HomeMy WebLinkAboutMINUTES Light and Power Committee 1999-07-08RECORD OF PROCEEDINGS
JLight and Power Committee
July 8,1999
Committee:Chairman Hix,Trustees Barker and Jeffrey
Attending:All
Also Attending:Town Administrator Widmer,Light and Power Director Matzke,Deputy
Clerk van Deutekom
Chairman Hix called the meeting to order at 8:00 a.m.
Fall River Hydro Restoration Planning Study —Final Report.
Gary Long of Long Hoeft Architects presented a Historic Structures Report covering the power
plant history,original and altered conditions,preservation plan,scope of work/outline
specifications,and project costs for the Fall River Hydroelectric Plant Project.Chad DeVore of
the Natural Resource Connection presented a report on the Concept Exhibit Plan including a
project overview,goals to be achieved through the exhibit planning and design,resource
inventory,themes and storylines,and exhibit descriptions.Director Matzke noted that the next
step will be completion of the Implementation Grant Application due in October.The Committee
expressed their appreciation to Messrs.Long and DeVore on their presentations.
Estes Substation Feeder Relocation Project —Authorization to Bid.
Director Matzke reported that the Light and Power Dept.,in conjunction with PRPA,are in the
process of replacing the existing Estes Substation near the Chamber of Commerce with a new
substation near the Estes Power Plant Switchyard and the new fire station.This project
requires the reconnection of the four circuits presently fed by the existing station to the new
station.The Light and Power Dept.requested $300,000 in the 1999 budget for construction of
this project.This project is also included in the Light and Power Revenue Bonds
Reimbursement Resolution approved by the Town Board in August 1998.The Committee
recommends staff be authorized staff to proceed with the trench and conduit installation
contract bid process for the Estes Substation Feeder Relocation Project.
Colorado-Big Thompson Proiect Special Use Permit —Draft.
Director Matzke presented a draft Special Use Permit for the new substation outlining special
conditions for the project.Director Matzke noted that Town Attorney White and Parks and
Streets Supt.Speedlin have reviewed the document and did not recommend changes to the
permit.The Committee recommends approval of the Special Use Permit and agreed that
a final version of the permit could be presented directly to the Town Board for approval
at the July 27th meeting.
Wiest Drive Parking Lot Underground —Approval of Change Order Request.
Director Matzke reported that the Wiest Dr.parking lot trenching contract was awarded to Drake
Contractors,Inc.at a cost of $27,000.During construction of the project,a portion of the
conduit was rerouted in Moraine Ave.at the request of the EPSD to avoid a conflict with an
existing sewer line.The contractor performed this additional work at staffs request.The
Committee recommends approval of the change order request from Drake Contractors,
Inc.in the amount of $4,000.
Big Thompson Three Phase Conversion —Postponement of Construction Contract Bid.
Director Matzke explained that in the Long Range Plan,Electrical Systems Consultants (ESC)
recommended completion of the Big Thompson Three Phase Conversion project in two phases.
Construction of Phase I was planned in 1999 and Phase II was anticipated in 2003.In April
BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Light and Power Committee,July 8,1999 —Page 2
1999,the Town Board authorized the department to hire ESC to perform the engineering and
line design for both phases at an estimated cost of $50,250.Engineering for the project is
substantially complete and a revised estimate from ESC of $254,239 for construction of Phase I
and $114,437 for construction of Phase II.ESC has also recommended that the phases be bid
and constructed as a whole package to minimize start up costs for Phase II.The Light and
Power Dept.requested $200,333 in the 1999 budget for construction of Phase I.Of that
amount,$50,250 has already been committed to fund the engineering and line design.At this
point,there are no projects in the 1999 budget that can be cancelled or delayed to allow the
funding of the Big Thompson Three Phase Conversion.The Committee recommends that
the bid process for the Big Thompson Three Phase Conversion Project be postponed
and considered for funding in the 2000 budget or later and that both phases be included
as one project in the bid request.
REPORTS
Platte River Power Authority (PRPA)Report:No report.
Financial Report:The June income statements were not available.The June graphs were
reviewed.Monthly energy purchases and demand continue to outpace previous years.
Project Updates:
It is anticipated that PRPA will complete the fiber optic line installation in July and will add the
Fairgrounds and School District to the fiber optic network.Platte River is also installing video
conferencing equipment in the Town Board Annex conference room.
Installation of equipment at the Municipal Building and Shop Facilities for the radio system
upgrade has been completed,all lease agreements have been signed,and it is anticipated that
this project will be completed soon.
The Joint Use Pole Audit is underway.A report of findings will be presented upon completion
of the audit.
A new fluorescent streetlight that offers lower energy consumption and a brighter light has
been installed at Village Square Shopping Center.This new technology light will be evaluated
to determine energy and cost savings.
The transfer switch on the new emergency generator for the Municipal Building was damaged
during installation.The switch has been ordered and will be replaced by the supplier.
Proposed Sale of Intermountain CableComm Facilities —Discussion:Town Administrator
Widmer reported on the proposed sale of Intermountain CableComm and presented a request
to transfer the cable franchise from Cable Systems,Inc.(CSI)to Charter Communications
Holding Company,LLC (CHC).Improvements and upgrades will be made to the system as part
of the purchase agreement and Walt Van Lue,Gen.Mgr.for Intermountain CableComm (ICC)
commented on the company’s commitment to repairing/upgrading the system and improving
customer service.Mr.Van Lue discussed a detailed prioritized list of action items that will be
completed by ICC and addressed concerns presented by the Committee.Town Administrator
Widmer noted that Town Attorney White will review the purchase offer and draft a resolution
accepting the sale and transfer of the franchise.Town Administrator Widmer explained that the
Town has 120 days to review and approve the purchase offer.
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JUL 1 3 1999
TOWN OF ESTES PARK
BOARD OF TRUSTEES -
Chairman Hix adjourned the meeting at 9:35 a.m.
Rebecca van Deutekom,Deputy Town Clerk
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