HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2013-05-23RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, May 23, 2013
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT /
COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in Town Hall in said Town of Estes Park on
the 23rd day of May, 2013.
Committee:
Attending:
Also Attending:
Absent:
Chair Ericson, Trustees Elrod and Norris
Chair Ericson, Trustees Elrod and Norris
Town Administrator Lancaster, Assistant Town Administrator
Richardson, Director Chilcott, Director Winslow, Public
Information Officer Rusch, and Deputy Town Cierk Deats
None
Chair Ericson called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None.
COMMUNITY SERVICES DEPARTMENT.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
• June Speciai Events Report - The busy event season began last weekend with a
successful JazzFest and Parade of Years Car Show, and will continue into
October. Registration for Wool Market workshops is up slightly and the vendor
barn is full with a waiting list for this year’s event. The June schedule includes
both returning and new events such as the Ranch Horse Versatility Show at the
Fairgrounds and the Rocky Mountain Bazaar in Bond Park. Planning for the
USA Pro Challenge continues with a public informational meeting scheduled for
June 6th.
• Evaluation of Special Events — An evaluation of Special Events to determine cost
vs. benefit was done at the Town Board study session on May 14th. In addition.
Dir. Winslow met with VisitEstesPark staff to discuss how to evaluate the indirect
benefit of events as well, and noted that sometimes what the Town and the LMD
are looking for are two different things, for example, attendance at events as
opposed to overnight stays in Estes Park. Staff will look into the possibility of
renting the ice skating rink again for this coming winter from the City of Fort
Collins, as well as discuss organizational leadership for next year’s WinterFest.
• Event Participation January - April — Event participation has been good through
April 2013 with WinterFest numbers at approximately 9,000, and typical numbers
for the dog pull in February.
• Museum/Senior Center Master Plan Next Steps - A final report will be compiled
and presented to the Board at either the June 25th or July 9th Town Board
meeting with a request for approval to adopt the report as a master plan
document. The Board will be working on their long-term vision for the facility
with a key component to the process being what the Estes Valley Recreation and
Park District (EVRPD) decides to do in regard to a community center. Trustee
Elrod expressed concern with the timeframe involved in addressing the needs of
the museum. Dir. Winslow said he will inquire into EVRPD’s timeline for making
decisions related to a community center.
RECORD OF PROCEEDINGS
Community Development / Community Services - May 23, 2013 - Page 2
COMMUNITY DEVELOPMENT DEPARTMENT.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings
• ^mmunity Development Monthly Report - Dir. Chilcott highlighted activities of the
Community Development Department. She said building permit activity, valuation,
and development activity are all increasing. She reported that staff is working with
Fire Marshal Robinson and the Fire District to promote building safety month and
conduct a community forum on fire and building safety tips; and noted that an NFPA
13 sprinkler system is being installed at the Courtyard Shop property. Work
continues on the Town’s addressing system and updating of the Town street map.
She noted that an agreement to piggyback on Larimer County’s GIS software
license contract is in the works which will increase availability of the GIS software to
own staff and save thousands of dollars in licensing costs. Dir. Chilcott said thatFEVMA0nNa«onhafFt,nHiCiPal C°de p™" be neC6SSary ralated t0 compUfnoe wi'th'.he
RnarH Flood Insurance Program and will be brought forward to the Town
Board m November. The response to Code Compliance Offlcer/Planner Kleisler's
ongoing ou reach programs continues to be positive. Code compliance areas of
interacho'ns UomDm^0lma'^te<'S’ h°me ren,alS’ dark skiea’ anima'/human
interactions, property maintenance, and community aesthetics The Committee
?®C,!J®Se.^.|Vfacaftl°n„home licensing/permitting requirements and enforcement and
\/ II ^ ra Ac'-Iustments. and two county seats need to be filled on tho
Program. Dir Chilmtt nntori j : n gn Park Flre Rebuilding
expenses are below budget Chair Erirqnn3^ rev.e'lL,®s exceed projections and
that would include the number of permit reaupU<ft?ed Dir'Chllcott Provide a report
. Z?olnr!7°ra,uate“ and cance,,edGterion Associates, '^wL^ r;c,?rllSld rfth °yhe n9n C°de by Don ENiot of
into a more practical and modern format-S'9? C°de be re’drafted and Put
Design Program to increLT?tf. Ihi T ’if W6' 38 t0 re-vamP the Creat've Sign
of the Sign Code is good but that ins difficulTfo5 f d EI,,0t S °Pini0n that the content
anddregula'tions0forUtl^VlEst^^ tSta(ff
request at the May 28th TovH^nBoarddn^^eti1negar an annexatl0n request and waiver
administration
reports
Rep*or,SSSSSSe! cs: af':har, of ,he proceed,n9S-~ outrearh Vn ^—-p° - H,9hlights of the reported included-
JudgesWisi. Which wrbUelyJaJ;y0T1.!ilaen?T2edCa in Bl°0m Pr°9ram and
° toh%-l“onTafboFr:S TaChh 0U, to ,he
includes a responsible business olfdoe y- 'a °h containment. »hich
b“.aBnrdrpiies;s^ rc:::"yM:a,s ap-daa"
RECORD OF PROCEEDINGS
Community Development / Community Services - May 23, 2013 - Page 3
wildlife-friendly trash management, and the Visitors Center staff also
distributes this information.
o A public program on Emergency Preparedness was held on May 9th which
offered information about how to prepare for an evacuation,
o “Payport” has been added to the Town’s website to allow on-line
payments for a variety of Town services and fees,
o The Bugle newsletter is being prepared for mailing in June. The
Committee voiced concerns about the cost of mailing this document and
proposed it be sent via email or by subscription.
Verbal Updates -
o In the future, Administration and Public Information reports and updates
will be included on Town Board meeting agendas as opposed to being
part of the Community Development / Community Services Committee
agenda.
There being no further business. Chair Ericson adjourned the meeting at 9:27 a.m.
Cynthia Deats, Deputy Town Clerk
APPROVED
JUN 1 1 2013
TOWN OF ESTES PARK
BOARD OF TRUSTEES