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Home My WebLink AboutMINUTES Community Development Committee 2004-10-07RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 7, 2004 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 7th day of October, 2004. Committee: Attending: Also Attending: Absent: Chairman Doylen, Trustees Habeckerand Levine Trustees Habecker and Levine Town Administrator Repola, Directors Joseph, Marsh, Pickering, Mgrs. Hinze and Nikolai, Chief Building Official Birchfield, Clerk O’Connor Chairman Doyien Trustee Habecker called the meeting to order at 8:00 a.m. CONVENTION & VISITORS BUREAU. Communications. ■ Advertising Program Report - Dir. Marsh. ♦ Requests for information are up by 13.8% over the same period last year, and advertising generated requests were up 24.56%. The Midwest, Colorado and Texas are showing signs that their economy is improving. State Welcome Center traffic counts in June were down 6.5% and in July and August, these counts were down 15%. This data is an indication that the Town cannot rely on “walk-in” visitors - it must advertise. ♦ E-mailed requests are down 11.04% and incoming WATS line calls were down 23.82%; with electronic media requests, the printed version of the Vacation Planner may be omitted in the future. ■ Work in Progress: ♦ Staff is in the proofing stage of the November insert for Catch the Glow Christmas Parade and holiday shopping. ♦ Holiday Shopping ads are being placed. ♦ 2005 Lure Piece should be finalized within the next 6 weeks. ■ Staff will be attending the upcoming Colorado Tourism Conference. Community/Media Relations Program Report - Blackhurst. ■ CVB website launched and continual fine-tuning is planned. A policy will be written regarding special events and calendar listings. The website contains editorial text and images and a database on the landing page; most destination sites do not have this duel function. Staff will monitor and elaborate the site on a continual basis. Staff is also in the process of manually building the database, and staff will research whether residents could “opt in” to receive certain public information. ■ Exposure on Channel 2 Morning Program - Elk Fest. This story resulted in 11.5 minutes of advertising, and this equates to $2,600 in advertising dollars. ■ Attended the Colorado Media Workshop and the City, County Communications & Marketing Assn, annual meeting. ■ Work in progress includes a Media Plan. Group Sales & Marketing - Mgr. Nikolai. RECORD OF PROCEEDINGS Community Development - October 7, 2004 - Page 2 ■ Reviewed the 2004 Conference Center Bookings to date. 131 groups are booked, 39 of which are local groups. ■ Snow and Ice Conference held in Denver this year and the conference is returning to Estes Park for the next 5 years. This is a large conference and attendees are excited to return to Estes Park. ■ Beaver Creek - CO Market Place Conference. The state, by invitation only, is hosting venders and meeting planners throughout the country to this conference. ■ Leads from the Chamber of Commerce were noted (family reunions, weddings, etc.) ■ Sample FAM Tour ads were reviewed. Special Events - Mgr. Hinze. ■ 2004-2005 Rooftop Rodeo Committee Appointments. The Membership Roster is proposing 36 members; Don Cunningham is President, Ed Lewis is Vice President, and Karen Steadman is Secretary. The Committee recommends approval of the 2004-2005 Roster as presented. ■ Event Critique: ♦ Hunter-Jumper Show, 7/23-8/15 - 22nd year in Estes Park. Although the Hunter-Jumper horse industry is thriving, fairground income declined due to less animals that results in using less feed and bedding. After 2005, the standard 3-yr. contract will be revisited. An update on expenses/revenues will be forthcoming. ♦ Elk Fest - This third year event was successful and it has noteworthy growth potential. New in 2004 was an admission fee assessed for elk viewing tours, and 720 seats were sold. Kudos to volunteer committee members and other volunteers as well. Visitor Services - Dir. Marsh. . j ^ ■ Teri Weldin, named Visitors Center Coordinator was introduced, and the entire staff (Charlene Lepore and Georgia Baudoin) were commended. ■ Work in Progress - A timeline was reviewed that has been followed tor implementation of Visitor Services, particularly ♦ Staff located in Room 130. th ♦ Phone system installed and training provided September 13 . ♦ CVB Westside launched 9/29. ♦ 800-number re-directed 10/1. RCONOMIC DEVELOPMENT. Dir. Pickering expressed his appreciation to the extremely talented CVB team and congratulated them on their high level of expertise. Trustee Habecker added his support. Under the Business Development Dept., the previous four divisions presented their reports, and this information is now consistent.—the .Business Plan has been assembled and executed. Appreciation was also expressed to the Town Board for their confidence to proceed with the CVB. Concerning the website, permission has been authorized for the Colorado Tourism Conference to feature the CVB website as an example on how to build a destination website. Commercial Annexation Update. Annexation on the first 9|'°^P properties (seven in the Fall River area) is moving forward and the second 9r°^P (Hwy 66 area) will soon follow. Staff anticipates 20 new businesses by 2005 RECORD OF PROCEEDINGS Community Development - October 7,2004 - Page 3 When the Town receives written notice from the property owner of their intent to annex, the property is included in the CVB, I Town Administrator Repola applauded Dir. Pickering’s efforts on the CVB as well as the entire staff. COMMUNITY DEVELOPMENT. 2003 International Codes - Chief Bldg. Official Birchfield. Staff is recommending the Town Board adopt the 2003 International Codes with certain amendments, to be effective January 1, 2005. With adoption of the 2003 International Codes, all provisions regulating construction in the current 1997 Uniform Codes (Building, Mechanical, Plumbing, and Dangerous Buildings) will be repealed and replaced. The intent of the International Codes is to meet or exceed the requirements of the State’s Plumbing and Electrical Codes. Additionally, whenever possible, staff had made an attempt to follow County amendments and mesh area agency regulations, including Town departments. Following are the major impacts; . „ j 1. Wood Decks. Regardless of height above adjoining grade, all wood decks will require a permit. . 2. Permit Expiration. Language includes an 18-month expiration frorn date of issue with one extension for good cause for a maximum term of 3. Building Permit Fees. Staff is proposing to adjust the valuation table to values that reflect approximately 80% of actual constructiori values in Estes Park (includes Grading Permits). The adjustment will result in an increase of approximately 15% for fees collected with the issuance of a building permit. Projections are a full cumulative cost recovery the direct expenses in performing plan reviews and building insoections on an annual basis. Staff was directed to consider an annual evaluation plan to ensure that the calculation formu a is tracking correctly with thisP plan in place, the fees could automatically adjust and noty’be submitted to the Community Development Committee for consideration. Additionally, a fee of $100/hr. has been included for Temporary Certificates of Occupancy, and Inspection Fees. A invpqfiaation Fee This addition provides that contractors shall be 4- asseSan rntestigation fee equS to three times the permh fee for "■t.forLoT'sexist and grunTsnow ioad (drifting) calculations have now been exceptions. This item to be returns to additional Development Committee m Novemoer structure to comply with fire-resistive construction. 11*E^ission0Star^a^s!iW<w'dtStovesUand Fireplace Inserts. Installation ■ requirements. The Committee supports th's addition. 12. Energy Code. The State has encouraged adoption of this Co . 5. 6. RECORD OF PROCEEDINGS Community Development - October 7,2004 - Page 4 13. Duct Systems. A secondary heat source must be utilized during construction to keep the ducts clean. 14. Unvented Fuel-burning Appliances. Some unvented fuel gas appliances permitted unless codes amended. 15. Fuel-gas Pipe Contractors. Installers must provide qualifications (State plumbing license or the like). 16.2003 International Plumbing Code. This Code becomes effective state wide 7/1/05. 17.Townhomes. 2 one-hour fire wall separation required. 18.Sprinklers. Required more often. From passive to active protection. lO.Staiway illumination. Outside illumination required for new construction. Official Birchfield will present remaining Code items to the Committee in November. The Committee recommends: (1) approval of the proposed Building Permit Fees, effective 1/1/05, and (2) staff proceed with the process of Code adoption toward scheduling the public hearing. Community Development Dir. Joseph commended Birchfield for his material preparation and presentation. There being no further business, Trustee Habecker adjourned the meeting at 10:29 a.m. Vickie O’Connor, CMC, Town Clerk APPROVED OCT 1 2 2004 TOWN OF ESTES PARK BOARD OF TRUSTEES