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Home My WebLink AboutMINUTES Community Development & Community Services Committee 2014-04-24RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, April 24, 2014 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 24th day of April, 2014. Committee: Attending: Also Attending: Chair Ericson, Trustees Holcomb and Phipps All Finance Officer McFarland, Directors Chilcott, Winslow and Fortini, Chief Building Official Birchfield, Managers Salerno and Lynch, Special Event Coordinator Jacobson, Shuttle Coordinator Wells and Recording Secretary Limmiatis Trustee Ericson called the meeting to order at 8:03 a.m. PUBLIC COMMENT. None. COMMUNITY SERVICES DEPARTMENT. NEW EVENT IN BOND PARK. Director Winslow introduced Don Stewart Rocky Mountain National Park who informed the Committee of a new event to take place in Bond Park on August 9th and 10th in conjunction with the 100th Anniversary of Rocky Mountain National Park and the Oliver Toll/Arapaho Expedition. The onetime event would include education, cultural dances, music, authentic artifacts, a teepee raising, arts and crafts vendors from the reservation, and possibly Native American food vendors. The Committee recommended approval of the Arapaho Celebration Event in Bond Park to be included as an action item on the May 13, 2014 Town Board agenda. Paul Fishman town resident requested Director Winslow encourage vendors to park at the Visitor’s Center after unloading to make downtown parking spaces available to guests. NEW EVENT ON ELKHORN AVENUE - ELKHORN DASH, 1 MILER. Director Winslow requested the approval to close one lane of Elkhorn Avenue for The Elkhorn Dash, a one mile downhill race to promote downtown businesses and restaurants, and highlight Estes Park as an athletic destination on June 28, 2014. The race would start at West Elkhorn Avenue near the Elkhorn Lodge at 8:00 a.m. and finish at the US Bank parking lot. Belle Morris event coordinator stated the event could begin at 7:00 a.m. or 7:45 a.m. due to traffic concerns. Chair Ericson stated the start time should be decided by Director Winslow and Chief Kufeld based upon the time needed to block off the street. The Committee recommended approval of the Elkhorn Dash, 1 Miler Event on Elkhorn Avenue to be included as an action item on the May 13, 2014 Town Board agenda. Paul Fishman town resident suggested Belle Morris contact Visit Estes Park and Estes Valley Partners for Commerce to inform the business community of the event. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Visitor Services Quarterly Report - Manager Salerno informed the Committee of the increased foot traffic and phone calls received during the first quarter, the positive response received from the first annual Open House, and the lack of Volunteer Ambassadors for the upcoming Summer season. Staff has begun to identify what motivates individuals to volunteer to help with recruitment. Staff also created a volunteer pamphlet at the request of the Nonprofit Resource Center which was distributed at a recent job fair to inform the public of volunteer opportunities. RECORD OF PROCEEDINGS Community Development / Community Services - April 24, 2014 - Page 2 • Visitor Services - Transportation/Shuttle - Coordinator Wells introduced Janice Crow General Manager of Rocky Mountain Transit Management. She invited the Committee to an event on May 9, 2014 at 1:00 p.m. in which a new hybrid bus would be at the Beaver Meadows Visitor Center to take a short ride through Rocky Mountain National Park then tour the new offices and shop space at 1050 Kenwood Lane. Wells provided an update on the 2014 shuttle season. o The shuttle system would operate on select days prior to the shuttle season’s scheduled start date of June 21, 2014 in conjunction with the Stanley Film Festival, the Art Market and the FACE of Fiber in the Rockies, o Staff is to participate in the Senior Transportation Coalition Meeting and COOT’S Statewide Transportation Plan to ensure transportation efforts are not being duplicated and Estes Park is included in larger transportation plans for the area. o Ambassadors are to be trained on the shuttle system to improve the experience of guests. The Committee stated concern confusion may occur with the Fun Tyme Trolleys operating this summer. Staff would be mindful of the potential confusion and wouid address any issues that arise. COMMUNITY DEVELOPMENT DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Community Development Quarterly Report - Director Chilcott reviewed the department’s seven core governmental services including building safety, addressing, floodplain management, signage, the Estes Valley Long Range Master Plan, planning for the present and nuisances. Building safety activity has been steady with building permit inspections, plan reviews and building permit numbers. Senior Permit Technician Phillips has completed all residential plan reviews since the flood to allow Chief Building Official Birchfield to devote more time to flood recovery. Staff has also contracted some commercial plan reviews to local firms in an effort to stay within the plan review performance standard timeframes, as a few plan reviews fell behind schedule with the demands of flood recovery. The addressing system continues to improve with the new GIS system. The department is finalizing the addressing policies and updating the procedures and forms. Chief Building Official Birchfield was selected as the National Floodplain Manager of the Year by the Association of State Floodplain Managers. Director Chilcott briefly reviewed the spring runoff preparations by describing the Emergency Watershed Protection Program Exigent Projects, Immediate Threat Action, Aggradation Study, long-term flood recovery master plan and the FEMA Flood Insurance Program. For signage, staff created handouts on political and real estate signs and has begun work on a handout that explains sign code in layman’s terms. The Estes Valley Long Range Master Planning continues with the Comprehensive Plan modernization. Staff completed the development review of the Stanley Anschutz Wellness Center and Mountain River Townhomes and would be reworking the development review web pages. Code Compliance Officer Reichardt was hired in March 2014 to help with nuisances as Code Compliance Officer/Planner Kleisler would transition to a full time Planner. • Verbal Updates and Committee Questions — Trustee Holcomb inquired about the accuracy of floodplain maps. Chief Building Official Birchfield described the purpose and accuracy of the floodplain maps and stated the maps were mostly accurate during the September 2013 flood, with the only exception being Bond Park. Trustee Phipps inquired about receiving road materials from Highway 36 road reconstruction, floodplain advisory maps, and who is the representative on the Fish Creek reconstruction team. Director Chilcott stated the Town has received excess road material that is being stockpiled. Director Bergsten and Project Manager Zurn are the primary staff contacts for Fish Creek reconstruction, and Chief Building Official Birchfield has attended the Technical Advisory Meetings. Trustee Ericson inquired about various locations throughout Town where debris remains in the river corridor RECORD OF PROCEEDINGS Community Development / Community Services - April 24, 2014 - Page 3 and requested an update on the micro-brewery tours. Chief Building Official Birchfield stated seven sites have been identified for debris removal and a contractor would be coming in next week to begin the cleanup efforts. Director Chilcott stated a tour of the breweries in the Fort Collins area would be held on May 16, 2014 for members of the Town Board and Planning Commission and the issue would be returned to a Town Board Study Session. COMMUNITY SERVICES DEPARTMENT- REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Museum Quarterly Report — Director Fortini informed the Committee the Curator of Education facilitated a program in the Kindergarten class at the Estes Park Elementary School about Enos Mills, the collections hold has been lifted, and attendance in the first quarter was the highest it has been in the previous five years. • April Events Report - Coordinator Jacobson updated the Committee on the progress of the Event Focus Committee. • Verbal Updates and Committee Questions - Trustee Holcomb inquired about the response to the new Event Center and Pavilion. Manager Lynch informed the Committee many standard requests are coming in, but an unexpected challenge has been attempting to find lodging that would correspond to the number of guests attending. There being no further business. Chair Ericson adjourned the meeting at 10:00 a.m. Barbara Jo Limrrtiatis, Recording Secretary APPROVED MAY 1 3 2014 TOWN OF ESTES PARK BOARD OF TRUSTEES