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HomeMy WebLinkAboutMINUTES Town Board Budget Study Session 1997-11-03BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Town Board Budget Session November 3, 1997 Board: Attending: Also Attending: Absent: Mayor Dekker, Trustees Barker, Baudek, Doylen, Hix, Marshall and Pauley Mayor Dekker, Trustees Barker, Baudek, Doylen, Marshall and Pauley Town Administrator Klaphake, Finance Officer Vavra, Clerk O'Connor Trustee Hix Mayor Dekker called the meeting to order at 9:00 a.m. REVIEW 1998 PRELIMINARY BUDGET - BUDGET ISSUES. Administrator Klaphake reviewed the following 1998 Budget Issues: Fund Balance/TABOR. Pursuant to budget rollbacks, over a One Million Dollar fund balance was maintained in 1997; staff intends to retain this One Million Dollar fund balance for 1998. TABOR calculations will be confirmed after final 1998 budget figures are in place. Revenue Projections. Sales Tax Revenue projections include a 5% increase. Senior Center Project. The budget contains $437,000 for this project. $237,000 will be raised by the seniors; $100,000 by the Town; $100,000 block grant. This project has met all legal requirements, and will not go to bid and construction until 1998. Advertising Program. The Advertising Program is divided into two pieces: "all inclusive" (salaries, postage, etc.), $665,135 up 1.93% from 1997; and "specific advertising", (raw) $365,610 up 5.87%. Survey. Talmey Drake Survey which is conducted every 3 or 4 years. This study identifies trend lines, and is statistically accurate. Technical Committee. This is the Town's internal computer technical committee which was established in 1997. The team, which meets on a regular basis, attempts to coordinate all of the Town's computer purchases. Insurance Cost. CIRSA costs have been increased 5% and health 10%. Staff has verified there will not be a health insurance increase in 1998. Although the 10% budget will not be utilized. Staff cautioned the Town Board against spending this excess due to unforeseen events that may occur during the year. Payroll Cost. Payroll has been increased 5%. The Town is following the merit system which was adopted in 1997. Not all employees receive an automatic pay increase; increases are based on performance evaluations. Actual payroll expense in 1997 was 4% overall. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Town Board Budget Study Session - November 3, 1997 - Page 2 Intergovernmental Cooperation. The Budget includes: $14,990 for a joint project with the EVRPD for lights at the ball field (includes a COCO Grant); $10,000 to leverage a grant for the School for playground equipment and refurbish the track; $30,000 for the EVRPD for the next portion of the Causeway Trail System to connect with the Chamber of Commerce leg (the Rec. Dist. is taking the lead on this portion due to their connection with BOR); and a $10,000 contribution for the Homer Rouse Trail between Carriage Hills and Lilly Lake (Open Space Board). Hanford Sidewalk. $165,000 is allocated for engineering and construction. The traffic study will be presented to the Town Board November 25th. Snowplows. Funding for two new snow vehicles ($95,000 ea.) is planned. 1998 PROPOSED BUDGET - EXECUTIVE SUMMARY. Finance Officer Vavra presented and reviewed the Proposed 1998 Executive Summary. Revenues and expenses, as well as budget comments were reviewed for the General Fund. Additional Employees: The Budget includes two new employees: Police Officer and Building Inspector; in the Parks Dept., the Dept, will be filling a vacancy. Additionally, a current Parks employee will be transferred to Community Development to serve in Code Enforcement.^ Pursuant to the recent IGA, Larimer County will be assisting in funding the Code Enforcement employee. Other than the positions listed above, staffing levels have remained stable since 1992. The Town does not anticipate hiring an "entry level" Building Inspector. Discussion followed on the mill levy. Senior Center Director, a request to the Mayor from Salud Clinic for (this item will be discussed during the November 7th meeting). PUBLIC COMMENT. None. During the November 7th meeting, the remaining^ funds will be reviewed. Any amendments by the Town Board will also occur during this meeting. There being no further business. Mayor Dekker adjourned the meeting at 10:46 a.m. Vickie O'Connor, CMC/AAE, Town Clerk NOTE: Minutes of study sessions are not distributed, nor approved by the Board of Trustees.