HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2012-10-18RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, October 18, 2012
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT /
COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in Town Hall in said Town of Estes Park on
the 18th day of October, 2012.
Committee:
Attending:
Also Attending:
Absent:
Chair Ericson, Trustees Eirod and Norris
Chair Ericson, Trustees Eirod and Norris
Town Administrator Lancaster, Assistant Town Administrator
Richardson, Director Chilcott, Coordinator Winslow,
Managers Mitchell, Fortini and Salerno, and Deputy Town
Clerk Deats
None
Chair Ericson called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
John Guffey, Eagle Rock School, said “The Hero’s Journey” class focuses on career
development as well as civic engagement and becoming a contributing member of
society. Students commented that the class is heiping them understand the
reiationships between careers/jobs and their effects on the environment and society.
The class offered to be a sounding board for the Committee regarding future
development in Estes Park.
COMMUNITY SERVICES DEPARTMENT.
SENIOR CENTER AND MUSEUM SITE MASTER PLAN CONTRACT.
Managers Fortini and Mitchell reported that the proposals received from the Request for
Proposals (RFP) for the Senior Center / Museum Site Master Plan have been evaluated
with one firm being unanimously selected by the review committee. The firm of
Anderson Hallas Architects, PC was recommended based on their experience working
with municipal governments, prior experience with museums and senior centers, the
completion of over 50 master planning projects in the past 10 years, and their
understanding of fiscal restraints. The firm’s proposed fee, including a 10% contingency
is a not to exceed amount of $89,000, from funds budgeted in the Community
Reinvestment Fund, #222-5400-544-22-02. The master plan project will begin after the
first of the year; will take approximately six months to complete; and will include
community involvement through public forums, meetings, and presentations. The
Committee supported the efforts of staff in defining the scope of the project, identifying
the Museum and Senior Center as two separate divisions, and involving stakeholders in
the review and selection process. Chair Ericson voiced concern with the timing of the
contract approval, calling it premature. He said the Town Board still needs to set
priorities for 2013 related to investments in studies as well as project implementation
and said this topic should be addressed after the budget process has been completed.
Assistant Town Administrator Richardson noted that $25,000 was originally budgeted in
2012 for the master plan but the project became more complex as the scope was
defined, and said the outcome of the master plan would provide information to assist in
allocating funds for capital projects. Town Administrator Lancaster said that without a
capital improvement plan in place it is difficult to match projects with revenues, however,
the Town is proceeding with other capital projects. He agreed that the information
provided by the master plan would be valuable when making decisions to allocate
monies to capital improvements at the Senior Center and the Museum. The
Committee requested that the Master Plan Contract be discussed at the
upcoming Town Board meeting. Town Administrator Lancaster will initiate the
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Community Development / Community Services - October 18, 2012 - Page 2
discussion during the Town Administrator Report. The Committee suggested that
contracts taken to the Community Development / Community Services Committee and
the Pubiic Safety / Utilities / Public Works Committee be heard as action items by the
Town Board rather than being inciuded on the consent agenda.
REPORTS.
Reports provided for informationai purposes and made a part of the proceedings.
• Museum Quarterly Report - Manager Fortini said The Photographic Works of
Charles Mace wiil be on exhibit until September 8, 2013, and noted that the
Sandzen in Estes Park exhibit wiil be cancelled. He noted that staff will evaluate
the History on Call cell phone tour and assess alternate methods of conveying
historicai information beyond the walls of the museum. He said Temporary
Coilections Inventory Assistant, Sam Heindel, is progressing with the inventory
and noted that the Museum will not be accepting donations until January 2014 so
the inventory process can be completed and the collection defined. Staff wiil
personally speak with potential donors about the hiatus so as not to miss out on
items important to the Museum’s collection.
• November Events Report - Coordinator Winslow noted that the fairgrounds
faciiity has been closed for the winter and that staff is focusing on preparations
for upcoming hoiiday events. The events include: The Catch the Glow Parade
on Friday, November 23rd; the Catch the Glow Fireworks on Saturday, November
24th and the Tree Lighting Ceremony in Riverside Plaza on Saturday, November
17th. New this year is a downtown window decorating contest which will be
judged on November 12th. He added that work continues on the deveiopment of
a proposal for the Colorado Pro Cycling Challenge.
Town Administrator Lancaster noted that due to construction in Bond Park,
alternative locations to display the holiday decorations “Christmas in Bugviiie”
and the “Nativity Scene” are being sought.
COMMUNITY DEVELOPMENT DEPARTMENT.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
• Monthly Building Report - No written report.
• Verbal Updates -
o At their last meeting the Estes Valley Planning Commission (EVPC)
discussed the Comprehensive Plan and will be recommending to the
Town Board that the Plan be revised by updating facts and removing
obsoiete references. The Comprehensive Plan will be the focus of a joint
meeting between the EVPC and the Town Board on November 15, 2012.
o To date, the number of open building permits has been reduced to 380,
down from the 750 open permits reported in September,
o The Board of Adjustments met on October 2nd to consider a height
variance for the Rocky Mountain Performing Arts Center,
o Staff continues to foilow-up with issues related to the Courtyard property
change of use.
ADMINISTRATION.
Reports provided for informational purposes and made a part of the proceedings.
• Public Information Quarterly Report — PIO Rusch noted that the Fern Lake Fire is
currently being managed by Rocky Mountain National Park staff and said she
has been coordinating with area PIOs to disseminate information during the
event. Highlights of activities during the past quarter include: facilitating the bear
education task force to coordinate information to improve reiationships between
the public and area wildlife; working with Emergency Manager Rose on
improvements to a communication systems and training for emergency events.
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Community Development / Community Services - October 18, 2012 - Page 3
including developing methods within the “Everbridge” emergency notification
system to reach the guest population: preparing for the 2013 Citizens Information
Academy: and managing the Town’s website and supervising the web team.
The Committee requested that information about discussions at the Mayor’s
Chats, which are held on the first Wednesday of each month, be provided to
them. Town Administrator Lancaster will include the topics of discussion in his
updates to the Board.
There being no further business. Chair Ericson adjourned the meeting at 9:43 a.m.
Cynthia Beats, Deputy Town Clerk
APPROVED
NOV 1 3 2012
TOWN OF ESTES PARK BOARD OF TRUSTEES