HomeMy WebLinkAboutPACKET Town Board 2009-11-24Prepared11/18/09*RevisedTOWNOFESTESPARKTheMissionoftheTownofEstesParkistoplanandprovidereliable,high-valueservicesforourcitizens,visitors,andemployees.Wetakegreatprideensuringandenhancingthequalityoflifeinourcommunitybybeinggoodstewardsofpublicresourcesandnaturalsetting.BOARDOFTRUSTEES-TOWNOFESTESPARKTuesday,November24,20097:00p.m.AGENDAPLEDGEOFALLEGIANCE.(Anypersondesiringtoparticipate,pleasejointheBoardinthePledgeofAllegiance).SWEARINGINOFOFFICERROBERTSON.PUBLICCOMMENT.(Pleasestateyournameandaddress).TOWNBOARDCOMMENTS.CONSENTAGENDA:1.TownBoardMinutesdatedNovember10,2009.2.Bills.3.CommitteeMinutes:A.CommunityDevelopment,November5,2009.1.WinterFestivalUseofBondPark,January16&17,2010.2.NeighborhoodFeeWaiverforattainablehousing.4.EstesValleyPlanningCommissionMinutesOctober20,2009andNovember12,2009(acknowledgementonly).5.EstesParkUrbanRenewalAuthorityMinutesOctober21,2009andSpecialMeetingMinutesonOctober29,2009(acknowledgementonly).2.LIQUORLICENSING:TRANSFEROFOWNERSHIP—FROMHILLBROTHERSINC.dbaED’SCANTINA&GRILLTOKAGAMOINC.dbaED’SCANTINA&GRILL,390E.ELKHORNAVENUE,HOTEL&RESTAURANTLIQUORLICENSE.TownClerkWilliamson.
413.REPORTSANDDISCUSSIONITEMS:1.COLLECTIONSTORAGEANDCLIMATECONTROLFEASIBILITYSTUDY.DirectorKilsdonk.2.GRANDSTANDPROGRESSREPORT.DeputyTownAdministratorRichardson.3.TOWNADMINISTRATORREPORT.TownAdministratorHalburnt.4.ACTIONITEMS:1.PUBLICHEARING—2010BUDGET—ADOPTION.FinanceOfficerMcFarland.A.HighwayUser’sTrustFund.B.Resolution#21-09-SettingtheMillLevy.C.Resolution#22-09-Adoptingthe2010Budget.D.Resolution#23-09-AppropriatingSumsofMoney.2.TOWNBOARD2010GOALS.TownAdministratorHalburnt.3.ORDINANCE#9-09—AMENDINGSECTIONS2.52.020AND2.52.040OFTHEMUNICIPALCODEPERTAININGTOSALARIESOFTHEMUNICIPALJUDGEANDMUNICIPALCOURTCLERK.TownAdministratorHalburnt.4.ORDINANCE#10-09—TEMPORARYMORATORIUMFORMEDICALMARIJUANADISPENSARIES.TownAttorneyWhite.5.REQUESTTOENTEREXECUTiVESESSION:24-6-402(4)(f),C.R.S.—Fordiscussionofapersonnelmatter;notinvolvinganyspecificemployeeswhohaverequesteddiscussionofthematterinopensession;anymemberoftheTownBoard(orbody);theappointmentofanypersontofillanofficeoftheTownBoard(orbody);orpersonnelpoliciesthatdonotrequirediscussionofmatterspersonaltoparticularemployees.Motion:ImovetheTownBoardgointoExecutiveSession—Forthepurposeofdiscussingapersonnelmailer;notinvolvinganyspecificemployeeswhohaverequesteddiscussionofthemailerinopensession;anymemberoftheTownBoard(orbody);theappointmentofanypersontofillanofficeoftheTownBoard(orbody);orpersonnelpoliciesthatdonotrequirediscussionofmailerspersonaltoparticularemployees.,underC.R.S.24-6402(4)(f).6.ADJOURN.NOTE:TheTownBoardreservestherighttoconsiderotherappropriateitemsnotavailableatthetimetheagendawasprepared.
CynthiaDeatsFrom:Admin1R3045Sent:Thursday,November19,20098:15AMTo:CynthiaDeatsSubject:JobDoneNotice(Send)“JobDoneNotice(Send),,I”I’JOBNO.2145ST.TIME11/1908:06P65.2SENDDOCUMENTNAMETX/RXINCOMPLETETRANSACTIONOK6672527GregWhite5869561KEPL5869532TrailGazette5861691Channel86353677ReporterHerald2247899Coloradoan5771590EPNewsERROR1
TownBoard,November24,2009(#36)Goodevening,ItappearsthatMajorNidalHasankilledhisfellowcountrymenatfortHoodbecausehisreligiousbeliefstookprecedenceovertheoathhetookasasoldierandthePledgethatI’msurehestoodandrecitedjustlikeyoudohere.He’sbeingcalleddelusional,butofcourse,thatgoesalongwithbeingreligious.Nineabortionprovidershavebeenkilledbypeoplewhobelievedtheirreligiousdoctrinehadahigherauthoritythanournation’slaws.Onenation,underGod;butwhichtakesprecedentovertheother?WhenpeopletakeordersfromGod,whoisreallydoingthespeaking,whatmessagesaretheytryingtoconvey,andwhataretheirgoals?InthecaseofMajorHasanitisobvioustomethathismindwaspervertedbyhisreligiousleadersintheirquesttotriumphovertheinfidelswhokillfellowMuslimsandresisttheirquestforworlddomination.Inthecaseoftheabortionistkillersitisobvioustomethattheirmindswerepervertedbytheirreligiousleadersintheirquesttotriumphovertheinfidelswhoabortunwantedorflawedpregnanciesandresistsubjugationtotheirbeliefs.Whataboutyou?Wheredoyourallegiancesreallylie?YoutookanoathtoupholdtheConstitutionwhichguaranteesequalityandfreedomyetcontinuetodenymeequalparticipationinourmeetings.Youhavenorighttoadministerapatrioticoaththatincludesanacknowledgementofanygodbutyoucontinuetodosobecauseyourmindshavebeenpervertedbyourreligious/patrioticleadersintheirquesttotriumphoveranyinfidelfreethinkingAmerican.CongressmanPatrickKennedyhasbeencriticizedbyhisBishopforputtinghiscongressionaloathbeforeCatholicdoctrine.HisuncleJohnmadethatsamepointnearly50yearsagowhilerunningforPresidentwhenhesaidhewouldn’tbetakingordersfromthePope.TheirwordsdefinetheseparationofchurchandstateandIcanonlyhopethatmorepoliticianswillgrasptheconcept.Iagainaskthatyourefrainfromrecitingthe‘underGod’Pledge.Thankyou,,DavidHabecker
TownofEstesPark,LarimerCounty,Colorado,November10,2009MinutesofaRegularmeetingoftheBoardofTrusteesoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheTownHallinsaidTownofEstesParkonthejQthdayofNovember,2009.MeetingcalledtoorderbyMayorPinkham.Present:MayorWilliamC.PinkhamMayorProTemChuckLevineTrusteesEricBlackhurstDoriaEisenlauerJohnEricsonRichardHomeierJerryMillerAlsoPresent:GregWhite,TownAttorney.JacquleHalburnt,TownAdministratorLowellRichardson,DeputyTownAdministratorJackieWilliamson,TownClerkAbsent:ChuckLevine,MayorProTemDoriaEisenlauer,TrusteeRichardHomeler,Trustee‘4.MayorPinkhamcalledthemeetingtoorderat7:00p.m.andalldesiringtodoso,recitedthePledgeofAllegia“IPUBLICCOMMENT%kiTomAndersonandDoMdYFireDistrictInitiativeCommitteemembersthankedthecitizensforthepassageofthedistrict.TheythankedtheTownBoardfortheircooperationandsupportduringthedevelopmentandpassageofthedistrict.Mr.AndersonalsothankedTownstafffortheirassistancethroughouttheprocess.JimTawneyrroncitizenandbusinessowneralongFallRiverexpressedconcernwiththecontinueddevelopmentofthepedestriantrailandthecostsassociatedwithbuildingthetrailthroughaccommodationpropertiesalongFallRiverRoadtowardthepark.Hestatedthecurrenttrailslittletonouse.TOWNBOARDCOMMENTS.TrusteeBlackhurstremindedthepublicthattheEstesParkHousingAuthoritywouldmeetWednesday,November11that8:30a.m.inRoom203.HerecognizedtheWaterDepartmentfortheireffortsduringtherecentParkTheaterMallfiretoensurewaterwasavailableforthefireandforthecitizens.MayorPinkhamthankedtheFireDistrictInitiativeCommitteefortheireffortsinpassingthefiredistrict.HealsorecognizedtheeffortsoftheotherTowndepartmentsduringtherecentfire.HethankedtheEstesValleyPartnersforCommerceforameetingtheyheldwiththebusinesseslocatedwithintheParkTheaterMalltoprovidethemsupportandresources.TrusteeEricsonthankedFinanceOfficerMcFarlandandhisdepartmentforeffortsduringthebudgetprocess,aswellasthedepartmentheadswhoparticipated.1.CONSENTAGENDA:
BoardofTrustees—November10,2009—Page2TownBoardMinutesdatedOctober27,2009,TownBoardStudySessionMinutesdatedOctober21,2009andOctober27,2009,andTownBoardBudgetStudySessionMinutesdatedOctober16,2009andOctober23,20092.Bills.3.CommitteeMinutes:1.OctobermeetingscancelledforPublicSafetyandPublicWorks.4.ProspectAvenueEasements:•Temporaryeasementtoundergroundutilityservice,Lot8,CumorrahSubdivision,locatedat520OurayDrive.•Temporaryeasementtoundergroundutilityserviceandapermanentdrainage,accessandutilitieseasement,aPortionofLot1,Block3,CountryClubManorAddition,402Driftwood,Avenue.Itwasmovedandseconded(Miller/Ericson)toapprovetheConsentAgenda,anditpassedunanimously.2.REPORTSANDDISCUSSIONIT:1.DEERRIDGESUBDIVISIONUPDATE.DirectorJosephstatedeDeerRidgesubdivisionwasapprovedbytheTownBoardinApril2009tEstesValleyDevelopmentCodeprovidesthedeveloperwiththeoptioI’toeitherestablishaLetterofCreditwithin60daysofsubdivisionapprovalfortherequiredimprovementstobecompletedwithin2years,orcompleteinfrastructureimprovementspriortotherecordationofthesubdivisionplat.Timeextensionswereapprovedbystaffforthesubdivisionplatbecausethedevelopercontinuedtomakeprogressthroughoutthesummer,andcompletedamajorityoftheimprovementswithin6months.Theimprovementswerealsoconsistentwiththeconstructiondrawingsapprovedwiththsubdivisionplatandnowaiversorvarianceswererequested.Byworkingwiththedeveloper,improvementswerecompletedandtheneighboringlandownershaveupgradedwaterservice,properlyengineeredroadwayandenhancedfireprotection.Thedevelopmenthasapendinglistofitemstobecompletedincludingerosioncontrolandtheaccompanyingre-vegetation.DirectorJosephstatedamajorityoftheerosionthatmayoccurthisseasonwouldbecontainedinthenewdetentionpondandre-vegetationwouldnotoccuruntilthenextgrowingseason.2.TOWNADMINISTRATORREPORT.•TheAmericanLegionwouldholdapancakebreakfastonVeteran’sdayandencouragedthecommunitytoattend.•TheLeagueofWomenVoterswouldhostavoterforumontheupcomingelectiononJanuary12,2010ontheInitiatedOrdinancetoabolishtheofcurrentEstesParkUrbanRenewalAuthorityattheLibraryonWednesday,November11that9:00am.•Afterthe10daycontestationperiodfortheFireDistrictvote,atransitionalIGAwouldneedtobeapprovedbetweentheTownandtheDistrict.•AdraftoftheCommunityDevelopmentdepartmentassessmenthasbeenreceivedandreviewedbyAdministration.ThenextstepsincludereviewwiththeconsultantandanactionplandevelopedandpresentedtotheTownBoard.•AmonthlyupdateontheGrandstandprojectwouldbepresentedtotheEPURABoardandreviewedwiththeTownBoardduringaBoardmeeting.3.ACTIONITEMS:
IBoardofTrustees—November10,2009—Page31.2009CONCRETEREHABILITATION.DirectorZurnstatedthePublicWorksdepartmentconductsannualconcreterehabilitationandthe2009budgetcontains$50,000forimprovementstorepairmiscellaneousconcrete,curb,trailsandsidewalk.Therepairswouldbeconductedwithinthe300-500blocksofEastElkhornAvenueandtheRiverwalk.Requestsforpricesweresenttofourinsured,localconcreteconstructioncompanieswiththelowbidfromCornerstoneConstructionConceptsfor$43,478.Staffwouldrequestapprovalfortheentire$50,000tocompleteadditionalimprovements.Itwasmovedandseconded(Ericson/Blackhurst)toapproveCornerstoneConstructionConceptsfortheannualconcreterehabilitationforthebudgeted$50,000fromaccount101-3100-431-35-51,anditpassedunanimously.2.PUBLICHEARING—2010BUDGET.DeputyTownAdministratorRichardsonreviewedacoupleofmajorchanges,includingthepassageoftheFireDistrictandthecreationoftheCommunityServicesdepartment(combiningVisitorServices,Museum,SeniorCenter,SpecialEventsandConferenceServices).Thechangeshavereducedstaffinglevelsfor2010.FinanceOfficerMcFarlandreviewedthebudgetprocessforthe2010budget,whichincludedpre-budgetmeetingsinJuneandJulyand4studysessionsinOctober.HeprovidedanoverviewofthecurrenteconomicenvironmentthathasleadtoadownturninsalestaxforamajorityofColoradocommunities.Aninformalpollofcommunitiesthatderivemostoftheirrevenuefromsalestaxaredownonaverage8%andarebudgetingflatfor2010.Incomparison,theTownisforecastinga5%decreasein2009andazeroincreasein2010.2009revenueswerereviseddownduetoadecreaseinsalestax,interestincomeandCommunityDevelopmentfeescollected.Additionalsavingswerealsorealizedin2009throughspacesavingsorcuttingcostsinPersonnel,O&M/CapitalandTransferswithtotalcutsof$259,809.TheTownbudgetcontains16fundswithexpendituresofover$32millionwithamajorityoftheexpensesintheEnterprisefunds’ofWaterandLightandPowerthatarefundedbyratepayers.TheGeneralFundcontinuestomaintaina30%fundbalanceandsubsidizeSpecialRevenuefundslessin2010.TheCommunityReinvestmentFundcontinuestoescrowfundsforprojectssuchasthegrandstands,MPECorotherprojectsyetidentified.ThetransfertotheCVBfundswerereducedwiththeLMDprovidingthemarketingandadvertisingforEstesParkstartingin2010.TheEnterprisefundsaremetabolizingcapitalprojectsanddebtservicewhilemaintaininghealthydebtratios.Boarddiscussionfollowed:futureimprovementstotheGlacierBasinwatertreatmentplantmayrequirefuturerateincreases;theTownhasdiscussedpoolingfundswiththeParkandRecreationalDistricttocompleteadditionaltrails;transitionalIGAfortheFireDistrictwouldrequirefundingoftheDistrictin2010;andtheTownshouldlookattheoptionofself-insurancetoreducecosts.TownAdministratorRichardsonstatedtheFireDistrictInitiativeCommitteefiledthenecessarypaperworktoallowtheDistricttocollectpropertytaxin2010.TheTownwouldprovidehalfoftheprojected7%ofsalestaxwithinthefirst10daysof2010toprovidetheDistrictwithoperatingfundspriortoreceivingthefirstinstallmentofpropertytax.TheTown’sinsurancebrokerhasbeenexploringoptionsincludingself-insuranceoraprescriptiondrugprogramtoreducehealthinsurancecosts.StaffwouldreviewoptionsandprovideareporttotheBoard.PublicComments:
IBoardofTrustees—November10,2009—Page4DaveAlbeerrowncitizenreviewedtheOpenSpacefundthatreceivesrevenuesfromtheLarimerCountyOpenSpaceofone-quarterofonepercentsalestaxfortrailsandopenspace.HestatedallrevenuesfrompropertiessuchastheStanleyFairgroundsandBondParkthatarezonedopenspaceshouldbeplacedintheOpenSpacefund.OpenSpacefundsarebeingusedtoconstructtrailsalongFallRiverRoadineasementsadjacenttoroadwaysandnotinopenspaceareas.TheCountyuses70%oftheirOpenSpacefundsforacquisitionandEstesParkshouldfollowtheCounty’slead.HesuggestedfundsshouldnotbedivertedfortheimprovementofBondPark.HeencouragedtheBoardtoaddresstheneedforanOpenSpaceMasterPlanforEstesPark.MarkElrod/Towncitizenreadfromapreparedstatement.HeattendedallbudgetstudysessionsheldinOctoberandobservedthefollowing:theneedforpagenumbersonthedraftbudgetdocument;suggestedeachlineonthepagesbenumberedforreferencepurpose;notationsofinitialsandabbreviationsusedshouldbefullyidentified;expensesforeducation/training,membershipdues/subscriptionsandcatering/specialcircumstancesneedfurtherreviewbytheBoardforjustificationorconfirmationofnecessityinmeetingtheTown’sMission,VisionandGoals.Staffwouldconsiderfurthernotationinthebudgetforthepreviouslylisteditemsandspelloutacronyms.SometrainingisrequiredbyTownstafftomaintaincertificationandproficiencies.ThetrainingbudgetforotherdepartmentsandstaffhasbeenbudgetedperthetravelpolicyandsupportedbytheBoard.ThepublichearingwascontinuedtotheNovember24,2009TownBoardmeeting.WhereuponMayorPinkhamadjournedthemeetingat9:25p.m.WilliamPinkham,MayorJackieWilliamson,TownClerk
RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,November5,2009MinutesofaRegularmeetingoftheCOMMUNITYDEVELOPMENTCOMMITTEEoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldinTownHallinsaidTownofEstesParkonthe51hdayofNovember2009.Committee:ChairLevine,TrusteesEisenlauerandMillerAttending:ChairLevine,TrusteesEisenlauerandMillerAlsoAttending:DeputyTownAdministratorRichardson,DirectorsKilsdonk,andJoseph;ManagersMitchell,Winslow,andFortini;PlORusch;andDeputyTownClerkDeatsAbsent:TownAdministratorHalburntChairLevinecalledthemeetingtoorderat8:00a.rn.PUBLICCOMMENT.NoneCOMMUNITYSERVICESDEPARTMT.WINTERFESTIVALREQUESTTOUSEBONDPARK.’AnumberoflocalroupsareworkingtogethertoorganizeaWinterFestivalinEstesParkonJanuary16hand17th,2010withthegoalofbringingpeopletoTownduringtheWinterseason,andinconjunctionwithothereventsbeingheldthesameweekend.TheorganizersincludetheTownofEstesPark,theConventionandVisitorsBureau(CVB),EstesAreaLodgingAssociation,EagleRockSchool,theMerchantsAssociation,theWeddingAssociation,theEstesValleyPartnersforCommerce,EstesValleyRecreationandParksDistrict,andtheBedandBreakfastAssociation.Avarietyofactivitiesarebeingplannedincluding:snowmanbuildingcontest;snowballmakingcontest;artsandcrafts;chilicook-off;hospitalitytent;beer,wineandcheesetent;andanassortmentofvendors.TheuseofBondParkisbeingrequestedfortheWinterFestivalonbothdaysfrom11:00am.till4:00p.m.TheFestivalwillgenerateapproximately$700inrevenuefromparkrentalfeesandvendorfees,andrequireapproximately10hoursofstafftime.TheCommitteevoicedtheirsupportoftheeventandrecommendedapprovaloftherequesttouseBondParkfortheWinterFestival.REPORTS.Reportsprovidedforinformationalpurposesandmadeapartoftheproceedings.•ReportingScheduleforCommunityServicesDepartments•SeniorCenterMonthlyReport•MuseumMonthlyReportDir.Kilsdonk,CommunityServicesDepartment,providedareportingschedulethatwillbefollowedbythedivisionsinthenewlyorganizedCommunityServicesDepartmentwhichincludetheMuseum,SeniorCenter,VisitorsCenter,SpecialEventsandFairgrounds,andConferenceCenterSalesandMarketing.Mgr.MitchellspoketothedecreaseinthenumberofpeopleparticipatinginthemealsprogramsattheSeniorCenterandstatedchilisuppersandcollaborationswithotheragencies,suchasthemuseum,areplannedtoboostthenumberofparticipants.Dir.KilsdonkreviewedtheCollectionsStorageandClimateControlFeasibilityStudythatwasperformedatthemuseumwhichindicatesthatthecollectionstorageatthe
RECORDOFPROCEEDINGSCommunityDevelopment—November5,2009—Page2museumisinadequate.ShesaidthestudywillbereviewedbytheFriendsoftheMuseum,anorganizationthatischargedwithhelpingwithcapitalimprovementsatthemuseum,andusedasaroadmapforincreasingcollectionsstoragecapacityinthefuture.TrusteeMillersaidthereportcontainedbeneficialinformationandrequestedthatitbeincludedasareportonanupcomingTownBoardmeetingagenda.COMMUNITYDEVELOPMENTDEPARTMENT.THENEIGHBORHOODREVISEDAGREEMENTSANDFEEWAIVERREQUESTS.PawneeMeadows,LLCisrequestingawaiveroffeesassociatedwithanapplicationtodividethreelotsinTheNeighborhoodSubdivisionintofivelots,andthebuildingpermitandplanreviewfeesfortheinitialhomeconstructionforthetwoadditionalsinglefamilylots.Thefeesforthetwonewlotsareestimatedat$13,700.Allfivelotswillbedeed-restrictedasattainablehousing.In2005,theTownBoardwaivedallfeesfortheoriginalNeighborhoodSubdivisionapplicationandbuildingpermitandplanreviewfeesforall30singlefamilylotsinthesubdivision.MarkElrod,Townresident,spokeinoppositionofthefeewaiverrequest.TrusteeMillersaiditisatraditionoftheTownBoardtosupportaffordablehousingandoneofthewaystodothisisthroughfeewaivers.ChairLevinesaidthatitisaTownBoardgoaltoincreasetheamountofaffordable/attainablehousingintheEstesValley.Afterdiscussion,theCommitteerecommendedapprovalofthefeewaiverrequestasoutlinedabovefortheAmendedplatofLots15,16and17Block2,TheNeighborhood.REPORTS.I..Reportsprovidedforinformationalpurposesandmadeapartoftheproceedings.•CommunityDevelopmentFinancialReport•MonthlyBuildingPermitSumrPlORuschreportedonactivitiesincludingtrainingandeducation;on-goingprojectssuchasthePlOTeam/Buglenewsletter,andwebsiteandwebteamactivity;andprovidedasummaryofnewsreleasesforthepastquarter.Therebeingnofurtherbusiness,ChairLevineadjournedthemeetingat8:42am.REPORTS.Reportsprovidedforinformationalpurposesandmadeapartoftheproceedings.•PlOQuarterlyReportCynthiaDeats,DeputyTownClerk
,..RECORDOFPROCEEDINGSRegularMeetingoftheEstesValleyPlanningCommissionOctober20,2009,6:00p.m.BoardRoom,EstesParkTownHallCommission:ChairDougKlink;CommissionersAlanFraundorf,JohnTucker,BettyHull,SteveLane,RonNorris,andRexPoggenpohiAttending:ChairDougKlink,CommissionersAlanFraundort,BettyHull,SteveLane,RonNorris,RexPoggenpohi,andJohnTuckerAlsoAttending:DirectorJoseph,TownAttorneyWhite,PlannerShirk,TownBoardLiaisonHomeier,andRecordingSecretaryThompsonAbsent:PlannerChilcoffThefollowingminutesreflecttheorderoftheagendaandnotnecessarilythechronologicalsequence.ChairKlinkcalledthemeetingtoorderat6:00p.m.1.PUBLICCOMMENTGeorgeHoffman/TownResidentappreciatedhavingthestudysessionintheBoardRoomwherelisteningdevicesareavailable.Hewouldliketoseeallpublicmeetingsinlocationswheremicrophonesandlisteningdevicesareavailable.ConLaBianca/TownResidentisaproponentofwindenergybutconcernedaboutallowingwindturbinesintheEstesValley.Herconcernsarenoiseandsafetylevelsaswellasthepotentialdestructionofthenaturalbeautyofthearea.Sheurgedcautionwhenregulatingwindturbines.2.CONSENTAGENDAApprovalofminutesfromSeptember15,2009PlanningCommissionmeeting.Itwasmovedandseconded(Hull/Fraundorf)thattheconsentagendabeapprovedaspresented,andthemotionpassedunanimously.3.AMENDMENTTOESTESVALLEYDEVELOPMENTCODE—SHORTTERMRENTALSRevisionstovacationhomeregulations,includingrevisionstothedefinitionofaccommodationuse,guestroom,guestquarter,householdliving,andnightlyrentalinEVDCChapter13,andrevisionstodistinguishbetweenB&Bsandvacationhomeusesandthedistrictsinwhichtheseusesarepermitted.DirectorJosephstatedtoday’sdraftisverysimilartowhatthePlanningCommissionapprovedinMay,2009.TownTrusteesreturnedthatapproveddraftbacktothePlanningCommissionwitharequesttohavefewerregulationsandlesstext.ThemainpurposeofthiscoderevisionistoreconcilethecodelanguagecurrentlyintheMunicipalCodewiththeEstesValleyDevelopmentCode(EVDC).TheEVDCwouldthenbecometheprimaryregulatorydocumentforvacationhomesandB&Bs.Intheprocessofmergingthecodes,itwasdeterminedavacationhomeandB&Bshouldbeconsideredaprincipleuse.Thisprincipleuseisakeyfeatureofthisnewdraft,andallowssomeonetopurchaseahomeinaresidentialneighborhoodwiththespecificintentiontouseitstrictlyasavacationhome.InresponsetopubliccommentattheTownBoardmeeting,changesweremadetoallowhousekeepingservicesinbothvacationhomesandB&Bs.DirectorJosephpointedoutthedifferencesbetweenvacationhomesandB&Bs;aB&Bcanhaveroomsrentedouttoseparatepartiesatthesametime,whilevacationhomesarerentedtoonepartyatonetime;vacationhomescannotbeusedashotels,meaningroomscannotberentedindividually.TownBoardLiaisonRichardHomeierbelievestheTownBoard’smaindesireistoallowpeopletousevacationhomesasaprincipaluse.
•LRECORDOFPROCEEDINGSEstesValleyPlanningCommission2October20,2009CommissionerLanesuggestedchangingthelanguageinSection5.1.B.3(2)toread:“NumberofParties.Vacationhomesshallberented,leased,orfurnishedtonomorethanone(1)party,occupyingthevacationhomeasasinglegroup.Ownersofthevacationhomeshallnotbepermittedtooccupythevacationhomewhileapartyispresent.”DiscussionbetweenstaffandPlanningCommissionersrevolvedaroundwhentheownercanandcannotbepresent,withDirectorJosephreviewingthehistoryofhowthecurrentcoderevisionsevolved.ItwasagreeduponbytheCommissiontokeepthelanguagerequiringtheownertonotoccupythehomeatthesametimerentingitasavacationhome.Ownerswillberequiredtohaveasalestaxandbusinesslicense(withinTownlimits)tooperate,whichisanadministrativepolicyhandledbytheTownBoard.CommissionerNorrissuggestedchangingthecodelanguageinSection5.1.B.3.a(1)todeletethelasttwosentences.CommissionerPoggenpohlsuggestedremovingtheredundanciesconcerninguseonthegroundfloorfrontingElkhornAvenueandalsoremovingtheduplicatelanguageconcerningtheprohibitionofhomeoccupationsinavacationhome.PublicComment:NoneItwasmovedandseconded(Norris/Hull)torecommendapprovalofthecoderevisionsforvacationhomesandB&Bs,whichincludesminorchangessuggestedbythePlanningCommissioners,andthemotionpassedunanimously.4.AMENDMENTTOESTESVALLEYDEVELOPMENTCODESECTION5.2ACCESSORYUSES—KITCHENSTheproposedamendmentsincluderevisionstoSection5.2oftheEstesValleyDevelopmentCode,toallowaccessorykitchensinsingle-familyresidentialdwellings.Proposedcodechangesincludeadefinitionofanaccessorykitchen,aclarificationthatanaccessorykitchenisnotconsideredasecondunitandthedwellingisboundbythedefinitionofhouseholdliving,aprovisionthatinterioraccessshallbemaintained,andwarrantsforwhenalanduseaffidavitwouldberequired.DirectorJosephstatedtheseproposedcoderevisionshaveevolvedduetotoday’strendtodesignsingle-familydwellingswithmorethanonekitchenforpersonaluse.Thiscodeaccommodatesthatchange,whilealsoclarifyingasecondkitchendoesnotconstituteapprovalofanaccessorydwelling.Thelanguagereliesheavilyonaland-useaffidavitasthemechanismtokeeptheoriginalintentclearfortherecordasthepropertychangeshandsinthefuture.DiscussionoccurredamongCommissionersaboutTable5-1andpermittingaccessorykitchensinR-1andR-2zoningdistricts.ItwasthegeneralconsensusthataccessorykitchenswillbeallowedinallzoningdistrictsexceptRM—MuIti-Famlly.CommissionerPoggenpohldisagreed.Therewasalsogeneralconsensusthattheland-useaffidavitshouldbeincludedinthecode.PublicComment:NoneItwasmovedandseconded(Tucker/Norris)torecommendapprovalofuseanddevelopmentregulationsforAccessoryKitchenswiththechangesthatweremadebythePlanningCommissionersonTable5-f,andtherequirementofaLandUseAffidavit.Themotionpassedwith6infavorand1abstention.CommissionerPoggenpohlwastheabstainingvote.CommissionerPoggenpohldisagreeswithallowingaccessorykitchensinR-1andR-2zoningdistricts.5.REPORTSEDCommissionerKlinkmentionedtheSpecialPlanningCommissionMeetingonNovember12,2009,todiscusswindturbines.Theintentofthismeetingistohearpubliccomment.
hIRECORDOFPROCEEDINGSEstesValleyPlanningCommission3October20,2009WindturbineswillalsobeanagendaitemfortheregularmeetingonNovember17,2009.DirectorJosephstatedhewouldliketoforwardarecommendationtotheTownBoardattheDecember8,2009meetingpriortotheexpirationofthemoratoriumonDecember9,2009.CommissionerNorrisnotedthesurveyresultsindicatedaconsensusthatwindturbinesshouldberegulatedbutnotbanned.CommissionerKlinkaskedCommissionersforcommentsanddirectioninordertoprepareforthespecialmeeting:1)Setbacksatleastthreetimestheheightofthetowerwithamaximumbladeheightof50feet;2)Compliancewithinternationalstandards;3)Repairedorremovedifinoperable;4)Ridgelineprotectionandnoisestandardsreferenced;5)Setbackfromstructuresaswellassetbacksfrompropertyline;6)Nodesignrestrictionstoallowforimprovedtechnology;7)DirectorJosephadvocatedforaformulatodeterminethesetbackinrelationtotheheightofthewindturbine,whichwouldeliminatetheneedforlotsizerestrictions.Thisformulashouldincludeanultimatemaximumheight;8)Onlyoneturbineperlot;9)10-footminimumheightfromgroundformovingparts.DirectorJosephreportedtheYMCASignageMasterPlanwasapprovedbytheBoardofCountyCommissionersonSeptember21,2009.SupplementalCondominiumMap#3forWonderviewVillageisscheduledtobeheardbyTownBoardonOctober27,2009.EVDCWildlifeHabitatCodeRevisionswereapprovedbytheTownBoardandarescheduledtobeheardbytheCountyCommissionersataspecialmeetinginEstesParkonNovember9,2009at6:30p.m.intheTownHallBoardRoom.TheCommunityDevelopmentDepartmenthasabooktitledWindEnergyBasics,whichisavailableforcheckoutfromtheCommunityDevelopmentDepartment.CommissionerPoggenpohlmadeanannouncementabouttheCountyCommissionersbreakfastattheSeniorCenteronOctober21,2009.TheLarimerCountyDirectorofNaturalResourceswillbeinattendance.TheLarimerCountyOpenLandsAdvisoryBoardmeetingisOctober22,2009attheLovelandlibraryat5:00p.m.Therebeingnofurtherbusiness,ChairKlinkadjournedthemeetingat7:35p.m.DougKlink,ChairKarenThompson,RecordingSecretary
I’RECORDOFPROCEEDINGSSpecialMeetingoftheEstesValleyPlanningCommissionNovember12,2009,7:30p.m.BoardRoom,EstesParkTownHallCommission:ChairDougKlink;CommissionersAlanFraundort,JohnTucker,BettyHull,SteveLane,RonNorris,andRexPoggenpohiAttending:ChairDougKlink,CommissionersAlanFraundorf,BettyHull,SteveLane,RonNorris,andRexPoggenpohlAlsoAttending:DirectorJoseph,TownAttorneyWhite,PlannerShirk,PlannerChilcott,UtilitiesEngineerBergsten,andRecordingSecretaryThompsonAbsent:CommissionerJohnTucker,TownBoardLiaisonHomeierThefollowingminutesreflecttheorderoftheagendaandnotnecessarilythechronologicalsequence.ChairKlinkcalledthemeetingtoorderat1:30p.m.1.PUBLICCOMMENTNone.2.CONSENTAGENDAApprovalofminutesfromtheOctober20,2009PlanningCommissionmeeting.Itwasmovedandseconded(Norris/Hull)thattheconsentagendabeapproved,andthemotionpassedunanimouslywithoneabsent.3.AMENDMENTTOESTESVALLEYDEVELOPMENTCODE—WINDTURBINEREGULATIONSChairKlinkwelcomedapproximately50citizenstothemeeting.UtilitiesEngineerReubenBergstenreviewedthetechnicalaspectsofwindintheEstesValley,statingthebestsitesforwindturbineswouldbemorethan30feethighandatleast300feetfromanylandstructures.HereviewedinformationcompiledwiththeassistanceofaColoradoStateUniversity(CSU)researcher,inconjunctionwiththeGovernor’sEnergyOffice.HestatedthatCSUhasbeenmonitoringandanalyzingdatafromananemometerlocatedatStanleyParkforoverayear.Basedonthisdata,thewindinEstesParkataheightofsixtyfeetwasestablishedasaWindClass2.TheworstWindClassratingisa1andthebestisa7.CommercialwindfarmsarenotconsideredviableunlessatleastaClass3.SinceLarimerCountyhasaforty-footheightlimitationonstructures,theTownaskedtheCSUresearchertoestimatetheperformanceofsmall-scalewindturbinesatfortyfeet.HeexplainedtheAverageNetCapacityFactor,whichshowshowoftenawindturbinewouldactuallybeoperating,andtheresultsindicatedthewindturbinesinEstesParkwouldoperateapproximatelyonedayperweek.Therefore,withthecurrentwindturbinetechnology,UtilitiesEngineerBergstenbelievesthoseresultsshowEstesParkisnotagoodlocationforsmall-scalewindturbines.UtilitiesEngineerBergstenstatedthelocaltopographyinterruptstheflowofwindandcreatesturbulence.ItisacommonmisperceptionthatEstesParkwouldbeagoodlocationforwindturbinesduetoourhighwinterwinds,whereinrealitythetypeofwindisnotconducivetosuch.
IRECORDOFPROCEEDINGSEstesValleyPlanningCommission2November12,2009TheTownpurchaseswindenergythroughthePlatteRiverPowerAuthority,andanyEstesParkLightandPowercustomercanpurchaserenewableenergythroughtheLightandPowerDepartment.Fundsreceivedthroughthisprogramareallocatedtotheoperationofcurrentrenewableenergysitesandconstructionofnewsites.UtilitiesEngineerBergstenstatedifacitizeninstallsawindturbine,itmustpassinspectionbythestateelectricalinspector,andtheTownisrequiredbylawtoprovidenet-metering.Excessenergyproducedisreleasedintothepowergridandthecreditisrolledoveronamonth-by-monthbasis.Anyexcessenergyattheendofthe12-monthperiodispaidtothecustomerasacreditontheirutilitybill.Therearecurrentlythreeprivately-ownedwindturbineswithintheEstesValleyarea,twoarehorizontalaxisunitsandoneisadouble-helixtype.Withassistancefromtheowners,theseturbineswillbemonitoredformaintenance,energyoutput,etc.todeterminetheireffectiveness.UtilitiesDirectorBergsten’snotescanbeviewedontheWindTurbinepageoftheTownwebsite.ChairKlinkclarifiedthatalthoughmanypeoplemaywanttheTowntoplaceabanonwindturbines,therecouldverywellbelegislationinthenearfuturepre-emptinglocalregulationsandprohibitingbansonanykindofrenewableenergy.Sincethatisapossibility,hestateditwouldbebettertodraftregulationspermittingwindturbineswhileaddressingthecommunity’sconcerns.CommissionerNorrisstatedthatPlanningCommissionhasdraftedaproblemstatement,withfeedbackfromstaffandsomeTownTrustees,todefinetheCommission’stask.HestatedthatoneofCommission’stasksistoworkwiththeTownBoardandstafftodevelopcodelanguagepriortotheDecember9,2009expirationofthewindturbinemoratorium.IftheCommissionisnotreadytorecommendspecificcodelanguage,theyhavebeenaskedtoconsiderrecommendingextendingthemoratorium.DirectorJosephstatedthatbasedonfeedbackfromthelastPlanningCommissionmeeting,staffpreparedalistoftalkingpointsabouthowSmallWindEnergyConversionSystems(SWECS)mightberegulated.Hestatedthegoalistohaveregulationsthatwillapplytoallstylesofwindturbinesavailabletodayandinthefuture.ChairKlinksuggestedaddingasectiontodealwithsafetystandards.Basedonpreviousdiscussionshebelievesitems“B”dealingwithmaximumheightallowancesand“C”concerningsetbacksareofparticularinterest.DirectorJosephreviewedthreemapsoftheEstesValleyillustratingwhichparcelswouldbeabletositeawindturbineifa90-foot,120-foot,ora150-footpropertylinesetbackwasrequired.Witha90-footsetback,approximately2,100outofroughly8,000parcelswouldbeabletositeaturbine.With120-footsetbacks,thenumberofparcelsdecreasestoapproximately1100,andwitha150-footsetback,thenumberdecreasestoapproximately735parcels.DirectorJosephnotedthesenumbersmightbefurtherreducedforavarietyofreasons.Forexample,theareawhereaturbinecouldbesitedmayalreadybeoccupiedbyastructuresuchasasingle-familyhomeorgarage.Hestatedstaff’sgoalwastobegintoprovideanillustrationofwherewindturbinescouldbesitedintheEstesValleygivencertainminimumsetbacks.Astheminimumrequiredsetbackincreases,theabilitytositeturbinesinthemoreurbanizedareasoftheEstesValleydecreases.PublicComment:GilbertThomasGresslin/TownResidentbelievestheallowanceofwindturbineswouldactuallyincreaseaperson’scarbonfootprint.HesuggestsmakingthepurchaseofrenewablewindenergyfromthePlatteRiverPowerAuthoritymandatoryforallresidents.MaryannKarinch/CountyResidentreadalettersubmittedtothePlanningCommissionbycountyresidentJimMcCormick.Hebelievesthesurveywasunder-assessedanddesignedwithfaults,andthepercentageofrespondentswhofeelthatpersonalwindturbinesshouldberegulatedbasedonheight,setbacks,noise,lotsize,andcolorarehigherthanindicated,hadtheybeenallowedtoexpresstheiropinion.Duetothecurrent30-footheightrestriction,heconsidersaproposalofa50-footheightlimitindefensible.Hefeelsverystronglyaboutacquiringtheconsentofimpactedpropertyownerswhosevieworquietenjoymentoftheirpropertymaybeaffectedbywindturbines.Heencouraged
JoRECORDOFPROCEEDINGSEstesValleyPlanningCommission3November12,2009residentstotakeadvantageofimmediateaccesstowind-generatedpowerthroughtheRenewableEnergyPurchasePlan.GaryColeman/CountyResidentsuggestsbuildingalocalwindfarmwhereresidentscouldpurchaseenergyfortheirpersonalconsumption.BobMcCreery/CountyResidentisconcernedabouttheviewimpactofa50-footturbinewithnodependableoreconomicaltrackrecord.Hethinkstheindustryismovingtowardadifferenttypeofwindturbinetechnology,andifweallowthecurrenttypesofturbines,theywillsoonbeobsolete.HerecommendsaskingtheTownBoardtocontinuethemoratoriumuntiltheTownhastheopportunitytoperformatestprojectforpracticalityandviability.HarryHutchersoniTownResidentcannotsupportwindturbineswithintheTownlimits,butmaysupportacommunitywindfarm.Hedoesnotbelieveasmall-scalewindturbineiscosteffective,andwillhavenegativeimpactsonresidentsandvisitors.WayneNewsom/TownResidentisagainsthavingmorepolesintownthanwealreadyhave.HeownsandencouragesotherresidentstopurchasewindenergyfromtheRenewableEnergyPurchasePlan.HeopposeswindturbinesinEstesPark.RichardVolkstorf/TownResidentstatedburiedutilitylinesinTheUplandswasoneofthereasonshepurchasedpropertyinthatarea,andisconcernedaboutthevisualimpactsofwindturbines.Hequestionedthecredibilityofthesurvey.Hesupportspersonalpropertyrightsthatdonotadverselyaffectneighborsorcommunity.Heopposeswindturbinesingeneral,butsupportspersonalpropertyrights.Ifaheightlimitofmorethan30feetisallowed,hesuggestscodelanguagerequiringapprovalfrom700%oftheadjacentpropertyowners.MikeHeadleyirownResidentisaretiredengineerthatagreeswiththedatapresentedbyUtilitiesEngineerBergsten.Hethinksacommunitywindfarmcouldbeagoodidea.Hequestionsa50-tootheightlimitproposalwhen30-feet(Town)and40-feet(County)arethecurrentheightlimits.Hewouldsupportconsensusofalladjacentpropertyowners.PaulBrown/TownResidentwouldlikethePlanningCommissiontoconsidersystemsthatgeneratelessthan400waifsbeexemptfromanytypeofreviewprocess.Thesesystemswouldprovideanemergencysystemtopowerappliances,andarenotdependentonanyotheroutsidesourceofpower.JayHeinemann/CountyResidentbelieveswindturbinesshouldbebannedinthisarea.Heisconcernedaboutvisualimpacts,andsupportspurchasingwindpower.Hewouldnotsupportthe100%adjacentpropertyownerconsentduetotheprobabilityofthechangeofpropertyownership.JimDoctor/TownResidentisastrongproponentofindividualpropertyrights,andbelieveswindturbinesarevisuallyobtrusiveandunattractive.Hewouldsupportabanonwindturbines.Inlieuofthat,hewouldsupport100%adjacentpropertyownerconsent.FrankTheiss/CountyResidentbelievesbladedwindturbinesareunsightly.Itregulated,hesupportsa30-footheightlimit,setbacks,andapplyingthesigncodewhichdisallowsmovingparts.JimTawney/TownResidentbelieveswindturbinesshouldberegulatedaslittleaspossibletoallowopportunityforexperimentation,personalpropertyrightsshouldremainontheforefront,and“C”-setbacksshouldbedowngraded.Also,theallowanceofonlyoneperlotcouldpresentproblemsitawindfarmwasproposed.JudyHeaston/CountyResidentbelievesthesetbacksshouldbedecreasedtoallowforturbinesonsmallerlots.ShesupportsK”,requiringbothmanualandautomaticcontrolslimitingtherotationalspeedoftheunit.SheremindedtheCommissiontobeawareofwritingregulationsthatcouldlimitnewtechnologicaldesigns.
RECORDOFPROCEEDINGSEstesValleyPlanningCommission4November12,2009PhilEdwards/CountyResidentisopposedtowindturbinesandthenegativevisualimpacts.BobAyers/TownResidentopposeswindturbinesinthearea,andsupportstherenewableenergyprogram.HeencouragedtheCommissiontodisallowwindturbinesbuiltwithcurrenttechnology.UtilitiesEngineerBergstenstatedundercurrentnet-meteringpolicy,alternativeenergysourcesconnectedtothegridarenotallowedtooperateifthegridgoesdownduetosafetyissuesforthelinemanwhenthatenergyisfedbackthroughthesystem.Equipmenttocompletelydisconnectfromthegridisavailabletohomeownersbutisveryexpensive.ChairKlinkclosedthepubliccomment.ChairKlinkstatedacommunitywindfarmisoutofthescopeofthisregulation.ThePlanningCommission’sdirectiveistoregulatesmall-scaleresidentialwindturbines.Basedonpublicinput,StaffandtheCommissionwilldraftregulationstoberecommendedtoTownBoardandBoardofCountyCommissioners,whowillbethedecision-makingbodies.CommissionerNorrisstatedtheNationalRenewableEnergyLaboratoryinGoldenhasdiscontinuedresearchonsmall-scalewindturbinesduetolowefficiency.CommissionerHullagreesthesurveyisnotscientific,butoverhalfofthecommentssupportedheightregulations,46.3%ofrespondentsbelievetheyhavenegativevisualimpact,and18commentsweredirectedtowardspropertyrights.ChairKlinkstatedalthoughunscientific,thesurveyprovidedcommentsfrominterestedresidentsandvisitorsthatwerewillingtostatetheiropinions.CommissionerFraundorfconcludesfrompubliccommentthatresidentsdonotwantwidespreadwindturbines,especiallyonsmalllots.Hehearsthatwindturbinesshouldbestrictlyregulated,andpossiblyevenbanned.CommissionerPoggenpohlthinkstheCommissionshouldbelookingatwaystoprotecttheviewqualitywhencreatingregulations.CommissionerLanestatedtheCommissionshouldnotbereactionary,andthinkstheyshouldbeabletodraftareasonablesetofrestrictionsthatmakesenseandaddressneeds.ChairKlinkpolledtheboardonitems“B”—heightlimitand“C”—setbacks.TheCommissionersagreedthemaximumheightlimitshouldbe30feettothetopoftheblade,andthesetbackfromthepropertylineshouldbefivetimestheheightofthestructure.CommissionerPoggenpohlwouldalsoliketoseeflexibilitytotsmallpersonalsystemsthatareshorterthan30-feetandwouldnotrequirea10-tootgroundclearance.DirectorJosephexplainedthesesmallsystemsareasubsetofthistechnologyandwouldrequireadifferentregulatoryapproach.TherewasgeneralconsensusamongtheCommissionnottorestrictcolorandsurfacetreatment.Theprohibitionoflighting,graphics,signs,andotherdecorationshouldbewrittenintothecode.ChairKlinkcalledarecessat3:37.Themeetingreconvenedat3:50.Onproposeditem“M”—safetystandards,CommissionerPoggenpohlhasresearchedtheproductsafetystandardsforwindturbinesandfoundinternationalsafetystandards,butnoneoriginatingintheUnitedStates.HesuggestsapplyingtheInternationalElectroTechnicalCommitteestandards,coordinatedwiththeInternationalStandardsOrganization(ISO)andtheInternationalEnergyAgencyuntiltheUnitedStatesadoptsnationalsafetystandardsforwindturbines.UtilitiesEngineerBergstenstatedHouseBill1160requirestownstoallow10KWsystemswithnoregulationsotherthanwhatisalreadyinplace.TheTowncouldrequireregularinspectionsonlargersystems,whichwouldberegulatedbythePublicWorksDepartment.DirectorJosephstatedthisislargelyanissuewiththestateelectricalinspector.TheBuildingDepartmenthandlesthestructuralcomponentaswellasthesetbackrequirements.CommissionerPoggenpohl
RECORDOFPROCEEDINGSEstesValleyPlanningCommission5November72,2009statedbecausetherearenoUSstandards,hethinksthepublicshouldbeprotectedbyusingtheinternationalsafetystandards.CommissionerPoggenpohlsuggestswritingcodelanguagetoexemptsmallsystemsfromregulation.Itwasmovedandseconded(Norris/Fraundorf)tocontinuetheAmendmenttotheEstesValleyDevelopmentCodeconcerningtheregulationofsmall-scaleresidentialandcommercialwindturbinestothenextregularlyscheduledmeeting,andthemotionpassedunanimouslywithoneabsent.4.REPORTSNone.Therebeingnofurtherbusiness,ChairKlinkadjournedthemeetingat4:05p.m.DougKlink,ChairKarenThompson,RecordingSecretary
).RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,October21,2009MinutesofaRegularmeetingoftheESTESPARKURBANRENEWALAUTHORITYoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheMunicipalBuildinginsaidTownofEstesParkonthe21stdayofOctober,2009.Commissioners:ChairmanNewsom,CommissionersBlume,Halburnt,Little,WhiteandWilcocksAttending:ChairmanNewsom,CommissionersBlume,Halburnt,Little,andWhiteAlsoAttending:EPURAExecutiveDirectorRichardsonandDeputyTownClerkDeatsAbsent:CommissionerWilcocksChairmanNewsomcalledthemeetingtoorderat8:00am.COMMUNITYCOMMENTS.Dr.GeorgeCrislip,physicianatEstesParkSaludFamilyHealthCenter,voicedconcernaboutthementalandphysicalhealthofthecommunitysubsequenttothefireattheParkTheaterMall,focusingontheunknownamountofasbestosthatmayhavebeenreleasedintotheenvironmentbythefire.Hesaidasbestosexposurecandevelopintochroniclungdisease,lungcancer,ormesotheliomaandsaidthecleanupmustbeconductedbyahazmat-guidedprograminaregulated,controlledsituation.HesaidwearefacedwithamedicaldisasterthatmaytakealongtimetoresolveandaskedthatindividualsinvolvedwiththeinitiatedordinancefortheabolishmentofEPURAconsiderwithdrawingthereferendum.HeaskedthatthoseindividualsrethinktheirpositiononEPURAastheurbanrenewalauthoritycouldbeafinancialtoolinredevelopmentasthiseventmayhaveagreaterimpactontheTownthanthe1982flood.COMMISSIONERCOMMENTS.CommissionerBlumecommendedfirefightersontheirresponsetotheParkTheaterMallfirestatingthefiredepartmentisfortunatetohavequalitypersonnelandequipment.CommissionerWhitesaidsheisexcitedtoseeunanimoussupportbytheEPURABoardfortheStanleyFairgroundsGrandstandsProject,statingitistherightprojectforEPURA’sremaining$1million.ChairmanNewsomstatedrestorationdowntownmaybeanopportunityforapublic/privateproject.MINUTES.TheminutesoftheregularmeetingheldSeptember16,2009,wereapproved.PUBLICHEARING—EPURABUDGETFORFISCALYEAR2010.Exec.Dir.RichardsonreviewedtheproposedbudgetandreadintorecordResolution#392adoptingabudgetforfiscalyear2010beginningonJanuary1,2010andendingonDecember31,2010andappropriatingfundsfortheimplementationofsaidbudget.Theexpectedexpenditures/revenuesfor2010areasfollows:
•6RECORDOFPROCEEDINGS-_-______EstesParkUrbanRenewalAuthority—October21,2009—Page2GeneralFund$0CapitalProjects$20,400DebtServiceFund$0Therebeingnopubliccommentonthebudgetitwasmovedandseconded(HalburnUBlume)toapproveresolution#392toadoptthebudgetforfiscalyear2010,anditpassedunanimously.Exec.Dir.RichardsonsaidhewillbeincontactwiththeCountyAssessor’sofficeregardingassessedvaluationsforthenewurbanrenewalareatouseincompilinginformationrelatedtospeculatedgrowthinthetaxincrement.CONSIDERATIONOFFACADEIMPROVEMENTPROGRAMGRANTAPPLICATION.TheFaçadeImprovementProgramguidelinesstatethatEPURAwillprovideamatchinggrantofone-halfthecostofeligibleimprovements,upto$900.InAugust,aFaçadeImprovementProgramapplicationwassubmittedbyownersofcommercialcondominiumsonGravesAvenueforagranttopaintthebuildingexterior.Theapplicationwasapprovedandeachapplicantreceived$689.39towardsthepaintingproject.EPURAisinreceiptofasecondapplicationfromoneoftheownersrequestingtoutilizehisremaining$210.61(unusedportionfromthepaintingproject)toreplacetwooverheadgaragedoorsonhisindividualcondominiumunit.Fourothercondoownershaveagreedtoapplytheirremaining$210.61inunusedfundstothegaragedoorreplacementprojectaswell.Exec.Dir.Richardsonquestionedwhetherthismeetstheoriginalintentoftheprogramandisanappropriateuseoffaçadeimprovementfunds.Afterdiscussionitwasmovedandseconded(HalburnUBlume)toapprovethefaçadeimprovementprogramapplicationassubmitted,anditpassed.Voting“Yes”CommissionersHalburntandBlume.Voting“No”CommissionerWhite.CommissionerLittlejoinedthemeetingat8:40am.GRANDSTANDSCHANGEORDER.Thegrandstandsinitialplanwasdesignedforseasonaluse.WithconsiderationforthepossibledevelopmentofadditionalfacilitiesatStanleyPark,thedesigncommitteehasrequestedadesignchangewhichwouldallowforyearrounduseoftheconcessionstandandrestrooms.Staffisrequestingapprovalofadesignchangeorderforwinterizationofthefacilityandauthorizationofanexpenditureof$3,450toThorpandAssociatesforprofessionalservicesrelatedtothere-design.Thedesignchangewillrequireadditionalinsulationandupgradestothemechanicalsystems.Thecontractorwillprovideacostforthechangessubsequenttoreviewingthere-designedplansafterwhichapprovaltoproceedwiththewinterizationwillberequired.Discussionfollowedandissummarized:meetwithfiredepartmentaboutwetstandpipefirefightingsystem;whatisthecosttoimplementthewinterization;ballparkestimateforwinterizationis$30,000;winterizingthefacilityatalaterdatewouldbemoreexpensive;willwinterizationbecoveredwithinthe$2millionbudget,oranadditionalcost;TownBoardwouldhavetoapproveifnotcoveredbycurrentcontingency;andcostsavingsmayberealizedinotheraspectsoftheprojectthatmaycoverthepriceofwinterization.Itwasmovedandseconded(Blume/White)toapprovefeesintheamountof$3,450forprofessionalservicesforachangeordertoredesigntheconcessionstandandrestroomstoallowforyearroundlwinteruse,anditpassedunanimously.GRANDSTANDSUPDATE.RogerThorp,ThorpAssociates,reportedthatdemolitionisunderwayonthemainstructurewiththebleacherscompletelyremoved.Hesaidsmallamountsofleadpaintchippedfromthebleachersastheywerebeingdismantledrequiringabatement,whichiscurrentlyinprogress.Theusedmaterialshavebeenneatlystackedandwillbe
RECORDOFPROCEEDINGSEstesParkUrbanRenewalAuthority—October21,2009—Page3transportedtoBeilvue,ColoradoandElizabeth,Coloradotobereutilized.AninitialorganizationalmeetingwasheldwiththecontractoronMonday,October19,2009,todiscussshopdrawings,processes,andbuildingdepartmentcomments.ApreconstructionmeetingisscheduledforFriday,October23,2009.Theconstructioncontractisbeingfinalizedwithinputfromlegalcounsel.EXECUTIVEDIRECTOR’SREPORT.Exec.Dir.RichardsonsaidheislookingforwardtoworkingwiththeBoardandworkingonthegrandstandsproject.Whereupon,ChairmanNewsomadjournedtheregularmeetingat8:46am.CynthiaDeats,DeputyTownClerk
RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,October29,2009MinutesofaSpecialmeetingoftheESTESPARKURBANRENEWALAUTHORITYoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheMunicipalBuildinginsaidTownofEstesParkonthe29thdayofOctober,2009.Commissioners:ChairmanNewsom,CommissionersBlume,Halburnt,Little,WhiteandWilcocksAttending:ChairmanNewsom,CommissionersBlume,Halburnt,WhiteandWilcocksAlsoAttending:EPURAExec.Dir.RichardsonandDeputyTownClerkDeatsAbsent:CommissionerLittleChairmanNewsomcalledthemeetingtoorderat9:00am.COMMUNITYCOMMENTS.NoneCOMMISSIONERCOMMENTS.CommissionerBlumerequestedclarificationofLowellRichardson’spositionwithEPURA.CommissionerHalburntstatedthatMr.RichardsonistheExecutiveDirectorofEPURAuntilsuchtimeasanindividualwouldbehiredtofillthepositioninthefuture.CommissionerBlumealsorequestedclarificationastothestatusoftheadhocdesigncommittee.Exec.Dir.Richardsonsaidthedesigncommittee’srolewastorepresentEPURAandtheTownBoardthroughthedesignprocessandinconsideringdesignalternates.Hesaidastheprojectmovesforward,RogerThorp,andDir.Zurnwillassisthiminmanagingtheprojectfromaconstructionstandpoint.Ashasbeentheprocedureinthepast,approvalofchangeorderswillbecarriedoutatastafflevel,unlessthechangeorderwouldexceedbudget,orbecontrarytowhatwaspreviouslyapprovedbytheCommissioners.AsignificantchangetotheprojectoutsideofthescopeofpreviousapprovalwillbebroughtforwardtotheBoard.Exec.Dir.RichardsonsaidtheEPURACommissionersandtheTownBoardwillreceivemonthlyupdatesontheprogressofthegrandstandsproject.APPROVALOFGRANDSTANDSCONSTRUCTIONCONTRACTWITHTAYLORKOHRS,LLC.ThecontractwithTaylorKohrsfortheconstructionofthegrandstandshasbeenfinalizedwithinputfromEPURAAtty.BenedelliandTownAtty.White.Exec.Dir.RichardsonrequestedRogerThorpprovideareviewofthedocumentfortheCommissioners.Mr.ThorpstatedtheoriginalbasebidsubmittedbyTaylorKohrswas$1,649,153,andthatduringmeetingswiththedesigncommitteesubsequenttothebidprocess,eightaddendahavebeenidentifiedandapproved.Theyare:•RemoveAnnouncerBoothingrandstand/Addbackbleacherbenchseating•Replacesemi-circularwashfoundationswithmultiplewall-hungindividuallavatoriesinrestrooms•Addcontinuoustrenchdrainwithinfrontrowofboxseating•Slopingbarrierwallatfrontofarenainlieuofvertical•Includecosttofurnishandinstallwalk-incoolerandfreezerinlieuofbeing‘ByTenant”inconcessionarea•Providecosttofurnishandinstallstandardmanufacturer’smetalshieldingfor(existing)reinstalledlightfixturesaboveroof•Remove¾”plywoodfloorsheathinginatticspacesofGrandstandsupport
RECORDOFPROCEEDINGSEstesParkUrbanRenewalAuthority—October29,2009—Page2facilities•ProvidegutterinterlockingsystembleachersinlieuofweldeddeckbleachersHestatedthatduringnegotiationsadeductionintheamountof$12,565wasgivenbythesteelbuildingcompanyandadeductionof$59400fromUpperThompsonSanitationDistrict(UTSD)willberealizedasUTSDdeterminedthatadequatefixturevaluesfortheStanleyParkgrandstandsupgradehadbeenpurchasedmanyyearsago.Mr.Thorpsaidthecostsforthepossiblewinterizationofthegrandstands,afiresuppressionsystem,andamechanismtoensuresufficientventilationfromthecupolasintheeventoffirehaveyettobedeterminedandmayaffectthebottomlineasachangeorderinthefuture.Hestatedconsiderationofdeductionsandpostbidadjustmentsresultedinafinalcontractamountof$1635,012.TheCommissionersdiscussedthefollowing:timeframeforreceivingcostsrelatedtowinterizationandfiresuppressionsystem;conduitwillremaininplacetoservicesecondannouncerstandinthefuture;amountapprovedfortheprojectatjointmeetingtotals$2.121million;anexpenditureovercontractamountmustbetakenbacktotheEPURABoardandTownBoard;additionalfeesandcostsnotcoveredinthecontractareapproximately$350,113;staffwillprovideprojectcostbreakdown;needtogetmobilizedinordertofinishwithin185daytimeframe;anddemolitioniscompletebuthavenotreceivedthefinalbill.Afterdiscussionitwasmovedandseconded(Wilcocks!Halburnt)toapprovethecontractwithTaylorKohrsforconstructionoftheGrandstandsatStanleyParkFairgrounds,whichhasbeenreviewedbyAttorneysBenedettiandWhite,intheamountof$1,635,012aswritten,anditpassedunanimously.CommissionerWhiteleftthemeetingat9:45a.m.Mr.ThorpintroducedScottKohrs,PresidentofTaylorKohrs,andRayBlum,ProjectManagerfortheGrandstandsProject,whowereinattendanceatthemeeting.Whereupon,ChairmanNewsomadjournedthespecialmeetingat9:53a.m.CynthiaDeats,DeputyTownClerk0
TownClerk’sOfficeMemoTo:HonorableMayorPinkhamBoardofTrusteesTownAdministratorHalburntFrom:JackieWilliamson,TownClerkDate:November13,2009Subject:Liquor-LicenseTransfer—Ed’sCantina&GrillBackground:KagamoInc.dbaEd’sCantina&Grilllocatedat390E.ElkhornAve.isrequestingatransferoftheHotel&RestaurantliquorlicensecurrentlyheldbyHillBrothersInc.dbaEd’sCantina&Grill.KarlaDuboiswastheformermanageroftherestaurantunderHillBrothersInc.ShepurchasedthebusinessinAugustof2009andhasbeenoperatingwithatemporarypermit.KamagoInc.hassubmittedallnecessarypaperworkandfees.ThenewownerisawareoftheTIPStrainingrequirementandwillschedulenecessarytrainingfortheemployees.Budget:N/AAction:ImovetheTransferApplicationfiledbyKamagoInc.,doingbusinessasEd’sCantina&GrillforaHotel&RestaurantLicensebeapproved/denied.
Apr112003PROCEDUREFORTRANSFEROFLIQUORLICENSETOWNCLERK.Willpresenttheapplicationandconfirmthefollowing:ETheapplicationwasfiledAugust16,20090TheTownhasreceivedallnecessaryfeesandheatingcosts.0TheapplicantisfilingasaCorporation.0Thereisapolicereportwithregardtotheinvestigationoftheapplicants.0StatusofT.I.P.S.Training:XUnscheduledCompleted______PendingConfirmationMOTION:ImovetheTransferApplicationfiledbyKamagoInc.,doingbusinessasEd’sCantina&GrillforaHotel&RestaurantLicensebeapproved/denied.
1.ApplicantisapplyingasaJinciiviciuai1<CorporationElLimitedLiabilityCompanyflPartnership(includesLimitedLiabilityandHusbandandWifePartnerships)AssociationorOther2.ApplicantIfanLLC,nameofLLC;ifpartnership,atleast2partnersnames;ifcorporation,nameofcorporationFeinNumberKCAc(ki’’tonJ(‘0392a.TradeNameofEstablishmentfDBA)StateSalesTaxNo.BusinessTelephoneb’sJA--6L214cGtP9Ic\3.AddressofPremises(specifyexactlocationofpremises)o__t.&Li)cCityCountyStateZIPCode€1it5_P{(__4.MailingAddss(NumberandS)CityorTownStateZIPCode5C5.Ifthepremisescurrentlyhavealiquororbeerlicense,youMUSTanswerthefollowingquestions;Present-JradeNameofEstablishment(DBA)PresentStateLicenseNo.PresentClassofLicensePresentxpirtionDateQ>(4jO-3ccs--t/(toJ.IAflSECTIONANONREFUNDASIEAPPUCATIONFEESjjSECTIONBtC0NT)uoubnUCENSEFEES2300LiApplicationFeeforNewLicense$1025.001985-0ResortComplexlicense(City)$500.00J302ApplicationFeeforNewLicense-1986ResortComplexLicense(County)$500.00wDoncurrentReview$1,125001988flAddRelatedFacilitytoResortComplex...$75.00X—2310,,,ApplicationFeeforTransfer$7,025.0019900ClubLicense(City)$308.7523120ApplicationFeeforTransfer-19910ClubLicense(County)$308.75w/ConcurrentReview$1,125.002010LiravernLicense(City)$500.00LIAfiSECTIONBU(UORLICENSEFEES2011LITavernLicense(County)$500001905LIRetailGamingTavernLicense(City)$500.0020120ManagerRegistration-Tavern$75.001906LiRetailGamingTavernLicense(County)$500.0020200Artslicense(City)$308.751940LiRetailLiquorStoreLicense(City)$227.502027ElArtsLicense(County)$308.751941LIRetailLiquorStoreLicense(County)$372.502030RacetrackLicense(City)$500.001950LiLiquorLicensedDrugstore(City)$227.502037LIRacetrackLicense(County)$500.001951LiLiquorLicensedDrugstore(County)$312.5020400OptionalPremisesLicense(City)$500.0019600BeerandWineLicense(City)$351.2520410OptionalPremisesLicense(County)$500.0019610BeerandWineLicense(County)p36.2520450VintnersRestaurantLicense(City)$750.001970HotelandRestaurantLicense(City)$500.0020460VintnersRestaurantlicense(County)$750.001971LIHotelandRestaurantLicense(County)$500.0022200AddOptionalPremisestoH&R$100.00X..._...Total—1975LiBrewPubLicense(City)$7500023700MasterFileLocationFee$25.00X......Total—19760BrewPubLicense(County)$7500023750MasterFileBackground$25000X.......Total19800HotelandRestaurantLicensew/optpremises(City)..$500.0019810HotelandRestaurantlicensew/optpremises(County)$500.0019830ManagerRegistration-H&R$75.00DONOTWRITEINTHISSPACE-FORDEPARTMENTOFREVENUEUSEONLYDR8404(05/17/07)Page1COLORADODEPARTMENTOFREVENUELIQUORENFORCEMENTDIVISIONDENVERCO80261COLORADOLIQUORRETAILLICENSEAPPLICATION21DEPARTMENTUSEONLYElNEWLICENSETRANSFEROFOWNERSHIPElLICENSERENEWAL•ALLANSWERSMUSTBEPtNTEDINBLACKINKORTYPEWRIUEN•APPLICANTMUSTCHECKTHEAPPROPRIATEBOX(ES)•LOCALLICENSEFEE$___________________•APPUCANTSHOULDOBTAINACOPYOFThECOLORADOUQUORANDBEERCODE(Call303-370-2165)LIABILITYINFORMATION
0R8404(05/17/07)Page2APPLICATIONDOCUMENTSCHECKLISTANDWORKSHEETInstructions:Thischecklistshouldbeutilizedtoassistapplicantswithfilingallrequireddocumentsforlicensure.Alldocumentsmust1beproperlysignedandcorrespondwiththenameoftheapplicantexactly.Alldocumentsmustbetypedorlegiblyprinted.UponfinalStateapprovalthelicensewillbemailedtothelocallicensingauthority.Applicationteesarenonrefundable.ITEMSSUBMITTED,PLEASECHECKALLAPPROPRIATEBOXESCOMPLETEDORDOCUMENTSSUBMITTEDI.APPLICANTINFORMATION‘ZA.ApplicanuLicenseeidentified.B.Statesalestaxlicensenumberlistedorappliedforattimeofapplication.C.licensetypeorothertransactionidentified.D.Returnoriginalstolocalauthority.E.Additionalinformationmayberequiredbythelocallicensingauthority.II.DIAGRAMOFTHEPREMISESA.Nolargerthan81/2”X11”.B.Dimensionsincluded(doesn’thavetobetoscale).Exteriorareasshouldshowcontrol(fences,walls,etc.).C.Separatediagramforeachfloor(ifmultiplelevels).D.Kitchen-identifiedifHotelandRestaurant.Ill.PROOFOFPROPERTYPOSSESSIONOA.DeedinnameoftheApplicantONLY(or)OB.LeaseinthenameoftheApplicantONLY.ElC.LeaseAssignmentinthenameoftheApplicant(ONLY)withproperconsentfromtheLandlordandacceptancebytheApplicant.ElD.OtherAgreementifnotdeedorlease.IV.BACKGROUNDINFORMATIONANDFINANCIALDOCUMENTSElA.IndividualHistoryRecord(s)(FormDR8404-I).ElB.Fingerprintstakenandsubmittedtolocalauthority.(Stateauthorityformasterfileapplicants.)ElC.Purchaseagreement,stocktransferagreement,andorauthorizationtotransferlicense.ElD.listofallnotesandloans.V.CORPORATEAPPLICANTINFORMATION(IfApplicable)ElA.CertificateofIncorporation(and/or)ElB.CertificateofGoodStandingifincorporatedmorethan2yearsago.ElC.CertificateofAuthorizationifforeigncorporation.El0.listofofficers,directorsandstockholdersofparentcorporation(designate1personaspnncipalofficer’).VI.PARTNERSHIPAPPLICANTINFORMATION(IfApplicable)ElA.PartnershipAgreement(generalorlimited).Notneededifhusbandandwife.VII.LIMITEDLIABILITYCOMPANYAPPLICANTINFORMATION(IfApplicable)ElA.Copyofarticlesoforganization(datestampedbyColoradoSecretaryofState’sOffice).ElB.Copyofoperatingagreement.ElC.CertificateofAuthority(itforeigncompany).VIII.MANAGERREGISTRATIONFORHOTELANDRESTAURANT,TAVERNLICENSESWHENINCLUDEDWITHTHISAPPLICATIONElA.$75.00fee.ElB.IndividualHistoryRecord(DR8404-I).
DR8404(05/17/07)Page3r6.Istheapplicant(includinganyofthepartners,ifapartnership;membersormanagerifalimitedliabilitycompany;orofficers,stock-Yesf1oholdersordirectorsifacorporation)ormanagerundertheageoftwenty-oneyears?7.Hastheapplicant(includinganyofthepartners,ifapartnership;membersormanagerifalimitedliabilitycompany;orofficers,stockholdersordirectorsifacorporation)ormanagerever(inColoradooranyotherstate);(a)beendeniedanalcoholbeveragelicense?(b)hadanalcoholbeveragelicensesuspendedorrevoked?(c)hadinterestinanotherentitythathadanalcoholbeveragelicensesuspendedorrevoked?ElIfyouansweredyesto7a,borc,explainindetailonaseparatesheet.8.Hasaliquorlicenseapplication(samelicenseclass),thatwaslocatedwithin500feetoftheproposedpremises,beendeniedwithintheprecedingtwoyears?Ifyes,”explainindetail.9.Arethepremisestobelicensedwithin500feetofanypublicorprivateschoolthatmeetscompulsoryeducationrequirementsofColoradolaw,ortheprincipalcampusofanycollege,universityorseminary?El10.Hasaliquororbeerlicenseeverbeenissuedtotheapplicant(includinganyofthepartners,ifapartnership;membersormanagerifalimitedliabilitycompany;orofficers,stockholdersordirectorsifacorporation)?Ifyes,identifythenameofthebusinessandlistanycurrentorformerfinancialinterestinsaidbusinessincludinganyloanstoorfromalicensee.El11.DoestheApplicant,aslistedonline2ofthisapplication,havelegalpossessionofthepremisesforatleast1yearfromthedatethatthislicensewillbeissuedbyvirtueofownership,leaseorotherarrangement?ElOwnership)‘LeaseElOther(ExplaininDetail)ElEla.Ifleased,listnameoflandlordandtenant,anddateofexpiration,EXACTLYastheyappearonthelease:LaodlordTenant.ExpiresYctQi’PritINCS/htcI1q11-,oiLfAttachadiagramandoutlineordesignatetheareatobelicensed(includingdimensions)whichshowsthebars,brewery,wall1partitions,Ientrances,exitsandwhateachroomshallbeutilizedforinthisbusiness.Thisdiagramshouldbenolargerthan81/2”X11”.(Doesn’thavetobetoscale)12.Who,besidestheownerslistedinthisapplication(includingpersons,firms,partnerships,corporations,limitedliabilitycompanies),willloanorgivemoney,inventory,furnitureorequipmenttoorforuseinthisbusiness;orwhowillreceivemoneyfromthisbusiness.Attachaseparatesheetifnecessary.NAMEDATEOFBIRTHFEINORSSNINTERESTAttachcopiesofallnotesandsecurityinstruments,andanywrittenagreement,ordetailsofanyoralagreement,bywhichanyperson(includingpartnerships,corporations,limitedliabilitycompanies,etc.)willshareintheprofitorgrossproceedsofthisestablishment,andanyagreementrelatingtothebusinesswhichiscontingentorconditionalinanywaybyvolume,profit,sales,givingofadviceorconsultation.13.OptionalPremisesorHotelandRestaurantLicenseswithOptionalPremisesYesNoHasalocalordinanceorresolutionauthorizingoptionalpremisesbeenadopted?ElElNumberofseparateOptionalPremisesareasrequested.(SeeLicenseFeeChart)14.LIquorLicensedDrugStoreapplicants,answerthefollowing:(a)DoestheapplicantforaLiquorLicensedDrugStorehavealicenseissuedbytheColoradoBoardofYesNoPharmacy?COPYMUSTBEATTACHED.ElEl15.ClubLiquorLicenseapplicantsanswerthefollowingandattach:(a)Istheapplicantorganizationoperatedsolelyforanational,social,fraternal,patriotic,politicalorathleticpurposeandElElnotforpecuniarygain?(b)Istheapplicantorganizationaregularlycharteredbranch,lodgeorchapterofanationalorganizationwhichisElEloperatedsolelyfortheobjectofapatrioticorfraternalorganizationorsociety,butnotforpecuniarygain?(c)Howlonghastheclubbeenincorporated?(d)Howlonghasapplicantoccupiedthepremises(Threeyearsrequired)___________tobelicensedasaclub?(Threeyearsrequired)16.Brew-PubLicenseorVintnerRestaurantApplicantsanswerthefollowing:(a)HastheapplicantreceivedorappliedforaFederalPermit?ElEl(Copyofpermitorapplicationmustbeattached)17a.NameofManager(forallon-premisesapplicants)tQ-L’kiçtbL,lc(IfthisisanDateofBirtapplicationforaHotel,RestaurantorTavernLicense,themanagermustalsosubmitanIndividualHistoryRecord(DR8404.1).I17b.Doesthismanageractasthemanagerof,orhaveafinancialinterestin,anyotherliquorYeslicensedestablishmentintheStateofColorado?Ifyes,providename,typeoflicenseandaccountnumber.ElTaxDistraintInformation.Doestheapplicantoranyotherpersonlistedonthisapplicationandincludingitspartners,officers,YesNodirectors,stockholders,members(LLC)ormanagingmembers(LLC)andanyotherpersonswitha10%orgreaterfinancialinterestintheapplicantcurrentlyhaveanoutstandingtaxdistraintissuedtothembytheColoradoDepartmentofRevenue?Ifyes,provideanexplanationandincludecopiesofanypaymentagreements.
DR8404(05/17/07)Page419.Ifapplicantisacorporation,partnership,associationorlimitedliabilitycompany,applicantmustlistALLOFFICERS,DIRECTORS,GENERALPARTNERS,ANDMANAGINGMEMBERS.Inadditionapplicantmustlistanystockholders,partners,ormemberswithOWNERSHIPOF10%ORMOREINTHEAPPLICANT.ALLPERSONSLISTEDBELOWmustalsoattachformDR8404-I(IndividualHistoryrecord),andsubmitfingerprintcardstotheirlocallicensingauthority.—NAMEHOMEADDRESS,CITY&STATEDOBPOSITION%OWNED*AL4W’u€j31ci(Vjtt-I-1’ILX’re-__c__c,€,o1ftotalownershippercentagedisclosedheredoesnottotal100%applicantmustcheckthisboxElApplicantaffirmsthatnoindividualotherthanthesedisclosedherein,owns10%ormoreoftheapplicantAdditionalDocumentstobesubmittedbytypeofentityCORPORATIONElCert.oflncorp.ElCert.ofGoodStanding(ifmorethan2yrs.old)ElCert.ofAuth.(ifaforeigncorp.)ElPARTNERSHIPElPartnershipAgreement(GeneralorLimited)ElHusbandandWifepartnership(nowrittenagreement)ElLIMITEDLIABILITYCOMPANYElArticlesofOrganizationElCert.ofAuthority(ifforeigncompany)ElOperatingAgrmt.ElASSOCIATIONOROTHERAttachcopyofagreementscreatingassociationorrelationshipbetweenthepartiesTHELOCALLICENSINGAUTHORITYHEREBYAFFIRMS:ThateachpersonrequiredtofileDR8404-I(IndividualHistoryRecord)has:YesNoLIBeenfingerprinted’LILILIBeensubjecttobackgroundinvestigation,includingNCIC/CCICcheckforoutstandingwarrantsULIThatthelocalauthorityhasconducted,orintendstoconduct,aninspectionoftheproposedpremisestoensurethattheapplicantisincompliancewith,andawareof,liquorcodeprovisionsaffectingtheirclassoflicenseLILI(CheckOne)LIDateofInspectionorAnticipatedDateLIUponapprovalofstatelicensingauthority.Theforegoingapplicationhasbeenexamined;andthepremises,businesstobeconducted,andcharacteroftheapplicantaresatisfactory.Wedoreportthatsuchlicense,ifgranted,willmeetthereasonablerequirementsoftheneighborhoodandthedesiresoftheadultinhabitants,andwillcomplywiththeprovisionsofTitle12,Article46or47,C.R.S.THEREFORE,THISAPPLICATIONISAPPROVED.LocalLicensingAuthorityforTelephoneNumberLITOWN,CITYLICOUNTYSignatureTitleDateSignature(attest)TitleDateRegisteredAgent(ifapplicable)AddressforServiceIPco-...VALOFDateotlocalauthorityhearing(fornewlicenseapplicants;cannotbelesscJthan30daysfromdateofapplication1247-311(1))C.R.S.fI(oIOd1JI)c1o90
INDIVIDUALFINGERPRINTCARDSOBTAINEDFROMTHEINDIVIDUALHISTORYRECORD’°DEPARTMENTTobecompletedbyeachindividualapplicant,allgeneralpartnersofapartnership,andlimitedpartnersowning10%(ormore)ofapartnership;allofficersanddirectorsofacorporation,andstockholdersofacorporationowning10%(ormore)ofthestockofscorporation;alllimitedliabilitycompanyMANAGINGmembers,andofficersorotherlimitedliabilitycompanymembersw..•a10%(ormore)ownershipinterestinsuchcompanyandallmanagersofaHotelandRestaurantoraTavernLicense.NOTICE:Thisindividualhistoryrecordprovidesbasicinformationwhichisnecessaryforthelicensingauthorityinvestigation.Allquestionsmustbeansweredintheirentiretyoryourapplicationmaybedelayedornotprocessed.EVERYansweryougivewillbecheckedforitstruthfulness.Adeliberatefalsehoodoromissionwilljeopardizetheapplicationassuchfalsehoodwithinitselfconstitutesevidenceregardingthecharacteroftheapplicant.1.NameofBusiness/C,%A7ti‘4(i-’-/I4(A4to1/iiC,2.YourulName(last,first,iddle)-f4.Mailingaddress(ifdifferentfromresidence)HomeTelephone5.Listallresidenceaddressesbelow.Includecurrentandpreviousaddressesforthepastfiveyears.CIThSTATE,ZIPFROMTOCurrent-..-..Ig07t7JrPreviousCf/qz7/ot6.Listallcurrentandformeremploysorbusinessesengagedinwithinthelastfiveyears(Attachseparatesheetifecessary)NAMEOFEMPLOYERADDRESS(STREET,NUMBER,CITY,STATE,ZIP)POSITIONHELDFROMTO‘14rI7V-77t7.Listthename(s)ofrelativesworkinginorholdingafinancialinterestintheColoradoalcoholbeverageindustry.NAMEOFRELATIVERELATIONSHIPTOYOUPOSITIONHELDNAMEOFLICENSEE%.[tJôkVC(’sCd-Hiltfprr&iLLICIUOKNfrUhMbNTDIVISION188’IPIERCESTREETRM108ADENVERCO80261pr———--——.—J—_A_,__.8.Haveyoueverappliedfor,held,orhadaninterestinaStateofColoradoLiquororBeerLicense,orloanedmoney,furnitureorfixtures,equipmentorinventory,toanyliquororbeerlicensee?Ifyes,answerindetail.YesNo9.Haveyoueverreceivedaviolationnoticesuspensionorrevocation,foraliquorlawyiolation,orhaveyouappliedfororbeendeniedaliquororbeerlicenseanywhereintheU.S.?Ifyes,explainindetail.YesNo—f
TownCletkommunityDeveIoprnentPlanning/ZoningBuildingConvention&sitorsBureauFinanceI.P.O.Box1747HumanResourcesFIreMuseurn200FourthSt.PoliceP.O.Box1287PublicWorksFleetParksSeniorCenter220FourthSt.UtilitiesITLightandPowerWater4TOWNOFESTESPARKNovember13,2009JackieWilliamson,TownClerkTownofEstesParkEstesPark,CO$0517RE:Ed’sCantinaDubois,KarlaDearMs.Williamson:AcheckoftheEstesParkPoliceDepartmentlocalrecordsontheabove-namedpersonandbusinesswasconducted.Therearenoreportsinvolvingthebusinessortheindividuallistedintherecordssystemthatdatesbackto2004.Sincerely,WesKufeldChiefofPolice,EstesParkPoliceDepartment0Streets170MACGREGORAVE.P.O.BOX1200ESTESPARK,Co80517IPH.970-586-5331w’ww.estes.o
CommunityServicesDepartmentMemoTo:HonorableMayorPinkhamandBoardofTrusteesFrom:CommunityServicesDirectorKilsdonkDate:November18,2009Re:MuseumCollectionsStorageFeasibilityStudyBackground:TheEstesParkMuseum’smissionisto“collect,preserveandinterpretlocalhistory,aswellaspresentexhibits,programsandevents,fortheeducationandbenefitofresidentsandvisitorsofallages.”TheMuseumisarepositoryforabout18,000historicalobjectsheldintwolocations:a600sfonsfteclimatecontrolledstoragespaceanda4000sfoffsfteunheatedwarehouse.Severaloutsidesurveyorsovertimehaverecognizedthatthetwostorageareasareinadequatebothinsizeandinquality.TheMuseumhasreceivedgrantstoupgradethestorageareaswithbettercabinetry,suppliesandmonitoringequipment,butthesehavebeenstopgapmeasures.In2008theMuseumreceivedaNationalEndowmentfortheHumanitiesgranttoretaintheservicesoftwoconsultants,acollectionsspecialistandanarchitect.Theirpurposewastoassesscurrentcollectionsstorageneedsanddevelopaplanforasuitablecollectionsmanagementfacility.TheconsultantsvisitedduringtheweekofAugust3,2009.Theattached“CollectionsStorageandClimateControlFeasibilityStudy”containstheirarchitecturalandcollectionsanalysesandstoragerecommendations.Therearethreeoptionsforthefacility’ssize(from4,700gsfto6500gsf.)dependingoncabinetryandothervariables.ThefacilitywouldbesitedjusteastoftheMuseumgrounds.Inthereportarerecommendationsforappearance,climatecontrols,envelopecriteria,fireprotectionanddetection,security,lighting,emergencysystems,andindoorairquality.Inaddition,thesurveyorsassessedwhetherenvironmentalcontrolsshouldbeaddedtothetwoextantoutbuildings[no]andwhetherafirealarmshouldbeaddedtothecurrentoff-sitestoragefacility[yes].Theyprovidedcostconfigurationsforbothnonphasedandphasedprojectoptions.Floorandsiteplansareincluded.TheMuseumhasaMemorandumofUnderstandingwiththeEstesParkMuseumFriends&Foundation,Inc.whichstatesthatthe“FriendsseektofurtheritsmissionandthemissionoftheMuseumbyprovidingfundsforcapitalimprovements,includingmaintenanceofsuchimprovementsasappropriate.”TownstaffandtheFriendsBoardwillbeginmeetinginNovembertostrategizewaystofundandmaintainacollections
qstoragefacility.Inaddition,theMuseummanagerwillseekgrantsupportforacomprehensivestorageplan,whichwillbedirectlyusefulwhengrantfundingisrequestedtosupportthecollectionsmoveandstorageupgrades.ProgresswillbereportedquarterlyatCommunityDevelopmentCommitteemeetings.Budget/Cost:Noneatthistime.Recommendation:Noneatthistime.•Page20
C,CollectionsStorageandClimateControlFeasibilityStudyEstesParkMuseumEstesPark,ColoradoSeptember21,2009
.,,pCollectionsStorageandClimateControlFeasibilityStudy*EstesParkMuseumEstesPark,ColoradoSeptember21,2009*ThisprojectwasfundedbyaNationalEndowmentfortheHumanities’PreservationAssistanceGrant;Award#:PG-50666-09.Anyviews,findings,conclusionsorrecommendationsexpressedinthisreportdonotnecessarilyrepresentthoseoftheNationalEndowmentfortheHumanities.DuringtheweekofAugust3,2009,AllenBohnertandSamAndersonvisitedtheEstesParkMuseumtoevaluateanddefinecollectionsstoragerequirementsandstorageconditionrequirements,andtodevelopaplanforachievingasuitablecollectionsmanagementfacilityonthefairgroundsimmediatelyadjacenttotheexistingmuseum.Inadditiontoestablishingthecriteria,sizeandpossiblelayoutforthenewbuilding,andestimatingthecostofplanning,buildingandmovingintothebuilding,thevisitingteamwasalsoaskedtoevaluatethepossibilityofintroducingenvironmentalcontrolstothemuseum’stwooutbuildings.Thisdocumentsummarizesthearchitecturalaspectsofthestudyandaddressesthecollectionsanalysisandstoragerecommendations.VariousaddendaprovidedbyeachMr.AndersonandMr.Bohnertsupplementthereport.ThevisitingteamwashostedbyBettyKilsdonk,DirectorandDerekfortini,CuratorofCollectionsandExhibits.Duringtheweek,theteammetwithfriendsPresidentJohnRoehlandVicePresidentMikeOline,thefairgrounds’DirectorofBusinessDevelopmentTomPickeringandEventsManagerBoWinslow,TownfinancialDirectorSteveMcfarland,FireChiefScottDorman,andPublicWorksDirectorScottZurn.Program-basicrequirementsandsizeMr.Bohnertestablishedthreedifferentprogramsforthecollectionsstoragefacility-varyingbynumberofstaffanddegreeofcompactstorage-ranginginsizefrom4,700gsfto6,500gsf.ThegsfwasarrivedatusingaCuratorialFacilitiesCalculatordevelopedbytheNationalParkService.Tousethisprogramtheteamexaminedthemuseum’sexistingcollectionstoragefurniture,determinedneededstorageequipmentandfloorstorageforover-sizedobjects,andtheoverallfunctionalityofthenewfacility.Thisinformationwasthenenteredintotheprogramtocometipwiththreealternativescenariosforthefacility.Thebasicassumptionsanddatausedinthe0
C’calculatorforeachofthealternativesareincludedasAppendixA.Thefacilitycalculator(orprogram)isavailableonlineathttps://www.arcforms.info/downloads/clientphp?directory=npfj1es.Inadditiontocollectionsstoragespace,theprogramincludes,asneeded,functionalspacesforopenstaffofficespace,aresearchareaandlibrarywithinthestaffsuite,aprocessingareaadjacenttothestaffarea,aloadingdock,holding/quarantinespace,breakroom,generalstorage,janitor’scloset,restroom(s),andmechanical/electrical/securityroom.Thecalculatoralsohasthecapabilityofincludingspacesforpublicexhibits,anauditorium,openorvisiblestorageoptionsandregularpublictours.ThesemorepublicfunctionswerenotincludedinthenewEstesParkMuseumfacilitytohelpminimizethebuilding’ssizeandcost.AcopyoftheprogramfacilitycalculatorwasdownloadedontotheMuseumDirector’scomputerpriortotheteamfinishingtheon-siteworkforthisproject.Themuseumcancreateothergsfalternativesforanewfacilityshouldtheneedarise.Program-sitingandappearanceMr.PickeringpresentedandreviewedtheStanleyParkMasterPlanConceptDocumentsof02/22/05andnotedsomechangesintheplanasitapproachesimplementation.TheplanwillaccommodateacollectionsstoragebuildingjusteastoftheformerRMNPHQ,aslongasitdoesnotextendtoofareastintothezoneestablishedforwaterretainingbasins.Heindicatedthatabuildingofroughly6,000sfshouldfitnicelyinthatspot,andsaidthatitwouldbebesttolocateittowardsthesouthside,neartheplannedperimeterroad(whichwillapproximatelyfollowtheoriginalracetrackpath)ratherthanfurtherdowntheslope.Ms.Kilsdonkfoundthisanagreeableapproach.Itwillallowforsomeamountofretainingpooltobelocatedbelowthebuilding,ifneedbe.(Note:alsoseeprogramming-fireprotection,below.)Mr.PickeringreviewedtheArchitecturalDesignCriteriaforNewandRemodeledStructuresattheStanleyParkfairgrounds(April2009)andgaveacopytotheteamfortheirreference.ThemostrecentexpansionoftheMuseum(themeetingroomsection)complieswiththesecriteria,soitwillbereadilypossibletodesignthenewcollectionsstoragefacilitysuchthatitwillcomplywiththeDesignCriteriaandharmonizewiththe(Hwy.36sideofthe)museumaswell.Theconceptdesignasdevelopedduringthevisitcomplieswiththesecriteria.(SeeAppendixD)Theultimatedesignshouldincorporatesuitablegraderevisionstodirectsurfacewaterandroofrunoffawayfromthebuilding,andtolimitproblemsfromvegetation.Program-climatecontrolcriteriaTheteamandmuseumstaffestablishedclimatecontrolcriteriaforthenewfacilitybasedonthecollections,butalsowithregardfortheprevailingexteriorclimateatEstesPark.
wThesecriteriaaresummarizedherewith:SeasonRelHumiditySetpointRan2eTempSetpointRangeWinter43%RH+1-5%68°f+1-3°fSummervaries43%to50%*/5%730F+/-3°F*TheexteriorhumidityleveLsduringthesummerareusuaLlylowbutoccasionallyreachhigherlevetsforseveraldaysoraweekatatime.Thevisitingteamfeelsitisacceptabletoallowtheinteriorconditionsto“ramp”upgraduallyduringsuchperiods.TheImagePermanenceInstitutehasmadetwopreservationrelatedcalculatorsavailableonitswebsite(http:Hwww.image.permanenceinstitute.org).Onetoolis“ThePreservationCalculator”andtheotheris“TheDewPointCalculator.”Bothtoolsgraphicallyillustratethedetrimentaleffectsoftemperatureandrelativehumidityonmuseumcollections.Thiscanthenhelpjustify,asneeded,theneedforcertainHVACsystemrequirements.Thesecriteriashallbeappliedthroughoutthenewfacilityexceptintheloadingdock,themechanicalroom,andtheentryvestibules.Thiswillallowmuseumstafftomoveobjectsfreelytothevariousstaffareaswithoutconstraint.(Theholdingroomwillalsohaveoneortwolargefreezersforpesteradicationofincomingobjects,ifnecessary.)Program-envelopecriteriaThevisitingteamstronglyrecommendsthatthebuildingenvelopeprovidesubstantialthermalinsulationandawellpositioned,wellinstalled,continuousair-vaporbarrier.Goodthermalinsulationhelpstoshieldthecotlectionsfromexteriortemperaturefluctuations,protectsagainstcondensation,andreducesenergyoperatingcoststhroughoutthelifeofthefacility.Areliableair-vaporbarrierisalsonecessaryforpreventionofcondensation.Neitherthemuseumstaffnortherelevantcodesdictatemasonryorconcreteexteriorwalls.GiventheStanleyParkDesignCriteriaandtheneedtocontrolconstructioncosts,theexteriorwallsmaybecomposedoflightgaugemetalframing,andtheroofmaybecomposedofmetaldeckandfireproofsheathing.TheDesignCriteriacallforpitchedroofs,sothemostreasonablestructurewouldbecomposedofsteelcolumnswithopen(pitched)steeltrusses.Program-fireprotectionanddetection0
TheFireChiefnotedthatthefiredetectionandalarmsystemshouldcomplywithNFPA72.Theteamalsorecommendsinter-connectingthefirealarmsystemwiththesecuritysystemsothatanyalarmsarepickedupbythetowndispatchermonitoringthesecuritysystem.Theteamrecommendsawetpipesprinklersystem,sincesuchsystemsarereliable,easytomaintain,economical,andunlikelytofailorleakifproperlyinstalled.Thefirechiefnotedthatwaterpressureinthispartoftownisveryhighandthatthedesignteamshouldevenconsiderapressurereducingvalveforthesprinklersystem.Thefacilitymustbedesignedandsitedsuchthatfiretruckscandrivetowithin150feetofthebuildingandthefiredepartmentconnectionpoint.ItwasagreedthatthiswouldmostreadilybeachievedbyprovidingvehicularaccessnotfromfourthStreetorHwy.36butfromtheperimeterorcross-axialdrivesofthefairgrounds,eitherofwhichwillinturnbeaccessiblefromfourthStreet.Ms.KilsdonkconfirmedwiththeTownAdministrationthatthenewbuildingcouldbe“addressed”accordingly(sincethefiredepartmentrespondsaccordingtotheaddressonfilewiththedepartment).Afirehydrantmustalsobelocatedwithin150feetofthedriveway;thismayrequireanadditionalhydrantdependingonhowtherestofthefairgroundsprojectisultimatelydeveloped.Asaresultoftheserequirementsandthesiterequirementsnotedabove,itwasdecidedthatpedestrianaccesswillbeachievedviaanextensionofthewalkwaycurrentlyrunningfromthemuseumtotheRMNPHQbuilding(tothenorthwestsideofthenewfacility),whilevehicularaccesswillbefromthefairgroundsroadtothesoutheastsideofthefacility.Metalroofing(standingseam,greencoLor)complieswithboththedesigncriteriaandfire-resistancegoals.(Thesiteisoutsideofthewildfirezonebutembersmightstillbecarriedfromthezonetotheproposedsite.)Theexteriorwallswillprobablybefinishedinwoodandstone(asattheexistingmuseum).Theexteriorwallassemblyshouldincludetwolayersofgypsumwallboard,however,toachieveaonehourfireresistancerating.Themechanicalroomwallsshouldbecomposedtoachieveafourhourfireresistancerating,andthecollectionsstoragespaceshouldbeseparatedfromadjacentspacesbydrywallpartitionsachievingatleastatwohourfireresistancerating.SeeAppendixBforaseriesofbasicmuseumfire-protectionguidelinescommonlyrecommendedformuseumsandcuratorialfacilities.Program-securitysystemandproceduresThevisitingteamrecommendsthattheprojectbedesignedwithperimeterdetectionandaccesscontrol,interiordetectionandmonitoring,andnewstaffprocedures.Thebuiltinsystemshouldincludekey-cardlpush-padstationsatthetwoexteriordoorsandatthetwosetsofdoorstothecollectionsstorageroom.Closedcircuittelevisioncamerasshouldmonitorallfourofthesedoors(frominside).Theinteriorshouldbefittedwithglassbreakdetectors(atroomswithfenestration),motiondetectors,and
vibrationsensingdevices.Selecteddoorsshouldbefittedwithmagneticcontactsensors.Keycardsshouldbeissuedandretrieveddaily.Eachstaffmembershouldhaveher/hisparticularaccesscodematchedtoher/hiscard,withaccesslimitedtothehoursandlocationsthateachstaffpersonisauthorizedforaccess.Museumadministrationshouldexecuterigorousbackgroundchecksofallpotentialstaff,volunteers,and“contractworkers.”Nounsupervisedvisitorsshouldbeallowedanywhereinthebuilding.Cameraimagesshouldbemonitoredsteadilyduringopenandclosedhours.Recordingsofallcameraimagesshouldbestoredsecurelyforsuitablelengthsoftime.SeeAppendixCforaseriesofbasicmuseumsecurityguidelinescommonlyrecommendedformuseumsandcuratorialfacilities.Program-lightingThevisitingteamrecommendsthatthelightingsysteminthecollectionstorageroomshouldbecontrolledwithmotiondetectorsorviaatimeclock,tolimitthedurationofillumination.Allfixturesshouldbeinstalledwithfiltrationagainstultravioletlight.FluorescentlightsaresuitableforcollectionsstorageaslongasthetubesarefittedwithUVfiltrationsleeves.(Atcompactstorage,thefixturesshouldrunperpendiculartothestoragecabinets.)Lightinginnon-collectionspacesshouldbeenergyefficientandreadilymaintainable.Program-emergencysystemsandredundancyGiventhelimitedbudgetforthenewfacilityandtherelativelybriefperiodsofpowerlossexperiencedhistorically,itisnotrecommendedtohaveanon-siteback-uppowersupplyfortheentirefacility.Abatterysystemorsmallemergencygeneratorshouldbeprovidedforthefirealarm,securityandotherlife-safetysystems.Forthesamereasons,itisnotreasonableforthemechanicalsystemtobedesignedwithmajorredundancy.However,thebuildingenvelopeshouldbedesignedtoallowthespaceto“coast”aslongaspossibleifthereisaninterruptiontopower,andtheclimatecontrolsystemshouldbeconfiguredsothatanyinterruptioninpowerprovidesasignalwithadequatetimeandabilitytoclosetheoutsideairintake.Theelectricalpanelforthenewfacilityshouldbeequippedwithaswitchwherebyaportablegeneratorcanbepluggedinasneeded.Program-indoorairqualityThedesignteamshoulddesignthebuildingandthesystemstominimizetheintroductionandspreadoftroublesomechemicals.Thespecificationsforbuildingmaterialsshouldexplicitlylimitconstructiontomaterialsthatdonotincludeureaformaldehyde,sulfurammonia,volatileorganiccompounds,acids,orotherchemicalsthataredangeroustothecollections.Priortothedesignoftheairhandler,samplesof0
localairshouldbetakenandanalyzedtodetermineifpollutionlevelsaresuchthatgaseousphasefiltrationiswarranted.Outbuildings:commentsregardingenvironmentalcontrolsMs.Kilsdonkaskedthevisitingteamtoconsiderthepossibilityofintroducingenvironmentalcontrolstothetwoexistingoutbuildings:thesmalllogcabinandtheformerHeadquartersoftheRockyMountainNationalPark.Thelogcabinisawoodstructurewithfurniturethatservesasanexhibititself.Itiscurrentlyunheated,althoughthereisanunusedstoveaspartoftheexhibit.Thevisitingteamdoesnotbelieveitisadvisabletointroduceeitheraheatingsystemoracoolingsystemintothisstructure.Theconditionofthestructureandcontentsdonotseemtobedeterioratingparticularlyquicklyunderthecurrentsetofcircumstances,andanynewsystemwouldnecessarilycompromisetheintegrityofthecabinasanartifact.Itcouldalsocreateproblems(forexample,byheatingthecabinonemightattractinsectsandothervermin).Theheadquartersbuildingiscurrentlyfittedwithaforcedairheatingsystemandnoairconditioning.Themuseumstaffprovidedthevisitingteamwithhygrothermographsheetsshowingremarkablyconsistenttemperatureandrelativehumidityreadingsfortheheadquartersbuildinginvariousseasons-evenwithoutairconditioning,theinteriorspacetypicallyfluctuateslessthan15°Fand15%RHwithinanygiven24hourperiod.Basedonthisperformancetodate,andgiventhecostandcomplexityofadaptingthebuildingenvelopetomoresophisticatedclimatecontrolsystems,thevisitingteamdoesnotrecommendmodifyingorexpandingtheheadquartersbuildingsystems.However,theteamstronglyrecommendstheintroductionofdataloggingequipmentthatwillmeasureandrecordthetemperatureandrelativehumidityautomatically(forfuturereferenceandevaluation),andalsothatthereturngrilleatthefurnace/blowershouldbeclearedofallobstructions.Furthermore,thefurnaceshouldbeevaluatedtomakesurethatitisingoodworkingorderandthefilterisclean.Existingoff-sitecollectionstoragefacility:commentsregardingfirealarmsTheexistingoff-sitefacilitywherethecollectionsarestoreddoesnothaveeitherafirealarmsystemorafiresuppressionsystem.ThevisitingteamstronglyurgestheMuseumtointroduceafiredetectionsystemconnectedtothetownmonitoringsystem,allowingapromptresponseintheeventofafire.AppendixDincorporatestheconceptualbuildingfunctionalityandasuggestedfloorpLandevelopedduringtheon-sitework.Thefollowingtableillustratestheestimatedcostsfortheprojectifitwereundertakenasanon-phasedorlumpsumproject.Table1
Estimatedcostsofconstruction,design,furniture,andotherprojectcostsConstructionCost(building)asof08/2009:1,000,000Sitedevelopmentcosts:150,000Contingency(15%):150,000Escalation(2yearsat4%):104.080ConstructionCostEstimatefor2011:1,404,080TotalEstimatedHardCostsasanon-phasedproject:$1,404,080Furniturecost(includingcollectionsfurniture):30,000Collectionstorageequipmentest.$20,000ArchitecturalandEngineeringfees(10%):143,000EPMprojectmanagementcosts:40,000Collectionshousingandrelocationcosts:86,500IncludesCollectionStoragePlanIncludesprofessionalstafftomovecollectionsSitesurvey,geotechnicaltestbores(tobeverified):35,000Miscellaneous:20,000TotalEstimatedSoftCostsasanon-phasedproject:$354,500TotalEstimatedProjectCostsasanon-phasedproject*:$1,758,580*Itshouldbenotedthatthetotalcostofoccupyingthenewfacilitywillalsoincludeasubstantialcostforpreparingthecollectionstobemoved,movingthecollectionstothenewfacility,andtheninstallingtheminthenewfacility.Thefollowingprioritiesarerecommendedtoensuretheoverallcollectionsmoveisnotconsideredassimply‘addonduties’tothelimitednumberofstaffandthesuitablepreparationsaremadetoensurethemoveisundertakenbytrainedpersonnel.1stPriority.Completeacomprehensivestorageplanbaseduponspaceallocations(tentativelyapproved)fornewfacility.Thisplanwillbedirectlyusefulwhenthemuseumrequestsgrantfundingtosupportthecollectionmove/storageupgrades.Storageplanstypicallyinclude:a.athoroughevaluationofexistingstorageequipmentanditsuse,b.recommendedfloorlayoutforstorageequipmentinnewspaces,c.recommendationsforsuppliesandequipmenttosupportmovingcollectionfromtheoldstorageareastothenewfacility(oncecompleted),0
d.reconm-iendationsfornewandadditionalstoragefurniture(useasmuchoftheexistingstoragefurnitureasisfeasible),e.estimatedcostsforpreparingcollectionsfornewstoragespace(preventivemaintenancecleaning,extensivepestmonitoring,planforpackingforthemoveinamannerthatminimizesunpackingatthenewfaciLity,andanticipatedcostsforhiringtrainedpersonneland/orenteringintocontractsfortheseandrelatedactivities).2ndPriority(s).Purchasesuppliesandequipmenttoprepareformove;ensurequalitystorageenvironmentforsupplies.Hireorcontractforprofessionalmuseumcollectionpacking/movingassistance;donotaddthisworkloadtocurrentlimitednumberofpermanentstaff.3rdPriority(s).Undertakemuseumcollectionpackingandmovingto/unpackingatnewfacility(afterfacilityhasbeencompleted,reviewed,andfinished‘curing’);somepackinginpreparationoffacilitybeingcompletedcanbeundertaken;movecollectionstonewstorageequipmentalreadyinplaceaccordingtostorageplan/layout.Trackchangesinobjectstoragelocationandupdateconditioninformation(totheextentpossible)toensuremuseummaintainsaccurateanduptodatelocationandpreservationdataforcollections.Moveexistingstorageequipmenttothenewfacilityastheequipmentisemptiedandcleaned.Alwaysincludepersonnelcostsforworktobeperformed.PhasedConstructionInordertoreducethecapitalcostinanygivenyear,theprojectcouldbeconstructedinphases.Someofthecollectionhasbeenstoredinanoff-sitefacilitywithoutheatingorcooling,andwithoutfireprotection,firealarm,orsecuritysystems.Itwouldbeasignificantimprovementtomovesomeofthecollectiontothenewfacilitywithawellinsulatedenvelope,firealarmandfiresuppression,andalimitedsecuritysystemevenbeforethebuildingwas100%complete.Thiscouldbeachievedbycompletingsiteandtechnicalworkfirst,followedbyconstructionofthecentralportionofthebuildingfirst,andthenconstructingthesouthernandnorthernportionsinsubsequentphases.Thiswouldallowforsomeofthecollectionstobemovedadjacenttothemuseumintoathermallyinsulated,secure,firealarmedfacility,withlimitedheatingbutnocoolingorhumiditycontrolbeforetheconstructioniscomplete.Inroughterms,thefirstphasefocusesonsitepreparation,engineeringandarchitecturalwork,andcollectionstorageplanning.Buildingconstructionwouldbeginduringthesecondphase,forroughlyhalfofthetotalbuildingconstructioncost.Thetwosubsequentphaseseachcostroughlyonequarterofthetotalprojectconstructioncost.Overallprojectmanagementfees,collectionstorageorotherequipmentpurchases,andcolLectionmovecostsarealsospreadoutovertheallphasesoftheproject.However,itshouldbenotedthatbyphasingtheproject,theconstructioncostincreasesduetoincreasedyearlyescalationofestimatedconstructioncosts.Additionally,thetotalprojectwouldprobablyescalatesomewhat(Ca.10%),partlybecauseofrepeatedmobilizationsandpartlyduetotheeffectsofinflation.
.1PhasedProjectEstimatedCostTotals(SeeAppendixEfordetailedcostbreakdown)Phase1total:$385,000Phase2total:$760,100Phase3total:$491,425Phase4total:$436,425PhasedProjectTotal:$2,072,950SamuelAndersonSamuelAndersonArchitects307W.38St.NewYork,NY10018T:212-564-7002x111F:212-564-8233sam@samuelanderson.comAllenBohnertMuseumManagementandPlanningConsultant223fairfieldSt.Decatur,GA30030T:404-378-8573allenbohnert@hotmail.comCoverphotographs1and2:AllenBohnert.0
Appendix A
ESTES Park Museum -FacUlty Calculatlons°°/Background Data
Approach #1 Approach 5 2
AugusI 6.2009n
Approach #3
Maximizes Personnel and no use of compact storage Mid-range personnel and use of compact storage Minimal personnel and use of compactor storage
Staff include 2 perm.&5 part time (interns,volunteers)
Supports monthly tories
Space for Museum Library (not museum CollectIon)
Researcher Space,w/small locker area
Bathroom
Staff of 5cc/work station space
Calc:,lator considers museum objects (9632 items)separately
from cotlecton archival items (14383 ttocumentary Artifacts)
Considers collection growth (d 2,5%per year for 20 years
Bused upon growth for putt 10 yours
Isolation Room and freezer space
Collection processing space
Collection storage equipment:both misting and new
Includes open storage viewing concept
Staff include 2 poem.&4 part tirnc (inters,nolunreers)
Supports weekly tours
Space to,Museum Library (not museum Collection)
Researchnr Space.w/small locker area
Bathroom
Staff office/work station space
Calculator considers museum objects (8632 items)separately
from collection archieal ltoms (14383 Documentary Artifacts)
Considers collection growth 25%per year to,20 years
Based upon growth for past 10 veart
Isolation Room and freezer space
Collection processing space
Collection storage equipment:both existing and neat
Includes open storage viewing concept
Uses compact storage for archiues and shelving
Standard Museunt cabinets not on compact storage
Staff inclade I perot.92 pars tote
No officially scheduled tours (less public space required)
Space for Museum Library (not museum Collection)
Researcher Space,w/small locker area
Bathroom
Staff office/work statloit space
Calculator considers museum objects (8632 items)separately
from collection archival tents (14383 Documentary Artifacts)
Considers co)Iection giowth @ 2,5%per year for 20 years
Based upon growth for past 10 years
isolation Room and freezer space
Collection processing space
Collection storage equipment.both eosting and new
aporoacb uses 5 less 4’tlO’shelf than I or 2
Includes open sroruge viewing concept
Uses compact storage tar archives and sheleing
Standard Museum cabinets trot on compact storage
Storage Equipment (Or equipment with eqoloalent foot print)used in space calcufation Includes
stairdaid wardrobe cabinet
standard wardrobe cabinet,new
standarg museum cabinet,new
standaid doublewide museum cabitret,new
gun cabinet
Sat tile
slotted rack shelving 10’104’W)
slotted rack helvlng,new (10’C s4’W)’
slidotig (3 Co 1.5’0)misting and mew
sheleing (3 Co 1.5’0)euisting and new
paint:ng rack,large (1210 SW)
painting rack,small (4’104’W)
paint:ng rack,twalt,new (4W o 4’L)
rolled teotile .mw ca.12’C)
pullet,small (40’n48”)
palipt,large )50o 54”)
flout storage,lire cart 9 truck bed
floor srorage,organ &secretary )pallet))
cst.size/or equivalent foot print
NPS Museuitr facility calculator or line a:.https )/www urcformsinfo/dowvloads/ctieot plto?directory=:rysftles
Staff spaces 915 sq ft 885 sq ft 540 sq ft
Public spaces 810 sq ft 730 sq ft 300 sq ft
Procesririg 210 sq ft 210 sq ft 210 sq ft
Object storage 3512 sq ft 2500 sit ft 2417 sq ft
Inc t 20%125,2 sq ft 1071 sq ft 900 sq ft
lihrary w/tare 207 sq ft 207 sq ft 207 sq ft
grass 6500 sq ft 5600 sq ft 4700 sq ft
lb
B
10
B
Appendix A,Estes Park Museum Collections facility Study,September 21,2009 Prelaured by allen 9/30/2009 fage t
.1AppendixB:RecommendedFireProtectionGuidelines(general)CollectionsStorageandClimateControlFeasibilityStudyEstesParkMuseumEstesPark,ColoradoSeptember21,2009Thefollowingareaseriesofgeneralmuseumfire-protectionguidelinescommonlyrecommendedformuseumsandcuratorialfacilities:•WetorDryPipewatersuppressionsystemsshouldbeinstalledwithnewconstruction,retrofittedwhereappropriatetoprotectexistingstructures.Flowvalvesshouldbemonitoredsothatactivationwillinitiateanalarmatamonitoringstation.•Mainsprinklervalvesshouldbesecuredintheopenpositionbychainandpadlock,ifnotequippedwithatamperdetectiondevice.•SmokedetectorsorairsamplingsystemsshouldbeinstalledasearlywarningdevicesasspecifiedbymanufacturersrecommendationsandNfPA72E(StandardonAutomaticFireDetectors).Smokedetectorsarecommonlyrecommendedratherthanionizationdetectorsformanyinstallationsbecauseoftheiradvantageindetectingsmolderingfires.•Heatsensingfiredetectorsshouldbeinstalledinareasthathaveaccumulationsofdust,carbonmonoxidefumesfromvehicles,fireplacesmoke,boilerrooms,kitchens,andasrecommendedbymanufacturer’sguidelines.•Internalaudible/visualsignalingdevicesshouldbeinstalledsothatsignalsmaybeaudiblebehindeverycloseddoorineachbuilding,andvisualsignalsmaybeobservedineachlocationbyhearingimpairedpersons,includingpassageways,asrequiredbytheAmericansWithDisabilitiesAct(ADA).•Manualpullstationsshouldbeinstalledalongmarkedexitroutes,ataheightwhichmaybeeasilyaccessedbywheelchair-boundpersons(seeADArequirements).•Anexternalaudible/visualsignalingdeviceshouldbeplacedsothatpassingpatrols,neighbors,orothersmayhearorseeasignalinitiation.•AlldevicesshouldreporttoaULapprovedfirealarmpanel(commercialorresidentialdeterminedbylocalcodeandbuildinguse)eitherbydirectwire,multiplexwire,orradiotransmitter.AppendixB,EstesParkMuseumCollectionsFacilityStudy,September21,2009
•Anauxiliary(UPSsystempreferred)powersupplyshouldbecapableofmaintainingsystemoperationfor24hours,operateallalarmindicatingappliancesforevacuationfor5minutes.1Wherepossible,firesystemcontrolsshouldbelinkedtoemergencygenerators.SurgeprotectiondevicesshouldbeinstalledonaLlfirecontrolpanels.•Alarmsignalsshouldbetransmittedtoacentralalarmmonitoringstationoffsite,orproprietarycentralalarmmonitoringstationonsite,byDigitalAlarmCommunicationTransmitter(DACS),orDigitalAlarmSignalTransmitter(DART).•Adevicewhichactivatesaudiblesignalingdevicestoanon-sitemonitoringstationwhentelephoneserviceisoutordisconnectedshouldbeinstalledonthetelephoneconnection.•Aredundant,oralternativetransmittaldevice,shouldbeinstalledtoautomaticallyactivatewhentheprimarytransmissionsourceisdisabled.•AremoteannunciationpanelshouldbeinstalledneartheprimaryfireresponseentrancesothatrespondingfireunitsmaybeadvisedofaLarminitiationsources.•Amandatorymaintenanceschedulewhichincludestheregulartestingofallfire/smokesensingdevicesshouldbeinitiated,utilizingpersonnelinstructedintheproperinspectionandservicingofdetectiondevices.Smokedetectiondevicesshouldbescheduledforcleaningandtestingnolessthanannually.Wheninstalledinadirtyordustyenvironment,detectorsshouldbecleanedmorefrequently,basedonaccumulationofforeignmatter.Eachinspectionandserviceresponseshouldbedocumented.•Anyfirerelatedincidents,inspections,drills,orservicingshouldbedocumentedinaseparatelogwhichislocatedneartheprimaryfirecontrolpanelineachbuilding.•Occupantsofbuildingshouldconductpracticeevacuations,nolessthanonceeachcalendaryear.•Evacuationplanswithclearlymarkedroutesshouldbepostedinappropriatelocationsoneachbuildingfloor.•FireextinguishersandhoseconnectionsshouldbeinspectedatleastoneeachSeeNFPA72,StandardfortheInstallation,Maintenance,andUseofProtectiveSignalingSystems,5.3.3SecondarySupplyCapacityandSources.AppendixB,EstesParkMuseumCollectionsFacilityStudy,September21,2009
year,andtheseinspectionsdocumentedonattachedinspectioncards.Allfireextinguishersshouldbehungonappropriatemetalfittings.•Allstaffmembersshouldtakepartinanannualpracticethatincludestheactivationofafireextinguisherinthesuppressionofalivecontrolledfire(conductedbyafiredepartment).•Thefiredetectionsystemshouldbean“addressable”systeminwhicheachdeviceregularlyannunciatesitsstatustothecontrolsystem.Whenanalarmisinitiated,thedeviceinitiatingthatalarmwouldbeidentified.•Therespondingfireagencyshouldbeprovidedwiththemeanstoenterthepremiseswithoutdelay,eitherby“KnoxBox”,electronicaccesscard,orothermeans.•Therespondingfireagencyshouldbefamiliarizedwiththefacilitiesbytheconductofanannualtour.floorplans,indicatingstandpipeconnections,firealarmpanels,andotherfiresystemdevicesshouldbeprovidedtothefiredepartment.•“As-built”drawingsofthefiredetectionsystemshouldbeprovidedbythevendoratthetimeofinstallation,andavailableforinspectionbyauthorizedpersons.AppendixB,EstesParkMuseumCollectionsfacilityStudy,September21,2009
AppendixC:RecommendedSecurityGuidelines(general)CollectionsStorageandClimateControlFeasibilityStudyEstesParkMuseumEstesPark,ColoradoSeptember21,2009Thefollowingmuseumsecurityguidelinesarealsorecommendedinprotectingmuseumfacilities:•Buildingexteriors,andparticularlyentlywaysandareasofconcealment,shouldbewelllightedbyautomaticlightingdeviceswhichmayinclude:•Dusktodawnhighintensitydischargelightingand/ormotionsensingfloodlights.Automatictimeractivatedlighting.•Allexteriordoorsshouldbesecuredbydoublecylinderdeadbolts,orelectroniclatchingdevices.The“throw”oftheboltshouldextendatleastoneinchintothedoorstrike.Doorstrikesshouldbeofhardenedsteel,atleastsixinchesinlength,andsecuredtothedoorframebyscrewsthatextendthroughthedoorftameintotheadjacentstud(atleast4”).Doorlatchingdetectorsshouldbeinstalledtoverifythatdoorsareclosedandlocked.Note:Designatedfireexitsmustprovidefreeegress.Useofpanicbarequippeddoorsispreferable.Wheredead-boltlocksareinstalled,theymustremainopenduringnormaloperatinghours,andasigninstructingbuildingoperators,“mustremainunlockedduringnormaloperatinghours”needstobepostedabovethelock.Delayedaccesselectronicallycontrolleddoorsareacceptableinsomejurisdictions.Checkwithfiremarshalbeforeinstallinganycontrolsonmarkedfireexits.•Foralldoorswhichopenoutwardandutilizeexteriorhinges-thehingepinsshouldbe:Securedbymanufacturer’sinternalLockingdevice.Spotweldedtonegatepinremoval.SpecialnailsorscrewsinstaLledbetweendoorframeandedgeofdoorthatholdthedoorinplacewhenallpinsareremoved.•Allwindowsshouldbefixed,withoutthepossibilityofopening•Allexteriordoorsshouldbeprotectedbyaconcealedmagneticdetectiondevice.Thesemayincludeawafertypedevicelocatedattheinstaller’sdiscretionalongthedoorframeanddooredgeoraplungertypedevicelocatedattheinneredgeofthedoorfrarne.AppendixC,EstesParkMuseumCollectionsfacilityStudy,September21,2009
•Motion-sensingdevicesshouldbeinstalledaccordingtomanufacturer’sspecificationsandincludetheseconsiderations:Devicesaretobewalk-testedpriortocompletingtheinstallation.Siliconeisplacedintheopeningbetweenthealarmwireandthedetectortodetertheentryofinsectsthatrenderthedetectorineffective.•Inthoseareaswhererodents,moths,orotherinsectsareprevalent,onlythosedetectorsthatarenotsensitivetoinsects,orinclude“petalley”maskingdevicesshouldbeutilized.Dualtechnologyor“tn-tech”orsimilartechnologysensorsshouldbeconsidered.•Walktestdevicelightsshouldbecoveredafterinstallation.•Sensorsshouldbeplacedtodenyaccesstovitalstorageareas,andwithincollectionstorageroomssothattheroomiscoveredbytherangeofoneormoredetectors.•Passiveinfrareddetectorsshouldnotbeplacedinareaswheredirectsunlightorextremetemperaturechangemayaffectthedetector.•Intrusionalarmcontrolpanelsshouldbeplacedinanareathatisinaccessibletostaffmembersnotresponsiblefortheuseormaintenanceofthesystem,andmaynotbeeasilylocatedoraccessedbythegeneralpublic.Theroominwhichthepanelislocatedshouldbeprotectedbyrecommendeddevices,suchasmagneticdoorcontactsontheentrydoor,volumetricmotiondetectionwithintheroom,andglassbreakdetectionifwindowglassispresent.Thepanelitselfshouldincludeatamperswitchonthepaneldoor.Manycommercialalarmpanelscomeequippedwithrechargeablebatteriescapableofoperatingthesysteminamonitormodeforupto24hours,andinatransmitmodeforupto10minutes.•Sincemanymuseumsmaybelocatedinareasoffrequentlightningstrikes,additionalrequirementsshouldinclude:Replacecontrolpanelbatteriesnolessthanannually,and,aftereverypoweroutagelastingmorethanthreehours.Installsurgeprotectiononcontrolpanelpowersupplies,or,installUninterruptedPowerSupply(UPS),orassurethatcontrolpanelisincludedinsiteemergencygeneratorsystem•Alarmactivation/deactivationkeypadsshouldbelocatedinaccordancewithnormalentry/exitpatternsofthestaff.AppendixC,EstesParkMuseumCollectionsFacilityStudy,September21,2009
•Keypadsshouldincludethefollowingfeatures:Asystemstatuslightfor‘ready”,and“alarm”.Capabilityofatleastthirtyseparateactivationcodes.Annunciationoffaultoralarmactivationzones.Tamperproofinstallation.Capabilityoftransmittingsilent“panic”signal.Capabilityofactivatingaudiblesignalingdevices.•Devicesmaytransmitalarmsignalstothecontrolpanelbydirectwire,multiplex,orradiotransmittedmeans.•Audiblesignalingdevicesshouldbelocatedthroughoutthebuildinginterior,andatleastonelocationonthebuildingexterior.Theexteriordeviceshouldbelocatedsothatitmaybeheardbypassingpatrols,orotherpersonswithinthecomplex.•Alarmsignals,whentransmittedoff-site,shouldbetransmittedbyaDigitalAlarmCommunicatorTransmitter(DACT),orDigitalAlarmRadioTransmitter(DART).TheONLYalarmmessagestransmittedonaradiocommunicationssystemshouldbebycode,whencertifiedlawenforcementofficersrelayalarminformationnecessaryforproperresponse.•Devicesthatactivateaudiblesignalingdevicestooperatewhentelephoneserviceisdisabledorcutshouldbeinstalled.•Redundantoralternatesignalingsystemsshouldbeinstalledtotransmitasignalwhentheprimarymeansofalarmtransmissionisdisabledordoesnotfunction.•Allalarmactivationmessagesshouldbereceivedinanapproved,24-hour,centralalarmmonitoringstationorproprietaryalarmmonitoringstation.’Thealarmmonitoringstation,ifproprietary,mustbesecuredatallaccessesbyproperlockingdevices.Entrytothemonitoringstationshouldbebyauthorizedpersonnelonly.Aviewingportshouldbeinstalledinstationentrydoors.Aseparate“panic”device,transmittingasilentalarmtoanoutsideagency,shouldbeinstalledineachmonitoringstation.TheSecurityAlarmMonitoringStationshouldbeasecurefacility,eitherwithinanexistingstructureorasaseparatestructure.•Onlythosesystemsthatarenationallydistributed,havereadyavailabilityofreplacementparts,andoffercompletemanufacturer’sinstallationguidelinesandspecificationsshouldbeutilized.ISeeNfPA71,StandardfortheInstallation,Maintenance,andUseofSignalingSystemsforCentralStationService.AppendixC,EstesParkMuseumCollectionsfacilityStudy,September21,2009
•Onlycertifiedalarmtechnicians,orin-housestaffspecificallytrainedintheinstallation,service,ormaintenanceofintrusionalarmequipmentshouldbegivenaccesstocontrolpanelsorauthorizedtoworkonsystemcomponents.•Alldeviceswithinasystemshouldbeactivatedandtestedatleastonceeachyear.Alogshouldbemaintainedforeachtest.•“Asbuilt”drawingsshowingwireruns,devicelocation,devicespecifications,andsystemparticularsarerequiredfornewsysteminstallations,andshouldbemaintainedon-siteinasecurelocation.•Lawenforcementofficersfromrespondingagenciesshouldbefamiliarizedwitheachintrusionorpanic/duressalarmsystem.•Asurgeprotectiondevicetoprotectagainstnearbylightningstrikesshouldbeinstalledonallalarmcontrolpanels.Anuninterruptedpowersupply(UPS)shouldbeconsideredforeachalarmsystemcontrolinstallation.Whenautomaticgasordieseloperatedgeneratorsareinusewithinafacility,alarmsystemsshouldbewiredtotakeadvantageofthesegeneratorsduringapoweroutage.•Videosurveillanceisanexpensiveproposition,notjustinthecostofcameras,butalsoinhowtheywillbemounted,protectedfromweather,andextensivecablingtoreturnthecamerasignalsbacktothemonitoringstation.Recentdevelopmentsinvideotechnologynowpointtodigitaltechnologyinavastlyimprovedabilitytomonitor,store,andenhancevideoimagery.Thesignificantadvantagelaysintheabilitytocaptureanyimage,convertittoadigitalimage,enhanceit,transmitit,orstoreitindefinitely.•Inadigitalvideosystem,signalsmaybestoredontheharddriveofaPC,throughtheuseofadigitalvideorecorder.ThePCallowstheoperatortoretrieveselectimages,enhancethemfarbeyondtheabilityofthenakedeye,andtransmittheseimagestootherlocationswithinthesystem.•Videosurveillancecamerasarerecommendedforplacementasfollows:ThemainentryofeachMuseumfacilityandwithinmuseumexhibitareas.Atthepersonnelentryofnon-publicbuildings,toreasonablyobserveactivitiesindesignatedparkingareasandatthemainentrytoeachcollectionsstorageareaorvault.AppendixC,EstesParkMuseumCollectionsFacilityStudy,September21,2009
AppendixD1AMUELANDERSONARCHITECTSESTESPARKMUSEUMFLOORPLAN307W3881NEWYORKNY10018COLLECTIONSTORAGEFACILITY1.2125647002F:2125648233IAppendixD,EstesParkMuseumCollectionsFacilityStudy.September212009SCALE:ill6”l’-o’AUGUST21,2009L—zZ]EJZZi1L_.J
AII7I3Vd3DVJO1SINfl]SflhII)IUVdS7/I//4,--d4/////Ii/4I/(dlI‘/:VII‘tiT/:4/1w14(IjA/-1I:‘4-£143/---SI-
AppendixEPhasedConstructionandWorkEstimates:ProposedEstesParkMuseumCollectionManagementFacilityGActivityandrelatedcostsPhaseIPhase2Phase3Phase4TomlsSiteDevelopmentCosts$140,000510,0005150.000Contingency$20,000550,000550,000530,000SI50.000ConstructionCost(buildingest8/2009)5500,0005250,0005250.000$.000.000CostEscalationEst.2yrst%4%540.000580.000560.000540,0005220.000TotalEstimatedHardCosts$200,0005630,000$360,000$330,00051,520.000ArchitecturalandEngineeringfees(Ca.10%)580.000$21,000521.000$21,0005t43.000SiteSurveyandGentechBores535,000535.000MuseumCollectionStoragePlan$15,000$15,000MuseumCollectionStorageMuseumEquipmentStO.000520.000530.000MuseumCollectionStorageSuppliesandRelocationWork$5,000$10,000$25,750$30,750$71,500EPMProjectManagement510.000$10,000$10,000$10,000$40,000Miscellaneous$5,000$lO,000$10,000$5,000$30,000TotalEstimatedSottCosts5l50,000$61,000$86,750$66,7505364.500SubtotalS350.000$691,000$446,750$396,75051,884,500EstimatedadditionalcostbyphasingprojectCa.0%eayear$35,000$69,100544.675539.6755l88.450Total$385,000$760,1005491.425$436,42552.072,950Est.PhasedProjectTotal$2,072,950
IMemoEstesParkUrbanRenewalAuthorityFrom:LowellRichardson,EPURAExecutiveDirectorDate:November19,2009Re:GrandstandProjectUpdateUpdateOverviewTo:MayorWilliamPinkhamandTownBoardofTrusteesTheprojectupdateswillencompassanoverviewofactivityandexpendituresforthepreviousmonth.Attachedarespreadsheetspresentingcostoverview,architectexpenses,contractorexpenses,changeorderexpensesandmiscellaneousfees.Theintentofthespreadsheetsistoprovideasummaryoverviewofexpendituresastheprojectprogressesandtotrackthoseexpensesinsuringtheprojectremainswithinbudget.UniquetothisprojectisthesharedfinancialobligationsbetweentheTownofEstesParkandtheEstesParkUrbanRenewalAuthority.Giventhisrelationship,thecoordinationofrolesamongtheclient(EPURA),theowner(TownofEstesPark)andthecontractor(Taylor-Kohrs)fallsontheEPURAExecutiveDirectorwhoisresponsibleforensuringcompletionoftheproject.TheTownassignedScottZurn,PublicWorksDirector,astheirrepresentativeandbycontractEPURA’sconstructionrepresentativeisthearchitect,ThorpAssociates.TheExecutiveDirectorreceivesprojectupdatesfromthesetwosourcesandtheinformationreceivedisthencommunicatedtotheclientboardandtheownerboardonamonthlybasis.Attachedisabriefoverviewoftheclientroleandtheownersrolerelatingtothemanagementoftheproject.Itshouldbenotedthisisnotanallinclusivelist,butdoesprovideanunderstandingforeachsoexpectationsareunderstoodbybothrepresentatives.Thisprovidesabriefoverviewofprojectprocessandwillonlyaddressissuesresolved.Allotherissuesrelevanttotheprojectwillbebroughtforwardtotheboardasdecisionshavebeenmade.UpdateThedemolitionwascompletedOctober27thThesitewasturnedovertoTaylorKohrsthefollowingday.Sincethattimetheyhavesetuptheiroperationstrailerandinitiateddirtwork.Thisworkencompassessettingthegradesanddiggingthefoundationforthebuilding.ThebuildingpermitwasissuedFridaythe13thI
UtilitiesTaylor-Kohrshasinitiatedutilityworkrelatedforinstallationofwaterlines,electriclinesandsewerlines.Theinitiallocateworkcompletedforthewaterlinesranintoaproblemwhentheoriginallocateforthewaterlinewasmisdiagnosedandlaterdiscoveredthelinewasinfactametalculvert.Becauseofthatthewaterlinehadtoberedirectedincreasingadditionallinechangingtheoriginaldesign.Thisrequiresadesignfeechangeandthecostofmaterialsandlaborforinstallingthisnewlinelocation.Thewaterdepartmenthasagreedtoprovidethelabornecessaryforcompletionofthework,howevertherearecostsforpartsthatarenotpartoftheoriginalbid.Wedonothavethoseactualcostsyetbutyoucanexpectachangeorderwhenwereceivethepricing.Waterstandpipes,acoderequiredcomponentoftheprojectrequiredadditionaldesignduetothefactthatyearroundusewasdeterminedapriorityforfutureuseofthefacility.Assuchthisrequiredredesigningthestandpipessotheywouldbe“wet”yearround.RoofThebuildingdepartmentrequiredareviewoftheroofdesignrelatedtoventingofsmokeifafireoccurredwithinthefacility.Thisrequiredretaininganengineertoreviewandprovideareportdeterminingtheadequacyofventingandifitmeetscode.Thiswascompletedbeforethebuildingwasissued.MeetingsProjectmeetingsamongtheclient,ownerandcontractoroccureveryThursdayat1PM,thefirstmeetingisthisThursday.Periodically,theTown’sPlOwillattendthesemeetingstoprovidecommunityupdatesviapressreleases.ExpendituresToDateAsoutlinedinthespreadsheettheexpenditurestodatetotal$187,427theseamountshavebeenprovidedbytheTownfinancedepartment.•Page2
ResponsibilitiesofThorpAssociatesandDirectorofPublicWorks,ScottZurn,OwnersRepresentativeThorp•AssistingClientwithobtainingbuildingpermitandformalizingagreementforconstructionwithcontractor,•Beingavailabletoanswer/resolvecontractorquestionsthroughoutconstructionprocess,•Visitingsiteatweeklyintervalstogenerallyreviewandassesconstructionprogress,•Attendingconstructionprogressmeetingseveryotherweek,•Followcontractorsproposedschedulerelativetoprogressatsiteandencouragecompliance,•ProvidingprogressreportstotheEPURABoardattheirregularmonthlymeetings,-Coordinateandfacilitatecommunicationbetweencontractor/sub-contractorsandClient,•Reviewandactuponshopdrawings,productdataandsamplessubmittedbycontractor,•ReviewchangeordersandconstructionchangedirectivesforClientreviewandexecution,•Reviewandcertifypaymentapplicationssubmittedbycontractor,•AssistLionsclubcoordinatetheirtenantimprovementworkwithscheduleofnewconstructionwork(probono),•Maintainauthoritytorejectconstructionworknotconformingtoconstructiondocuments,•Developapunchlistofincompleteorinadequatelycompletedworkforcompletionbycontractorpriortofinalpayment,•Conductinspectionstodeterminedatesofsubstantialandfinalcompletion,-ReviewandforwardtotheClientoperationmanuals,warrantiesandrelateddocuments,•Reviewandcertifyafinalcertificateofpaymenttothecontractor,Zurn•RepresenttheEPURA/Town“OWNER”duringtheconstructionofthegrandstandsandmakerecommendationstoboththeDirectorandtheTownAdministrator;•Reviewandcoordinatedatafurnishedfortheprojectastherequiredresponsibilityoftheowner;•Reviewofandappropriateactiononshopdrawings,productdata,samplesandothersubmittalsrequiredbythecontractdocumentsasrequiredbytheowner;•Distributionofsubmittalstoowner,contractor,and/orarchitectasrequired;•Maintenanceofmasterfileonsubmittalsanddrawings;•Makeconstructionfieldobservationstodetermineiftheworkisproceedinginaccordancewiththecontractdocuments,andpreparerelatedreportsandcommunicationsastheownersrepresentative;•Administerandcoordinatefieldtestingandspecialinspections;•Arrangetestingandinspectionsonowner’sbehalfincludingtheevaluationandreviewofinspectionsandtestingresults,andnotifyownersandcontractorsinregardstodeficienciesinthework;•Review,makeapprovalsanddistributesupplementaldrawings,specifications,andinterpretationsinresponsetorequestsforinformationorclarificationbycontractorsortheownerasrequired;•Forwardownersinstructionsandprovideguidancetothecontractor/Architectontheowner’sbehalfrelativetochangedrequirementsandschedules;•Review,makeapprovals,anddistributedrawingsandspecificationstodescribeworktobeadded,deleted,ormodified;•Reviewandapproveproposalsfromcontactorforreasonablenessofquantitiesandcostsoflaborandmaterials;•Reviewandmakerecommendationsrelativetochangesintimeforsubstantialcompletion;•Negotiatewiththecontractorsonbehalfoftheownerrelativetocostsofworkproposedtobeadded,deleted,ormodified;•Coordinatecommunications,approvals,notifications,andrecord-keepingrelativetochangesinthework.•Assistinthepreparationofappropriatemodificationsofthecontractsforconstruction;•Schedulemonitoringoftheprogressoftheworkandmachiningstatusreportstotheowner.•Evaluateapplicationsforpayment.•Determinetheamountstobewithhelduntilfinalpayment.•Inspect,uponnoticebythecontractors,thattheworkisreadyforfinalinspectionsandacceptance.•NotifyEPURAandtheTownofanydeficiencies.
ResponsibilitiesofThorpAssociatesandDirectorofPublicWorks,ScottZurn,OwnersRepresentative•Receiveandtransmitwarranties,affidavits,receipts,releasesandwaiversofliensorbondsindemnifyingtheowneragainstliens.•Makerecommendationstotheownerregardingfinalacceptanceandoccupancies.00
Grandstar ‘roject Overview Q
Demolition Grandstand Contingency Miscellaneous Totals EPURA Town
Bid 35,500 1,653,500 82,000 350,113 2,121,113 1,210,000 1,000,000
Actual -35,500 -143,112 -8,815 -187,427
Totals 0 1,510,388 341,298 1,933,686
ArchitectureFees%ofFeesProjectProgrammingPhase8SchematicDesignPhaseSDesignDevelopmentPhase10ConstructionDoucmentsPhase55Bidding/NegotiationPhase3ConstructionAdminPhase19AdditionalServices0Totals100ActualsStanleyParkGrandstandProj-SchematicDesign7,286.40StanleyParkGrandstandProj22,406.70StanleyParkGrandstands-DesignDevelopment26,727.75StanleyParkGrandstandProj49,380.30StanleyParkGrandstands-DesignDevelopment25,580.95StanleyParkGrandstandsProject11,730.05Totals143,112.1500
Misr neous Fees
Miscellaneous Amount Outstanding Fees Budgeted
Grandstand Geotechnical Services 2,400.00 Drainage Study/Drainage Improvements $25,000
Grandstands Ad 29.05 Materials Testing $10,000
Stanley Park Rodeo Arena Grandstand &Expansion traffic analysis 575.00 Design Fees $15,000
Proposal Ad-Grandstands (new)365.70 Construction Management $15,000
STPark Arena Grandstands-foundation design criteria 105.00 Water Tap Fees $109,000
Environmental Testing-Grandstands Stanley Park 2,290.00 Foundation $5,000
Asbestos abatement 3,050.00 VIP Chairs $30,000
Sound System $60,000
Use of existing utilities $5,000
Builder Risk insurance $1,700
Lanscaping $60,000
Community development fee waivers $14,413
Totals 8,814.75 $350,113
FinanceDepartmentMemoTo:HonorableMayorPinkhamBoardofTrusteesTownAdministratorHalburntFrom:SteveMcFarland,FinanceOfficerDate:November24,2009Subject:2010BudgetBackgroundThefollowingpagescontainthenecessarydocumentstoadoptthe2010Budget.1.HighwayUsersTrustFundPublicHearingdocument—ColoradobudgetlawrequiresapublichearingbeconductedtodiscusshowHighwayUsersTrustFundrevenuesareproposedtobeexpendedintheproposedbudgetyear.2.ResolutiontoSetMillLevies—TheresolutiontosettheMillLevyisrequiredinorderfortheTowntobeabletolevyandcollectpropertytaxes.For2010,theMillLevywillbe1.738,resultingin$330,073tobecollectedon$189,944,802innetassessedpropertyvalue.The1.738Millisatemporaryreductionfromtheestablished1.822Mill,duetothe5.5%increaselimitation,perC.R.S.29-1-301.3.ResolutiontoAdoptBudget—Theresolutiontoadoptthebudgetissupportedbyaspreadsheetsummarizingtheproposedrevenuesandexpendituresforthe2010Budget.TherearenochangesfromtheNovember10,2010budgethearing.4.ResolutiontoAppropriateSumsofMoney—Onceexpendituresareapprovedin#3,itthenbecomesnecessarytostatewheretherevenuesoriginatetosupportsaidbudget.Thisresolutionliststheexpenditurecategoriesbyfund,andstatesthattherevenues/resourceswithineachfundaresufficienttosupporttheexpenditurelevels.ActionstepsrequestedStaffrequestsconsiderationofadopting2010BudgetalongwithsupportingResolutions.
___TOWNOffSIESPARKMEMORANDUMTO:BoardofTrusteesFROM:SteveMcFarland,FinanceOfficerDATE:November24,2009SUBJECT:HighwayUsersTrustFundPublicHearing,2010Budget,November24,2009ColoradobudgetlawrequiresapublichearingbeconductedtodiscusshowtheHighwayUsersTrustFundrevenuesareproposedtobeexpendedintheensuingfiscalyear.Thefollowingaretheproposalsthatareincludedinthe2010TownofEstesParkbudget:20101.EstimatedRevenues:$243,1412.EstimatedExpenditures:a.STIPoverlay$415,000b.Curb,gutter,sidewalk,guardrail,Snowremoval,plowblades$3,500c.Vehicles/equipmentusage120,000d.Trafficcontrol16,700$635,200Inaddition,expendituresforsnowplowing,streetmaintenance,oranyotherexpendituresdirectlyrelatedtostreetsareallowableusesofTrustFundrevenueintheeventthatanyoftheaboveIistedprojectsarenotconstructedorcomeinconsiderablylessthanbudget.0P.O.BOX1200•170MACGREGORAVENUE•ESTESPARK,COLORADO80517PHONE:970-586-5331•FAX970-577-3573www.estesnet.com
RESOLUTIONTOSETMILLLEVIESNO.21-09ARESOLUTIONLEVYINGPROPERTYTAXESFORTHEYEAR2007TOHELPDEFRAYTHECOSTSOFGOVERNMENTFORTHETOWNOFESTESPARK,COLORADOFORTHE2010BUDGETYEAR.WHEREAS,theBoardofTrusteesoftheTownofEstesParkwiltadopttheannualbudgetinaccordancewiththeLocalGovernmentBudgetLawonNovember24,2009;andWHEREAS,theamountofmoneynecessarytobalancethebudgetforgeneraloperatingexpenseis$330,073;andWHEREAS,thenetvaluationforassessmentfortheTownofEstesParkascertifiedbytheCountyAssessoris$189,944,802.NOW,THEREFORE,BEITRESOLVEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO:•ThtforthepurposemeetingallgeneraloperatingexpensesoftheTownofEstesParkduniig.th.909budgetyear,thereisherebyleviedataxof1.738millsuponeachdollarofthet&1.ión.forassessmentofalltaxablepropertywithintheTownfortheyear2010.The•.7••Iistemporaryreductionoftheoriginal1.822millsduetopropertytaxincreasepñbiiiof5.5%perC.R.S.29-1-301.theTownClerkisherbyauthorizedanddirectedtoimmediatelycertifytotheN.ommissionersofLarimerCounty,Colorado,themillleviesfortheTownofEstesParknabovedeterminedandset.ADOPTEDthis24thdayofNovember,2009.TOWNOFESTESPARKMayorATTEST:TownClerk
RESOLUTIONTOADOPTBUDGETNO.22-09ARESOLUTIONSUMMARIZINGEXPENDITURESANDREVENUEFOREACHFUND,ANDADOPTINGABUDGETFORTHETOWNOFESTESPARK,COLORADOFORTHEBUDGETYEARBEGINNINGONTHEFIRSTDAYOFJANUARY,2010,ANDENDINGONTHELASTDAYOFDECEMBER,2010.WHEREAS,theBoardofTrusteesoftheTownofEstesParkhasappointedJacquieHalburnt,TownAdministrator,toprepareandsubmitaproposedbudgettotheGoverningBodyatthepropertime;andWHEREAS,upondueandpropernotice,publishedinaccordancewiththelaw,saidproposedbudgetwasopenforinspectionbythepublicatadesignatedplace,apublichearingwasheldonNovember10,2009,andinterestedtaxpayersweregiventheopportunitytofileorregisteranyobjectionstotheproposedbudget;andWHEREAS,whateverincreasesmayhavebeenmadeintheexpenditures,likeincreaseswereaddedtotherevenuessothatthebudgetremainsinbalance,asrequiredbylaw.NOW,THEREFORE,BEITRESOLVEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO,THAT:Thattheattachedbudget,assubmitted,andsummarizedbyfund,isherebyapprovedandadoptedasthebudgetoftheTownofEstesPark,Colorado,forthefiscalyearendingDecember31,2010,andshallbesignedbytheMayorandTownClerkandmadeapartofthepublicrecordsoftheTownofEstesPark.ADOPTEDthis24thdayofNovember,2009.TOWNOFESTESPARKMayorATTEST:TownClerk
FUNDLISTINGFORSUMMARIZINGREVENUESANDEXPENDITURESFOREACHFUNDFOR2010GeneralFund#101CommunityReinvestmentMuseum204207UnappropriatedSurplusesEXPENDITURES$3,710,785$1,665,477$0$61,124$0$308,262234,00000234,000CurrentOperatingExpenseCapitalOutlayTransfersOutDebtServiceTotalRemainingSurplusRESOURCESUnappropriatedSurplusesRevenuesourcesTransfersInPropertyTaxes(notmdabove)TotalEXPENDITURESCurrentOperatingExpenseCapitalOutlayTransfersOutDebtServiceTotalRemainingSurplusRESOURCESUnappropriatedSurpluses$274,182$232,005$65,876$1,770,259$1,168,711$362$435,928CurrentOperatingExpenseCapitalOutlayTransfersOutDebtServiceTotalRemainingSurplusRESOURCESConservationTrust211Senior217OpenSpace220Revenuesources9,374,55427,000033,4000TransfersIn1,115,162800,000000PropertyTaxes(notmdabove)330,073—0000TotalRevenues10,819,789827,000033,4000Fund#7,737,5240049,500032,445555,8002,000,000013,5000290,0002,908,0000000000000011,201,3242,000,000063,0000322,445$3,329,250$492,477$0$31,524$0$219,817CommunityServicesFireBuildingtight&Catastrophic(formerlyCVB)ServicesAuthorityPowerWaterLoss”222229419502503605$49,323$0$0$6,038,534$1,340,095$1,485,6D81,036,4800012,166,3513,258,62923,0001,625,000000000000002,661,4800D12,166,3513,258,62923,0002,626,3430$0$10,127,439$2,677,339$061,000002,045,823131,0000000998,897116,2650000751,568510,78802,687,3430$0$13,923,727$3,435,392$0$23,460$0$0$4,281,158$1,163,332$1,508,608FundUMedicalInformationVehicleInsuranceFleetSystemsReplacementFirePensionPolicePensionTheater606612625635709710716EXPENDITURESRevenuesources6,010273,800469,929505,246179,6053,5152,700TransfersIn0000000PropertyTaxes(notmdabove)0000000Total6,010273,800469,929505,246179,6053,5152,700$68,240$281,815$450,791$0$128,772$3,465$21,000000370,50000000000000000000$68,240$281,815$450,791$370,500$128,772$3,465$21,ODD$211,952$223,990$85,014$1,905,005$1,219,544$412$417,628Fundtobediscontinued/terminatedin2010“NoactivityprojectedforFundin2010
RESOLUTIONTOAPPROPRIATESUMSOFMONEYNO.23-09ARESOLUTIONADJUSTINGAPPROPRIATIONSTOTHEVARIOUSFUNDSANDSPENDINGAGENCIESINTHEAMOUNTSANDFORTHEPURPOSESASSETFORTHBELOWFORTHETOWNOFESTESPARK,COLORADOFORTHEBUDGETYEARBEGINNINGONTHEFIRSTDAYOFJANUARY2010,ANDENDINGONTHELASTDAYOFDECEMBER2010.WHEREAS,theBoardofTrusteesoftheTownofEstesParkhasadoptedtheannualbudgetinaccordancewiththeLocalGovernmentBudgetLawonNovember24,2009;andWHEREAS,overthecourseofthefiscalyearendingDecember31,2010,theestimatesincludedintheadoptedbudgethavebeenrevisedtomoreaccuratelyrepresenttheactualrevenuesandexpendituresnecessarytooperatethegovernment;andWHEREAS,itisnotonlyrequitedbylaw,butalsonecessarytoappropriatetherevenuesprovidedinthebudgettoandforthepurposesdescribedbelow,soasnottoimpairtheoperationsoftheTownofEstesPark.NOW,THEREFORE,BEITRESOLVEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO:Thatthefollowingattachedsumsareherebyappropriatedfromtherevenueofeachfund,toeachfund,forthepurposesstated.ADOPTEDthis24thdayofNovember,2009.TOWNOFESTESPARKMayorATTEST:TownClerk
Fund ft
Operating Expenses
Capital Outlay
Debt Service
Transfers Out
Total
Corn mu nity
Services Fire Building Light &Catastrophic
(Formerly CVB)Servicest Authoritytt Power Water Losstt
222 229 419 502 503 605
$2,626,343 $0 $0 $10,127,439 $2,677,339 $0
61,000 0 0 2,045,823 131,000 0
0 0 0 751,568 510,788 0
0 0 0 998,897 116,265 0
$2,687,343 $0 $0 $13,923,727 $3,435,392 $0
*Fund to be discontinued/terminated in 2010
4’4’No activity projected for Fund in 2010
n
FUND LISTING FOR APPROPRIATING SUMS OF MONEY FOR 2010 BUDGET
0
S
Larirner
County
Community Conservation Open
General Reinvestment Museum*Trust Seniort Space
101 204 207 211 217 220Fundft
Operating Expenses $7,737,524 $0 $0 $49,500 $0 $32,445
Capital Outlay 555,800 2,000,000 0 13,500 0 290,000
Debt Service 0 0 0 0 0 0
Transfers Out 2,908,000 0 0 0 0 0
Total $11,201,324 $2,000,000 $0 $63,000 $0 $322,445
Medical Information Vehicle
Insurance Fleet Systems Replacement Fire Pension Police Pension Theater
Fund#606 612 625 635 709 710 716
Current Operating Expense $68,240 $281,815 $450,791 $0 $122,772 $3,465 $21,000
Capital Outlay 0 0 0 370,500 0 0 0
Debt Service 0 0 0 0 0 0 0
Transfers Out 0 0 0 0 0 0 0
Total $68,240 $281,815 $450,791 $370,500 $128,772 $3,465 $21,000
-1I-TOWNoiESTESPARKMissionStatementTheMissionoftheTownofEstesParkistoprovidereliable,high-valueservicesforthebenefitofourcitizens,visitors,andemployees,whilebeinggoodstewardsofpublicresourcesandournaturalsetting.VisionStatementTheTownofEstesParkwillenhanceourpositionasapremiermountainresortcommunity.CoreValuesTheTownofEstesParkstrivestomaintainabalancedapproachwhilewe:A.MaintainandstrengthenoureconomicvitalityB.Provideserviceswhichareresponsive,sensitive,andreliableC.PreserveouruniquecharacterandhistoryD.Sustainafamily-friendlycommunityforourcitizensandvisitorsE.ConsidertheimpactofouractionsontheenvironmentF.Supportdiverse,affordablehousingG.EnhancerecreationalandculturalopportunitiesH.Employandmaintainaprofessionainnovative,andproductiveteamGoals-ImproveTransportation(A,B,D,E,GValues)-SustainInfrastructure(CoreValues—il)oExploreStreetandDrainageUtility-StanleyParkRedevelopment(CoreValuesA,B,C,D,E,G)-BondParkRedevelopment(CoreValuesA,B,C,D,E,G)-DevelopEconomicStrategy(CoreValuesA,B,D,E,G)oExploreGrantOpportunities()-UpdateDevelopmentCodes(CoreValuesA,5,C,D,E,F,H)oSupportFireCode
ALTERNATIVE--2010TOWNGOALS1CompleteagreeduponportionsoftheStanleyParkRedevelopmentPlanACompletejointTownIEPURAGrandstandprojectBFinalizeandimplementagreeduponadditionaldevelopmentswithinapprovedfinancialguidelinesandbudgets2BeginBondParkRedevelopmentPlan3DevelopEconomicStrategiesthatprovideforlongtermfinancialsustainabilityADefmeandexplorefundingalternatives4ContinueImplementationofDevelopmentCodes,whereneededAWorkmorecloselywiththeEVPCBWorkcloselywiththenewlyapprovedFireDistricttodesignandimplementaFireCode5Sustainandimprove,whereneeded,ourInfrastructureAExplorefundingalternativesforStreetandDrainageneedsCDBExploreatransitiontorenewableenergysources6DevelopaPlantoassureaffordablehousingforourentireworkforce7DevelopaStrategytocreateacommunitycenterforallcitizens$ContinuetoevaluateTransportationrelatedissuesAcontinuetopursuefundingforatransportationHubatStanleyParkBContinuetoevaluateexistingfacilities,includingsignage0
ORDINANCENO.09-09ANORDINANCEAMENDINGSECTIONS2.52.020AND2.52.040OFTHEMUNICIPALCODEOFTHETOWNOFESTESPARK,THESAMEPERTAININGTOTHESALARIESOFTHEJUDGEANDCLERKOFTHEMUNICIPALCOURTBEITORDAINEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO:Section1.PursuanttoSection13-10-107(1),C.R.S.,andSection13-10-108(3)C.R.S.,Sections2.52.020and2.52.040oftheMunicipalCodeareamendedtoreadasfollows:Section2.52.020.TheMunicipalJudgeshallreceiveascompensationforhis/herservicesanannualsalaryofTwenty-OneThousand,SixHundredNinety-Fivedollars($21,695.00);providedthatanyMunicipalJudgewhoservesforonlyapartoftheyearshallreceiveforhis/hercompensationonlyaprorataportionoftheforegoingannualsalarybaseduponthenumberofdayshe/sheactuallyservesasaMunicipalJudge.TheAssistantMunicipalJudgeshallreceiveascompensationforhis/herservicesOneHundredFiftydollars($150.00)percourtsessionattended.Section2.52.040.TheClerkoftheMunicipalCourtshallreceiveascompensationforhis/herservicesasClerkoftheMunicipalCourtanannualsalaryofElevenThousand,TwoHundredNineteendollars($11,219.00);providedthatanyClerkoftheMunicipalCourtwhoservesonlyapartofayearshallreceiveforhis/hercompensationonlythatportionoftheyearhe/sheactuallyservesasaClerkoftheMunicipalCourt.Section2.ThesesalariesshallbeeffectivebeginningJanuary1,2010.Section3.Thisordinanceshalltakeeffectandbeenforcedthirty(30)daysafteritspassage,adoptionandpublication.PASSEDANDADOPTEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO,THIS____DAYOF________________,2009.
TOWNOFESTESPARK,COLORADOBy:___________________________MayorATTEST:TownClerkIherebycertifythattheaboveordinancewasintroducedandreadatameetingoftheBoardofTrusteesonthe______dayof______________________,2009,andpublishedinanewspaperofgeneralcirculationintheTownofEstesPark,Colorado,onthe_____dayof_____________,2009.TownClerk0
E(LéPrepared11/18/09*RevisedTOWNoFESTESPARKTheMissionoftheTownofEstesParkistoplanandprovidereliable,high-valueservicesforourcitizens,visitors,andemployees.Wetakegreatprideensuringandenhancingthequalityoflifeinourcommunitybybeinggoodstewardsofpublicresourcesandnaturalsetting.BOARDOFTRUSTEES-TOWNOFESTESPARKTuesday,November24,20097:00p.m.AGENDAPLEDGEOFALLEGIANCE.(Anypersondesiringtoparticipate,pleasejointheBoardinthePledgeofAllegiance).SWEARINGINOFOFFICERROBERTSON.PUBLICCOMMENT.(Pleasestateyournameandaddress).TOWNBOARDCOMMENTS.CONSENTAGENDA:1.TownBoardMinutesdatedNovember10,2009.2.Bills.3.CommitteeMinutes:A.CommunityDevelopment,November5,2009.1.WinterFestivalUseofBondPark,January16&17,2010.2.NeighborhoodFeeWaiverforattainablehousing.4.EstesValleyPlanningCommissionMinutesOctober20,2009andNovember12,2009(acknowledgementonly).5.EstesParkUrbanRenewalAuthorityMinutesOctober21,2009andSpecialMeetingMinutesonOctober29,2009(acknowledgementonly).2.LIQUORLICENSING:TRANSFEROFOWNERSHIP—FROMHILLBROTHERSINC.dbaED’SCANTINA&GRILLTOKAGAMOINC.dbaED’SCANTINA&GRILL,390E.ELKHORNAVENUE,HOTEL&RESTAURANTLIQUORLICENSE.TownClerkWilliamson.1-cMF1A.J.SLA€
p3.REPORTSANDDISCUSSIONITEMS:1.COLLECTIONSTORAGEANDCLIMATECONTROLFEASIBILITYSTUDY.DirectorKilsdonk.2.GRANDSTANDPROGRESSREPORT.DeputyTownAdministratorRichardson.3.TOWNADMINISTRATORREPORT.TownAdministratorHalburnt.4.ACTIONITEMS:1.PUBLICHEARING—2010BUDGET—ADOPTION.FinanceOfficerMcFarland.A.HighwayUser’sTrustFund.B.Resolution#21-09-SettingtheMillLevy.C.Resolution#22-09-Adoptingthe2010Budget.D.Resolution#23-09-AppropriatingSumsofMoney.2.TOWNBOARD2010GOALS.TownAdministratorHalburnt.3.ORDINANCE#9-09—AMENDINGSECTIONS2.52.020AND2.52.040OFTHEMUNICIPALCODEPERTAININGTOSALARIESOFTHEMUNICIPALJUDGEANDMUNICIPALCOURTCLERK.TownAdministratorHalburnt.—.L)Z)4.ORDINANCE#10-09-TEMPORARYMORATORIUMFORMEDICALMARIJUANA—DISPENSARIES.TownAttorneyWhite.5.REQUESTTOENTEREXECUTIVESESSION:24-6-402(4)(f),C.R.S.—Fordiscussionofapersonnelmatter;notinvolvinganyspecificemployeeswhohaverequesteddiscussionofthemailerinopensession;anymemberoftheTownBoard(orbody);theappointmentofanypersontofillanofficeoftheTownBoard(orbody);orpersonnelpoliciesthatdonotrequirediscussionofmailerspersonaltoparticularemployees.Motion:ImovetheTownBoardgointoExecutiveSession—Forthepurposeofdiscussingapersonnelmatter;notinvolvinganyspecificemployeeswhohaverequesteddiscussionofthemailerinopensession;anymemberoftheTownBoard(orbody);theappointmentofanypersontofillanofficeoftheTownBoard(orbody);orpersonnelpoliciesthatdonotrequirediscussionofmailerspersonaltoparticularemployees.,underC.R.S.24-6402(4)(f).6.ADJOURN.NOTE:TheTownBoardreservestherighttoconsiderotherappropriateitemsnotavailableatthetimetheagendawasprepared.
0MemoDate:November19,2009To:TownBoardofTrusteesFrom:GregoryA.WhiteRE:EmergencyOrdinance—MedicalMarijuanaDispensariesBACKGROUND:Thisisanordinancetoenactaseven-monthmoratoriumontheestablishmentandoperationofmedicalmarijuanadispensariesintheTown.In2000,Colorado’svoterspassedaconstitutionalamendmentthatlegalizedthemedicaluseofmarijuanabypatientswithcertaindebilitatingconditionsandauthorizedthepatient’sorthepatient’sdesignatedprimarycaregivertopossessandgrowcertainamountsofmaruana.Untilrecently,thislegalizeduseofmarijuanawasnotasignificantissueinColoradobecauseallusesofmarijuanaremainedacrimeunderfederallaw.However,inFebruaryofthisyear,thefederalgovernment,underthenewadministration,announcedthatitwouldnolongerenforcethefederalmarijuanalawssolongasmarijuanawasbeingusedinaccordancewithstatelaw.Asaresult,therehasbeenanexplosioninthenumberofpatientsandprimarycaregiversinColorado,includingtheopeningofbusinessesknownas“medicalmarijuanadispensaries”.TheTownhashadnumerousinquiriesconcerningtheopeningofmedicalmarijuanadispensaries(“MMDs”)intheTown.TherecentproliferationofMMDsinColoradohasraisedanumberofpolicyandlegalissuesformunicipalitiesaroundColorado,manyofwhichdonothaveprovisionsintheircodestodealwiththeeffectsofMMDsopeningintheircommunities.TheTownisinasimilarpositionasitalsodoesnothaveprovisionsinitsMunicipalCodeorintheEstesValleyDevelopmentCodetoaddressthesepolicyandlegalissues.Loveland,FortCollins,Greeley,andTimnathhaverecentlyadoptedmoratoriums.Also,LarimerCountyisconsideringamoratorium.TownStaffbelievesthattheTownneedstimetoconsiderhowtodealwiththeseproposedMMDsandtheircollateraleffects.Therefore,forthisreason,andbecausetheeffectsofMMDsandthelawrelatedtothemisrapidlyevolving,TownStaffisrecommendingthattheBoardofTrusteesadoptanemergencyordinancetoimposeaseven-monthmoratoriumon
C..theestablishmentofnewMMDsintheTown.Duringthismoratorium,TownStaffwillworkonproposedCodeamendmentsrelatingtotheregulationofMMDs.BUDGETIMPLICATIONS:OnNovember16,2009,theColoradoAttorneyGeneralissuedanopinionthatthesaleofmedicalmarijuanaissubjecttosalestax.ThemoratoriumwillpotentiallypreventtheTownfromcollectingsalestaxonthesaleofmedicalmarijuana.AstherearecurrentlynomedicalmarijuanadispensariesintheTown,theamountofanysalestaxisindeterminable.STAFFRECOMMNDATION:TownStaffrecommendsadoptionofthisOrdinance.ThemoratoriumimposedbythisOrdinancewillgiveTownStaffanopportunitytodevelopproposedMunicipalCodeand/orEstesValleyDevelopmentCodeamendmentstodealwiththeseissuesandtoharmonizeanysuchamendmentswithanyadoptedStatestatutes,ColoradoDepartmentofHealthandEnvironmentRegulations,andcourtrulingsthatareexpectedtooccurinthenearfuturewithrespecttoMMDs.02
ORDINANCENO.ANORDINANCEOFTHETOWNOFESTESPARKIMPOSINGAMORATORIUMONTHEISSUANCEOFBUSINESSLICENSES,BUILDINGPERMITSANDOTHERAPPROVALSRELATEDTOPERSONSANDLEGALENTITIESESTABLISHINGMEDICALMARIJUANADISPENSARIESINTHETOWNWHEREAS,atthegeneralelectionofNovember2000,thevotersoftheStateofColoradoadoptedAmendment20totheColoradoConstitution(the“Amendment”)addingArticleXVIII,Section14totheConstitution;andWHEREAS,theAmendmentcreatesanaffirmativedefenseto,andexceptionfrom,statecriminallawsandtheTown’sMunicipalCodepertainingtothepossessionanduseofmarijuanawhensuchpossessionoruseisforthetreatmentofdebilitatingmedicalconditionsprovidedcertainconditionsspecifiedintheAmendmentaremet;andWHEREAS,inthepastseveralmonths,theTownClerk’sofficeandtheEstesParkPoliceDepartmenthavereceivednumerousinquiriesfrompersonsinterestedinestablishingmedicalmarijuanadispensariestosellordispensemedicalmarijuanawithintheTown;andWHEREAS,undertheapplicableprovisionsoftheEstesValleyDevelopmentCode(“EVDC”),thesebusinesses,referredtohereinas“medicalmarijuanadispensaries”or“MMDs”,likelyconstituteretailsalesoperationsorclinicswhichareusespermittedinawidevarietyoftheEVDC’szonedistricts,andinsomecircumstancesmaybeallowedinzoningdistrictsasanaccessoryuseforthecultivation,storageandsaleofcrops,plantsandflowers;andWHEREAS,withrespecttoMMDsintheTown,theTowncurrentlyhasnolanduseorbusinessregulationsconcerningtheiroperations;andWHEREAS,ambiguitiesinthewordingoftheAmendmenthavecreateduncertaintyastowhichMMDsmayproperlybeconsidered“primary-caregivers”undertheAmendmentforthepurposeofprovidingmedicalmarijuanatopatientssufferingdebilitatingmedicalconditions;andWHEREAS,theColoradoDepartmentofPublicHealthandEnvironment(the“CDPHE”),whichisresponsiblefortheadministrationofthemedicalmarijuanaprogramestablishedbytheAmendment,iscontinuingtoconsiderchangesinitsadministrativeregulationsthatgovernMMDsasprimarycaregivers;and
PWHEREAS,thesamequestionaboutMMDsasprimarycaregiversiscurrentlyunderreviewbytheColoradoappellatecourtsandmayalsobethesubjectofproposedlegislationintheupcomingsessionoftheColoradoGeneralAssembly;andWHEREAS,municipalitiesthroughoutColoradoarestrugglingtogaincontrolovertherecentproliferationofMMDsandhaveenactedvariouskindsoflocalregulations,includingmoratoriums,inanattempttoaddressissuesregardingthemedicalmarijuanaexceptioncreatedbytheAmendment;andWHEREAS,asignificantperiodoftimewillberequiredfortheTownStafftoclarifytheevolvingstateofthelawwithregardtoMMDsandtoformulaterecommendedamendmentstotheMunicipalCodeand/ortheEVDCtodealwiththesubject;andWHEREAS,withthepossibleinfluxofMMDs,theBoardofTrusteesisconcernedaboutitsabilitytoprotectthepublic’shealth,safetyandwelfareandpreservethecharacteroftheTown’sneighborhoodsandcommercialareaswhereMMDsmightbelocated;andWHEREAS,theimpositionofaseven-monthmoratoriumontheconsiderationandissuanceofTownbusinesslicenses,buildingpermitsandotherapprovalsrelatedtotheestablishmentandoperationofMMDswillallowTownStaffandtheBoardofTrusteesthetimeneededtoinvestigatetheTown’sabilitytoregulatesuchbusinessesanddevelopandimplementappropriateregulations;andWHEREAS,seven(7)monthsisareasonableperiodoftimeandnolongerthannecessaryfortheTowntodeterminetheextenttowhichMMDswillberegulatedonastatewidebasisandtoproperlyinvestigate,develop,and,ifappropriate,adoptandimplementanylocalregulationsrelatedtoMMDs.NOW,THEREFORE,BEITORDAINEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADOasfollows:Section1.ThattherecitalscontainedinthisOrdinanceareherebyadoptedandincorporatedbythisreference.Section2.That,forpurposesofthisOrdinance,“medicalmarijuanadispensary”or“MMD”shallmeanaproperty,premisesorstructureusedtosell,distribute,transmit,give,dispenseorotherwiseprovidemarijuanainanyformandinanymannertoapatientorprimarycaregiver.AsusedinthisOrdinance,“patient”and“primarycaregiver”shallhavethemeaninggiventothemintheAmendmentasclarifiedbycontrollingcaselaw,StatestatutesorCDPHEregulationsinterpretingtheprovisionsoftheAmendment.2Q
Section3.Thatitisnecessaryfortheimmediatepreservationofthepublic’shealth,safetyandwelfaretodelaytheissuanceofallTownbusinesslicenses,buildingpermitsandanyotherapprovalsrelatedtotheestablishmentandoperationofmedicalmarijuanadispensariesintheTownuntiltheTownhashadareasonableopportunitytodeterminetheextentoftheTown’sregulatoryauthorityoversuchdispensariesandtofurtherdeterminewhatregulations,ifany,shouldbeimposedbytheTownuponthesedispensaries.Section4.Thatanseven-monthmoratoriumisherebyimposedupontheissuancebytheTownofanyTownbusinesslicense,buildingpermitandanyotherapprovalsrelatedtotheestablishmentoroperationofmedicalmarijuanadispensariesintheTown.Inaddition,nomedicalmarijuanadispensaryshallbeestablishednorshallitbeoperatedbyanypersonorentitywithintheTownduringthismoratorium.Further,nopersonorlegalentityshallestablishandoperateamedicalmarijuanadispensaryintheTownandengageinthesaleofmedicalmarijuanawithoutfirsthavingobtainedfromtheTownavalidlyissuedbusinesslicenseundertheprovisionsofChapter5.20oftheMunicipalCode.Notwithstandingtheforegoing,thismoratoriumandtheprovisionsofthisSection4shallnotapplytoanyprimarycaregiverwhoisthedesignatedprimarycaregiverinthemedicaluseofmarijuana,providedsuchprimarycaregiverisdoingsoinfullcompliancewithalltherequirementsoftheAmendment,anyapplicablecaselaw,Statestatutes,andCDPHEregulations.Section5.That,duringthetermofthismoratorium,theTownStaffandTownAttorneyareherebydirectedtoanalyzeanddevelopfortheBoardofTrusteesconsideration,regulationsastheymaydeemnecessaryandappropriatetoaddresstheestablishmentandoperationofMMDsintheTown,withsuchissuestoinclude,withoutlimitation,thefollowing:a.theextenttowhichMMDsarelegallyprotectedundertheAmendment;andb.theimpactofMMDsonthecharacterofresidentialneighborhoodsandcommercialareaswheretheymaybelocated.Section6.Thatthismoratoriumshallcontinueineffectuntilthe24thdayofJune,2010,orsuchearlierdateasmaybedeterminedbytheBoardofTrusteesbyordinance.Section7.ThatnothinghereinshallbeconstruedasdecriminalizingormakinglawfulintheTownanyMMDorotherbusinessinvolvedintheacquisition,possession,manufacture,production,use,sale,distribution,dispensing,ortransportationofmarijuanaorrelatedparaphernaliathatisnotlawfulunderthestatecriminallawsand/ortheMunicipalCode.3
(2Section8.Thatallotherordinancesorportionsthereof,andallMunicipalCodeandEVDCprovisionsinconsistentorconflictingwiththisOrdinanceoranyportionhereof,areherbysupersededbythisOrdinanceandtheirlegaleffectheldinabeyancebutonlytotheextentofsuchinconsistencyorconflictduringtheseven-monthperiodofthemoratoriumhereinimposed.WHEREAS,theimmediatepassageofthisOrdinanceisnecessaryforthepreservationofthehealth,safety,andwelfareofthecitizensoftheTown,andthereforethisOrdinanceshalltakeeffectandbeenforcedimmediatelyafteritspassage,adoptionandsignatureoftheMayor.PASSEDANDADOPTEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO,THIS_______DAYOF_______________2009.TOWNOFESTESPARK,COLORADOBy:__________________________________MayorATTEST:TownClerkIherebycertifythattheaboveordinancewasintroducedandreadatameetingoftheBoardofTrusteesonthe_______dayof______________________,2009,andpublishedinanewspaperofgeneralpublicationintheTownofEstesPark,Coloradoonthe________dayof________________,2009.TownClerk0