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HomeMy WebLinkAboutMINUTES Community Development Committee 2007-11-01RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 1,2007 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 1st day of November 2007. Committee: Attending: Also Attending: Chairman Pinkham Trustees Eisenlauer and Levine All Town Administrator Repola, Deputy Town Administrator Halburnt, Directors Pickering, Kilsdonk, Mitchell, and Joseph, Managers Winslow, Marsh and Blackhurst and Town Clerk Williamson Absent:None Chairman Pinkham called the meeting to order at 8:00 a.m. PUBLIC COMMENT. CONVENTION & VISITORS BUREAU. Renaming of Surprise Saie - Discussion. Mgr. Winslow reviewed the history of the event stating merchants would take inventory at the end of the season and be surprised at was left and surprised at what customers would purchase. Staff is requesting consideration of changing the name to Surprise Sidewalk Sale. Mgr. Marsh and Mgr. Blackhurst stated the event has taken place for 16 years and the community and visitors know the event as the Surprise Sale. Mgr. Blackhurst also stated it would be difficult to translate the new name through the media. Administrator Repola expressed the name change could clarify the event and expand the current market share. The Committee request staff review the name change at the Department level. Fairgrounds and Speciai Event 2007 Event Numbers - Discussion. Mgr. Winslow provided a report on attendance at over 100 events in 2007 including Performance Park and Riverside Plaza performances. Staff has developed a method for establishing attendance at events that should provide more accurate numbers. Staff will add inbound traffic counts and weather to the report for larger events. Reports. Reports provided for informational purposes and made a part of the proceedings. • Marketing Committee • Media & Public Relations - International Travel Media Sample • Visitors Services Second Wind Ltd. - The Advertising Committee created by the Chamber of Commerce purchased Second Wind, Ltd., an accredited agency in the media industry, and at the time was eligible to deduct the standard 15% agency discount on media purchases. This was due to the agency discount as well as the volume contracts the ad program held. Today, a business is eligible for the same discount if they produce and use their own advertising. The Committee continues to utilize Second Wind to accept third party funds and purchase ad placements at a lower cost than an individual could place the same ad. All ad sales are deposited to the Second Wind account, all sales costs and production expenses are paid from the same account. RECORD OF PROCEEDINGS Community Development - November 1, 2007 - Page 2 Discussion followed on the need to continue using Second Wind, Ltd. The Committee agreed that adding the functions of Second Wind to the Town budget would provide additional clarity to the community and transparency. Staff will review the possibility of integrating the revenues and expenses of Second Wind into the CVB fund as a project code and return to Committee with the status of the Town’s use of Second Wind Ltd in the future. Visitor Services - Staff has discussed changing the cabin in Bond Park to a self- service function. The CVB will operate the cabin in 2008 and bring numbers to the Committee for further discussion on future use of the cabin by the CVB as a visitor information booth. MUSEUM/SENIOR CENTER. Reports. Reports provided for informational purposes and made a part of the proceedings. • Museum Monthly • Senior Center Monthly Special Transit Advisory Committee - The Special Transit could provide services on the weekends if additional funds were available. The Town currently funds $25,500, a quarter of Special Transit’s operating costs in Estes Park, through the community grant funds. Kerrie Hill/EPMC has been added to the Committee to provide input from the hospital and potentially contribute future financial support. COMMUNITY DEVELOPMENT. Development & Building Fee Waiver Policy - Request Approval. At the November meeting the Committee requested staff refine the policy to specifically address low income health and human services or low income housing. Staff was directed to discuss the finer points with Attorney White. Policy Statement: The population being served is the general public and is not subject to any pre-qualification other than a need-based qualification. The Community Development Committee will use the following criteria in qualifying private non-profit projects: ♦ The permitted project or building will serve or support a currently underserved and needy segment of the community. ♦ A critical service is being provided. ♦ Low income housing is deed-restricted. ♦ The population being served is the general public and is not subject to any pre-qualification other than a needs based qualification. After further discussion, the Committee recommends approval of the policy to be added to the Community Development Department Policy Manual. Reports. Reports provided for informational purposes and made a part of the proceedings. • Financial Report • Building Permit Summary ADMINISTRATION Revisions to the Business Licensing Procedure - Request Approval. Clerk Williamson reviewed the current nine to ten month process for yearly business licensing and fee collection. The Clerk’s office proposes an annual due date of March 31st as opposed to the current June 30th due date, eliminating the half payments and RECORD OF PROCEEDINGS Community Development - November 1, 2007 - Page 3 second invoicing and adding a Non Sufficient Fund fee for any returned check of $20 to the business licensing account. These changes would streamline the process and free up approximately 4 months of staff time to be used to complete other tasks. In addition, Attorney White has amended the business licensing ordinance to include the requirement that an owner of a business operating within the Town shall pay a business license fee, obtain a business license and comply with the State of Colorado requirements with regard to Lawful Presence. The violation and revocation sections of the code have been modified to address the failure to obtain a business license rather than a failure to pay the fee. After discussion, the Committee recommends approval of the changes to the business licensing procedures and regulations as presented. The Ordinance would be presented at the November 27, 2007 Town Board meeting. Town Clerk Policy Manual Update - Request Approval. The policy updates are housekeeping items to update State liquor license fees, include background checks through Colorado Bureau of Investigations and the completion of the Lawful Presence Affidavit by sole proprietors, updated list of requirements for all new or transfer of ownership applications to include new state fees, and change the summons fee from $15 to $20. The increase to the summons fee is due to the rising costs of material, postage and staff time required to process. Cost for a certified return receipt letter has increased $1.47 since 2001 and staff time to process exceeds 12 hours. The Committee recommends approval of the updates to the Town Clerk Policy Manual. There being no further business. Chairman Pinkham adjourned the meeting at 9:12 a.m. Jackie Williamson, Town Clerk approved 2 7 2007 TOWN OF ESTES PARK BOARD OF TRUSTEES