Loading...
HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2012-06-28RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, June 28, 2012 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 28th day of June, 2012. Committee: Attending: Also Attending: Absent: Chair Ericson, Trustees Elrod and Norris Chair Ericson, Trustees Elrod and Norris Town Administrator Lancaster, Assistant Town Administrator Richardson, Director Chilcott, Managers Winslow, Mitchell, and Fortini, and Deputy Town Clerk Deats None Chair Ericson caiied the meeting to order at 8:00 a.m. In response to a question from Chair Ericson reiated to Town poiicies. Town Administrator Lancaster stated that a systematic inventory of Town policies will be undertaken to look for gaps and/or redundancy in policy, and subsequently the policies wili be prioritized to be addressed by staff and the Board. A standardized policy format wiii be utilized as policies are written and revised, and ali policies will be maintained in one location. PUBLIC COMMENT. None COMMUNITY SERVICES DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Fairgrounds Quarterly Report — Manager Winslow reported that inclement weather adversely affected the attendance numbers for both the Jazz Fest and Safety Fair this year. Participation in the Wool Market remained steady, with the Cowboy Mounted Shooting showing an increase in 2012. New 2nd quarter events this year included a circus sponsored by the Estes Park DeMolay, which rented the fairgrounds facility at a rate of $200/day, and Ride the Rockies. Ride the Rockies included evening events at the fairgrounds and was supported by numerous local service clubs. Manager Winslow noted that all events are included on the Town calendar, and that staff works closely with the Ambassadors and Visit Estes Park to provide accurate event information. Staff continues to work on Performance Park concerts. Cowboy Sing-Alongs, Bond Park development plans, and the 100-stall barn project. • July Event Schedule - The fireworks display traditionally held on July 4* has been postponed due to extreme fire danger. An alternate celebration is being planned to include events downtown and at the fairgrounds. July events also include a fundraiser for victims of the Woodland Heights fire, the Rooftop Rodeo, a Midsummer Festival in Bond Park, and the Grand Prix Block Party. The Committee supported honoring statewide firefighters and emergency workers at upcoming events. • Board-Level Policy Issues - o Sales tax collection by vendors at craft fairs and other special events, o Museum and Senior Center policies will be part of the Town-wide review. • Verbal Updates - An agreement between the Town and Estes Park Western Heritage, Inc., is moving fonward and is currently being reviewed by Town Attorney White. The final document will come to the Board for consideration in RECORD OF PROCEEDINGS Community Development / Community Services - June 28, 2012 - Page 2 late July or early August. MISCELLANEOUS. • Managers Fortini and Mitchell have prepared a draft Request for Proposal (RFP) related to a Senior Center/Museum master plan. The draft RFP will be reviewed by Director Zurn and Assistant Town Administrator Richardson. • In the aftermath of the Woodland Heights Fire, the Committee requested that staff provide feedback related to the public’s concerns and/or questions. One suggestion heard is to offer community education on preparedness. • Assistant Town Administrator Richardson introduced Brian Wells who was hired as the seasonal shuttle coordinator. Mr. Wells stated that during the first weekend of service 400 riders utilized the shuttles, and noted that positive feedback was received. He said adjustments are being made to the schedules and that detailed data will be collected during the season in order to evaluate individual stops within the system. • Public Works staff coordinated with Community Development, Special Events, and Larimer County to place straw bales in the Woodland Heights Fire burn area to guard against erosion in the event of heavy rain. COMMUNITY DEVELOPMENT DEPARTMENT. ESTES PARK MEDICAL CENTER FEE WAIVER. A Special Review/Location and Extent Review application to construct an MRI addition has been submitted to the Community Development Department by the Estes Park Medical Center (EPMC). EPMC is requesting that the $2,000 application fee be waived. Based on policy adopted in February 2008, the Community Development/Community Services Committee may approve fee waiver requests of $3,000 or less. The Committee recommends bringing the fee waiver and the fee waiver poiicy forward to the fuii Board as action items at the Juiy 10th Town Board meeting. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Community Development Monthly Report — Inspections performed by Building Division staff have increased to an average of 17 per day in 2012. Code Compliance staff is focusing on life safety complaints as the highest priority, as well as determining the status of permits for projects at Mary’s Lake Lodge. A garage on the Mary’s Lake Lodge property with an undermined driveway was red-tagged by Building Division; the unit owner and the Lodge owner were notified and are aware of the need to take action. The Planning Division is working on Woodland Heights fire erosion control, mapping, and providing property owners with information needed to rebuild. Staff will be working with the two new members of the Estes Valley Planning Commission (EVPC) to acquaint them with current issues. The EVPC continues to discuss the need to update the comprehensive plan. • Board-Level Policy Issues - o Fee Waiver Policy ADMINISTRATION. Reports provided for informational purposes and made a part of the proceedings. • Board-Level Policy Issues - Policies will be part of the Town-wide review. MISCELLANEOUS. • Investigation into the cause of the Woodland Heights Fire continues. • Chair Ericson suggested: o Giving consideration to a personnel policy that would have Town employees parking at the transportation hub to free-up downtown parking RECORD OF PROCEEDINGS Community Development / Community Services - June 28, 2012 - Page 3 spaces for visitors. o Consideration of term limits for members of Town-appointed Boards. There being no further business, Chair Ericson adjourned the meeting at 9:37 a.m. C^hia Deats, Deputy Town Clerk APPROVED JUL 1 0 2012 TOWN OF ESTES PARK BOARD OF TRUSTEES