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HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2015-06-25RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, June 25, 2015 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 25th day of June, 2015. Committee: Absent: Also Attending: Chair Ericson, Trustees Holcomb and Phipps Trustee Holcomb Town Administrator Lancaster, Directors Chilcott, Winslow and Fortini, Coordinators Jacobson, Claypool and Wells, and Recording Secretary Limmiatis Trustee Ericson called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. COMMUNITY DEVELOPMENT DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Status of the Downtown RFP - Director Chilcott stated the Town received a grant from the Colorado Department of Local Affairs in the amount of $190,000 to fund a consultant for the Downtown Neighborhood Plan. Staff would draft a Request for Proposal (RFP), and place it on the Town’s website for community review and comment. The RFP would be presented at the Town Board Study Session on July 14, 2015. • Verbal Updates and Committee Questions - Director Chilcott introduced new Code Compliance Officer Linda Hardin. Chair Ericson thanked Chilcott for the list of current projects with quasi-judicial status and requested an updated list be sent out monthly as a reminder to the Trustees and public. Chilcott informed the Committee the Natural Resource Conservation Service (NRCS) has been awarded a final round of funding to help with stream restoration and bank repair. The Town would request funds to assist with the Fall River and Fish Creek Master Plans and work with the Watershed Coalition to identify which properties would benefit most. NRCS would conduct damage survey reports and apply funding as deemed necessary. The Town or Larimer County must apply as the sponsor since the Watershed Coalition is not eligible. Community Development acted as the sponsor previously and found it to be difficult to manage. Staff would request the State provide funds for project management as well as technical assistance. COMMUNITY SERVICES DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Event Report - Events Coordinator Jacobson distributed the 25th Annual Wool Market calendar and provided updates on the Irish Festival, Bike to Work Day, and Rooftop Rodeo. New events and a new stock contractor have been added to this year’s Rooftop Rodeo which has attracted world class competitors. • Senior Services Quarterly Report — Program Coordinator Claypool described the increases seen in attendance in every program offered by the Senior Center. The addition of part time Program Coordinator Headley has made a significant improvement to the quality and variety of programs offered. Claypool also reported Manager Mitchell continues to work with the Estes Valley Recreation and Parks Department on the Community Center, a donation of $3,500 was received to help RECORD OF PROCEEDINGS Community Development / Community Services - June 25, 2015 - Page 2 offset the costs of art and cultural trips, and the Senior Center received an additional grant to continue the N’Balance class in the fall. • Shuttle Update - Shuttle Coordinator Wells stated the free shuttle season would begin on June 27, 2015. A new trolley would operate the silver route with additional stops at the Event Center and the hospital. There has been a 54% increase in ridership to date. A trial would be conducted during the month of July on Thursdays to coincide with the Farmer’s Market for downtown employees to board the Silver Route Trolley at the Event Center and be dropped off at Bond Park. If the trial route is successful, it would continue through September 10, 2015 and be considered for continued use in 2016. • Museum Expansion Status Update - Director Fortini introduced the new Curator of Collections Naomi Gerakios-Mucci and described the work being done to further the Museum expansion. Focus is being placed on developing the site plan and organizing a successful fundraising kick off effort in the fall. • Verbal Updates and Committee Questions - Director Winslow described the difficulty related to banner placement at the intersection of US Highways 34/36. Community Services has received numerous competing requests for placement of banners at this location. Staff attempts to decide which banners get placed at the location based on the event need. Jane Schoen of the Estes Valley Sunrise Rotary informed the Committee the banner for Autumn Gold was being removed this year due to a conflict with the Peak Flavors Fest and requested a contact for the appeal process. Mayor Pinkham expressed concerns regarding the promotion of competing events. He suggested staff research similar municipality’s policies and develop a strategy that would work best for Estes Park. Administrator Lancaster stated staff continues to work on making the Event Center self-sufficient and suggested taking advantage of the information radio station recently acquired by the Town. Chair Ericson inquired about street performers, using the Event Center as a winter walking track and the progress of booking the Event Center. Director Winslow stated ten musicians have been booked by the Town to perform at Tregent Park and the George Hix Plaza, plans are in place to allow the Event Center to be utilized by citizens during the winter on Monday, Wednesday and Friday from 8.00 a.rri. until 5:00 p.m., and Sales and Marketing Manager Lynch has been diligently working on building positive long term relationships to fill the Event Center calendar. There being no further business. Trustee Ericson adjourned the meeting at 9:15 a.m. Secretary APPROVED JUL 1 4 2015 TOWN OF ESTES PARK BOARD OF TRUSTEES