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HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2015-11-19RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 19, 2015 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 19th day of November, 2015. Committee: Attending; Also Attending: Absent: Chair Ericson, Trustees Holcomb and Phipps Chair Ericson, Trustees Holcomb and Phipps Town Administrator Lancaster, Assistant Town Administrator Machalek, Director Chilcott, Coordinator Jacobson, and Deputy Town Cierk Deats None Chair Ericson called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. COMMUNITY DEVELOPMENT DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Verbal Updates - o Downtown Neighborhood Advisory Committee and Logan Simpson Timetable - 24 applications for 11 volunteer positions on the Downtown Neighborhood Advisory Committee have been received. Interviews will be held the week of December 7, 2015. A representative mix of the community will be sought for the advisory committee. Director Chilcott noted that the applicants were provided with a job description for the committee positions and noted that a more specific meeting schedule will be created following receipt of the project plan from the consultant, Logan Simpson. She noted that negotiations with Logan Simpson to define the scope of the project are ongoing and said a contract will likely come before the Town Board in January with completion of the plan expected in July 2016. o Community Development Fee Schedule - Fee schedules for both Building and Planning will be discussed at the upcoming Town Board Study Session scheduled for Tuesday, November 24, 2015. Staff will request direction regarding the level of cost recovery desired by the Board. Currently, Planning fees cover approximately 36% of costs and Building fees cover approximately 50% of costs. Examples of fee schedules to cover various levels of cost recovery will be presented to the Board. Additionally, methods to streamline processes will also be explored. o Vacation Homes - Town Administrator Lancaster reported that the County Commissioners will hold listening sessions in Estes Park to receive public comment related to vacation homes and proposed changes to the code. In addition, the Commissioners will be discussing vacation home fees and enforcement at their December 21, 2015, meeting. Trustee Phipps suggested that vacation home fees and enforcement be an agenda item for the Town Board Study Session scheduled for January 12, 2016. Staff concurred and added that a second joint meeting might be useful subsequent to the County’s listening sessions to regroup and ensure that both the County and the Town are up to speed and informed. Town Administrator Lancaster commented the Town of Estes Park and Larimer County have a unique relationship in regard to the Estes Valley Planning Commission (EVPC) and said better communication between the Board of County Commissioners and the Town Board would be beneficial when RECORD OF PROCEEDINGS Community Development / Community Services - November 19, 2015 - Page 2 considering code changes and other legislative issues and suggested exploring options for better communication such as bi-monthly meetings. o Falcon Ridge - Construction issues related to the improper installation of trusses have resuited in additional work, additional cost, and the need for revised engineering reports. o Stanley Lot 4 - A special EVPC meeting will be held on December 9, 2015, for special review of the amended development application which would locate the Wellness Center on the lower level of the accommodations buiiding and add a fourth story to the structure, requiring a height variance. A special Town Board meeting will be held on December 15, 2015, to receive the EVPC recommendations. Outside consuitants are in the process of reviewing the speciai review appiication and the construction plans. An agreement will outline how the Stanley will reimburse the Town for the costs associated with the use of these outside consuitants. Additionally, a hold harmless agreement between the Town of Estes Park and the Stanley is being drafted. As construction continues on the site, the agreement will state that the Town is not responsible for expenses or additional costs that may be incurred reiated to compliance with Town codes. Town Administrator Lancaster noted that continuing construction on the site is ailowed by the Internationai Building Code (IBC) however the Staniey is moving forward at their own risk. COMMUNITY SERVICES DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Event Report - The Fall Back Beer Festival held on October 31st was a success, however, attendance numbers were slightly lower than last year. Coordinator Jacobson said that some reevaiuation and adjustments to the event will occur in 2016 reiated to the Town’s roie and production of the event. The series of holiday events will kick off on Saturday, November 21st with the 5th annual tree lighting ceremony. A sneak peek at the Catch the Giow parade will be held on Monday, November 23rd, the parade itself will take place on Friday, November 27th and Winterfest will be held in January 2016. Manager Lynch reported that she attend a sporting event expo in Las Vegas recentiy which generated leads and interest in the Event Center ranging from a cheerleading camp, a dance competition, and a corn hole toss tournament. She will provide a more detailed report related to contracts for use of the Event Center and Pavilion at the next CDCS Committee meeting. • Verbal Updates - o Shuttle Report - Free trolley service will be offered from noon until 8 p.m. on Friday, November 27th for parade attendees, from West Park Center to the Visitors Center; and again to provide transportation on Saturday, November 28th from Bond Park and the Visitors Center to the Event Center for Santa’s workshop activities. o Fairgrounds and Events Director Selection — One finai interview will be conducted via Skype. A background check on the final candidate will be conducted and a job offer will likely be made in early December. o Town of Estes Park’s Centennial Celebration - The first Centennial planning meeting was heid on November 18th. Museum staff is leading the Centenniai planning efforts. There being no further business. Chair Ericson adjourned the meeting at 9:17 a.m. i/X^ DEC - 8 2015 APPROVED TOWN OF ESTES PARK BOARD OF TRUSTEES ynthia Deats, Deputy Town Clerk