HomeMy WebLinkAboutMINUTES Community Development Committee 2003-06-05RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, June 5, 2003
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT
COMMITTEE of the Town of Estes Park, Larimer County, Colorado.
Meeting held in the Municipal Building in said Town of Estes Park on
the 5th day of June 2003.
Committee:
Attending:
Absent:
Also Attending:
Chairman Doylen, Trustees Barker and Habecker
Trustees Barker and Habecker
Chairman Doylen
Assistant Town Administrator Repola, Directors Joseph and
Kilsdonk, Sr. Center Mgr. Thompson, and Deputy Clerk van
Deutekom
Trustee Barker called the meeting to order at 8:00 a.m.
SENIOR CENTER.
Senior Center Food Service Privatization Contract - Approval Request. Sr. Center
Mgr. Thompson briefed the Committee on the efforts and recommendations of the Task
Force formed to review Senior Center food service operations. Members of the Task
Force include Assistant Town Administrator Repola, Director Kilsdonk, Senior Center
Mgr. Thompson, and Senior Center Board members Don Tebow, Vern Mertz, and Walt
Richards. Concluding that privatizing the Senior Center food service was the most
favorable choice, an RFP was advertised and distributed to interested area caterers.
From the applicants interviewed. Catering for All Occasions, LLC (CAO) was selected
based on length of time in business, experience, proposed meal charge, sample rrienu,
professional references, and an assessment of compatibility with the senior population.
Mgr. Thompson presented the Senior Services Food Contract between the Town and
Catering for All Occasions LLC. The Town will pay to CAO a $2.00 per meal subsidy,
not to exceed $25,000 per year for both congregate and meals on wheels meals. The
Town requests that CAO use a sliding scale for meals on wheels. The Town will
subsidize any shortfall between the $4.00 agreed-upon meal charge and the actual
receipts for meals on wheels. This could result in an additional annual subsidy to CAO
of $3,500. Recommended changes to the Contract are as follows:
I. FOOD SERVICE AND KITCHEN USE
A..........During the term of this Contract, CAO shall have exclusive
access to, control and use of the kitchen at the Estes Park
Senior Center and all kitchen operations at this facility except for
uste bv Senior Center. Inc, for special and fund raising events^
Senior Center. Inc, will notify CAO approximately 60 days in
advance of such special and fundraisinp events.
IX. SALE OF ALCOHOLIC BEVERAGES
This item will be removed from the Contract.
Mgr. Thompson noted that Town Attorney White has reviewed the Contract. Discussion
was held regarding use of kitchen, utilities, inventory transfers, grant funding, sales ta
collection, budget ramifications, and room rentals to outside groups. Concluding a
discussion, the Committee recommends approval of the Senior Center Semces
Food Contract with Catering for All Occasions LLC to include the changes
outlined above.
RECORD OF PROCEEDINGS
Community Development Committee - June 5,2003 - Page 2
B. Bi-Monthiv Report. Director Kilsdonk reviewed the foliowing:
> Three local architect/general contractor teams met with staff for an RFP pre
bid site review for the Museum expansion. Responses to the expansion RFP
are due June 6th and interviews will be held in the last two weeks of June.
> Copies of historic panoramas recently put on display in the Board Room
Lobby are available for sale. The Museum Gift Shop will begin a six-month
trial credit card service for the sales.
> The King Foundation has awarded $2,500 for History Camp for the next two
years. The MacGregor Ranch and the Lennie Bemiss Memorial Scholarship
Fund remain strong partners. History Camp dates are June 23-26, July 7-10,
and August 4-7 and the registration deadline was May 31.
> The Museum and Stanley Museum have begun offering a joint tour package
to include the Stanley Hotel, the Hydroplant, and Museum.
> The Hydroplant booklet (written by J.J. Rutherford with editing, layout and
production by Rae Todd and Platte River Power Authority) won an Award of
Distinction in the Marketing/Promotion/Special Event category of the 2003
Communicator Awards.
> Program schedule.
> Attendance Statistics for April 1999-2003.
COMMUNITY DEVELOPMENT.
Director Joseph reported that John Aliman, Bldg. Inspector retired May 30th. There are
no plans to fill the position.
There being no further business. Trustee Barker adjourned the meeting at 8:55 a.m.
Rebecca van Deutekom, CMC, Deputy Town Clerk
APPROVFn
] 0 2003
TOWN OF ESTES pARiT
B0ARD of TRIIStfco