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HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2012-09-27RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, September 27, 2012 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 27th day of September, 2012. Committee: Attending: Also Attending: Absent: Chair Ericson, Trustees Elrod and Norris Chair Ericson, Trustees Elrod and Norris Town Administrator Lancaster, Assistant Town Administrator Richardson, Director Chilcott, Coordinator Winslow, Managers Mitchell, Fortini and Salerno, and Deputy Town Clerk Deats None th Chair Ericson called the meeting to order at 8:00 a.m. PUBLIC COMMENT. John Guffey, Eagle Rock School stated that the Committee level is a great place to incorporate young voices into the community noting that Eagle Rock students will be present at Committee meetings during the next several months. He said that during this trimester he is teaching a class called “The Hero’s Journey” in which students wiN explore careers and their identities. The class will culminate in a one-day event for 8 graders focusing on how to develop ideas and identify passions related to jobs and careers to pursue in their futures. Several members of the class introduced themselves to the Committee. COMMUNITY SERVICES DEPARTMENT. HALLOWEEN ROAD CLOSURE. Staff is requesting a road closure from 4 p.m. to 9 p.m. on Wednesday, October 31, 2012, to accommodate Halloween trick-or-treating activities in the downtown area. Coordinator Winslow noted that the closure pattern will follow the recommendation made by Trustee Koenig in 2011 which closes Elkhorn Avenue to traffic from Spruce Drive to Riverside Drive and includes single lane closures allowing pedestrian traffic only on the north and south side of Elkhorn Avenue from Riverside Drive to the intersection at Highway 34 and 36. The Committee recommends approval of the Halloween road closure be heard as an action item at the October 9, 2012, Town Board meeting. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Senior Center Quarterly Report — Manager Mitchell noted that activities at the Senior Center continue to be well attended with programs running at 95% of capacity year-to-date. She noted that customer satisfaction related to meal quality is 99% for the dining room program and 100% for Meals on Wheels. She said changes made to the programs based on client feedback from survey forms have provided positive results and improved the customer satisfaction rate. • Fairgrounds and Events Quarterly Report — Coordinator Winslow reported that the summer events were successful with attendance at the Rooftop Rodeo up 5% from 2011. He noted that more world champions participated in the 2012 event, most likely due to the increased purse size, and announced that the Rooftop Rodeo was once again nominated as one of the top five medium-sized rodeos in the nation by the Professional Rodeo Cowboys Association (PRCA). The BioBlitz, sponsored by National Geographic and Rocky Mountain National RECORD OF PROCEEDINGS Community Development / Community Services - September 27, 2012 - Page 2 Park drew 5,500 people to the fairgrounds and received positive feedback from both sponsors and attendees. The Midsummer Festival was a new event in Bond Park this year. Staff is working with the event’s sponsor to make recommendations for increasing attendance at the event in the future. Upcoming fall events include ElkFest, the Tree Lighting Ceremony, the Catch the Glow Parade and Fireworks. Chair Ericson suggested that staff meet with event sponsors about their responsibility reiated to saies tax collection and submission. • October Events Report - As the summer events season comes to an end, staff is working on putting the property in order and preparing for seasonal, holiday-type events. Several new events for next year are being considered inciuding an equestrian jumping, cross-country, dressage show; and a chuck wagon cook-off. In addition, staff is working with the cities of Loveiand and Fort Coliins in putting together a bid for the Colorado Pro Cycle Challenge. Coordinator Winslow noted that the Town Board will be asked to consider taking action related to a financial commitment to the event, and said bids are expected to be awarded in December. • Verbal Updates - o Museum/Senior Center Request for Proposal (RFP) - A review committee consisting of staff, representatives from the Senior Center and Museum Boards, and Trustees Eirod and Koenig has been formed to evaluate the proposals. The committee is expected to bring fonA/ard a recommendation at the October Community Deveiopment / Community Services Committee meeting. o CVB / Shuttie Ridershio - Numbers at the visitor center remain iow with staff assisting 9% fewer visitors than last year at this time, however, September weekend numbers have shown siight increases over iast year’s corresponding weekends. Shuttle ridership for the 2012 season increased 3.5% over iast year with approximately 24% of the ridership being locai residents and summer workers. o Staii Barn / Sewer / MPEC RFP Schedule - Design work continues for the stall barn with weekly conference calls scheduled to address questions. An RFP for the sewer line work related to the stall barns will be issued during the first week of October. The muiti-purpose event center (MPEC) design firm, Kenney and Associates, is working on revisions to the MPEC to finalize a pian to obtain construction bids to bring forward to the Board in January 2013. The Committee requested that staff prepare a document illustrating a timeline with dates related to the progression of these projects. Trustee Norris requested that staff work with Visit Estes Park as they continue to define an image of Estes Park through their branding project. COMMUNITY DEVELOPMENT DEPARTMENT. ESTES PARK SANITATION DISTRICT FEE WAIVER REQUEST FOR AMENDED PLAT AND LOCATION AND EXTENT REVIEW. The Estes Park Sanitation District (EPSD) is requesting the waiver of appiication fees related to an amended plat and a location and extent review. Staff has received an appiication to combine two iots in the Stanley Meadows Addition into one, which has an application fee of $580. The iocation and extent review appiication, which carries a total fee of $2,500, for the construction of a buiiding to upgrade the sewage treatment facility has not been submitted by EPSD nor is it scheduled for review at this time. The Community Deveiopment fee waiver poiicy states that special districts may be exempted from development review fees. Since the amount of the fee waiver is in excess of $3,000, staff is requesting that the fee waiver be brought before the Town Board as an action item at the November 27th, 2012 meeting, when the amended plat is scheduied to be reviewed. The Committee questioned whether the Sanitation District itseif had a fee waiver policy. Dir. Chiicott said she wouid ask a representative of the RECORD OF PROCEEDINGS Community Development / Community Services - September 27, 2012 - Page 3 EPSD to be in attendance at the November 27th Town Board meeting to address this and any other questions the Board may have regarding the application fee waiver request. The Committee recommended the Estes Park Sanitation District fee waiver request be heard as an action item at the Town Board meeting scheduled for November 27, 2012. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Community Development Monthly Report - Dir. Chilcott reported that approximately 750 open permits are due to expire on December 31, 2012. Staff is reviewing files and preparing to contact contractors and property owners to ensure that construction has been completed in accordance with submitted plans. Smoke detectors and carbon monoxide detectors have been installed at the Courtyard and the property owner has agreed to submit a change of use permit application by November 1st. Dir. Chilcott noted an increase in development activity and activity related to rebuilding after the Woodland Heights Fire. She announced that Charlie Phillips has been hired to fill the position of Senior Permit Technician, which replaces the former position of Plans Examiner. Town Administrator Lancaster noted there has been dissatisfaction related to the minimum charges for utilities among customers who lost their homes in the Woodland Heights fire. ADMINISTRATION. Reports provided for informational purposes and made a part of the proceedings. • Verbal Updates - ° Policy Development Prioritization and IGA and MOU Inventory - Staff is moving forward with these projects which were discussed at a recent Town Board Study Session. There being no further business. Chair Ericson adjourned the meeting at 9:18 a.m. Cy^tpia Deats, Deputy Town Clerk APPROVED OCT 9 2012 TOWN OF ESTES PARK BOARD OF TRUSTEES