar. Fall River Hydro Update: Assistant to the Light and Power Director Mangelsen reported that the open house at the Museum and the tour of the plant were successes with approximately 100 people attending the open house and 50 attending the tour.Richard Smart has expressed interest in giving a presentation of the educational lab concept at the May Light and Power Committee meeting. The Citizens Advisory Committee met April 7th and discussed the diesel generator,postponing the Historical Society Construction Grant application until October and the possibility of scheduling a presentation by the historic architect at the July Light and Power Committee meeting. There being no further business,Trustee Barker adjourned the meeting at 8:40 a.m. F Rebecca van Deutekom,Deputy Town Clerk APPROVED [APR 131999] TOWN OF E$TES PARKBOARDOFTRUSTEES