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Home My WebLink AboutMINUTES Community Development & Community Services Committee 2011-02-24RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, February 24, 2011 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 24th day of February, 2011. Committee: Attending: Also Attending: Absent: Chair Levine, Trustees Elrod and Miller Chair Levine, Trustees Elrod and Miller Directors Kilsdonk and Chilcott, Managers Fortini, Mitchell, Pickering, Salerno, and Winslow, and Deputy Town Clerk Deats Town Administrator Halburnt and Deputy Town Administrator Richardson Chair Levine called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None COMMUNITY SERVICES DEPARTMENT. SURPRISE SIDEWALK SALE RESOLUTION. The Surprise Sidewalk Sale is scheduled for May 7-8, 2011, and will be held the same weekend as the Rotary Club’s annual Duck Race, allowing the ability to partner with advertising opportunities. The sale is open to all Estes Park businesses. In past years, businesses located out of the downtown area were allowed to reserve a space in Bond Park for the sale. This year, spaces may be reserved in Bond Park or, if Bond Park is under construction and unavailable for use, spaces will be made available in the Dairy Queen parking lot. Due to regulations related to outdoor sales, it is necessary for the Town Board to pass a resolution approving a variance to allow this sale to occur. In addition staff is proposing allowing the use of sandwich boards during the sale, provided the signs do not encroach into the required four-foot clearance for pedestrians. Staff wil1 en®LI|‘e business owners are educated on the rules and regulations pertaining to the Sidewalk Sale. PURI 1C COMMENT. . ^ .. on . Charley Dickey, Town resident, voiced support for the changes made to the sale and holding the event in conjunction with the Duck Race. The Committee recommends approval of a resolution to allow the Surprise Sidewalk Sale on May 7 - May 8, 2011, to be included on the consent agenda at the next Town Board meeting. REPORTS j-Reports provided for informational purposes and made a part of the proceedings. . nopartmpnt Annual Report - Dir. Kilsdonk said accomplishments of theuepartmem annual -----r”r” n’ thodepartment in 2010 included national recognition of the Rooftop Rodeo, the construction and opening of the $2.1 million grandstands at the fairgrounds and partnering with the Light and Power department and Platte River P°wer Authority to provide energy saving facility improvements at the museum and senior cent _ She said 650,000 visitors and residents were served through th® dePartm 2010, and over 450 people served as volunteers throughout the departme logging over 27,000 volunteer hours. RECORD OF PROCEEDINGS Community Development / Community Services - February 24, 2011 - Page 2 ^nior Center: Manager Mitchell said that in 2010 the Senior Center saw a 35% increase in visitation and that attendance at programs and activities continues to rise. She said partnering with local businesses allows the center to offer quality programs to the community. She said the meal program remains flat and that a focus group will be formed to study the operation of the dining room program. Facilities Sales and Marketing: Manager Pickering reported the number of conferences remained flat in 2010 with fewer attendees at the conferences. He said that competition in the marketplace is a factor in booking groups at the conference center and noted that Forever Resorts is making improvements which should increase the attractiveness of the facility Ruseum; Manager Fortini said 2010 highlights included the premier of In the Footsteps oNsabella Bird, improvements to facility lighting resulting in dramatic dynamic lighting and improved energy efficiency, and the receipt of grant funds that allowed for the hiring of a technician to convert the museum’s 4 200 photographs to a digital format. ^tor Services: Manager Salerno reported that 325,000 people came through the visitor center in 2010. She thanked the Ambassadors for their contribution fhf haid th+f a tIaining. Pro9ram IS held annually for new Ambassadors to ensure hey have the inforrnation they need to do the best job possible. She noted that the number of telephone calls received at the center are down, while website hits and downloads have increased. Fairgrounds and Events; Manager Winslow noted that four events were held at one time on a weekend in August 2010, maxing out the facility, and commended HStwf and.the Rooft°P Rodeo Committee for meeting the challenges ^h^s created. He said over 140,000 people attended events at the fairgrounds in Trustee Elrod asked for input from staff related to the proposed multi-purpose event center MPEG) and a recent proforma performed by GreZplay LLC Manager Winslow said there is a need for a facility and horL stalls that meet fntandards- ond said that he has spoken with groups that have expressed mterest in coming to Estes Park if a larger facility was available. Manager ckenng said shows such as the train show and a Victim Advocates convention the MF^F^n^w oH 0f avents that had outgrown the conference center. He said the MPEG may attract more agricultural or craft type events which are a different type of user than those using the conference center. He said that it would take ?Xg0er9rrkete.USage °f th6 MPEC 3nd n°ted therG iS considerab'a compete COMMUNITY DEVELOPMENT DEPARTMENT. REPORTS. Reports provKdecJ for informational purposes and made a part of the proceedings • j^onthlv Building Permit Summary a ' • Financial Report. in'rSnnhilC?|ttwSaid.fUtUre committee rePorts will include information related to trends informSn 33 h developm®nt- She said new software will facilitate in the retrieval of information and improve office efficiencies. She noted that code enforcement staff had buZSs ownere Pr°9l'am re'a,ed ,0 ,he neW Si9n COde by visitin9 wi,h d°wrtown There being no further business, Ghair Levine adjourned the meeting at 9:42 a.m. APPROVED MAR - 8 2011 TOWN OF ESTES PARK BOARD OF TRUSTEES GyntHia Deats, Deputy Town Glerk