HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2017-03-23RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, March 23, 2017
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT /
COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the
23rd day of March, 2017.
Committee:
Attending;
Also Attending;
Chair Walker, Trustees Holcomb and Norris
All
Town Administrator Lancaster, Directors Hinkle, Hunt, and
Fortini, Managers Mitchell and Recording Secretary Beers
Absent:
Chair Walker called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None.
CULTURAL SERVICES.
RECOMMENDATIONS TO THE TOWN BOARD.
STATE GRANT FOR BIRCH RUINS CONSTRUCTION DOCUMENTS. Director Fortini
stated staff would make updates to the Birch Ruins through the acceptance of a State
grant from the State Historical Fund. He stated visitor safety continues to be a concern
for the site. The grant would allow staff to develop construction documents for project
improvements. Staff has been responsible for the area since 2001 and would use funds
to improve the experience, preservation, and understanding of the historic structures.
The grant requires a 25% match from the grant applicant which was in the Centennial
budget. The Committee recommended the acceptance of the State Historical Fund
grant for the Birch Ruins construction documents to the Town Board item be
included as a Consent Item at the April 11, 2017, Town Board meeting.
COMMUNITY SERVICES.
RECOMMENDATIONS TO THE TOWN BOARD.
ARENA FOOTING CONTRACT APPROVAL. Director Hinkle stated the Arena
Renovation Project would improve the footing at the Event Complex Main Arena. Staff
recommended awarding the contract to Kiser Arena Specialists, Inc., budgeted in the
amount of $125,000. The project would involve the removal of all existing footing,
leveling off the base, manage drainage, and bring in all new local footing at a depth of
roughly 10 inches. The project would take approximately two weeks to complete,
weather permitting. The Committee recommended the Estes Park Events Complex
Main Arena Footing Renovation Project Contractor selection be included as a
Consent Item at the April 11, 2017, Town Board meeting.
REPORTS.
• Sales Report - Manager Lynch provided highlights on contracts for 2017. She stated
the projected rental forecast for 2017 includes 38 events at approximately $135,160
in projected revenue at all venues at the Events Complex.
COMMUNITY DEVELOPMENT
• Verbal Updates and Committee Questions - None.
RECORD OF PROCEEDINGS
Community Development / Community Services - March 23, 2017 - Page 2
MISCELLANEOUS
• Trustee Walker requested the Committee discuss what items should be reviewed
at the Committee and how to utilize staff time efficiently during Committee
meetings. Town Administrator Lancaster provided the Committee with a chart
and checklist for Board Committee agenda items. The purpose of Committee
meetings are to allow items to be vetted before going to Town Board. The
Committee agreed items that have already been approved should be taken
directly to the Town Board. Items requiring Board approval or staff requires
direction should be taken to the Committee. Trustee Holcomb would like to
continue the option to recognize staff at Committee meetings and noted the
importance. Administrator Lancaster added the meetings are not a primary
source for the public to obtain information on projects and are often used by staff.
The Committee also agreed redundancies occur at meetings and can be
eliminated.
There being no further business, Chair Walker adjourned the meeting at 8:42 a.m.
loria Beers, Recording Sedfetary