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PACKET Town Board 2009-08-11
Prepared7/31/09*RevisedrIOWNOFESIESPARTTheMissionoftheTownofEstesParkistoprovidereliable,high-valueseivicesforthebenefitofourcitizens,visitors,andemployees,whilebeinggoodstewardsofpublicresourcesandournaturalsetting.BOARDOFTRUSTEES-TOWNOFESTESPARKTuesday,August11,20097:00p.m.AGENDAPLEDGEOFALLEGIANCE.(Anypersondesiringtoparticipate,pleasejointheBoardinthePledgeofAllegiance).PUBLICCOMMENT.(Pleasestateyournameandaddress).TOWNBOARDCOMMENTS.CONSENTAGENDA:TownBoardMeetingMinutesdatedJuly28,2009,TownBoardStudySessiondatedJuly28,2009andTownBoardPre-BudgetStudySessionMinutesdatedJuly24,2009andJuly28,2009.2.Bills.3.CommitteeMinutes:A.PublicWorks,July23,2009.1.TemporaryEasement,UndergroundingofOverheadUtilityServices:•Lot2,MurphySubdivisionofAmendedPlatofPortionofLot20,LittleProspectMountain,350StanleyAvenue.•Lot7,CumorrahSubdivision,440MoccasinCircleDrive.•Lot7,Block3,CountryClubManorAddition,403ColumbineAvenue.•Lot2A,AmendedLot2,MurphySubdivisionofAmendedPlatofPortionofLot20,LittleProspectMountain,753ProspectAvenue.•Lot2B,AmendedLot2,MurphySubdivisionofAmendedPlatofaPortionofLot20,LittleProspectMountain,755ProspectAvenue.2.TemporaryconstructionEasement:•Lot7,Block4,CountryClubManorAddition,403BirchAvenue.•Lot4,5and6,Block1,CountryClubManorAddition,415ElmAvenue.3.TemporaryConstructionEasementandaPermanentAccess,Utility&DrainageEasement:•1A,Block4,AmendedPlatofLots1,2&3ofBlock4,CountyClubManorAddition,750ProspectAvenue.4.DrainageEasement,Lot17,Block1,FaIlRiverEstates,FirstAddition.—WithdrawnbyPropertyOwner. 2.REPORTSANDDISCUSSIONITEMS:1.TOWNADMINISTRATORREPORT.3.ACTIONITEMS:1.RESOLUTION#15-09TEMPORARYMORATORIUMFORWINDTURBINES.AttorneyWhite.2.LOT4STANLEYHISTORICDISTRICT—TECHNICALREVIEWCOMMITTEELAWSUIT—SETTLEMENTPROPOSAL.AttorneyWhite.3.ADJOURN.NOTE:TheTownBoardreservestherighttoconsiderotherappropriateitemsnotavailableatthetimetheagendawasprepared. JackieWilliamsonFrom:EPAdministration[ir3045©estes.orgJSent:Wednesday,August05,20094:26PMTo:JackieWilliamsonSubject:JobDoneNotice(Send)***JobDoneNotice(Send)‘““JOBNO.1795ST.TIME08/0516:18PGS.2SENDDOCUMENTNAMETX/RXINCOMPLETETRANSACTIONOK6672527GregWhite5869561KEPL5869532TrailGazette5861691Channel86353677ReporterHerald2247899Coloradoan5771590EPNewsERROR1 IC)0:‘ASSOCIATIONOfSKITOWNS2009C.A.S.T.VREUSABLEBAGjGha&iiTOWNRANKINGSBasaltSummitCountyGran6y,WinterPark,ASOF7/31/09Todate,we’vesavedanestimateJ2,408,055single-useplastic6ags.Committousingyourreusablebagfor______themonthofAugust!123FraserRANKTOWNRANKTOWN13CrestedButte/Mt.CrestedButte4Vail5Aspen6Steam6oatSprings7Eagle8EstesPark9TelluriJe/MountainVillage10GrandLake11Jackson1-lole,WY12ParkCity,UT1415161718‘920SilvertonSunValley,Ketckum,Wailey&Bellevue,IDGypsumAvonCar6onJaleDutangoSnowmassVillageINDEPENDfNT ThwnBoardMeeting,August11,2009(#31)ioodevening,AtourlastmeetingIquotedProfessorRichardFeynmanwhobasicallysaidthathumans’religiousbeliefsandstoriesarenotinproportiontowhatweknow.Weknowmerearliterallymorestarsintheuniversethantherearegrainsofsandonalltheworlds’beaches,yetChristianityteachesusthattheGodwhocreateditall,senthis“onlybegottenson,”here.TheBiblesaystheearthwascoveredbyagreatfloodandonlyNoahandfamilysurvived;archeologytellsustheEgyptiansflourishedwithoutinterruptionatthesametime.The‘CreationMuseum’triestoconvinceusthatdinosaursandpeoplecoexisted!Manypeople,includingformergovernorandpresidentialhopefulMikeHuckabee,answerthedichotomybysaying;“Idon’tknowhowGoddidit,butIhavetobelievethatwhattheBiblesaysistrue.”Inotherwords,havingfaithmeansgoingthroughlifebelievingwhatsomedesertnomadswroteseveralthousandyearsagoandwearingblinderstoanythingelse.Blindfaithinanythingisthefirststepontheroadtodisaster,as9/11,KimJongIi,JimJones,BernieMaydoff,andGeorgeW.Bushwillillustrate.ThispastweekwelearnthatBlackwater,hiredbytheBushadministrationasourpaidmercenariesinIraq,arebeingfurtheraccusedofillegalactivitiesincludingthemurderofinformantsandinnocentcivilians.ErikPrince,thecompany’sowner,allegedly“viewshimselfasaChristiancrusadertaskedwitheliminatingMuslimsandtheIslamicfaithfromtheglobe.”Theseguyshavemadeyouandmeresponsibleforthedeathsofinnocentwomanandchildrenbuttheonlyangryprotestsweseearetopreventhealthcarereform.Blindfaithleavesthedoorwideopentoexploitationsowhydoweasacountryenableit?ShouldwetrustinGodandthosecharlatanswhoclaimtoknowhismind?Shouldweacceptourdominanceoverothersasa‘blessing’fromGod?Being‘underGod’doesn’tshieldusfromthosewhowouldexploitourblindness;itstrengthenstheirhand.BeingsheepwhenthereisnoShepardisnotsmart.Skepticismisagoodthing.Dissentisagoodthing.Notknowingtheanswerisbetterthanbelievingastorywhichisnottrue.Iagainaskthatyoustoppromotingblindfaithwithyourrecitalofthe‘underGod’Pledge.Sincerely,DavidHabecker TownofEstesPark,LarimerCounty,Colorado,July28,2009MinutesofaRegularmeetingoftheBoardofTrusteesoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheTownHallinsaidTownofEstesParkonthe281hdayofJuly,2009.MeetingcalledtoorderbyMayorPinkham.Present:WilliamC.Pinkham,MayorMayorProTemChuckLevineTrusteesEricBlackhurstDoriaEisenlauerJohnEricsonRichardHomeierJerryMillerAlsoPresent:JacquieHalburnt,TownAdministratorLowellRichardson,DeputyTownAdministratorJackieWilliamson,TownClerkAbsent:GregWhite,TownAttorneyMayorPinkhamcalledthemeetingtoorderat7:00p.m.andalldesiringtodoso,recitedthePledgeofAllegiance.PUBLICCOMMENTBettyNickel/Countyresident/buildervoicedconcernwiththelengthoftimeithastakenfortheTowntoaddresstheissueofaccessorydwellingunits.Shestatedaclientrequestedtheconversionofagarageintoaseparatedwellingunitoverthreeyearsagoandnoprogresshasbeenmadetoresolvetheissue.SherequestedtheBoardreviewtheissueinatimelyfashion.DavidHabecker/TowncitizenrequestedtheBoardstoprecitingthe“underGod”Pledge.Heexpressedconcernswiththecostoftheproposedfiredistrictforintownresidentsandintowncommercialbusinesses.Hestatedhispropertytaxeswouldincreasewhilethetowngovernmentandoutoftownhomeownerswouldpayless.JimMcCormick/CountyresidentencouragedtheBoardtoplaceamoratoriumonwindturbineinstallationsuntilaconsensuscanbereachedonthedevicesinourcommunity.TOWNBOARDCOMMENTS.MayorPinkhamencouragedthecommunitytogetinvolvedandsupporttheRelayforLifeeventonFridayandSaturday.TheTownofEstesParkhasbeenchosenasafinalistforthe2009AwardsforMunicipalExcellencefortheEstesValleyRestorativeJusticePartnership.Theannualweedround-upwouldtakeplaceonSaturdayattheTown’syardonElmRoad.InformationandapplicationfortheproposedFireDistrictBoardareavailableattheFireStation.1.CONSENTAGENDA:1.TownBoardMeetingMinutesdatedJuly14,2009andTownBoardStudySessiondatedJuly14,2009.2.Bills.3.CommitteeMinutes:A.Utilities,July9,2009. BoardofTrustees—July28,2009—Page21.2009ChristmasDecorationInstallation&Maintenance—M.Atkins,$40,892,budgetedand2010for$42,937pending2010budgetapproval.B.PublicSafety,July16,2009:1.NorthernColoradoDrugTaskForceIGA.2.LongsPeakScottish/IrishHighlandFestivalFireworksPermitforSeptember10-12,2009.4.DedicationofUtilityEasementtoBajaBroadband.5.EstesValleyPlanningCommissionMinutesJune16,2009(acknowledgementonly).6.EstesValleyBoardofAdjustmentMinutesJune2,2009(acknowledgementonly).7.EstesParkUrbanRenewalAuthority,June24,2009(acknowledgementonly).Itwasmovedandseconded(Levine/Miller)toapprovetheconsentagenda,anditpassedunanimously.2.PLANNINGCOMMISSIONITEMS.ItemsreviewedbyPlanningCommissionorstaffforTownBoardFinalAction.MayorPinkhamOpenthePublicHearingforallConsentAgendaItems.1.CONSENTITEMS:A.CONDOMINIUMMAP1.StoneBridgeEstatesCondominiums,PreliminaryandFinalCondominiumMap,Lot3,StoneBridgeEstatesSubdivision,1175&1177FishCreekRoad,RockCastleDevelopmentCompany/Applicant.2.TheMeadowCondominiums,PreliminaryandFinalCondominiumMap,Lot4A,Mary’sMeadowReplat,CMSPlanning&Development/Applicant.3.WonderviewVillageCondominiums,SupplementalCondominiumMap#2,131WillowstoneDrive,Unit#13,CrystalCreekDevelopment,Inc/Applicant.B.PRELIMINARYSUBDIVISIONPLAT1.PreliminarySubdivisionPlat/AmendedPlat,Lots15,16,and17,Block2,TheNeighborhood,PawneeMeadows,LLC/Applicant.Itwasmovedandseconded(Homeier/Blackhurst)theConsentagendaitemsA.1,A.2,andA.3beapprovedwithStaffconditionsofapproval,anditpassedunanimously.PlanningCommissionItemB.1—KeithBerndtsoncommentedonthedevelopmentissuesatDeerRidgeSubdivisionandrequestedthedevelopercompleteallopenissuesatDeerRidgepriortoreceivingapprovalforanewsubdivision.Dir.Josephquestionedtheappropriatenessoflinkingthetwosubdivisions.ThedeveloperhascontactedCommunityDevelopmentandstatedthesiteissuesatDeerRidgewouldbecompletedinthenearfuture. BoardofTrustees—July28,2009—Page3Itwasmovedandseconded(Homeier/Levine)theConsentagendaitemB.1beapprovedwithStaffconditionsofapproval,anditpassedunanimously.3.ACTIONITEMS:1.RESOLUTION#14-09ADOPTINGREDFLAGPOLICY.FinanceOfficerMcFarlandstatedtheUSGovernmentthroughtheFederalTradeCommission(FTC)hasattemptedtoaddressthenationalissueofidentitytheftbymandatingthecreationandadoptionofthe“RedFlag”policies/rules.StaffandAttorneyWhitehavedeterminedtheTownfallsundertheguidelinesassetforthbytheFTCasacreditorandmustcomplythroughthecreationofanidentitytheftprogram.Afterdiscussion,itwasmovedandseconded(Ericson/Blackhurst)toapproveResolution#14-09,anditpassedunanimously.2.2008COMPREHENSIVEANNUALFINANCIALREPORTtCAFR).FinanceOfficerMcFarlandpresentedanoverviewoftheannualfinancialreportingprocess.TheauditingfirmofSwanhorst&Company,LLCconductedanindependentauditoftheTownofEstesPark’sfinancialstatementsasofDecember31,2008andhaveexpressedanunqualifiedopinion(cleanopinion)thatthefinancialstatementspresentedfairly,inallmaterialrespects,thefinancialpositionofthefundsandactivitiesoftheTownofEstesParkinconformitywithGenerallyAcceptedAccountingPrincipals(GAAP).KyleLogan,Swanhorst&Company,LLC,discussedtheCAFRhighlightingthesingleaudit(complianceaudit),adoptionofnewaccountingstandardsrelatedtopostemploymenthealthcarebenefits,andtheneedforaproceduretotrackgrantsandfiletheminacentralizedlocation.TheTownhasreceivedgovernmentgrantsinaccessof$500,000,andtherefore,wasrequitedtocompleteasingleaudit.Theauditidentifiedasignificantadjustmentforproperty(Bob’sAmoco)thatwassoldin2007andnotremovedfromtheTown’saccountingrecords.TheFinanceDepartmenthassuppliedtheauditorswithaCorrectiveActionPlantoaddressthetrackingofgrants.HealsonotedthepostemploymenthealthcarebenefitliabilitywouldincreaseovertimeifitisnotfundedbytheTown;however,fundingtheliabilityisnotrequired.TheauditalsoidentifiedtheFireServicesFundreceivablesofover$31,000andnotedthereappearstobechargesthatareuncollectiblethatshouldbecloselymonitored.Hestatednodifficultieswereencounteredinperformingtheaudit.Itwasmovedandseconded(Ericson/Miller)toapprovetheDecember31,2008CAFRaspresented,anditpassedunanimously.3.TOWNADMINISTRATORREPORT.•TheTownBoardandEPURACommissionwouldholdaspecialjointregularmeetingonMonday,August3,2009at5:00p.m.intheBoardRoom.4.REQUESTTOENTEREXECUTIVESESSION:24-6-402(4)(f),C.R.S.—Fordiscussionofapersonnelmatter;notinvolvinganyspecificemployeeswhohaverequesteddiscussionofthematterinopensession;anymemberoftheTownBoard(orbody);theappointmentofanypersontofillanofficeoftheTownBoard(orbody);orpersonnelpoliciesthatdonotrequirediscussionofmailerspersonaltoparticularemployees.Itwasmovedandseconded(Eisenlauer/Levine)theTownBoardenterintoExecutiveSessionforthediscussionofapersonnelmailer;notinvolvinganyspecificemployeeswhohaverequesteddiscussionofthemailerinopensession;anymemberoftheTownBoard(orbody);theappointmentofanypersontofillanofficeoftheTownBoard(orbody);orpersonnelpoliciesthatdonotrequirediscussionofmailerspersonaltoparticularemployees,underC.R.S.24-6-402(4)(f),anditpassedunanimously. BoardofTrustees—July28,2009—Page4WhereuponMayorPinkhamadjournedthemeetingtoExecutiveSessionat8:12p.m.MayorPinkhamreconvenedthemeetingtoopensessionat8:59p.m.andadjournedthemeetingat9:00p.m.WilliamPinkham,MayorJackieWilliamson,TownClerk RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,July28,2009MinutesofaRegularmeetingoftheTOWNBOARDSTUDYSESSIONoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldatTownHallinRooms201/202/203insaidTownofEstesParkonthe28tdayofJuly,2009.Board:MayorPinkham,MayorProTernLevine,TrusteesBlackhurst,Eisenlauer,Ericson,Homeier,andMillerAttending:MayorPinkham,MayorProTernLevine,TrusteesBlackhurst,Eisenlauer,Ericson,andMillerAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,TownAttorneyWhite,Dir.Zurn,Dir.Pickering,Mgr.Winslow,andDeputyTownClerkDeatsAbsent:TrusteeHomeier(joinedthemeetingat4:40p.m.)MayorPinkhamcalledthemeetingtoorderat4:00p.m.MULTI-PURPOSEEVENTCENTER(MPEC)PROGRAMMINGDISCUSSION.KenneyAssociates,Inc.wasawardedthecontractforarchitecturalandengineeringservicesforthemulti-purposeeventcenterandindoorarena.RogerKenneyandChrisLeewereinattendanceatthemeetingandprovidedinformationrelatedtothefirmsbackgroundandexperiencewhichincludesinvolvementintheLarimerCountyFairgrounds,ThomasMckee4-HBuilding,HeartsandHorsestherapeuticridingfacility,LovelandSportsPark,EagleCountyfairgroundsandtheBlackCanyonInnThefirmislicensedinsevenstatesandhasbeeninbusinessinLovelandforthepast17years.Mr.KenneyopenedthediscussionbyreviewingalistofpotentialprogramideasfortheMPEC,andsaidthatinformationaboutthetypesofevents/activitiesthatmaybeheldinthebuildingwillhelpthefirmtodesignastructurethatisflexibleenoughtoaccommodatethelargestvarietyofactivitiesDiscussiontopicsincludeddesignfacilitytoenhanceoffseasondrawpeopletoEstesParkandproviderecreationalactivitiestoresidentsdeedrestrictionrequirescomponentthatwillenhancethelifestyleofcitizenrytypesofsportsandactivitieswillinfluenceroofpitchanddesignflooringforspecificsportssuchasvolleyballbasketballandtenniswilldriveupcostsstorageforspecializedflooringwouldeatupsquarefootage:sportsfloorscanberentedandbroughtintothefacility;icerinkiscostly;needabilitytoaccommodatedirtfloor(ormatswithbeddingchips)andhorsestalls;removeclimbingwall,asnodesiretocompetewithlocalbusinesses;usebreak-outroomslocatedatconferencecenter,orcanbeaddedinthefuture;indoorarenasizemaybe100’x200’;sizeofbuildingmaybe30,000sq.ft.withabilitytodivideintosmallerareastoaccommodatemultipleandvariousevents;numberofrestroomswillberelatedtosquarefootageandoccupancy;cateringkitchenhasnoareaforfoodpreparation;andincludeelectricaldropsforvendorboothsandtradeshows.Discussioncontinuedregardingthedesignguidelines,buildingmaterials,andcolorstheTownBoardadoptedtobeusedthroughoutdevelopmentatthefairgrounds,and“green”buildingpracticesthatmaybegivenconsiderationfortheproject.Mr.Kenneysaidaftertouringthefairgroundssiteheobservedsomepotentialproblemswiththeexistingmasterplan,onebeingrelatedtoanaccesspointinthemiddleofthesitewhichwouldpotentiallycreateencountersbetweenpeopleandhorseswhileenteringthebuilding.Hesaidturningthebuildingwouldworkbetterwiththegradeofthesite;createanentrancewithacloserproximitytoparkingandwithoutinteractionbetweenpeopleandhorsesandvisuallyimprovethelookofthecomplex;andstressedtheimportanceofhavingagoodmasterplan. RECORDOFPROCEEDINGSTownBoardStudySession—July28,2009—Page2Mr.Kenneysaidthatthediscussionandinputfromthemeetinghadprovidedsufficientinformationtoprepareaschematicplanthatwillproposesquarefootage,adesignforthebuilding,andastartingpointforcoststopresenttotheTownBoardatthenextstudysession.OPENDISCUSSION.1.TraNs—TownAdministratorHalburntengagedtheTrusteesinadiscussionrelatedtotheconstructionoftrailsintheEstesValley.Atameetingattendedbymembersofthetrailsgroup,EstesValleyRecreationandParkDistrict(EVRPD)Dir.StanGengler,TownAdministratorHalburntandMayorPinkham,twotrailswereidentifiedasprioritiesforconstruction:1.theextensionofFishCreekTrailtotheHomerRousetrail;and2.theextensionofFallRiverTrailtoRockyMountainNationalPark.Athirdtrail,abike/hiketrailintoRockyMountainNationalParkthroughtheoldentrancelocatedinthevicinityoftheDunravenInnonHighway66wasalsodiscussedAdministratorHalburntaskedtheTrusteestheirviewsonpoolingOpenLandsfundswithEVRPDfundstocooperateintrailconstructionsomeofwhichwouldoccuroutsideoftheTownlimitsShesaidthemillevypassedbyEVRPDlastyearisdedicatedtotrailconstructionandthatacombinedeffortwiththeTownmayincreasebuyingpowerandtheabilitytoacquireadditionalfundingTheTrusteesaskedifOpenLandsfundscouldbeusedonthedevelopmentofBondPark.AdministratorHalburntstatedthatFinanceOfficerMcFarlandisresearchingthisquestionandhasnotyetreceivedadefinitiveanswerTheTrusteesrequestedclarificationontheuseofOpenLandsmoniesinBondParkwhichwouldbetlepreferreduseofthefundsandexpressedinterestincontinuedconversationsaboutcooperatingontrailprojects2WorkforceHousingandPlanningfortheFuture—IdeasforthecreationofaffordablehousingfortheEstesParkworkforce,aswellasresidentswerediscussedandincludedrevitalizingthedowntownareaandutilizingunusedspaceaboveretailsshopsashousing,dedicatedsalestaxorpermitfeesforaffordablehousing;andrequiringlargecommercialemployerstoprovidehousingtotheiremployees.TrusteeMillerstatedthatarecentbrainstormingsessionhostedbytheEstesParkHousingAuthorityclearlyillustratedtheneedforhousingandnotedthatiftheproblemisnotaddressedaffordablehousingissueswillcontinuetogrow.MayorPinkhamsaidhehasbeenresearchingtheideaofhiringanoutsideconsultanttohelplookatthebigpicturefortheTownandprovideassistanceinidentifyingtheissuesEstesParkwillfaceinthefutureHesaidscenariodevelopmentandanalysisbyaconsultantmayprovideanswersastohowtheTowncanstimulategrowthtosustainitseconomyandremainadesirableplacetoliveandvacationinthefaceofrisingenergycosts,transportationissues,andalackofaffordableworkforcehousing.Discussionensuedonthefollowingtopics:thehighcostofconsultingfirms;it’sworthwhiletogetsomeonewhoisanexperttoleadandprovideinformationaboutwhatisbeingdoneinotherpartsofthecountryandtheworld;resourcesmaybefoundthroughtheDenverRegionalCouncilofGovernments(DRCOG),theColoradoMunicipalLeague(CML),ColoradoUniversity(CU)orColoradoStateUniversity(CSU),theColoradoAssociationofSkiTowns(CAST),andexpertswithinourowncommunity;consultantsoftenprovideinformationyoualreadyhaveorcangetonyourown;circumstancesoverthelastcoupleofyearshavehadasignificantimpactonlifestylesandpeople’sabilitytoaffordthings;areweatthebeginningofaneweraoflifestyles,whatdoesthatlooklike,andhowarepeoplegoingtospendtheirmoney;thesethingswillhaveasignificantimpactonthiscommunity;whatscenarioswouldcausetheTowntochangeandadapt;inthepastEstesParkcontinuedtogrowindepressedeconomictimes;privateenterpriseandthemarketwillreshapetheTowntomeetfuturescenarios;EstesParkmaybeinabetterpositionthanmountaincommunitieswestofthecontinentaldividedueto RECORDOFPROCEENGSTownBoardStudySession—July28,2009—Page3itsproximitytotheFrontRange;andtheTownneedstoensurethatitsinvestmentsarewellspent.Therebeingnofurtherbusiness,MayorPinkhamadjournedthemeetingat6:47p.m.CynthiaDeats,DeputyTownClerk RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,July24,2009MinutesofaRegularmeetingoftheTOWNBOARDPRE-BUDGETSTUDYSESSIONoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldatTownHallinRooms201/202/203insaidTownofEstesParkonthe24thdayofJuly,2009.Board:MayorPinkham,TrusteesBlackhurst,Eisenlauer,Encson,Homeier,LevineandMillerAttending:AllAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,Dept.HeadsDorman,Goehring,Kilsdonk,Kufeld,Joseph,McFarland,PickeringandZurnandTownClerkWilliamsonAbsent:NoneMayorPinkhamcalledthemeetingtoorderat9:10am.BUDGETPOLICYANDFLOWCHART.DeputyTownAdministratorRichardsonreviewedthenewbudgetflowchartandstatedthechartbreaksdownthebudgetprocessintosteps.TheBoardcommentedtheylikedthelevelofdetailprovidedduringthe2009processandrequestedstaffprovideinformationonanylargedecreasesorincreasestothebudgetfor2010.FIVEYEAROUTLOOK.FinanceOfficerMcFarlandpresentedanoverviewofthecurrentnationwideeconomy.Hestatedconsumerpricesincreased0.7%inJunewitha0.6%forecastedforJulyduetoanincreaseinenergycosts.Overthepastyear,priceshavefallen1.4%,thelargestdropsinceJanuary1950.Inflationhasbeencontainedbecausecompaniesarenotabletopassonhigherenergycoststoconsumers.TheGFOApredictsthecurrentlowerconsumerspendingpatternwouldbecomethenewnorm,andtherefore,theeconomicrecoverywouldoccuratalowergrowthpath.TheRockyMountainLodgingReportstatesoccupancyYTDisdown7%from2008andtheaveragedailyrateisdownby$10.00.EstesParksalestaxthroughMay(25%offiscalyear)isdown1.5%from2008,whichtranslatesto$110,000.Thepredictorsofsalestax(trafficcounts,RMNPvisitationandhoteloccupancy)remainconsistfromMaytoJune,andtherefore,theTownpredictsaflatJune.Realestatemarketremainsstrongforcommercialpropertyandasofteningoftheresidentialmarketwithlowerpricesforsingle-familyhomes.FinanceOfficerMcFarlandpresentedtheBoardwithassumptionfortheCapitalImprovementPlan(CIP)including:Denver/BoulderCPIprojectionsof2010-1.6%,2011-2.6%,2012-3.3%;aflattrendforrevenues;7%salestaxforFireDistrict;$200,000transfertoEPURA;$500,000/yeartransfertoCommunityReinvestmentFund(CRF);$770,000/yearreductionintransferstotheCVB;andnonewnetstaff.HereviewedthreescenariosonhowtheCVBsavingscouldbeallocated:Scenario#1wouldtransferonly$500,000/yeartotheCRFandmaintain30%fundbalancethrough2013;Scenario#2wouldtransferonlytheCVBsavingsofapproximately$770,000/yeartotheCRFanddropfundbalanceto20%by2013;andScenario#3wouldtransferboth$500,000/yearand$770,000/yeartotheCRFanddropfundbalanceto4%by2013.CommunityReinvestmentFundAssumptionsincludeatransferfromtheGeneralFundrangingfrom$500,000to$1.27million,$217,000/yearforSOPAcommitment,$400,000in2009/2010forgrandstandproject,and$270,000in2009forarchitectural/impactfeestudiesforMultiPurposeEventCenter.CRFfundbalancein2013rangesfrom$3.2 RECORDOFPROCEEDINGSTownBoardStudySession—July24,2009—Page2millionwith$500,000/yeartransferredfromtheGeneralFund,$4.3millionwith$770,000/yeartransferredand$6.3millionwith$1.27million/yeartransferred.Ifthedefaultof$500,000istransferredtheCRFwouldincreaseannuallyby$283,000withafundbalanceof$2.1millionin2009.ThisannualincreasecouldbeusedtopaycashforongoingprojectsorleveragedwithCertificatesofParticipation(COPs)toyielduptoanadditional$3.25millionofborrowingpower.TheTowncouldbuildprojectstotalingupto$5.4millionwiththeCOPs.2009YEARTODATEREVIEWI2009FORECAST.FinanceOfficerMcFarlandstatedrevenuesYTDaredown1.4%.TheBuildingDepartmenthasseenasharpdropoffinrevenuesdownfrom$330,000YTDin2008to$80,000YTDin2009.Interestincomeisdownfromstaffsestimateof1.37%to.37%thattranslatesinto$50,000ofunrealizedrevenues.Hestatedstaffidentifiedcapitalprojectsthatarebeinghelduntilthefourthquarterandcouldcovertheshortfallinrevenue.2010POLICYGUIDANCE.AdministratorHalburntreviewedtheCapitalImprovementPlan(CIP)rankingbytheTrustees.ThetoptwoprojectswerethegrandstandsandtheMPEC.Thegrandstandsremainanumberoneprioritybecauseofthesafetyconcerns.ThegrandstandcommitteehasbeenreviewingthedesignwithRogerThorp/Architecttodecreasecosts.ThecommitteewouldbereceivingfinalcostestimatesandTrusteeMilleranticipatesthebasebidof$1.2millionwithaddalternatesthatmaybringtheprojectto$1.3or$1.4million.TrusteeBlackhurststatedconcernswiththeTownfundingaportionofthisprojectandstatedTownfundscouldbeusedtocompleteotherrevenuegeneratingprojectsatthefairgrounds.HestatedtheBoardshouldlookatthepotentialrevenuesoftheprojectsatthefairgroundstodeterminewhattobuildfirst.TheBoarddiscussedoptionsforfinancingtheprojectsandstatedtheywouldliketopayfortheprojectswithavailablefunds;however,theywouldlikestafftobringforwardfinanceoptions.AdministratorHalburntstatedtheonlyotheritemthatreceivedahighratingwasanupdatetotheComprehensivePlan.DiscussionfollowedamongsttheBoardandstaffontheneed,includingthefactanupdatewasrecentlycompletedforthestatisticalnumbersandprojections;anupdateshouldnotbecompletedduringthecurrenteconomicenvironment;themoneyshouldbespentonotherprojects;discussedtheneedtoidentifypotentialcommercialground;moreimportantissuewouldbetoaddresstheinconsistencieswiththeMunicipalCodeandtheEVDC;andaproblemstatedwouldprovideclarityonthescopeoftheissues.MayorPinkhamstatedtheTownneedstolookatthelongtermsustainabilityofthetownandtheissuesfacingthecommunity.HeinformedtheBoardthatRMNPSuperintendentBakerhasshowninterestinanassessmentandmaybeabletoprovidefundingofapproximately$30,000.TheBoardreachedconsensustoremovetheComprehensivePlanupdatefor2010.ChiefDormanstatedaninspectionofTownHallwascompletedandareportwouldbeforthcoming;however,nomajorissueswerefound.IftheFireDistrictpassesinNovember,theissueofafirecodecouldbeaddressedbythedistrict.TheBoardagreedtheadoptionofaFireCodeshouldbeplacedonholduntilaftertheelection.TheBoardrequestedadditionalinformationonthecost,location,andsize(numberofspaces)forapolicecarport.Thecarportwouldprotectthecarsfromsundamagetothepaintbutmoreimportantlytheelectricalcomponentswithinthecarsandwouldkeepthecarsfreefromsnow.TheTownreceivedgrantfundingforthebeautificationofMoraineAvenue.CDOThasinformedPublicWorksthatthestateexpectstheTowntofixthepedestriancrossingwitha$100,000trafficlight.DiscussionfollowedontheneedforthecrossingatMoraineAve.toWiest.TheBoardreachedconsensusontheremovalofthepedestriancrossingatanestimatedcostof$5,000. RECORDOFPROCEEDINGSTownBoardStudySession—July24,2009—Page3TheBoarddiscussedthefundingofEPURAfor2010.EPURAhasrequested$500,000foroperationsandprojectfunding.TheBoardagreedthatestablishingfundingforEPURAshouldwaituntilaftertheelectionontheInitiatedOrdinancetoabolishEPURA.AdministratorHalburntstatedtheLeagueofWomenVotershaverequestedtheTownbeinvolvedinjointmeetingswiththecountyandWasteManagementtodiscussrecyclingissues.ShestatedtheissueshouldbeaddressedbythecountyandtheprivatebusinesssectorandnottheTown.TrusteeEricsonstatedtheTownshouldsupportrecycling.TheBoardconsensuswastopromoterecyclingonTownownedpropertiesandinthedowntownareas;however,theTownshouldnotfinancearecyclingcenter.TrusteeMillerrequestedstaffreplacethecurrentquestionmarksintheCIPplanwithestimatesandresendthedocumenttotheBoard.TheTownhascommittedtopayforthesalariesandbenefitsforthefourCVBemployeesthatwouldreportdirectlytotheLMD.TheonlyfundstheTownwouldsavearethedollarscurrentlyspentonmarketing/advertising.TheTownwouldstillberesponsiblefortheoperationandmaintenanceoftheCVBbuilding.TheLMDhaspresentedtheirinterestinsharingtherevenuesgeneratedbythestakeholderservicesofapproximately$100,000.TheBoardshouldconsiderwhetherornottheyintendtofundtheLMDbeyondtheemployeesalaries.POTENTIALREVENUESOURCES.AdministratorHalburntpresentedtheBoardwiththepotentialofforminganewutilityforstormwater/drainage.Thevalleywideutilitywouldbecomeanenterprisefundthatwouldchargeeachaccountamonthlyfeeof$5andcouldcollectapproximately$500,000ayeartoaddressstormwateranddrainageissues.Manytownsareformingtheseutilities.TrusteeMillerstatedtheBondParkfocusgroupscontinuetodiscusstheparkingissuedowntown.Hequestionedifanincreaseinsalestaxforparkingcouldbededicatedtoaparkingstructure,i.e.asecondlevelontheWiestparkinglot.HealsoquestionedthepotentialsaleofLot4,StanleyHistoricDistrictasarevenuesource.MISCELLANEOUS.TrusteeHomeierrequestedstaffprovidetwoscenariosatthebeginningofthebudgetprocesswithonescenariospendingallavailablefundstomaintaininfrastructureandcompletethegrandstandsandtheMPECandasecondscenarioshowingthebaselinecostsofrunningtheTown.HewouldliketoknowwheretheTowncouldcut10%to15%inordertoaccomplishtheinfrastructureimprovements.MayorProTemLevineconcurredandstatedthiswouldallowtheTrusteestodeterminehowmuchmoneycouldbespentonotherprojects.AdministratorHalburntstatedstatutoryrequirementsdonotincludedepartmentssuchasthemuseumandseniorcenter.MayorPinkhamandTrusteeBlackhurststatedthisprocesswouldovercomplicatethebudgetanditemscanbedeletedduringbudgetdiscussionsinOctober.DirectorZurnstated$1.2millionshouldbefundedperyeartomaintainthecurrentinfrastructure.Healsostatedthedrainagemasterplanhasidentifiedtheneedfor$9millioninimprovementstostoppollutingtherivers.Therebeingnofurtherbusiness,MayorPinkhamadjournedthemeetingat12:00p.m.JackieWilliamson,TownClerk RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,July28,2009MinutesofaRegularmeetingoftheTOWNBOARDPRE-BUDGETSTUDYSESSIONoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldatTownHallinRooms201/202/203insaidTownofEstesParkonthe28thdayofJuly,2009.Board:MayorPinkham,TrusteesBlackhurst,Eisenlauer,Ericson,Homeler,LevineandMillerAttending:AllAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,Dept.HeadsDorman,Goehring,Kilsdonk,Kufeld,Joseph,McFarland,PickeringandZurnandTownClerkWilliamsonAbsent:NoneMayorPinkhamcalledthemeetingtoorderat9:00am.2010POLICYGUIDANCEImprovementProjectPrioritiesFinancingOptionsTheBoardrequestedstaffmoveforwardwithprojectsonacashbasis;however,theBoardinstructedstafftodevelopfinancingoptionfortheirreview.TheBoardexpressedhesitationonfinancingimprovementsduringthecurrenteconomictimes.FinanceOfficerMcFarlandstatedthatborrowingiscurrentlycheapandmayneverbecheaper.TargetFundBalancesFinanceOfficerMcFarlandstatedoverthepasttwoyears82%ofcommunitiesinColoradohaveseenadeclineintheirgeneralfunds.TheTown’sfundbalanceranks48outof126communities.Year-aroundcommunitieshaveseena10%to20%decreaseinrevenues.Resortcommunitiesgeneralfundbalancesrangefrom3%to75%.TheBoardreaffirmeditspreviousdecisiontomaintaina30%fundbalance.4CommunityServicesGrantsAdministratorHalburntstatedtheTownprovided$362,000incommunityservicegrantsin2009withhalfofthefundsgrantedtotheEstesParkHousingAuthority(EPHA).DiscussionswiththeEPHAhaveconfirmedtheircontinuedcommitmenttodecreasetheirrelianceontheTownandtoeventuallybesupportedsolelyonrentalincome.TrusteeandEPHAChairBlackhurststatedtheAuthorityhastriedtoreduceitsfundingrequestby10%ayear.AdministratorHalburntstatedtheagreementbetweentheTownandtheLibrarythatprovided$27,600infinancialassistanceendsin2009;however,theLibrarymayrequestfundingfor2010.TheLibraryclaimsthepastassistancewasnotbeneficialbecauseitwasusedfordebtpaymentsandnotO&M.MayorPinkhamandMayorProTemLevinemetwithrepresentativesofEVICSattheirrequest.EVICSwouldliketohavetheTownfinancethemdirectlyinordertoavoidtheuncertaintyofgrantfundingeachyear.DiscussionfollowedbytheBoardandissummarized:fundsshouldbeheldat2009levels;withtheTownbudgetdown1.5%andpotentialcutsinO&Mthereshouldbeadecreaseingrantfundingfor2010;grantsshouldbepaidoutquarterly;reducefunding RECORDOFPROCEEDINGSTownBoardStudySession—July28,2009—Page2duringtheyearifsalestaxisdownbyJuneofthefollowingyear;allpartiesshouldsharetheburdenofadecreaseinsalestaxrevenue.AdministratorHalburntstatedtheTownreviewedquarterlypaymentslastyearandfounditdifficulttoadministerandwouldsuggesttheBoardcutpaymentsby5%forthe2010budget.EmployeeCompensationandBenefitsAdministratorHalburntstatedmanymunicipalitiesandcountiesareseeingafreezingofpositionsandsalaries,lay-offs,cuttingpayrollsby10%andmandatorypaycutsforemployees.TheTowncouldconsiderreducingbenefitsand/orrequesttheinsurancebrokertoinvestigateotherinsurancecompaniesinanefforttoreducecosts.TrusteeHomeieraddressedtheBoardontheTown’scurrentvisioninsuranceVSP.HerequestedtheTownconsiderahealthsavingsplanforvisioncareratherthananinsurancecompanythatdoesnotacceptbusinessesnotownedbyadoctor.Thecurrentinsuranceplanincreasestheleakagetothevalley.AdministratorHalburntstatedasurveywasconductedin2008,whichseemtosuggestthecostswouldincreaseiftheTownprovidedalumpsumforvisioncare.Thereisalsoaperceptionbytheemployeethattheirbenefitwoulddecrease.StaffwouldreviewthefindingoftheprevioussurveyandreportbacktotheBoardonthecostdifferencebetweenVSPandalumpsumforvisioncareandtheprosandconsofselfinsurance.AdministratorHalburntstatedstaffhasinvestigatedself-insurancewithastoplossof$30,000formedicalinsurance.TheTowncouldsavemoneyiftherearefewerinsuranceclaims.TrusteeMillersuggestedtheTownconsiderofferingadiscountdrugcardtoitscitizenswiththeTownlogoonthefront.AdministratorHalburntstatedtheBoardapproveda3%meritpoolfor2009with2.5%formeritand.5%forsalaryadjustments.Staffdoesnotanticipatecuttingpositions,furloughs,freezingpositionsorcuttingsalaries.Staffisbudgetingflatfor2010andwillpresenttheBoardwitha1%-3%meritpool.Boarddiscussionfollowed:increasesinbenefitsshouldbedeterminedpriortodiscussingsalaryincreases;salaryandmeritincreasesmayneedtobedelayeduntilthefourthquarterof2010;freezesalariesandzeromeritin2010;andtheTownneedstoconcentrateonretainingemployeesoverotherexpensesuchascommunityservicegrants.POTENTlAIREVENUESOURCES.SalesTaxIncreaseAdministratorHalburntinformedtheBoardthatstatutorylimitsonsalestaxhasbeenlifted.ShestatedtheTowncouldraisesalestaxby.25%foranapproximate$400,000thatcouldbeallocatedforparkingimprovements.Thereisaperceivedissuewiththelackofparkingdowntownbythemerchantsandthiswouldaddresstheirconcerns.Discussioniss?riarized:wouldbereluctanttoconsideranincreaseduringthecurrenteconomicclimate;therearemoreseriousissuestoaddresssuchasstreets,drainageorworkforcehousing;merchantsshouldorganizeandraisethefundstobuildaparkinggarage,i.e.DowntownImprovementDistrict;andfundswouldbebetterspentonanoutliningparkinglot/transportationhub.Adiscussionensuedregardingparkingticketsandmeteringofparkinglots.The3-hourparkinghasbeenenforcedthisseason,andtherefore,therehasbeenanincreaseintickets.Meteringtheprimelotsandprovidingafreelotwithshufflesprovidespeoplewithchoices.StormWaterandStreetUtilityDirectorZurnprovidedanupdateonthecurrentstaffinglevelsandtheshortfallonfundingforstreetimprovementsoverthepastcoupleofdecades.Hestatedcommunitiesarecreatingutilitiestoaddresstheissuesrelatedtostormwaterandstreet ___________RECORD_OFPROCEEDINGSTownBoardStudySession—July28,2009—Page3improvements.ThiscouldbeaccomplishedfortheentireplanningareawithanIGAbetweentheTownandthecounty.TheBoardrespondedpositivelytothepossiblecreationofanadditionalutilityandrequestedabriefmemoonhowtheutilitywouldwork,thebenefit,howitwouldbeapproved,andaspreadsheetoutliningthepotentialrevenue.Therewasdiscussiononthepotentialneedtohavetworates,oneforcountypropertiestoaddressdrainageandaseparateratefortownpropertiestoaddressdrainageandstreets.DirectorZurnstatedthecountypropertieswouldbepayingafeetomaintainthetownroadstheyusetoaccesstheirpropertiesinthecounty.AdministratorHalburntstatedtheissuewouldcomeforwardtotheUtilitiesCommitteeforfurtherreviewanddiscussion.CVBFundsDeputyTownAdministratorRichardsonpresentedtheBoardwithaspreadsheetcomparingthecurrentCVBbudgetfor2009withtheproposed2010CVBbudgetminustheCommunicationFundof$829,892tobefundedbyLocalMarketingDistrict(LMD)in2010.In2010,theCVBwilltransferfourstaffmembertotheLMDwiththeTownretainingthepersonnelexpensesin2010.TheTown,..anticipatestransferringapproximately$1.15milliontotheCVBin2010withanetsavingsover2009ofapproximately$801,185.DirectorPickeringreviewedtherevenuesgeneratedattheCVBandstatedtheapproximate$300,000generatedfromstakeholderservicesandsalesatthevisitorcenterareusedtooffsettheannualoperatingcostsfortheVisitorCenterof$200,000.Therefore,anadditional$100,000remainsthattheLMDwouldlikeformarketing/advertising.DiscussionwasheardontransferringrevenuestotheCVB:therevenuesgeneratedbythestakeholderpositionshouldremainwiththeTownaslongastheTownpaysthatpositionssalary;thefourCVBemployeesalariesandbenefitsaremorethantherevenuesgeneratedandshouldremainwiththeTownuntilsuchtimetheLMDpaysforthesalaries;anyrevenuesharingwiththeLMDwouldbeadecreaseinthesavingrealizedbytheTown;andtheLMDhasrequestedtheTownfundanyshortfallfromthecollectionofthe2%lodgingtax.TownAdministratorHalburntpointedoutthecurrentgroupsalespositionalsomarketstheconferencecenter.WiththetransferofthispositiontotheLMD,DirectorPickeringwouldbackfillthispositionbecausetheTown’sagreementwiththeHolidayInnrequiresafull-timepersontomarketthefacility.ShestatedtheTownmayhavetoconsiderfillingthepositiontonotonlymarkettheconferencecenterbutperhapstheotherfacilitiesatthefairgrounds.MISCELLANEOUS.None.Therebeingnofurtherbusiness,MayorPinkhamadjournedthemeetingat11:40a.m.JackieWilliamson,TownClerk RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,July23,2009MinutesofaRegularmeetingofthePUBLICWORKSCOMMITTEEoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldatTownHallinsaidTownofEstesParkonthe23rddayofJuly,2009.Committee:ChairmanBlackhurst,MayorProTernLevineandTrusteeMilletAttending:ChairmanBlackhurst,MayorProTernLevineandTrusteeMillerAlsoAttending:TownAdministratorHalburnt,DeputyTownAdministratorRichardson,PublicWorksDirectorZurn,ProjectManagerSievers,DeputyTownClerkDeats4Absent:NoneChairmanBlackhurstcalledthemeetingtoorderat8:00a.rn.PUBLICCOMMENT.NoneBAJABROADBANDDEDICATIONOFUTILITYEASEMENTS.In2001,CharterCommunications,(nowBajaBroadband)receivedpermitstoinstallundergroundfiberopticutilitylinesalongtheeastsideofEastRiversideDrivecrossingthewestedgeoftheDairyQueenparkingLot;andalongParkLane,crossingintothewestsideofBondPark.DuringrecentconstructionintheDairyQueenparkinglot,staffdiscoveredthat,althoughrequiredatthetimethefiberopticutilitylineswereinstalled,theseeasementshadneverbeenappliedfororgranted.StaffcontactedBajaBroadbandandrequestedthecompanytakethenecessarystepstosecuretheseutilityeasements.TheeasementagreementcontainsaprovisionwhichwouldmakethecostofanyrelocationofthefiberopticutilitylinesfixturesordeviceswithintheeasementthesoleresponsibilityoftheGranteeTheCommitteediscussedthelocationsoftheproposedeasementsthewidthoftheeasementsandlanguagewithintheagreementrelatedtotheGrantorsUseofEasementwhichwouldrequirethewrittenconsentoftheGranteeforthebuildingcreationorconstructionofanynewobstructionsorstructuresoverorwithinsaideasementInlightofthedevelopmentofaMasterPlanforBondParkandlanguagewithintheeasementagreement,theCommitteerequestedtheeasementillustratedinExhibitBacrossBondParkbepostponedandbroughtforwardforreconsiderationinJanuaryorFebruaryof2010,subsequenttoreviewofideasforpossiblefuturechangestoBondPark.TheCommifteerecommendsapprovalofthededicationofautilityeasementtoBajaBroadbandacrossLot12,Block4oftheSecondAmendedPlattotheTownofEstesParkSubdivisionasillustratedinExhibitA.DEDICATIONOFEASEMENTSTOTHETOWNOFESTESPARKBYPROSPECTAVENUEPROPERTYOWNERS.CornerstoneEngineering,alongwithTownstaff,isnearingcompletionofthedesignphaseofreconstructionplansforProspectAvenue,whichincludesportionsofFirDriveandMoccasinCircleDrive,alsoknownasMoccasinBypass.Overtheyearspoordrainagefacilitiesandalackofmaintenancehasresultedintheneedforcompletereconstructionandreconfigurationofportionsoftheroadwaytomeetcurrentroadwaysafetystandards.Inadditionapedestrianwalkwaywillbeconstructedononesideoftheroadway.Theprojectrequiresthededicationofseveraltemporaryandpermanenteasementstoallowaccesstoneighboringpropertiesforgradingandconstwctionpurposes.Temporaryeasementswillexpireafteratwoyearperiod,allowingtimeforthecompletionofconstruction.Nineeasementshavebeencompletedsofarandwerepresentedtothe RECORDOFPROCEEDINGSPublicWorksCommittee—July23,2009—Page2Committee;theremainingrequiredeasementswillbebroughtforwardastheyatefinalized.Thecompletedeasementsareasfollows:1.TemporaryEasement,UndergroundingofOverheadUtilityServices—dedicatedtotheTownofEstesParkbyComancoLimitedPartnership,LLCforlocation350StanleyAvenue.2.TemporaryEasement,UndergroundingofOverheadUtilityServices—dedicatedtotheTownofEstesParkbytheParkHospitalDistrictforlocation440MoccasinCircleDrive.3.TemporaryConstructionEasement—dedicatedbyJamesE.&AnnE.NeenngtotheTownofEstesParkforlocation403ColumbineAvenue.4.TemporaryConstructionEasement—dedicatedbyMaryE.&LeeC.JonestotheTownofEstesParkforlocation403BirchAvenue.5.TemporaryEasement,UndergroundingofOverheadUtilityServices—dedicatedbyJohnG.&CatherineM.ClarktotheTownofEstesParkforlocation753ProspectAvenue.6.TemporaryConstructionEasement—dedicatedbyDouglasDeatstotheTownofEstesParkforlocation415ElmAvenue.7.TemporaryEasement,UndergroundingofOverheadUtilityServices—dedicatedbyBerryE.&MartyJ.WarrentotheTownofEstesParkl%location755ProspectAvenue.8.TemporaryConstructionEasement—dedicatedbyVirginiaS.TaulanetotheTownofEstesParkforlocation750ProspectAvenue.9.PermanentAccess,Utility&DrainageEasement—dedicatedbyVirginiaS.TaulanetotheTownofEstesParkforlocationatCountryClubManorAddition:Lot1A,Block4;and,AmendedPlatsofLots1,2&3ofBlock4.TheCommitteerecommendsapprovaloftheeasementsaspresentedabove.DEDICATIONOFDRAINAGEEASbDuringtheplotplanreviewfortheadditionofasingle-familyunitatFallRiverEstatesLot17,Block1,itwasdeterminedthatadrainageeasementwasrequired.Currently,stormwaterfromtheroadwayandneighboringlotscrossesthepropertyandtheeasementwillallowforthedrainagetocontinue.Thenewresidencewillbelocatedsouthoftheeasement.TheCommitteerecommendsapprovalofthededicationofadrainageeasementlocatedonFallRiverEstatesLots17,BlockIfromRobertandAngelaHopkinstotheTownofEstesPark.REPORTSRepprovidedforationalpurposesandmadeapartoftheproceedings.•IIRiverTrailtatusReport—Thedesignportionoftheprojectisnearingcompletion.Thenext1400linearfeetoftrailwillbeginatCastleMountainLodgeandendatBlackhawkLodgeatacostofapproximately$290,000,andwillbepartiallyfundedbyfederalstimulusmoniesandLarimerCountyOpenSpaceandtrailfunds.•BondParkMasterPlanProcessReport—WorkisunderwaybyWinstonAssociates,Inc.,todevelopaviableplanfortheredevelopmentofBondPark.Informationfromfocusgroupsandanon-linesurveywillbeutilizedtogatherinputrelatedtothecommunity’sexpectationsforfuturemodificationstoBondPark.Thisinformationwillbeusedtodevelopseveralconceptstobepresentedtothepublicforreviewlaterthisfall.Therebeingnofurtherbusiness,ChairmanBlackhurstadjournedthemeetingat8:51am.0CynthiaDeats,DeputyTownClerk MemoTo:HonorableMayorBillPinkhamandBoardofTrusteesFrom:GregWhite,TownAttorneyDate:August7,2009Subject:WindTurbineMoratoriumBACKGROUND:AttachedisaproposedResolutionforatemporarymoratoriumof120daysontheissuanceofanybuildingpermitrelatedtowindturbines.IntalkingwithBobJoseph,therearenotanypendingapplicationsforbuildingpermitsforwindturbinesatthepresenttime.AllapplicationsforbuildingpermitsforapproximatelyfivewindturbineshavebeenissuedbytheTownandthistemporarymoratoriumwouldnotaffecttheinstallationofthosewindturbines.Itismyopinionthatevenifoneormoreapplicationsforbuildingpermitsforwindturbinesareinthepipeline,thatitwouldbesomewhatunfairtoplaceatemporarymoratoriumonthoseasthepropertyownershaveprobablygonetoconsiderableexpenseinorderingofthewindturbines.Thismoratoriumwouldonlybeeffectivewithintownlimits.RECOMMENDATION:Weareaskingthetownboardtoapproveordenyatemporarymoratoriumofupto120daysonissuingbuildingpermitsforwindturbines.Thiswillallowtimeforthetowntoacceptpubliccommentonpossiblecoderegulationsandimplementchangesasnecessarybeforeanyfurtherwindturbinesmaybeerected.Proposedmotion:“Imovethatthetownboardapproves/deniesresolutionnumber09-XX,aresolutionimposingatemporarymoratoriumontheissuanceofbuildingpermitsforwindturbineswithinthetownofEstesPark. RESOLUTIONNO.15-09RESOLUTIONIMPOSINGATEMPORARYMORATORIUMONTHEISSUANCEOFBUILDINGPERMITSFORWINDTURBINESWITHINTHETOWNOFESTESPARKWHEREAS,onApril30,2009,theTownofEstesParkinstitutedapublicprocesstodeterminewhetherornotregulationsgoverningtheinstallationandoperationofwindturbinesshouldbeconsideredbytheTownofEstesPark;andWHEREAS,theprocessofobtainingandreviewingpubliccommentregardingtheinstallationandoperationofwindturbineswithintheTownhasnotbeenconcluded;andWHEREAS,numerousapplicationsforbuildingpermitsfortheinstallationofwindturbineshavebeenfiledwiththeTown’sCommunityDevelopmentDepartment;andWHEREASthepublicprocessmayindicateaneedtoconsideradoptingregulationsbytheTowntoaddressissuessurroundingthesiting,noise,visualandotherpotentialimpactstoadjoiningpropertiesfromtheinstallationandoperationofwindturbineswithintheTown;andWHEREAS,itisnecessarytodeclareatemporarymoratoriumontheissuanceofanybuildingpermitforanywindturbineuntilsuchtimeastheBoardofTrusteesoftheTownhasanopportunitytoreviewtheinputreceivedfromthepublicprocessconcerningpotentialimpactsofwindturbinesonpropertieswithintheTownandconsideradoptionofanynecessaryregulationsaddressinganynegativeimpactsofthelocationandoperationofwindturbineswithintheTown;andWHEREAS,itisanticipatedbytheBoardofTrusteesthatthepublicprocessandpossibleintroductionofnecessaryregulationscanbeaccomplishedwithinonehundredtwenty(120)days;andWHEREAS,pursuanttotheapplicableprovisionsofSection29-20-101etseq.knownastheLocalGovernmentLandUseControlEnablingActof1974,theTownofEstesParkhasthepowertoimposethistemporarymoratorium.NOWTHEREFORE,BEITRESOLVEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK:1.TheBoardofTrusteesherebyimposesatemporarymoratoriumontheissuanceofanybuildingpermitbytheCommunityDevelopmentDepartment fortheinstallationofanywindturbinewithintheTownofEstesPark.ThistemporarymoratoriumshallapplytoallapplicationsforbuildingpermitsfiledwiththeCommunityDevelopmentDepartmentfromthedateofthisResolution.2.Thistemporarymoratoriumshalltakeeffectimmediatelyandbeinforceforonehundredtwenty(120)daysunlessamendedand/orterminatedbyfurtheractionoftheBoardofTrustees.INTRODUCED,READ,ANDPASSEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARKonthis____dayof,2009.TOWNOFESTESPARK,COLORADOMayorATTEST:TownClerk MemoDate:July31,2009To:TownBoardFrom:GregoryA.WhiteRE:NewStanleyAssociatesv.TownofEstesParkandtheTechnicalReviewCommittee—ColoradoCourtofAppeals—SettlementProposalIhavereceivedaproposedstipulationfromNewStanleyAssociates,LLLPwhich,ifexecutedbytheTown,wouldleadtoNewStanleyAssociatesdismissingitscurrentappealintheColoradoCourtofAppeals.Thefollowingisabriefsummaryofthismatterandmyrecommendation.SummaryThiscasearoseoutoftheproposedsaleofLot4oftheStanleyHistoricDistricttoLot4ED,LLCpursuanttoacontractbetweenthepartiesin2006.Pursuanttothetermsandconditionsoftherealestatecontract,EstesWinds,LLC,adevelopmententityalsocontrolledbyEdGrueff,submittedadevelopmentproposalforLot4.PursuanttothetermsoftheStanleyHistoricDistrictMasterPlan,aTechnicalReviewCommitteewasappointedtoreviewthedevelopmentproposal.Followingextensivereview,finalapprovalofthedevelopmentproposalwasissuedbytheTechnicalReviewCommitteeonMarch8,2007.NewStanleyAssociatesfiledalawsuitintheLarimerCountyDistrictCourtaskingforjudicialreviewoftheTRC’sdecision.InAugust,2007,inaseparatecase,theLarimerCountyDistrictCourtvoidedthecontractbetweenLot4EDandtheTown.AlthoughnumerousdiscussionshavebeenheldwithregardtoreinstitutingthecontractwithLot4ED,nonewcontractwasnegotiatedbetweenLot4EDandtheTownwithregardtothesaleandpurchaseofLot4.OnApril1,2008,thevotersoftheTownapprovedanInitiatedOrdinancewhichrequiresvoterapprovalforanysaleortransferofanypropertyownedbytheTownwithintheStanleyHistoricDistrict.Duetotheapprovaloftheinitiatedordinance,theDistrictCourtstayedanyfurtherproceedingsinthismatter.OnAugust20,2008,IwrotetheattorneyrepresentingMr.GrueffandstatedthatbaseduponrepresentationsfromMr.GrueffthathewasnolongerinterestedinmovingforwardwiththecontractforpurchaseofLot4basedupontheoriginaldevelopmentproposalandpurchaseprice,theTownwouldpursuedismissaloftheDistrictCourtcaseonthebasisthattherewasnopendingapproveddevelopmentproposalforLot4approvedbytheTechnicalReviewCommittee. InOctober2008,theTowninformedtheCourt,thatduetothefactthattherewasnoindicationfromLot4EDthatitintendedtopursuethepotentialpurchaseofLot4,itwastheTown’spositionthattheapproveddevelopmentproposalatissueinthiscasewasnolongervalidandthereforethecasewasmoot.TheTownsubsequentlyfiledamotiontodismissthiscaseinFebruaryof2009.OnApril22,2009,DistrictCourtJudgeSchapanskideterminedthattheissuesraisedinPlaintiffscomplaintinthismatterweremoot,grantedtheTown’sMotiontoDismissanddismissedPlaintiffsclaimswithprejudice.OnJune5,2009,PlaintifffileditsnoticeofappealtotheColoradoCourtofAppeals.Recently,IwascontactedbyLizHarris,theattorneyrepresentingNewStanley,withregardtothepossibilityofdismissalofPlaintiff’sappealinthismatteriftheTownwouldexecutetheattachedStipulation.RecommendationThedismissalofthePlaintiffofitsappealintheColoradoCourtofAppealswillendthislitigationwithregardtotheapprovalofthedevelopmentproposalbytheTechnicalReviewCommittee.TheTown,foraconsiderableperiodoftime,hastakenthepositionthattheTechnicalReviewCommittee’sapprovalofthedevelopmentproposalwasnolongervalidastherewasnocontractbetweentheTownandLot4EDoranyotherpartyforthesaleofLot4;andduetothepassageoftheInitiatedOrdinanceonApril1,2008,anycontractforthesaleofLot4wouldneedtobeplacedbeforethevoterspriortosaleortransferoftitletoLot4.DismissaloftheappealintheCourtofAppealswouldrelievetheTownfromanyobligationtoincuranyfurtherattorney’sfeesinthismatterandthepossibility,thoughinmyopinionremote,thattheCourtofAppealswouldnotupholdDistrictJudgeSchapanski’sdismissalofPlaintiffscomplaintwithprejudice.ItismyrecommendationthattheTownexecutetheStipulationsubjecttothefollowingcondition:TheDistrictCourthasgrantedtheTown’smotionforreimbursementofcostsincurredinthepreparationofthenecessaryrecordfortheDistrictCourtcase.Saidsumis$1,817.26.NewStanleyAssociatesshallberequiredtopaysaidsuminfullpriortotheexecutionoftheStipulationbytheTown.Proposedmotion:“ImovethetownboardauthorizesthemayortosigntheNewStanleyAssociatesstipulation,whichexpresslyacknowledgesandagreesthatthatacertaindevelopmentplanforLot4oftheStanleyHistoricDistrict,TownofEstesPark,Colorado,submittedbyLot4ED,LLC,andapprovedbytheTechnicalReviewCommitteefortheStanleyHistoricDistrictonNovember30,2006,isnullandvoidandshallhavenofurtherforceoreffect,withthefollowingcondition:TheDistrictCourthasgrantedtheTown’smotionforreimbursementofcostsincurredinthepreparationofthenecessaryrecordfortheDistrictCourtcase.Saidsumis$1,817.26.NewStanleyAssociatesshallberequiredtopaysaidsuminfullpriortotheexecutionoftheStipulationbytheTown.”02 RECORDINGREQUESTEDBYANDWHENRECORDEDRETURNTO:[insert]STIPULATIONINWITNESSWHEREOF,theundersignedherebyexpresslyacknowledgesandagreesthatthatcertaindevelopmentplanforLot4oftheStanleyHistoricDistrict,TownofEstesPark,Colorado,submittedbyLot4ED,LLC,andapprovedbytheTechnicalReviewCommitteefortheStanleyHistoricDistrictonNovember30,2006,isnullandvoidandshallhavenofurtherforceoreffect.Date:_____________________,2009TOWNOFESTESPARKBy:_Name:Title:1flfl747flflC August11,200$TheHonorableBillPinkham,MayorTownofEstesPark170MacGregorAvenueP.O.Box1200EstesPark,CO80517Re:DevelopmentStandardsforLot4DearMayorPinkham:In2008,voterspassedacitizen’sinitiativetorequiteapublicvoteonthesaleofTown-ownedpropertyintheStanleyHistoricDistrictwith74percentofthevote.SupportersoftheinitiativewantedtoensureprotectionofvitalviewcorridorstowardtheStanleyHotel,aniconicsymbolofourTown.In1994,developmentagreementsbetweentheTownandpropertyownersincorporatedcertaindevelopmentstandardsintotheStanleyHistoricDistrictandmadethosestandardsbinding.DevelopmentAgreementbetweenStanleyHotels,LtdandtheTownofEstesPark,January15,1994.TheAgreement’stermisstatedasfollowsinSection11.02:Term.ThetermifthisAgreementshallcommenceupontheeffectiveDateandshallextenduntilthe15thanniversaryoftheEffectiveDateunlessextendedbymutualagreementoftheparties.Provided,however,thatthePermittedUses,Guidelines,ProjectReviewandcovenantsshallcontinuetobeapplicableonanyandallparcelsuponwhichanyProjecthasbeenapproved.(emphasisadded)Weunderstandthatbecauseofthisprovision,allofthedevelopedpropertieswithintheStanleyHistoricDistrictcontinuetobesubjecttheHistoricDistrictstandards,orhavebeenplacedunderconservationeasement(Lots5,6and8).TheHistoricDistrictstandardsalsoextendtoLot4,becauseonNovember30,2006,theTechnicalReviewCommitteeapprovedaProjectsubmittedbyLot4ED,LLC.Undertheproposalbeforeyou,theTownwillstipulatewithNewStanleyAssociatesthattheProjectapproval“isnullandvoidandshallhavenofurtherforceandeffect.”TheTownBoardisessentiallyactingtonighttorepealtheapplicationoftheHistoricDistrictStandardstoLot4.ThereistremendousvoterinterestinensuringtheprotectionofLot4.Totheextenttonight’sactionoverturnstheHistoricDistrictstandardsforLot4,webelieveitastepthatisunnecessarytoinducetheStanleytodropitslawsuitandisdetrimentaltothepublicinterest.Wewouldsupportastipulationstatingthatthedevelopmentplanis“moot.”Thatwouldnotunderminethevoters’clearinterestinupholdingtheLot4developmentstandards.IntheeventtheTowndisagreeswithouranalysis,weaskthattheTownoritsattorneyexplainwhatdevelopment LettertotheHonorableBillPinkhamAugust11,2009Re:DevelopmentStandardsforLot4Page2standardscurrentlyapplytoLot4andwhatdevelopmentstandardswillapplyaftertheTowngrantstheStanleyHotelthisstipulation.TherewilllikelycomeatimewhenthedevelopmentstandardsforLot4shouldbeamended.Let’sdothatthroughapublicprocesswithpublicinput,notthroughalegalmaneuverthatre-writesthehistoryofLot4.WeappreciateyourconsiderationandtheconsiderationofourTownTrusteesofthisimportantmatter.Sincerelyyours,ByrnHall,InitiativeProponentI9a%AJ%eDaveAlbeeJor1,Iicholas1toqDonSellersRalpholas,1niativeProtCope,Presid,StanleyViewsHOAatctkSandyLindqàitcc:TheHonorableChuckLevine,MayorProTemTheHonorableEricW.Blackhurst,TrusteeTheHonorableDorIaEisenlauer,TrusteeTheHonorableJohnEricson,TrusteeTheHonorableRichardHomeier,TrusteeTheHonorableJerryMiller,TrusteeRonNorrisLJerryBroz,GeneralManager,TheStanleyHotel LettertotheHonorableBillPinkhamAugust11,2009Re:DevelopmentStandardsforLot4Page3(Supportersviae-mail)“KenandIbothsupporttheactionsoutlinedinthisletter.Thanks!”---KenandBarbaraCole“IsupporttheLot4Letter.”---RobeftC.Ernst1believethatLot4shouldremainandbesubjecttotheStanleyHistoricDistrictdevelopmentstandards.”---CharlotteLloyd“WeareinagreementwiththeconceptandintentofthisIefter.”—Robert&JudithTaphom“Putmeonthelistofpeoplethatagreewiththisletter.”—BobTrump“Isupportthisletter.”-—DouglasWarner,651FindleyCourt CCa)cI,,a)S0a)>S-CCa).00C0=a)-C01.a)a)-JI0v’)CcJ-F--cj