HomeMy WebLinkAboutMINUTES Estes Park Urban Renewal Authority 2010-03-17RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, March 17, 2010
Minutes of a Regular meeting of the ESTES PARK URBAN RENEWAL
AUTHORITY of the Town of Estes Park, Larimer County, Colorado.
Meeting held in the Municipal Building in said Town of Estes Park on
the 17th day of March, 2010.
Commissioners;
Attending:
Also Attending:
Absent:
Chairman Newsom, Commissioners Blume, Halburnt, Little,
White and Wilcocks
Chairman Newsom, Commissioners Blume, Halburnt, Little,
White and Wilcocks
EPURA Executive Director Richardson and Deputy Town
Clerk Deats
None
Chairman Newsom called the meeting to order at 8:00 a.m.
COMMUNITY COMMENTS.
None
COMMISSIONER COMMENTS.
None
MINUTES.
The minutes of the regular meeting held January 20, 2010, were approved.
FACADE IMPROVEMENT PROGRAM
Exec. Dir. Richardson reported that of the original $90,000 approved for matching
grants for the Fagade Improvement program, $43,374 was committed to approved
applications as of March 11, 2010. In light of the January 2010 vote to abolish EPURA
and overages being experienced on the Grandstands Project, Exec. Dir. Richardson
recommended terminating the Fagade Improvement Program, and committing any
remaining funds to the Grandstands Project. The Commissioners concurred that the
Fagade Improvement Program should be brought to an end and discussed deadlines for
applications, the completion of projects and reimbursement of related expenses. It was
moved and seconded (Wilcocks/White) to end the Fagade Improvement Program
effective April 15, 2010, with no new applications accepted after that date and that
all approved fagade improvement projects must be completed and receipts
submitted for payment by July 1, 2010, with any Fagade Improvement Prograrn
funds remaining at that time being transferred to the Grandstands Project, and it
passed unanimously. Staff will notify current applicants of the deadlines and announce
the termination of the program to the community.
EPURA BUDGET.
Finance Officer McFarland reported that with outstanding expenses related to legal
fees, the Fagade Improvement Program, and the Grandstands Project, EPURA s
budget may be depleted before June 1, 2010. He stated that the balance sheet as of
February 28, 2010 shows a fund balance of $245,592. Exec. Dir. Richardson said that
of the $1,171 million committed to the grandstands project by EPURA, $1,162,646 has
been expended, and reported that the Grandstands Project is currently $205,000 over
budget. He suggested that all remaining EPURA funds be committed to the
Grandstands Project which will subsequently decrease the request to the Town Board
for additional monies to complete the project. Commissioner Wilcocks suggested
moving fonward with a partnership with the Tree Board on a beautification project south
of the CVB at the gateway to downtown. He stated that EPURA had previously
RECORD OF PROCEEDINGS
Estes Park Urban Renewal Authority - March 17, 2010 - Page 2
approved this collaboration and proposed allocating $20,000 to $25,000 to completion
of the beautification project and all remaining funding being committed to the
Grandstands Project. Discussion among the Commissioners revealed a lack of
consensus related to allocating funds to the beautification project. It was moved and
seconded (WilcocksAA/hite) to commit all remaining EPURA funds, less Facade
Improvement Program funds, to the Grandstands Project, and it passed
unanimously.
DISCUSSION ITEMS AND REPORTS.
1. Grandstands at Stanley Park Fairgrounds - The Grandstands Project is in week
22 of a 34-week project with 53% of the budget expended and, due to hazardous
material mitigation and change orders, the project is $204,854 over budget. Dir.
Zurn spoke about unforeseen circumstances that arise in any given project and
the assigned responsibility of change orders and the associated costs. The cost
of the project change orders have exceeded the amount of money allocated to
the project by EPURA and may result in a request to the Town Board for
additional funding to complete the project. Roger Thorp, architect, reported that
the concrete work is 90% complete and the metal building framework is
approximately 95% complete with the metal building skin expected to be
delivered and the installation of bleachers to begin next week. Seven contractors
are bidding on the concession stand project with the bid opening scheduled for
March 18. Thorp & Associates will work with the chosen contractor and the Lions
Club to coordinate work with the general contractor.
2. Update - Winding Down EPURA - Town Atty. White recommended that any
easements currently held by EPURA be transferred to the Town, and the
remaining EPURA funds will be expended by approximately the first of June.
Regular EPURA meetings will be held through July 2010. Any remaining
obligations of EPURA will become the responsibility of the Town after July 26,
2010, and will be handled by Town staff.
3. Miscellaneous - The previous owner of the Local Roots Coop is committed to
completion of the mural for which EPURA provided funding. The Commissioners
requested pursuing getting on a creditors list to possibly recover EPURA monies
in the event the mural is not completed.
Whereupon, Chairman Newsom adjourned the regular meeting at 9:01 a.m.
Cynthia^eats, Deputy Town Clerk