HomeMy WebLinkAboutMINUTES Light and Power Committee 1985-08-010 0
BRADFORD PUBLISHING CO.RECORD 0 F PROCEED I N G S
,Light and Power Committee
August 1,1985
Committee:Chairman Graves,Trustees Brown and Laing
Attending:Trustees Brown and Laing
Also Attending:Town Administrator Hill,Light and Power
Director Dekker,Finance Officer Vavra,Clerk
0’Connor
Absent:Chairman Graves
UTILITY BILL COMPARISONS:
Finance Officer Vavra submitted a survey regarding utility
billing using “data mailers”vs.postcards.Those municipalities
using postcards were:Aspen,Fountain and Glenwood Springs;
those municipalities not using postcards were:Colorado Springs,
Longmont,Louisville and Vail.
Printing costs are as follows:
MAILERS POSTCARDS
$62.34/thousand $18.70/thousand
100,000 =$6,234 100,000 =$1,870
DIFFERENCE:$4,364
Mailings costs are as follows:
MAILERS POSTCARDS
$0.18/pre-sort,First $0.12/pre—sort,First
Class Rate Class Rate
80,000 =$14,400 80,000 =$9,600
DIFFERENCE:$4,800
GRAND TOTAL DIFFERENCE:$9,164
Additional costs would be incurred in re—programing the “printer
program.”Finance Officer Vavra also submitted a list of advan
tages and disadvantages and a sample copy of a Fountain’s utility
postcard.
Director Dekker advised that in a telecon with Committee Chairman
Graves,Chairman Graves stated he was not in favor of converting
to the postcard utility bill.Traditionally,the initial concern
in using a postcard was the customer’s privacy.Discussion
followed concerning the use of codes (ensuring a code be used for
credits and arrears)and size of the postcard and shut—off
notices (the procedure will not change).The Committee recom
mends converting to a 4¼”x6”postcard due to an estimated savings
of $9,164,and directing staff to:(1)prepare a very thorough
“news release”informing all consumers of the conversion and
savings,and (2)prepare a draft design of the postcard,
submitting the draft to the Town Board August 13,1985.
“NEW ACCOUNT”LISTING -FEE:
Finance Officer Vavra submitted an expense sheet indicating “in
house”expenses to prepare a listing of all new accounts.
Approximate costs incurred were $23.65 for all four organizations
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RECORD OF PROCEEDINGS
Light and Power Committee -August 1,1985 -Page two
currently receiving the list.The list has been available at no
charge.The Committee recommends a fee of $10.00 be assessed per
list per month,effective immediately.
MEETING WITH THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)AND
THE TOWN -DISCUSSION:
Director Dekker informed the Committee a meeting was held with
FEMA July 22,1985 to discuss flexible funding.The first step
FEMA will require is for the Town to supply a list of capital
projects,in order of priority.This list must be approved by
FEMA prior to further action.Discussion followed regarding
including $175,000 for the water intake line and penstock and
possible lease options with North American Hydro.The Committee
recommends taking this item under advisement pending staff
obtaining standards and/or guidelines from FEMA concerning
approval or disapproval of capital project lists.
REPORTS:
As an informational item,Light and Power Director Dekker in
formed the Committee of property which had been offered to the
Town:.86 Acres,$45,000,located near existing Town shop
facilities on Elm Road.The Committee stated the Town is inter
ested in obtaining the aforementioned property,possibly for the
Fire Department Training Center.
Platte River Power Authority has set a Joint City Council Meeting
for September 30,1985.Items on the agenda include a tour of
Rawhide and Business Meeting.
For the first six months of 1985,Electric Sales are 50.4%,
Expenditures are 48.9%,and Capital Improvements are under 20%of
Budget.
The recap of utility shut-offs for July indicated 37 telephone
calls placed,12 notes left at the customer’s residence,and 3
accounts shut—off.
There being no further business,the meeting adjourned.
Vickie O’Connor,Town Clerk
AUG1I19GS.
ESTS PARK
‘)TRUSTEES
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