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HomeMy WebLinkAboutMINUTES Estes Park Urban Renewal Authority 2009-11-18RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 18, 2009 Minutes of a Regular meeting of the ESTES PARK URBAN RENEWAL AUTHORITY of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 18th day of November, 2009. Commissioners; Attending: Also Attending: Absent: Chairman Newsom, Commissioners Blume, Halburnt, Little, White and Wilcocks Chairman Newsom, Commissioners Blume, Halburnt, Little, White and Wilcocks EPURA Executive Director Richardson and Deputy Town Clerk Deats None Chairman Newsom called the meeting to order at 8:00 a.m. COMMUNITY COMMENTS. None COMMISSIONER COMMENTS. None MINUTES. The minutes of the regular meeting held October 21, 2009, and the Special Meeting held October 29, 2009, were approved. AGREEMENT WITH TOWN OF ESTES PARK FOR EXECUTIVE DIRECTOR SERVICES. The Commissioners took official action to approve the appointment of Deputy Town Administrator Lowell Richardson as the Executive Director of the Estes Park Urban Renewal Authority. Action on a cooperation agreement between EPURA and the Town of Estes Park related to DTA Richardson’s services, which was prepared by Attorneys Benedetti and White, will be considered at the December EPURA meeting. It was moved and seconded (White/Halburnt) to approve the appointment of Deputy Town Administrator Richardson as EPURA Executive Director, and it passed unanimously. GRANDSTANDS PROJECT CHANGE ORDER. Any change orders exceeding the approved budget for the Grandstands Project are to be brought before the EPURA Board for consideration. The Lions Club has requested that the cost of a four tub sinks required for completion of the concession stand be included in the project costs. In addition, the Lions Club is also asking that an air curtain ventilation system that is being required by the Larimer County Health Department, also be included in the project costs. The cost of the sinks is estimated at $6,000 including labor, and the cost of the ventilation system is estimated to be $10,000. Exec. Dir. Richardson said these items were not part of the final approved project and would therefore exceed the budget approved for the project. Asked if this would be covered by contingency funds. Public Works Dir. Zurn stated that contingency funds are to be used for unforeseen situations that arise throughout the course of the project not for items beyond the original scope of the project, and that the Lions Club requests are beyond the original scope. Exec. Dir. Richardson said that some of the contingency has already been spent in dealing with unexpected expenses related to the water service to the grandstands. Discussion is summarized as follows: notes from previous meetings and discussions indicate that the sinks are to be provided by the RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority - November 18, 2009 - Page 2 tenant, not the landlord; found nothing to suggest that the sinks are part of the final approved project; confusion exists related to who is responsible for providing the sinks and what constitutes a permanent installation of equipment; additional expenditures have resulted from redesign fees for winterized fire suppression system; if Commissioners approve must then ask for Town Board approval; additional budget information is required before making a decision; and concession stand could be last thing constructed to have a clear tally of expenses and remaining available funds. Larraine Darling, Lions Club concession stand manager, said that the first blueprint she reviewed indicated the sinks were part of the project. She stated she considers the sinks a part of the building since they would be necessary equipment for any concessionaire to operate the concession stand. She said paying for the sinks and the ventilation system would greatly reduce the amount of money the Lions Club can channel back into the community. Following discussion the Commissioners concurred that additional review was required related to the change order for the sinks and ventilation system. It was moved and seconded (WhiteAA/ilcocks) to table the change order until the December EPURA meeting, and it passed unanimously. EXECUTIVE DIRECTOR’S REPORT. • The League of Women Voters hosted a forum to discuss the January 12, 2010 ballot initiative related to the abolishment of EPURA. Exec. Dir. Richardson and John Nicholas represented opposing sides of the issue. • The Friends of EPURA are meeting regularly and encouraging a “No” vote in the election. • The League of Women Voters will host a forum on December 7th at 7:00 p.m. A panel will present both sides of the EPURA issue and take questions from the audience. UPDATE - GRANDSTANDS AT STANLEY PARK FAIRGROUNDS. The Grandstands Project is an EPURA project with financial participation by the Town of Estes Park. As EPURA representative. Exec. Dir. Richardson will coordinate roles between the contractor, Taylor Kohrs; the owner, the Town of Estes Park, and EPURA s construction representative. Architect Roger Thorp. Public Works Director Scott Zurn has been designated as the Town of Estes Park’s representative on the project. Responsibilities for each party have been outlined. The first monthly project update was provided by Exec. Dir. Richardson. Demolition is complete and dirt work has begun which includes setting the grade for the grandstands and excavation for the building foundation. Utility work related to water, electric, and sewer lines is also undenvay. The initial locate for the water line was inaccurate resulting in a change to the original design and necessitating additional materials. Project meetings between the client, owner and contractor will be held each week at the building site throughout the duration of the’ project. To date, $187,427 has been expended including architectural fees, demolition and miscellaneous expenses. Whereupon, Chairman Newsom adjourned the regular meeting at 8:45 a.m. QJbutr Cynthia beats. Deputy Town Clerk