HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2016-07-28RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, July 28, 2016
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT /
COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the
28th day of July, 2016.
Committee:
Attending:
Also Attending:
Absent:
Chair Walker, Trustees Holcomb and Norris
Chair Walker, Trustees Holcomb and Norris
Assistant Town Administrator Machalek, Directors Hinkle,
Hunt, and Fortini, Managers Lynch and Salerno,
Coordinators Benes and Johnson Code Compliance Officer
Hardin and Recording Secretary Doering
Town Administrator Frank Lancaster
Chair Walker called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None
CULTURAL SERVICES^
S^ovided for informational purposes and made a Pf t0hf'h2en P"9highlights
. ^iisp^im ^uarteri^f pFa°rrPu”U s 1003^% afhi'^e" to
re,UIllerr:el"yrrn to BiacKuCardnM^^^^^^^
rs;shcr^':;^4g '-is have
therefore staff will begin rotating them more yQ jttee questioned the 2017
• Varhal Updates and Committ^e for museum. Staff stated the
planning and budgeting needs an be the top priority and has required
design work for the research facll|W cont funds forthe project would begin in
significant staff time. The public kickoff tOuseum "tencl {0 raise $1.7 million, with
September 2016. The Friends o nroject wjth $700 000 in grant funding. The
$250,000 already secured, and fund th® ith the no’ssibility of expanding later
lew acility would house the currfcol,ecf .njjsVahteorP°Se^ proposed staff
for future collections. Assistant Town
complete a report to be presente funciraisinq efforts Plans for renovating the
am:sePudmteb°unrg PamnSs:heduled to be complete bbV
curator in the 2017
budget and would explore other options
nnwiMlINITY SERVICES.
i^^ovided for informational purposes and has
. r.ntor Oilarterlv R^po^ - Manage Salerno ^ated th^s .ncrea
been the 2nd busiest quarter for ti^e Visi t d vo|unteers that help run the
SX'yStoffCserd tofnteirern Pra^ram ‘hroU3h
October season. worked to address issues concerning• ^»Sest^"onTengrcohr aHhe Visitor Center
RECORD OF PROCEEDINGS
Community Development / Community Services - Juiy 28, 2016 - Page 2
have been signed and painted as no parking areas which has improved the parking
issues.
• Event Report - Coordinators Johnson and Benes reported on events held in June
and July and reported on the upcoming events.
• ^erbal Updates - The Committee questioned the possibility of including more help
from school children with the events and suggested a meeting with the school staff
to discuss the options further. Coordinator Johnson stated she has received
feedback on other options for staffing support with regard to promotions and publicity
and would explore all viable options. Staff commented on the use of the silo meeting
space stating the space was utilized 30 times in the last 3 months. The Hunter
Jumper event had a record number of horses and stalls used during their event
Dn-ector Hinkle stated staff continues to work on a standardized contract for all
events held at the Event Complex. Staff has reviewed the current price structure for
the Permi^tting process and may bring forward a new fee schedule for consideration.
feesSfotreparkingICket PnCe WaS increased for the rodeo this year in lieu of collecting
• ^es and Marketing Report - Manager Lynch reported 31 contracts and $51,530 in
rental fee revenue have been secured compared to 18 signed contracts and $22 625
rental fee revenue for the same period last year. At the end of 2015 there were 30
contracts with a total amount of $60,120 in rental revenue
• ^bal updates - Manager Lynch stated she has been promoting the silo meetino
space as many people are unaware of its availability as a meeting space She
ComniPYTdfthhe ■IIN!iAX tradeshow with Destination Colorado to promote the Event
Complex to the international travel and group sales. Manager Unch rLorted
approximately 80% of the issues. ^ made improvements to resolve
COMMUNITY DEVEI DPMFMt
reports.
.RePVertrSbal7nltI0r Sitr0Mnal(PUrP0SeS and made a part of the proceedings
additional planL Staff hirKl,ddd?psdePartment “"""P85 its efforts to hire
Hotei reiated to the tent onmeorooertfp^^rr9 'SS “'I]the staff at lhe S^mey
flashing “Open” signs at businnssps oipt- a Compliance has been addressing the
empioyee of thlTushesr urr^Ap 9 'he 'SS.Ue m0St likel'' occurs "hen an
deiiberately. S *he S'9n on and °ff and not being done
■ ^5?^ii&wt;«oeafenmhom:L7k^ 7h'3?'1?"0'1 °n hoW violationa aad
stated complaint calls have been made to gi^nr^o'ih Compllance Officer Hardin
department. The calls are not faoo^ 7 ? T uhe Lar,mer Count>' Sferiffs
information is difficult from eith9eSr ripnartm3? '°n h.ume rental’ and petting this
miscellaneous. Types of 77 a am i,P7nmen' as. the calls ara classified as
Assistant Town Administrator Machalek replieC7henSofHimVTlkFSPaSSh 9'
i7mpLse^77ineriwhiPh0 woukf pr7i7C024/7endadti0n may be ,0 purclaaae
. hot,ine- He
%7dn he7tp7oiniS,ra pro''idad aa aPdate on the
Valley RecreaHo77d 7rk DisS7r7nt7A9ree^ (IGA) witp th8 Estes
review by mid to last August The CnmmrtjL"3 doJ:ume,nt available for the Board’s
Hwy 34 road const uctfor' Staff PPectioned allowing ADU’s during thecontinues to devei777namen7i7ts toaddress0tP67su^*ated ,0 ADU USa and
RECORD OF PROCEEDINGS
Community Development / Community Services - July 28, 2016 - Page 3
There being no further business, Chair Walker adjourned the meeting at 9:27 a.m.
/4uj. . -------
Tami Doering,' RecordingjSecretary