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Home My WebLink AboutMINUTES Special Estes Park Urban Renewal Authority 1997-01-15BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority -January 29, 1997 Commissioners: Attending: Also Attending: Absent: Polly Gunn, Carl Henderson, Gary F. Klaphake, Richard S. Putney, Paula Steige, Gerald W. Swank, Al Wasson Chairman Gunn, Commissioners Henderson, Putney, Swank, and Wasson Executive Director Anderson, Deputy Clerk Kuehl Commissioners Klaphake and Steige Chairman Gunn called the special meeting to order at 8:00 a.m. AUTHORITY BUSINESS Resolution No. 250# Vacate Easement Across Lot 2 of the Knoll Property: Director Anderson reviewed the background of the Knoll property which was subdivided by Stanley Commercial Development into Lots 1, 2, and 3, and Lots 1 and 3 were purchased by the Authority. Stanley Commercial Development planned to build Factory Outlet stores on Lot 2. In order to protect future access to Lots 1 and 3, and because the development pattern on Lot 2 was unknown, a general easement was placed on the plat. This easement states: "A general easement across Lot 2 shall be allowed for construction and maintenance of public facilities and pedestrian access to Lots 1 and 3." The title company has stated that in order to insure clear title to the Knoll, that undefined general easement must be removed from Lot 2 Stanley Knoll Subdivision of Tract 2 Stanley Addition to the Town of Estes Park, Colorado. The Authority, when the purchase of Lot 2 is completed, will own the entire prcpperty (Lots 1 2, and 3) and the access question will not be an issue. The Town Board, at their January 27 meeting, voted unanimously to remove the easement so the purchase of the Knoll may proceed. Director Anderson read the resolution. It was moved and seconded (Putney-Wasson) Resolution No. 250 be approved, and it passed unanimously. Chairman Gunn adjourned the meeting at 8:05 a.m. The next regular meeting is scheduled for February 19, 1997, at 8:00 a.m. Tina Kuehl, Deputy Town Clerk BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority January 15, 1997 Commissioners: Attending: Also Attending; Absent: Polly Gunn, Carl Henderson, Gary F. Klaphake, Richard S. Putney, Paula Steige, Gerald W. Swank, Al Wasson Chairman Gunn, Commissioners Henderson, Klaphake, Putney, Steige, Swank, and Wasson Executive Director Anderson, Deputy Clerk Kuehl None Chairman Gunn called the regular meeting to order at 8:00 a.m. MINUTES The minutes of the December 4, 1996 meeting were accepted as presented. TREASURER/FINANCIAL REPORT Director Anderson presented the financial report ending November 1996. The Comparison of the Sales Tax Collections tabulations in the urban renewal area was distributed. Boudreaux & Jackson, CPA's, reported that no rebate deposit for the Tax Increment Revenue Bonds is required for the year ending September 13, 1996. STAFF REPORT AND COMMUNICATIONS Director Anderson announced the American Planning Association Annual Meeting will be held in San Diego, April 5-10, and reported on the following activities since the last meeting: ♦ Parking lot construction. ♦ Technical Review - Stanley Historic District. ♦ Preliminary Elk Sculpture coordination. ♦ Stanley Hall Committee coordination. ♦ Knoll purchase coordination. ♦ Begin audit process. TOWN LIAISON REPORT AND COMMUNICATIONS No report. COMMISSIONER AND COMMITTEE REPORTS Chairman Gunn presented the following revised listing of Committee projects and requested each Commissioner review their assignments: Gunn: Purchases, easements, and exchanges of land; Stanley Historic District and Hotel; Knoll property; intergovernmental discussions and agreements; and Commissioner assistance. Swank: Riverwalk projects and maintenance; other walkways; bike trails; Bond Park; signage; review of redevelopment project guidelines. Henderson: Personnel;, purchases; easements; exchanges of land; budget; liaison with Town Financial Department; investment advice. Putney: Personnel; grant proposals; special studies; transportation; Comprehensive Plan. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority, January 15, 1997 - Page 2 Steige: Business Advocates; public art; new business contacts; merchant training sessions. Wasson: Personnel; capital projects; grant proposals; special studies. Klaphake: Open space; liaison with Town Board;_IGA's; grant proposals; special studies; Stanley Historic District; purchases; easements; land exchange. Anderson: Redevelopment program implementation and related projects. AUTHORITY BUSINESS Resolution No. 249, Designation of Location to Post Notices: The Colorado Sunshine Act of 1972, CRS Section 24-6-402(2) (C), requires a designated public place to post Authority Meeting notices. Director Anderson read the resolution. It was moved and seconded (Putney-Henderson) Resolution No. 249 be approved, and it passed unanimously. Municipal Parking Lot Change Orders the following change orders: Director Anderson presented Western Mobile; Additional Patching $1,584.00 Additional excavation was required in the Estes Park Bank Parking Lot because of the building foundation found in the parking lot. Temporary Striping 500 ..00 To allow public use of the parking lot immediately.52.084.00 Cornerstone Concrete; Concrete Reinforcement $1,280.00 A structural concrete cap was required over the culvert in the Mini Mart parking lot and the Estes Park Bank parking lot. Commissioner Henderson verified the change orders involved work in the easement area granted to the Town. It was moved and seconded (Klaphake-Wasson) the Municipal Building Parking Lot change orders be approved as presented, and it passed unanimously. Cunningham Studio Agreement for Bronze Elk: Director Anderson explained this project involves the creation of a bronze elk 1^4 times actual size which will be located in the island at the Highway 36/Highway 7 intersection. Carol Cunningham has been selected as the artist at a cost of $45,000 to be distributed as follows: $ 8,000 upon signing of the Agreement; $20,000 upon completion of the clay; and $17,000 upon delivery. EPURA willcash flow the project, but will be reimbursed through fund-raising projects initiated by an established Fund Raising Committee. ^ A portion of each sale of a limited edition of miniature pieces will be designated for the sculpture cost. The Artist will also create a companion piece (cow and calf) to "Samson", and will contribute a portion of those sales to this project. Commissioner Klaphake explained that if the fund raising projects do not provide payment in full to EPURA by the end of the year, the Town's _ Contingency Fund will be used to reimburse EPURA. Klaphake verified that any additional funds collected will reimburse the Town and then be designated to a special fund for future sculptures. It was moved and seconded (Steige-Putney) the agreement with Cunningham Studios in the amoiint of $45,000 be approved, and it passed unanimously. Watchable Wildlife Update; Warren Clinton assured the Board that the Watchable Wildlife Conference remains very enthusiastic about the proposal. A non-profit National Watchable Wildlife Foundation is being established; however, any funding requests for the project BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Estes Park Urban Renewal Authority, January 15, 1997 - Page 3 is on hold pending purchase of the land. Possible^donors expressed the following concerns: land availability, tourism promotion/visitation problems in Colorado, the Estes Valley Comprehensive Plan and Larimer County Master Plan, National_Park support, and possible Larimer County building moratorium. Chairman Gunn commended Director 'Anderson for his continued efforts regarding the pending Knoll property purchase. Personnel Committee Report: Commissioner Henderson, Chairman of the Personnel Committee, submitted the following revisions/ additions to the job description and employment contract of the Executive Director: Job Description Accountability (new): The Executive Director is accountable for his job performance to the EPURA Board of Commissioners and is responsible for the action plan items of the annual Urban Renewal plan. The Executive Director may, as stated in the Job Description, perform various functions for the Town of Estes Park. In such cases, he is accountable to the Town Administrator for his performance. Employment Agreement Performance Review (new): The Board of Commissioners shall annually conduct a Director's Performance ReviewThe job description, employment agreement, EPURA projects and services, and services provided to the Town of Estes Park and any special assignments will be the basis for the review. Changes and Adjustments (new) : The Board of Commissioners may review this agreement as necessary and make changes and adjustments as mutually agreed upon by the parties. Professional Meeting Attendance (revisions; changes underlined): The Employee may attend two conferences _ or educational seminars of national significance annually, with the prior notification of the Board of Commissioners. Attendance at Colorado meetings and conferences is not so limited but does require the prior notification of the Board of Commissioners. Commissioner Wasson explained that these changes will establish a professional link between the Board and Staff, and should be considered permanent changes. It was moved and seconded (Henderson-Putney) the proposed revisions presented by the Personnel Committee be approved and that the Committee define criteria necessary to perform an effective performance review for submittal to the Board at a later date, and it passed unanimously. Commissioner Klaphake will provide the Town's performance review form to the Personnel Committee. Chairman Gunn adjourned the meeting at 8:48 a.m. The next regular meeting is scheduled for February 19, 1997, at 8:00 a.m. iiTina Kuehl, Deputy Town Clerk