HomeMy WebLinkAboutMINUTES Estes Park Urban Renewal Authority 1994-07-20BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
xEstes Park Urban Renewal Authority
July 20, 1994
Coimissioners:
Attending:
Also Attending:
Absent:
Polly Gunn, Carl Henderson, George J. Hix,
Gary F. Klaphake, Randy R. Martin, Richard S.
Putney, Gerald W. Swank
All
Executive Director Anderson, Town Clerk
01 Connor
None
Chairman Gunn called the meeting to order at 7:45 A.M. and
requested the Authority enter Executive Session to discuss
personnel. It was moved and seconded (Hix/Henderson) the request
be granted. A roll call vote was taken and the Authority entered
Executive Session at 7:46 A.M.
Chairman Gunn reconvened the meeting to order at 8:00 A.M.
MINUTES
The minutes of the June 22, 1994 regular meeting were approved as
presented.
TREASURER/FINANCIAL REPORTS
Director Anderson presented and reviewed the Cash Flow Report for
June, 1994. Chairman Gunn noted her approval of the finance report
format. The chart delineating the Comparison of Sales Tax
Collections in the URA area was also presented.
STAFF REPORT AND COMMUNICATIONS
Director Anderson reported on the following:
Stanley Historic District Roadway:
(1) the Request for Quotation to provide trenching
services to install the lights along the roadway has been
issued and is due next week.
(2) the Request for Statement of Interest to provide
landscaping services at the entry island will be
advertised this week; (3) the Request for Proposal will
be issued July 26 with response due by August 2. A
"naturalistic" or dry-land landscaping plan is being
proposed to duplicate existing natural grasses/trees.
The Town has received a $4,200 grant for trees at the
entry island, and the Town will comply with the
stipulation that a small business contractor be obtained.
(4) a design concept for the entry island sign has been
approved by The Stanley Hotel—this particular project
will receive a high priority during the next two weeks.
A sketch of the sign was presented, as well as sample
materials. The style will match the hotel, letters will
be cast into the material, the base will consist of a
reddish, garden wall style rock with the same general
color of the Hotel plus a slightly edged concrete will be
utilized. The sign will be illuminated from the ground
up. Staff anticipates that, while matching the style of
the Hotel, the material selection will provide low
maintenance. Commissioner Klaphake responded to a
concern on the use of cement "caps" relative to the
BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Estes Park Urban Renewal Authority - July 20, 1994 - Page 2
Conference Center.
Presentation/Field Trip: Director Anderson will give a
presentation and lead a field trip on the Riverwalk for the
Colorado Association of Stormwater and Floodplain Manager July
28 and 29 during the 1994 Annual Conference.
Meeting Date Revision - Due to scheduling conflicts, the
August 17 meeting has been rescheduled to August 24.
COMMISSIONER AND COMMITTEE REPORTS
Commissioner Swank/Chairman, Public Relations Committee, reported
he solicited a quotation to produce a 10± minute video explaining
the history of the Urban Renewal Authority. A quotation of
approximately $1,000 was submitted by Cooper Video Productions, and
Commissioner Swank requested funding for this project.
Commissioner Swank was commended for his effort on this project and
Chairaan Gunn stated the funding request will be addressed during
1995 Budget preparations.
ADDITIONAL AUTHORITY BUSINESS
Approval of Light Base Contract Award: The fabrication of 19
concrete light pole bases was bid to three firms, with response
from the following:
E & C Precast Concrete Company
Littleton, Colorado
Bases, $98.65 each plus $240 delivery
Delivery: July 22, 1994
Colorado Precast Concrete, Inc.
Loveland, Colorado
Bases, $136.00 each
Delivery: August 5, 1994
$2,114.35
$2,584.00
Based upon previous Board action authorizing this bid, the contract
was awarded to E & C Precast Concrete Company, Littleton. It was
moved and seconded (Hix/Henderson) the budget expenditure of
$2,114.35 to E & C Precast Concrete Co. be approved, and it passed
unanimously.
Presentation of River Corridor, Phase III Design Concepts - DSW:
Don Brandes introduced DSW Landscape Architect Spencer Nichol who
thoroughly reviewed conceptual drawings for the River Corridor,
Phase III.
Director Anderson reported that submission of the final drawings is
anticipated in September, with construction to begin in October.
Staff presented a preliminary cost estimate summarized as follows:
Preliminary Phase One
Construction Costs .............................. $127,730.00
Preliminary Phase Two
construction Costs ................................ 31,800.00
Project Cost ...................................... $159,530.00
If a concrete retaining wall, in lieu of stacked sandstone were
constructed, the project cost would be reduced to $131,930.00;
however, a concrete wall with embellishment adds approximately
10/20% to that cost. The project cost does not include
contingencies, de-watering and river diversion, storage building
construction, wall/building demolition, and undergrounding of
BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Estes Park Urban Renewal Authority - July 20, 1994 - Page 3
existing utilities. The Park Theater Mall bridge is not a part of
this design contract and not included in the cost. Some of the
costs will be deferred to the 1995 Budget. Following discussion,
it was moved and seconded (Hix/Swank) DSW be authorized to proceed
with the design, and it passed unanimously. Chairman Gunn urged
plans not be modified once they are approved due to increased
expenditures.
Staff requested approval to pre-qualify contractors immediately.
A contractor selected because of experience, prior to completion of
the drawings should result in construction cost savings. This
proposal (advertise, pre-qualify contractors, and interview) has
been discussed with Attorney Windholz. The competitive process is
based upon experience and qualifications rather than cost. It was
moved and seconded (Putney/Hix) staff be authorized to modify
procedure on the selection of contractors, and it passed
unanimously.
Streetscape Light Fixtures: Director Anderson reported that the
company that has supplied all Streetscape light fixtures is no
longer is business. Staff is exploring options and will report the
findings when available.
Executive Director Contract: Commissioner Henderson reported that,
pursuant to discussions with Attorney Windholz regarding multi-year
contracts relative to TABOR, the Director's Employment Contract
must be revised. The Commissioners reviewed the revised contract
which does not include any changes in compensation, and the intent
is to continue with the existing 3-year plan. Therefore, it was
moved and seconded (Henderson/Swank) the Executive Director
Employment Contract be approved as revised for 1-year terms
beginning with 1995, and it passed unanimously.
There being no further business, nor public comment. Chairman Gunn
adjourned the meeting at 9:15 A.M. The next regularly scheduled
meeting will be held August 24, 1994, at 8:00 A.M.
Vickie O'Connor, CMC, Town Clerk