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Home My WebLink AboutMINUTES Town Board Budget Study Session 1996-11-08BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Town Board Budget study Session November 8, 1996 Board: Attending: Also Attending: Absent: Mayor Robert L. Dekker, Trustees Barker, Baudek, Doylen, Hix, Marshall and Pauley Mayor Dekker, Trustees Barker, Baudek, Doylen, Marshall and Pauley Ass't. Administrator Widmer, Finance Officer Vavra, Clerk O'Connor Trustee Hix and outlinedMayor Dekker called the meeting to order at 9:00 a.m. agenda items/procedure. 1997 PRELIMINARY BUDGET. Water Fund. Assistant Administrator Widmer reported that the 1997 Budget contains a 9% water rate increase which is in agreement with the previously adopted financial plan for the Water Dept. Public Works Director Linnane reviewed the financial plan, cash flow summary, and aggressive water line replacement schedule. Light and Power Fund. Staff also reviewed the Light and Power Fund, identifying which items relate to the Master Plan ($318,000 total). 1997 PROPOSED BUDGET - EXECUTIVE SUMMARY. Finance Officer Vavra presented and reviewed the Executive Summary of revenues and expenses for the Park Entrance Estates Debt Service Fund, Light and Power, Water, Catastrophic Loss, Self-Funded Medical Insurance, Fleet Maintenance and the Fire and Police Pension Trust Funds. UNRESOLVED 1997 BUDGET ISSUES. Staff responded to previous budget issues: (1) the Se”i°r Meals on Wheels Program served 8,600 meals on site, and delivere 4.500 for a total of 13,173 in 1993 (most recent report);, and (2) the Library Bond Issue was for 20 years, thus after 1996, there are 13 more years remaining on the bond issue. PUBLIC COMMENT. None. BUDGET RECOMMENDATIONS. Trustee Doylen recommends that in light of the significant cost of administering the Regifting Program by CACEP, the Program be administered by the Town utilizing the entirebudget ($8,500), that this action would not further deplete CACEP s resources, and that the previous motion of additional operation^ funds of $3,600 be withdrawn. Trustee Doylen believes the Town could administer the Program more efficiently without depleting resources of CACEP. Trustee Marshall responded that such action would micro-manage CACEP, he does not support the recommendation, his motion for additional $3,600 for a total 1997 budget allocation of $12,3^0 is not on-going, and CACEP could more efficiently administer the Regifting Program than the Town. Trustee Baudek noted that the Regifting is a good program, he would prefer the Program no BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Town Board Budget Study Session - November 8, 1996 - Page 2 lost, and if the Town assumed control would it best assist CACEP in their operations. Trustee Pauley supported those comments made by Trustee Marshall. Trustee Barker stated that perhaps CACEP could better use their funds elsewhere if they cannot afford to administer the Regifting Program. If CACEP can administer the Program for less expense, they should so advise. CACEP Director Vogel responded that CACEP currently serves 22 affiliates and 9 associates. Aside from previous correspondence received from the affiliates. Trustee Doylen acknowledged additional letters submitted by Suzy Blackhurst and Sally Anderson. Director Vogel could not answer whether CACEP could administer the Program for $500, requesting the Town submit their question in writing. Mayor Dekker clarified the options, and requested consensus: CACEP. (1) the Town administer the Regifting Program. CACEP Member Virginia Floyd implored the Town not to administer the Program based on the Town not being well informed, conflicts of interest, and the Town micro-managing the arts. Consensus was reached (5/1) for the Town not to administer the Regifting ProgreuQ/ . (2) allocating $8,500 to CACEP, with the option that CACEP can manage the Progrzun or ask the Town to manage it. Consensus was reached (5/1) in favor of this option. (3) appropriate an additional $3,600 to CACEP for operations for budget year 1997 only. Consensus was reached (5/2) in favor of the additional funding for 1997. YOUTH CENTER. Should the Town fund an additional $1,000 (challenge match) to the Youth Center for programs. Unanimous consent was reached (6/0) for the additional funds. Finance Officer Vavra was directed to revised the 1997 Budget by an additional $4,600, and prepare the budget resolutions for presentation during the Public Hearing scheduled November 26, 1996. There being no further business. Mayor Dekker adjourned the meeting at 10:15 a.m. o- Vickie O'Connor, CMC/AAE, Town Clerk Note: Minutes of the study session are not circulated, nor approved by the Board of Trustees.