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Home My WebLink AboutPACKET Audit Committee 2021-08-11Wednesday Aug 11, 2021 4:00 p.m. – 5:00 p.m. Audit Committee Virtual Meeting The Audit Committee will participate in the meeting remotely due to the Declaration of Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and provided for with the adoption of Ordinance 04-20 on March 18, 2020. To view or listen to the Audit Committee by Zoom Webinar ONLINE (Zoom Webinar): zoom.us/join Webinar ID: 942 8304 1534 CALL-IN (Telephone Option): 877-853-5257 (toll-free) Meeting ID: 942 8304 1534 1.CALL TO ORDER 2.NEW BUSINESS a) 2020 CAFR and Audit Review i.Review 2020 Audit Report and Audit Findings with Auditors. ii.Confirm readiness for Aug 24, 2021 Town Board meeting. b) Consider appointment of Haynie and Company to perform the 2021 audit. 3.ADJOURN Attachments: Attachment A – Auditor Management Representation Letter Attachment B – Auditor Presentation CAFR for year ended 12-31-2020 provided separately - Link AGENDA Certified Public Accountants & Management Consultants 1221 W. Mineral Avenue, Suite 202 Littleton, CO 80120 303-734-4800 303-795-3356 www.HaynieCPAs.com An Association of Independent Accounting Firms July 23, 2021 To the Board of Trustees and Management Town of Estes Park, Colorado We have audited the financial statements of Town of Estes Park, Colorado (the “Town”) for the year ended December 31, 2020, and have issued our report thereon dated June 25, 2021. Professional standards require that we provide you with the following information related to our audit. Our responsibility under U.S Generally Accepted Auditing Standards was provided to you in the engagement letter dated December 28, 2020. This letter also communicated the general scope and timing of our audit; any significant updates have been verbally communicated. We have also requested and received written representations from management regarding the financial statements. A copy of this letter can be provided to you upon request. Significant Accounting Policies The significant accounting policies used by the Town are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies did not materially change during 2020. We noted no transactions entered into by the Town during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. Significant Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements were: •Management’s estimate of the depreciable lives and estimated residual value of property and equipment is based on prior management experience. We evaluated the key factors and assumptions used to develop the depreciable lives and estimated residual value in determining that it is reasonable in relation to the financial statements taken as a whole. •The estimates of the net pension and OPEB liabilities are based on actuarial valuations, which make certain assumptions and estimations. We reviewed the valuations and key assumptions and found them to be reasonable. •The Town estimates the year-end self-insurance claims payable. This estimate is based on past experience and expected results. We reviewed the calculation of this liability and the key assumptions used to determine it, and consider the estimated liability to consistent with expectations. Attachment A Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to each opinion unit’s financial statements taken as a whole. Disagreements with Management None. Consultations with Other Independent Accountants None of which we are aware. Significant Issues Discussed Prior to Retention of Independent Auditors We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the Town’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Significant Difficulties Encountered in Performing the Audit None. Other Matters We applied certain limited procedures to the management’s discussion and analysis and required supplementary information (RSI), as listed in the table of contents. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. We were engaged to report on the budgetary comparison schedules, combining and individual nonmajor fund financial statements listed in the table of contents, which accompany the financial statements but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We were not engaged to report on the introductory section, statistical section and Local Highway Finance Report which accompany the financial statements but are not RSI. Such information has not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on it. Other Findings or Issues Noted During the Audit Audit Observations: During our engagement, we reviewed schedules that could not be converted to excel easily, and noted some processes that are manual due to system features that limit automation. Additionally, we noted the current accounting system cannot create functional financial statements. In our experience, a more robust ERP system can eliminate department inefficiencies and provide robust reporting that can aid the Town with overall monitoring. This information is intended solely for the use of the Town Board and management of the Town of Estes Park, Colorado and is not intended to be and should not be used by anyone other than these specified parties. Sincerely, 7/28/2021 Town of Estes Park Report to Board of Trustees- 2020 Audit HaynieCPAs.com Report to Board of Trustees HaynieCPAs.com Audit Scope and Methodology Required communications in accordance with Audit Standards Walkthrough of CAFR Financial Highlights New Accounting Pronouncements, General Observations, and Comments Attachment B 7/28/2021 Audit Scope and Methodology HaynieCPAs.com Opinion on fair presentation of financial statements Risk-based approach – procedures tailored to address risks (including fraud and significant risks) Vary procedures from year to year Internal controls Required Communications HaynieCPAs.com Significant new accounting policies – none Significant estimates o Pension o Depreciable lives of capital assets o Self-insurance claims payable Audit adjustments – Standard entries to Record Pension and OPEB adjustments for 2020 Passed Adjustments – Disagreements with management – none Other findings or issues – Audit observations 7/28/2021 CAFR – Outline HaynieCPAs.com Audit opinion Introductory Section with Transmittal Letter Management’s Discussion and Analysis Government Wide financial statements Governmental fund financial statements Proprietary fund financial statements Footnotes Supplemental Schedules Statistical Section Compliance Section Single Audit Reports Financial Highlights HaynieCPAs.com 7/28/2021 Financial Highlights HaynieCPAs.com Financial Highlights HaynieCPAs.com 7/28/2021 Financial Highlights HaynieCPAs.com New Accounting Standards, General Observations, and Comments HaynieCPAs.com Upcoming Accounting Standards Implementation o GASB 87 – Leases – delayed to 2022 General observations and comments Contact Information: o Ty Holman email: tyh@hayniecpas.com; phone: 303-734-4800