HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2012-02-23RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, February 23, 2012
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT /
COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the
23rd day of February, 2012.
Committee:
Attending:
Also Attending:
Absent:
Chair Levine, Trustees Elrod and Miller
All
Interim Town Administrator Richardson, Directors Kilsdonk,
and Chilcott, Managers Winslow, Salerno, Mitchell, Pickering
and Fortini, and Recording Secretary Bailey
None
Chair Levine called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None
COMMUNITY SERVICES DEPARTMENT.
MISCELLANEOUS.
Manager Winslow introduced Matt Lemke the newest member of the Special Events
staff.
LARIMER COUNTY ON-LINE PERMITTING IGA.
Manager Winslow presented an Intergovernmental Agreement between Larimer County
and the Town of Estes Park to host an online event permitting application that was
designed to streamline the permitting process and save significant staff time from the
current paper process. The item was budgeted for in 2012 in account 222-5500-455.22-
12 for $120. Chair Levine requested users have the ability to see availability of venues
with this process. The Committee recommended approval of the Intergovernmental
Agreement for the Online Special Events Permit System between Larimer County
and the Town of Estes Park to the Town Board agenda on March 13, 2012 as an
action item.
SURPRISE SIDEWALK SALE RESOLUTION.
The Surprise Sidewalk Sale is scheduled for May 5-6, 2012. The sale is open to all
Estes Park businesses. Businesses located out of the downtown area may reserve
space in Bond Park, or in Lot 2, the Children’s Lot (Dairy Queen parking lot) if Bond
Park is under construction or not available. Due to regulations related to outdoor sales,
it is necessary for the Town Board to pass a resolution approving a variance to allow
this sale to occur. Staff is also proposing allowing the use of sandwich boards during the
sale, provided the signs do not encroach into the ADA-required four-foot clearance.
The Committee recommended approval of a Resolution to allow the Surprise
Sidewalk Sale on May 5-6, 2012, to be included on the Town Board agenda on
March 13, 2012 as an action item.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
• Department Annual Report - Director Kilsdonk reported that accomplishments of
the department for 2011 included national recognition of the Rooftop Rodeo,
continued participation in the Platte River Power Authority’s Efficiency Express
energy audit, and the Museum’s History on Call cell phone tour. The department
as a whole serviced almost 700,000 people in 2011 with 19.04 full time
equivalent employees and 360 volunteers.
RECORD OF PROCEEDINGS
Community Development / Community Services - February 23, 2012 - Page 2
• Visitor Services: Manager Salerno reported that 401,692 people came through
the Visitor Center in 2011, which reflected an increase of 23.6% over 2010. She
thanked the Ambassadors for their contribution. She noted that the number of
telephone calls received at the center is down by 14.2% due to increased
website traffic. The After-Hours visitor area saw 25,695 people in 2011, more
than double from 2010. These numbers are expected to rise even more with the
building of the new parking structure. Trustee Elrod recommended reviewing the
retail sales policy to include DVD sales. Trustee Miller suggested future upgrades
to technology at the Visitors Center that might include a touch screen kiosk.
• Facilities Sales and Marketing: Manager Pickering reported that there was an
increase in the number of conference groups hosted in 2011; however, the
average number of conference attendees was down as was spending.
Competition in the marketplace is a factor in booking groups at the conference
center.
• Senior Center: Manager Mitchell reported that in 2011 the Senior Center saw all
time high visits of 29,070. This included increased attendance to programs like
the daily fitness program. The Senior Center distributed 183 blizzard boxes and
5,158 meals through the Meals on Wheels program. The Committee recognized
the Senior Center’s efforts in offering Medicare counseling services and the other
collaborations developed to benefit the senior citizens.
• Museum: Manager Fortini reported that attendance in 2011 was up from 2010
numbers. The Museum offered 67 programs or tours in 2011 and 3 major
exhibits. The first year of the History on Call cell phone tour was considered a
success. All of this was accomplished with the assistance of a seasonal museum
assistant and 59 volunteers giving 7,296 volunteer hours.
• Fairground and Events: Manager Winslow noted that in 2011 the department
added three new events with an additional three more expected in 2012. Staff
implemented strategies for double booking events to maximize the facility and
the addition of shows during slow times. In addition to the new permitting system.
Staff is also looking at online ticket sales in the future.
The Committee recommended the report be provided as part of the CIA presentation
and be made available online as well as given to new Board members. Interim Town
Administrator Richardson confirmed that the annual reports are a part of an
organizational report and used to make decisions throughout the organization.
COMMUNITY DEVELOPMENT DEPARTMENT.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
• Monthly Report - Director Chilcott advised the reporting process is continuing to
be refined for the department and reported on the following topics:
- Outreach/Communication - External Customers: Staff has participated in
the CIA, Mr. Johnson’s middle school Construction Technology Class,
discussed the Estes Valley street standards and the Fire District access
standards with Estes Valley Fire Protection District, Fire Safety meeting
for Business Owners, and created new handouts.
- Addressing: A new manual is being developed for addressing
policy/procedures. The Staff continues to work on the PTWin building
permit database cleanup in preparation for the Sungard transition.
- Buiiding Codes, Permits, and Inspections: In 2011 41 permits and
numerous contractor licenses were issued.
- Long-Range Planning: There are ongoing Planning Commission
discussions regarding updating the Estes Valley Comprehensive Plan.
Staff attended Estes Valley Recreation and Park District Trails Committee
RECORD OF PROCEEDINGS
Community Development / Community Services - February 23, 2012 - Page 3
meeting.
Technology - Permitting Software. Geographic Information Systems (GIS):
Staff participated in two three-day intensiye training sessions with Sungard
in preparation for the transition to One Solution. Work has begun to
conyert all permits from PTWin to Sungard.
Policies and Procedures: Staff identified addressing policy/procedures as
a priority issue for 2012 giyen the Sungard conyersion.
There being no further business, Chair Leyine adjourned the meeting at 9:38 a.m.
Rebecca Bailey, Recording Secretary
APPROVED
MAR 1 3 2012
TOWN OF ESTES PARK
BOARD OF TRUSTEES