HomeMy WebLinkAboutMINUTES Estes Park Urban Renewal Authority 2009-02-18RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, February 18, 2009
Minutes of a Regular meeting of the ESTES PARK URBAN RENEWAL
AUTHORITY of the Town of Estes Park, Larimer County, Colorado.
Meeting held in the Municipal Building in said Town of Estes Park on
the 18th day of February, 2009.
Commissioners:
Attending:
Also Attending:
Absent:
Chairman Newsom, Commissioners Blume, Halburnt, Little,
Martinsen, White and Wilcocks
Vice Chairman Wilcocks, Commissioners Blume, Halburnt,
and Martinsen
EPURA Dir. Smith, Dir. Pickering, Dir. Zurn, and Deputy
Town Clerk Deats
Chairman Newsom, Commissioners Little and White
Vice Chairman Wilcocks called the meeting to order at 8:00 a.m.
COMMUNITY COMMENTS.
None
COMMISSIONER COMMENTS.
None
MINUTES.
The minutes of the regular meeting held January 21,2009, were approved.
EPURA PRIORITIES AND WORK PROGRAM.
Dir. Smith stated that the EPURA Commissioners and the Town Board of Trustees met
on February 10th for a joint work session to discuss a project for EPURA that would be
visible, good for the community, and an effective use of EPURA financial resources.
During the work session, a project at Stanley Fairgrounds was identified as meeting the
criteria, particularly a project to replace the grandstands. Dir. Zurn said that an estirnate
for a bare-bones, 3500 seat grandstands was done several months ago and came in at
approximately $835,000. The Commissioners discussed features to be considered in
the design of the grandstands including seating capacity, a ticket booth, office space,
concession area, emergency operations/first aid office, dressing rooms, storage,
additional restroom facilities, and the utilization of stone and timbers to create a high-
end multi-use structure.
Discussion continued on the following topics: the issuing of a Request for Proposal
(RFP) for the design of the project; including a request for tiers/add-ons in the plan
development in order to determine final design and affordability; a preference to use
local contractors when possible; and a time frame for the RFP, necessary approvals,
and construction. Dir. Pickering stated that the fairgrounds are booked for the summer
and that the project could begin after the last scheduled event, which is the Scottish
Festival the second weekend of September, with completion of the grandstands by early
June 2010.
Following discussion, it was moved and seconded (Halburnt/Blume) to direct EP^RA
staff to create a competitive bid process through an RFP for the design of the
grandstands at the Stanley Park Fairgrounds to include a preference for oca
construction and input, and maximizing in any way possible that local
involvement, and it passed unanimously.
RECORD OF PROCEEDINGS
Estes Park Urban Renewal Authority - February 18, 2009 - Page 2
FACADE IMPROVEMENT PROGRAM BROCHURE.
Dir. Smith said that Atty. Benedetti has reviewed and approved the draft informational
brochure and the application. The informational brochures will be distributed by mail, a
press release will be prepared for publication in the local newspapers, and
Commissioner Halburnt and Dir. Smith will visit businesses in Town as feasible to
present information about the program. Completed applications will be reviewed by Dir.
Smith and will not require EPURA Board approval. Proper documentation of the fagade
improvement expenses will be required before reimbursement will be made to the
applicant. It was moved and seconded (Martinsen/Blume) to move forward with the
fagade improvement program by printing and mailing the brochures, preparing a
press release, and walking through town to distribute information about the
program, and it passed unanimously.
EXECUTIVE DIRECTOR’S REPORT.
1. Dir. Smith said that Sharon Seeley, owner of the Park Theater Mall, has not
contacted him regarding a written request for reimbursement for legal fees that
was approved by the Commissioners. Mrs. Seeley had been given a deadline of
the end of Fiscal Year 2008 to make this request.
2. Two of three members of the Signage Subcommittee will be out of town through
February and will continue meeting when all return to Estes Park. The Fagade
Improvement Program brochures will be printed and distributed in the near
future. u
3. The Lyons Town Board has invited Dir. Smith to make a presentation about
EPURA, as Lyons is considering establishing an urban renewal authority.
4. There are no new developments in the lawsuit and the attorney is optimistic that
there will be a verdict by the next regular EPURA meeting.
Whereupon, Vice Chairman Wilcocks adjourned the regular meeting at 8:57 a.m.
Cynthia Deats, Deputy Town Clerk