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HomeMy WebLinkAboutMINUTES Community Development & Community Services Committee 2010-05-27RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, May 27, 2010 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 27th day of May 2010. Committee: Attending: Also Attending: Absent: Chair Levine, Trustees Elrod and Miller Chair Levine, Trustees Elrod and Miller Town Administrator Halburnt, Deputy Town Administrator Richardson, Directors Joseph and Kilsdonk; Manager Winslow and Deputy Town Clerk Deats None Chair Levine called the meeting to order at 8:00 a.m. PUBLIC COMMENT. Johanna Darden, Town resident, objected to the use of Larimer County Open Space Funds to finance improvements to Bond Park. Ralph Nicholas, Town resident, voiced opposition to the presence of a water feature in the Bond Park Master Plan, and suggested the Town look into constructing a multi-story parking structure to address downtown parking issues. COMMUNITY SERVICES DEPARTMENT. FIREBIRDS CAR SHOW ROAD CLOSURE. The Firebird Car Show has requested to join the Auto Extravaganza which is scheduled for Saturday, August 14, 2010, in Bond Park. By including the Firebirds with the Extravaganza, organizers anticipate 30 to 50 additional cars and several additional vendors for food and automobile-related merchandise. The closure of MacGregor Avenue for the Auto Extravaganza was approved by the Town Board earlier this year. Staff is requesting permission for the Firebird Show to utilize Bond Park in conjunction with the Auto Extravaganza and to close Park Lane to accommodate the additional cars, as needed. If the number of cars participating in the event does not necessitate the closure of Park Lane, it will remain open. Mgr. Winslow visited with five Park Lane merchants who may be affected by the road closure and advised them of all road closures associated with events that are occurring this year. Consideration will be given to the access to these businesses if Park Lane must be closed. PUBLIC COMMENT. Johanna Darden, Town resident, suggested an alternative location for the car show. She proposed holding the car show in the parking lot at the west end of Town near Performance Park, and noted the proximity of public restrooms, restaurants, and parking. Chair Levine said the organizers have requested the use of Bond Park, but a different location may be something to consider in the future. The Committee recommends approval of the use of Bond Park and the closure of Park Lane for the combined Auto Extravaganza and Firebird Car Show on Saturday, August 14, 2010, as presented. BOND PARK BARBECUE. The Estes Park Housing Authority (EPHA) and the Estes Park Board of Realtors (EPBOR) are requesting the use of Bond Park on Saturday, July 24, 2010, to host a pig roast to benefit the Estes Valley Work Force Housing Assistance Program. If approved. RECORD OF PROCEEDINGS Community Development / Community Services - May 27, 2010 - Page 2 the event will be held between the hours of 1:00 p.m. and 4:00 p.m. and include beer sales; all applicable liquor laws related to alcohol sales will be followed. Rita Kureija, EPHA Executive Director, said the event will be promoted by advertising through local newspapers and the radio station; the use of volunteers to manage the event will keep costs down; and scheduling the event after the traditional lunch hour and prior to dinner time will minimize impact on the downtown business owners. The $200 park use fee will be unbudgeted revenue for the Events Department. The Committee discussed the logistics of using the roaster in the Park; disposal of trash; and installing fencing in the park in order to comply with liquor laws. The Committee considered waiving the $200 usage fee, but the suggestion was withdrawn as a fee waiver would be contrary to current policy. The Committee supports the Estes Valley Work Force Housing Assistance Program and recommends approval of the usage of Bond Park on July 24, 2010, for a BBQ fundraising event. The Committee requested that a future Town Board Study Session agenda include affordable work force housing and a discussion about Town-owned property near the Fish Hatchery. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Sales & Marketing - Manager Pickering reported on market conditions related to business/conference travel in Estes Park, and said that the economy has created considerable competition among mid-level facilities similar to Estes Park, with new facilities in Loveland, Black Hawk, and at the YMCA impacting the number of bookings at the conference center. He stated that staff continues to make contact with various groups, but that a conference center goal to book 55 conferences in 2010 will most likely not be met, with 34 conferences currently scheduled this year. The Committee requested that future reports contain historical data in order to provide a comparison with bookings of previous years. COMMUNITY DEVELOPMENT DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Community Development Financial Report - Dir. Joseph stated that the downward trend continues with no change anticipated in the immediate future. • Monthly Building Permit Summary. ADMINISTRATION DEPARTMENT- REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Public Information Officer Quarterly Report — PIO Rusch recapped 1st quarter 2010 activity which included writing news releases, attending regular meetings of the Local Marketing District (LMD), responding to inquiries from community members and the media, weekly Employee Advisory updates, and ongoing emergency management training. PIO Rusch informed the Committee of the opening of the Riverwalk Connection on Friday, May 28th, and the Grandstands public grand opening on June 30, 2010. PUBLIC COMMENT. Johanna Darden, Town resident, commented that the audio portion of the broadcast of the Town Board meeting on cable Channel 12 is difficult to hear and comprehend. Charley Dickey, Town resident, said that by subscribing to the Town’s e-mail list, he receives news releases and information from the office of the PIO which he considers to be informative and a valuable service to the community. RECORD OF PROCEEDINGS Community Development / Community Services - May 27, 2010 - Page 3 Town Administrator Halburnt asked the Trustees to consider writing monthly columns on pertinent issues for publication in the local newspaper. The responsibility of writing a column would be set up on a rotating basis, with each Trustee writing a column once every seven months. More discussion on this topic will be forthcoming. There being no further business, Chair Levine adjourned the meeting at 9:45 a.m. Cyi^ia Deats, Deputy Town Clerk APPROVED JUN - 8 2010 TOWN OF ESTES PARK BOARD OF TRUSTEES