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Home My WebLink AboutMINUTES Estes Park Urban Renewal Authority 1984-06-06BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority ^June 6, 1984 Commissioners; Attending: Also Attending: Chairman Charles H. Phares, Commissioners Larry Helmich, J. Don Pauley, Edward B. Pohl, Dale G. Hill, Anne K. Moss, Arthur L. Anderson Chairman Phares, Commissioners Helmich, Pauley, Pohl, Hill, Moss and Anderson Executive Director Cole, Secretary Heifner, Russell Moore, Jim Windholz, Dick Bauman, Al Chotvacs There were no corrections or additions to the May 16 minutes. They stand approved as read. CITIZEN PARTICIPATION: Before any citizen participation,_Chairman^Phares stated that the VanHorn presentation would probably be held June 20 bu for citizens to watch the newspaper and listen to the radio for this information. Someone yelled from the audience that "the streetscape looks great BILLS: Secretary Heifner presented the following bills: Town of Estes Park III DeHaan Electric billed to Light & Power (re: streetlights) Material picked up from Water Shop Postage for May 1984 Rent for June 1984 1983-84 Workmen's Compensation Insurance 6.38 365.30 6.24 235.00 29.00 641.92 Insurance Delta Dental (Cole & Heifner) Directors & Officers Errors & Omissions Liability Insurance (3 year premium) Appraisals George Mowery Bookkeeping JAS Business Management Services Office Supplies & Equipment Executone Ace Hardware Xerox Art Hardware . Ralph Schutzman & Associates Pratt's Total Bills 45.16 600.00 645.16 1,300.00 700.00 159.00 35.27 62.10 20.09 111.94 65.54 453.94 $3,741.02 BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority June 6, 1984 - Page Two It was moved and seconded (Pohl-Moss) that the bills be paid. Motion approved. COMMUNICATIONS; Cole read a memo to Chairman Phares and Cole from Moss regarding Financing Alternatives. Hill asked for a copy. Memo was read to Chairman Phares from Secretary Heifner on insurance at the Watson house. Letter was read to Ray Keller from Cole regarding his concern with respect to possible acquisition or condemnation of the property at 154Wiest Drive. The letter stated that under the Plan adopted May 24, 1983, this is not anticipated. Cole read a letter addressed to the Urban Renewal Authority from Blanche Gere. Cole also read a memo to Jill Solder and Ed Pohl explaining the drawdown on the construction fund. OLD BUSINESS; Streetscape Project Russell Moore, Design Studios West, stated they should be finished with plantings by the end of this week and the streetlights °n. should be in by the end of June. NCE will be removing their frailer this week or next and then return once the lights are in and Jest °f the signs which should take about a week. Sabstaatia^^0iP1|tJ°5s ahead of determined on June 4 after a walkthrough on June 1. NCE is 8 days ™aa ^ schedule which entitles them to $4,000 ^ewardhmoneY f°^rC°^5^etl0n in adVanCe of the date required given weather days and change order d y . After some discussion on change orders (^ole Sa„dethehfactWthat change orders orders which transfers into 16 change CLsefon the essentially extend the allowable budget for t p ^ ± h questioned whatcontractor's estimate of what the work will cost,dHelmicnsqnted^ MQore the biggest single item would be in t g chase system (downspoutstated the largest change order had to do with the cna y wQrk .n drainage coming off the f f design uLftLoughout the . this situation although it was narCTest change order involving the Big sl;er<:0l?ha!?mirlharel commended Moore and DSW on behalf of the Board for doing a tremendous job. URA Secretary It was moved and seconded (-5^-i-f/-nLSftatryeinrbacSo”e1withh0the/ to April 23, 1984. Motion approved. Business Management Service It was moved and seconded <Andar5°g_3°giJiessaLnSgement°Service For furrrcref orrirtafn!nrB-i-sJ^^dBriianfial Ke^cords, be adopted. Motion approved. NEW BUSINESS: t cole referred to a memo from DicK ^uman, Diane Seybold was not Pres®at. Cole reter^^^^ October 31, 1983 and Traffic Engineer, to Russell M URA'Board Meeting by Ras®51J;n T-pferred to at the November ' , . 4-v,o TArnrkshop meeting held onw?S rigard to concerns ^t^LtsSape p?ojlc?. Thl memo reads rn October 27, 198 3 ^®rn“l|prLLd at the workshop, the part, "In response to the 9°^° the Elkhorn design: following summarizes my between Moraine and Riverside In my'-“SriisHF and getting m the proper lane, f muchyadditional confusion. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority June 6, 1984 - Page Three Existing crosswalks on Elkhorn, east of Riverside, are not as hazardous because the drivers have fewer distractions and the pedestrians have an area of refuge in the center double-turn lane." Cole stated the URA Board can take no action on this crosswalk situation. It is a matter for the Public Safety Committee which then makes its recommendation to the Town Board; however, it might be appropriate for the URA Board to make a recommendation to the Town. Al Chotvacs, District Engineer for the Colorado Department of Highways, stated their feeling is that the crosswalk should not be there. He feels this particular crosswalk would just aggravate the traffic flow through town. After lengthy discussion from the audience and the Board, Pauley stated it was his opinion that the walkway we are now dealing with is going to be perhaps only a one-season situation in that if we go ahead with East Elkhorn next year as stated in the Plan, we will be putting a crosswalk in there at that time. Summer Intern - UCD It was moved and seconded (Pohl-Pauley) that Resolution No. 18 (An Agreement With The University of Colorado at Denver For The Employment of an Architectural Student Summer Intern) be adopted. Motion approved. Hiring of Transplan, Inc. It was moved and seconded (Anderson-Helmich) that Resolution No. 19 (An Agreement With Transplan Associates, Inc. for the Preparation of a One-Way Street Plan for the Town of Estes Park) be adopted. Motion approved. Request for Qualifications - Confluence Park Moss stated that the.Confluence Park Committee (Helmich, Alma Hix and Moss) had met and come up with ideas on how to proceed with interviewing developers for Confluence Park. It was determined that the Board should advertise for developers, and, request qualifications in a packet to be sent to interested developers. Six developers have already expressed an interest. Moss asked the Board if the Committee could proceed with advertising for a developer and then interview them as they respond in order to select one as soon as possible. Cole suggested the staff put together a packet for mailing to the developers who have already indicated an interest and have copies ready to mail for those inquiries that we might receive. Hill questioned if_ the RFP includes any comments about public funds to be expended for this project. Cole stated that, at this time, we will be suggesting a developer to negotitate with only. It was moved and seconded (Moss— Anderson) that we advertise for a developer for Confluence Park in_the Trail Gazette and other papers with a request for proposal or quali fications and direct the Executive Director to prepare such a packet. After some discussion, it was decided to prepare the packet for review by the Board at either the next regular meeting or special meeting. Motion approved. Parking Analysis Cole outlined four items which Bob Joseph will be completing. These four items include: 1) Map existing parking lots (l"-50, scale). Determine parking spaces to be gained by restriping. 2) Analyze existing easements and Town-owned property. Where can additional parking lots be located at minimum cost? 3) Map parking to be acquired in Plan — how many spaces can be put on these lots (1"—50' scale). BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority June 6, 1984 - Page Four 4) Are there additional locations for parking which were overlooked in the Plan or have come on line due to new opportunities? Cole also stated she had directed Joseph to make a 24 x 36 base map of Confluence Park. She also referred to a memo to Hill (Chairman of the Special Assessment District Committee), copy to Joseph, on tabulation of public-private parking within the District. Lengthy discussion followed concerning public-private parking. One-Way Traffic Loop Dick Bauman, Principal for Transplan Associates, Inc. stated he was present at the meeting to obtain the Board's input into this situation. He had received a letter from Cole and the Traffic Committee laying out the general concerns which include a solution on East Elkhorn from Moraine to Riverside similar to what has recently been done on West Elkhorn. Also, to have a solution which is not a seasonal situation but more permanent. Bauman pointed out that since it is a state highway, it has to be done in such a way that the Highway Department is comfortable with it. Access from the different quandrants to the Cleave Street area is necessary for the eventual parking areas there. His understanding of the objective is basically a low-cost, no condemnation type of solution. Bauman then asked the Board for other criteria and after lengthy discussion, Bauman stated he hopes to get his recommendations to the . Board by late June. Streetscape Construction Committee Anderson stated that the final Streetscape Construction Committee Meeting was held this morning and expressed public appreciation to Tom Green, Bob Mobus and Paula Laing (liaison between the merchants) and to Town Staff Bob Dekker, Rich Widmer, Bob Ault and Mike Mangelsen for their participation on the Committee. Anderson suggested we begin considering construction on East Elkhorn this Fall. Anderson proposed we obtain a bid from Estes Park Surveyors to obtain the street elevation details necessary for future design work. After lengthy discussion, it was moved and seconded (Hill-Anderson) that the Executive Director be authorized to take telephone bids for the surveying necessary to be done on East Elkhorn and then to proceed with the bid which the Executive Director thinks is acceptable. Before doing this, however, the Executive Director will review DSW's contract to see if a mechanism isn't already in place for this surveying situation which would then require only a change order to resolve it. Motion approved. Anderson stated July 15, 1984. is designated as opening day of the West Elkhorn Streetscape Project. Anderson, Secretary Heifner and the Chamber of Commerce are working on this and getting together some price quotes, etc. It was suggested the date might be moved to the end of July to ensure that the streetlights would be in and everything complete. Anderson said he would ask to be put on the agenda for the next Town Board of Trustees Meeting June 15 to obtain whatever approval is necessary for the block party. Planning Commission Liaison Moss read from Consultant Philip Herr's memo to the Estes Park Planning Commission dated May 21, 1984 concerning zoning revisions and mentioned two in particular: 1) C-1 and C-2 Commercial - Over the past several decades, many resort communities have tested the separation of tourist- related from other commercial services, as C-1 and C-2 attempt, and it has uniformly led to frustration and ineffectiveness, essentially because all services are tourist-related to some degree. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority June 6, 19G4 - Page Five On the other hand, there is a clear and appropriate distinction in Estes Park between the pedestrian-oriented Downtown and the auto-oriented arterial business areas. Downtown allows one to park one place and go to many places on foot. Elsewhere, going from one establishment to another generally involves an auto trip. That functional difference should be reflected in differences in use, dimensional, parking and other requirements. Accordingly, the C-l/C-2 distinction might be scrapped for a C-A/C-B distinction, structured around the pedestrian/auto orientation dichotomy. Moss said that since this is an item that is continually brought up in the Urban Redevelopment Plan, Moss feels it is a distinction the URA should support in the Town's revision of its zoning and perhaps it is necessary for the URA to have some formal means of communication between the URA, the Planning Commission and the consultant concerning URA's thoughts on zoning revision and how the Development Review Process fits into the zoning ordinances. 2) Development Review Process - Moss said Steve Stamey, Town Planner, stated that a discussion at a June 4 meeting on the first series amendments having to do with the revisions, did not include the Development Review Process, to any extent. Moss stated that the review process was approved by the URA Board, adopted by the Town and, she requested a work session with the Board to clean up any items or questions regarding the review process. It is easier to do this now than wait until it gets into the newly revised zoning ordinances. Moss also suggested considering three issues at the work session — timing, elevation and proceeding with the approved Plan. It was decided to take these items up at a work study session on Wednesday, June 13 at 9:00 a.m. STAFF t Cole presented an explanation of the revised 1984 Budget and suggested the Board review it and pass a Resolution at the next Board Meeting to accept this revised 1984 Budget. Cole said the decision on the Block Grant should be made this coming Friday, by the State. Cole is still very optimistic that we will get the money — the big question is -- how much? Meeting adjourned. Donna Heifner, Recording Secretary