HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2016-06-16RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, June 16, 2016
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT /
COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the
16th day of June, 2016.
Committee:
Attending:
Also Attending:
Absent:
Chair Walker, Trustees Holcomb and Norris
Chair Walker, Trustees Holcomb and Norris
Town Administrator Lancaster, Assistant Town Administrator
Machalek, Manager Mitchell, Director Fortini, Manager
Salerno, Coordinator Wells, Senior Planner Chilcott, Interim
Director Cumbo and Deputy Town Clerk Deats
None
Chair Walker called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None
CULTURAL SERVICES.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
• Senior Services Quarterly Report - Manager Mitchell reported that overall
attendance at the Senior Center continues to be strong, with good participation in
the meals programs as well as planned programming, with planned programming
operating at 92% capacity for the period of January through May 2016. She stated
that fitness offerings, such as Zumba, Tai Chi, and N’ Balance, are particularly well-
attended and draw participants of all ages, and noted that a grant for additional staff
training for the N’ Balance program has been received. Beth Headley will receive
training and join current N’ Balance instructors, Kelly Claypool and Diana Laughlin in
conducting classes. The Committee discussed the Senior Center meal program and
the Meals on Wheels program and their importance to the community and to the
members of the Town Board. Assistant Town Administrator Machalek said
alternative ways to retain the meal programs will be explored in the event a
commercial kitchen is not a viable option in the proposed community center.
• Museum Quarterly Report - Director Fortini reported on activities which took place
during first quarter 2016. Highlights included: beginning outreach programs for the
community that will continue into 2017, the Town of Estes Park’s centennial year;
the Museum Friends and Foundation is working with the author of a book entitled
“Staking Her Claim” to publish a book about three female homesteaders from Estes
Park which will be sold at the Museum store; the Legendary Locals program was
held during the winter months to draw local participation; staff is working to refine the
Museum’s collection to ensure it is relevant and preserves and reflects the unique
history of Estes Park; changes and updates to exhibits are being reworked, revised
and refurbished; and the natural disaster section is being expanded and will include
oral histories. Director Fortini also noted that a tour of the current facilities is being
planned for the Board of Trustees.
COMMUNITY SERVICES.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
• Visitor Center Quarterly Report - Manager Salerno’s first quarter report included the
following: visitor counts were lower as compared to 2015 and may be attributable to
the restroom remodel that took place January through March; telephone inquiries
increased during first quarter 2016; and, in addition to visitor center year-round and
seasonal staff, 65 Ambassadors are trained and ready for the summer season.
RECORD OF PROCEEDINGS
Community Development / Community Services — June 16, 2016 — Page 2
Manager Salerno also noted that the Visitor Center staff supports the bear task force
by serving as a warehouse and distribution center for bear task force informational
materials.
• Shuttle Update - Coordinator Wells reported that special event trolley service was
available during Winterfest and the Duck Race. Ridership for Winterfest showed a
significant increase over 2015, however, due to inclement weather, ridership during
the Duck Race was minimal. He stated that trolley service will be available during
the Ride the Rockies event to transport bicyclists and guests from the fairgrounds to
Bond Park and downtown venues. He reported that the 12-week summer shuttle
service season will begin on June 25 and noted that maps and schedules are being
distributed. When asked about expanded shuttle service schedules. Coordinator
Wells reported that the Shuttle Committee is researching grants and funding
opportunities that would enable an expansion of service, however, it was determined
not to be a viable option at this time. The Shuttle Committee will continue to monitor
funding opportunities and plans to participate in the 2018-2019 grant cycle He
spoke to the costs of owning vs. leasing the shuttle service vehicles and stated that
currently the per-rider cost is approximately $5. The Committee requestedthat
Coordinator Wells compile information related to advertising on the shuttle vehicles,
the current restrictions contained in the Town’s sign code, the effect advertisements
could have on ridership costs, and bring a report forward to the next CDC
Committee meeting.
COMMUNITY SERVICES DEPARTMENT.
HABITAT FOR HUMANITY FEE WAIVER REQUEST.Sen^ir Planner Chilcott brought forward a request from Habitat for Humanity and the
IsterPark Salud Foundation for a waiver of fees related to development and
construction of two single-family residences and the construction of a parking iot for
Salud Health Center. The fee breakdown is as follows:
Pre-Application Meeting
I Development Plan___
Preliminary Plat______
Final Plat___________
Total ____ _____
$500
$2000
$3000
$3600
$9100
;s-5
rommmeeU—endIdetSh: fee waiverle brought before the full Board as an
action item at the July 26, 2016, Town Board meeting.
ccTP<5 VAI I EY rOMM1 IMITY CENTER FEE WAIVER REQUEST.
The Estes Valley Recreation and Park District (EVRPU) requesie^a fee waiver related
to the proposed Community Recreation Center as follows.
Planning Division Fees _________
Location and Extent Development Plan
Minor Subdivision Plat_____________
Variances (if processed) __________
Subtotal _ ________
Building Division Fees___
Building Permit Fees*_____________
Plan Review Fees**______________
Subtotal _________ __________
Total
Fee Amount |
$2,000.00
$1,200.00
$500.00
$3,700.00
$84.083.75
$49,000.00
$133,083.75
$136,783.75
RECORD OF PROCEEDINGS
Community Development / Community Services - June 16, 2016 - Page 3
*The building permit fees are based on total construction costs of $20 million.
**Plan review fees are estimates that depend on the quality of submittals and the
number of reviews required. The fees could range anywhere from $19,000 to
$49,000.
Discussion is summarized: staff is proceeding with the review of the application so the
process is not delayed; knowing whether or not the waiver is approved would help
EVRPD as they develop a budget for the center and could have an impact on the
bottom line; a request for a waiver for tap fees will likely be forthcoming: the Town is a
partner in this project; and the Town Board has the option to approve or deny the
waiver.
The Committee requested that the Estes Valley Fee Waiver be brought before the
full Board as an action item at the July 26, 2016, Town Board meeting. At that
time, staff will point out the issues involved and options available to the Board.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
• Verbal Updates - The new fee schedule for development and building fees that was
adopted by the Town Board in February (effective beginning June 1, 2016), was
intended to increase Community Development cost recovery from 26% to 50%.
Staff will track development review costs, building division costs, and costs related to
review by other departments and entities including Utilities, Public Works, and Fire in
order to provide relevant cost data. The data will be reviewed annually with a
proposed 10% yearly increase to eventually achieve 100% cost recovery.
• Downtown Plan - The advisory committee recently met with consultants and a
contract will be brought forward to the Town Board in July.
• Community Development Positions - Interviews for the Community Development
Director position will be held next week. A job offer was extended to a candidate for
a planning position, however, the candidate declined the offer due to the cost of
housing and commuting. A Permit Tech position and a Plan Examiner position are
open and are necessary due to an increased workload as the spike in development
activities shifts to the Building Division. Contract labor is being utilized for certain
development and building reviews and inspections. Town Administrator Lancaster
noted that difficulties in hiring a Community Development Director may require a
restructuring and change in the current department model. Interim Director Cumbo
noted that even with staffing shortages, work is getting done, customers are being
helped, and applications are being processed.
• Code Amendments - Due to staff workloads, code changes have been delayed.
There being no further business. Chair Ericson adjourned the meeting at 9:36 a.m.
JAj.Ol
thia Deats, Deputy TownTJlerk
APPROVED
JUN 2 8 2016
TOWN OF ESTES PARK
BOARD OF TRUSTEES