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HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2018-01-254 RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, January 25, 2018 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 25th day of January, 2018. Committee: Attending: Also Attending: Absent: Chair Walker, Trustees Holcomb and Norris All Town Administrator Lancaster, Assistant Town Administrator Machalek, Directors Hinkle, Hunt, and Fortini, and Recording Secretary Disney None Chair Walker called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. CULTURAL SERVICES. RECOMMENDATIONS TO THE TOWN BOARD. None. REPORTS. Reports provided for informational purposes and made a part of the proceedings. Trustee Norris asked if Director Fortini received any questions or comments regarding his report at the Town Board Study Session on January 23, 2018 concerning the future use of the Senior Center at 220 4th Street. Director Fortini noted he has not received any comments. Trustee Walker inquired about the deep cleaning process the Museum is undertaking on the permanent exhibit. Director Fortini stated it is slow detailed work which was previously overlooked, an annual cleaning would be done in the future. COMMUNITY SERVICES. RECOMMENDATIONS TO THE TOWN BOARD. None. REPORTS (Information OnIvL Reports provided for informational purposes and made a part of the proceedings. • Monthly Sales Report. • Visitor Center Quarterly Report. • Events Report. Trustee Walker questioned if the Town was providing enough support for Community Services and where more support would be useful. Director Hinkle acknowledged his department has received needed support with the continued growth. Trustee Walker requested an economic impact report be completed to illustrate any changes that might occur after the Event Center Walking is discontinued on March 16, 2018. Trustee Norris requested additional information regarding the new video people counters at the Visitor Center. Director Hinkle explained how the old counters were not providing an accurate count of people entering the Visitor Center, the video people counters are 95-98% accurate. A true count of foot traffic in the Visitor Center would not be ascertained until data could be collected over a number of years. RECORD OF PROCEEDINGS Community Development / Community Services - January 25, 2018 - Page 2 Trustee Holcomb inquired about full use of the Event Center. Director Hinkle mentioned the Event Center continues to be mostly used for weekend events with few weekends available, this is considered a good use of the facility. Administrator Lancaster noted event centers, in general, are not a money-making endeavor. It is a useful resource for tourism and revenue in the town. COMMUNITY DEVELOPMENT RECOMMENDATIONS TO THE TOWN BOARD. Fee Waiver Request - 2090 Arapaho Rd. Plan Review & Building Permit fees. John Majeski, on behalf of Mesa Builders requested a waiver of the Building Division fees for a deck addition to an existing house, due to a delay in plan review and timely responses. Director Hunt noted this request does not need to be recommended to the Town Board, as the fee amount does not meet the $3,000 minimum outlined in Policy 402. The delay of two months was due to staff absences over the holidays, resubmitted plans, and delays on the part of the applicant. Director Hunt stated though the issuance of the building permit took more time than normal, this was not an inordinate amount of time. Additionally, the criteria for a fee waiver, per Policy 402, would not be met in this case. Assistant Town Administrator Machalek explained the background on Policy 402, and the previous direction from the Town Board to not habitually waive fees in Community Development. Strict criteria were added to the policy, whereupon fees could be waived if tied to publicly funded industries, low income health and human services, or attainable workforce. Trustee Norris questioned if the applicant acknowledged specific reasons to waive the fees though his request did not fit the criteria. Director Hunt replied no additional reasons were given. Assistant Town Administrator Machalek explained Community Development staff does not have discretion on which fee waiver requests should be brought to the Committee. An amendment to the policy could be made so the Committee would only see fee waiver requests which fit the criteria. An additional revision would allow the Community Development Director discretion on fee waivers up to $500, to better provide customer service. The Committee recommended Policy 402 be revised to include the above- mentioned amendments as a consent item at the February 13, 2018, Town Board Meeting and denied the Fee Waiver Request. There being no further business. Chair Walker adjourned the meeting at 8:22 a.m. Kimberly UiSn^Y Recording Secretary